RFI_PWS_Endoscope Sterilizers_05.15.2026.pdf

Department of Defense Defense Health Agency

Performance Work Statement

2 Endoscope Sterilizers and Reprocessors

13 May 2026

Naval Hospital Jacksonville

1.0 GENERAL INFORMATION

1.1 This is a non-personal services contract to provide delivery, installation and maintenance of two endoscope sterilizers and resprocessors.

1.1.1 Description of services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary for the delivery, installation, and maintenance for two endoscope sterilizers and reporocessors within the Sterile Processing Departments to ensure the cleanliness of endoscopes for high-level disinfection as defined in this Performance Work Statement (PWS).

1.1.2 Background: The existing two endoscope sterilizers and reprocessors at Naval Hospital Jacksonville (NHJAX) reached the end of their life expectancy in 2019. Two new endoscope sterilizers are required to maintain operations.

1.1.3 Scope: Contractor shall supply, deliver and install two (2) new endoscope sterilizers and reprocessors, and provide maintenance and annual training. Services include the delivery and installation of new equipment and annual and preventative maintenance and training. The contractor shall maintain equipment within the original equipment manufactuerer’s (OEM) specifications, in accordance with the newest US, State, and Local law and regulations.

Contractor shall provide initial and annual training to facility staff.

1.1.4 Period of Performance (PoP): This contract consists of a Base period to include a Delivery, Installation and Training Period beginning at contract award and concluding within no later than three weeks,and includes an 11 month / 1 week maintenance period, with four 1 year (12 month) option periods for maintenance and annual training.

1.2 Administrative specifications

1.2.1 Place of performance: Delivery to warehouse at 2091 Child Street, and installation and maintenance to occur at 3132 at the Hospital at 2080 child Street, Jacksonville FL, 32214

1.2.2 Recognized Federal holidays: Contractor is not required to perform services on Federal holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.2.3 Hours of operation: The contractor is responsible for conducting business Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.3 Contractor Identification

1.3.1 Contractor personnel performing services in a contractor capacity in a Government facility are required to possess and wear an identification badge that displays his or her name and the name of their company. Ensure all those with whom the person interacts in any face-to-face dealings while supporting the Governemnt understands that the person is contractor support personnel.

1.4 Warranty

1.4.1 The contractor shall warranty 2 endoscope sterilizers and reprocessors for a period of no less than 5 years.

1.5 Essential Characteristics

1.5.1 The Endoscope Sterilizers/Reprocessors shall meet the following specifications:

• Indicated for use with high-level disinfectant CIDEX OPA Concentrate and an enzymatic detergent (CIDEZYME™ XTRA) to achieve cleaning and high-level disinfection of heat sensitive (>60 degrees C) semi-critical endoscopes

• Water pressure must be between 40 PSI and 70 PSI

• Incoming water temperature must be between 41°F and 86°F

• Weigh less than 565 lbs when filled

• Top-loaded so scopes can be properly sterilized

• Ability to reprocess two endoscopes simultaneously to keep up with patient load in a safe and effective way

• Includes foot pedals for opening lids

• Cycle time of 40 minutes or less (must meet AORN standards)

• Includes all connectors, adaptors, and positioners for processing

• Includes a built in alcohol flush

• Includes a self-disinfect cycle to reduce biofilm buildup

• Includes a lock to prevent operator interaction/exposure with the endoscope while a cycle is in progress

• Operate properly in an ambient operating temperature and humidity of 64.4 °F to 86

°F (18 °C to 30 °C), and from 10 to 80% relative humidity (non-condensing)

• Space of at least 0.5 must exist below each housing to allow the filters for the system to be removed and replaced

• Includes a water filtration system independent of the sterilizer that is capable of filtering contaminants found in municipal water sources (i.e. sediment, soluble organics, and chlorine)

1.5.2 Facility Dimensions: The 2 endoscope sterilizers and water filtration system shall fit within the following facility dimensions:

• Width: 94 cm (37in)

• Height with lid closed: 116cm (45.5 in)

• Height with lid open: 150cm (59in)

• Depth: 75cm (29.5cm)

• Basin size: 46.35cm (18.25in) W x 50.16cm (19.75in) L x 13.33cm (5.25in) D

• Installation to occur in SPD on the third floor of Naval Hospital Jacksonville

1.5.3 Voltage and Electrical Requirements: The sterilizers must meet the following voltage and electrical specifications:

• Three phase, 208 VAC, 30 Amp, 60 Hz (USA/Canada)

• Single phase, 220-230 VAC, 50 Amp, 50 Hz

2.0 SPECIFIC TASKS

2.1 Delivery - 2 Endoscope Sterilizer/Reprocessor Sterilizing Units

2.1.1 Equipment shall be delivered within 3 weeks to to the warehouse at 2091 Child Street, Jacksonville FL, 32214.

2.2 De-Installation of Existing Two (2) Sterilizers

2.2.1 On the same day of installation, the Contractor shall disconnect the two (2) existing sterilizers and move both to the designated area prior to installing the new sterilizers.

Installation – 2 Endoscopic Sterilizer/Reprocessor Sterilizing Units

2.2.1 Room Preparation: Within 2 weeks prior to installation, the contractor shall inspect the existing room to ensure electrical compliance is verified by both the clinic facility manager and the clinic safety manager. The room shall meet current equipment manufacturer's (OEM) specifications, in accordance with the newest United States, Florida, and DHA regulations. Any damages made by contractor to walls, ceilings, and floor shall be repaired at contractor expense.

Contractor shall successfully complete final testing and calibration certification upon completion of the installation. Maintain a clean work space. The Contractor shall be responsible for repairs for any damage that occurs during the installation to include floors, paint, walls and ceiling.

2.2.2 Installation: Replace the two (2) current 2-filter water filtration systems with new 3-filter water filtration systems. Installation of the two (2) endoscope sterilizers/reprocessors shall be completed with minimal modification to facility. All modifications to site are at Contractor’s cost (no cost to the Government) with Contractor having ownership of any electrical and water installations. Contractor shall successfully connect sterilizers and complete final testing and calibration. Maintain a clean work space. The Contractor shall be responsible for repairs for any damage that occurs during the installation to include floors, paint, walls and ceiling. Any damages made by contractor to walls, ceilings, and floor shall be repaired at contractor expense.

NHJAX will coordinate with contractor installation date and time but installation shall be completed within weeks of contract award.

2.3 Annual and Routine Maintenance

2.3.1 Contractor shall provide support coverage for service and special requests during normal business hours (i.e., 8 hours a day and 5 days a week). The Contractor shall provide labor, materials, travel, personnel supervision, and freight for the scheduled (annual) and unscheduled (routine) maintenance for all equipment.

2.4 Initial and Annual Training

2.4.1 Initial Training: Upon endocopic sterilizer installation, the contractor shall conduct initial in-person general operator training within one week of installation for all designated Endo personnel at NHJAX. This training will provide the Endo team with insight into the OEM specified procedures for preventative maintenance and frequently observed issues with properly maintaining the new endoscopic sterilizers. Contractor shall provide a training/operator’s manual for the new endoscope sterilizers/reprocessors.

2.4.2 Annual Training: Within two weeks of option exercise, the vendor shall conduct in-person general operator training for all designated Endo personnel at NHJAX. This training shall provide insight to any changes to OEM specified procedures for preventative maintenance and to any frequently observed issues with maintenance.

3.0 Qualifications/Considerations

3.1 Special Qualifications/Considerations: The contractor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. All software licensing, warranty, and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

3.2 Naval Hospital Jacksonville, reserves the right to refuse any of the contractor's permission to enter the premises or work on Naval Hospital Jacksonville equipment. This right may be exercised at any time. The reasons for rejections may include: lack of training and experience, but may also include, but not be limited to: behavior, attire, security concerns, and immigration status.

4.0 Points of Contact

4.1 Points of Contact:

To be determined at award.