RFI HQ003422R0313.pdf

HQ0034-22-R-0313

Request for Design & Furniture Layout in support of the

Ted Stevens Artic Regional Center

RFI Date: September 14, 2022

Due Date: September 16, 2022

Synopsis of RFI:

The Washington Headquarter Services, Defense Security Cooperation Agency, and the Ted Stevens Artic Regional Center needs the design and furniture layout for their new center being established at Mount Spurr Elementary in Alaska. The contractor is required to provide the design and layout for the best furnishings within the building itself based off the blueprints provided. Once the contractor has provided their recommendation for the design then the Ted Stevens Center will review the recommendation for the final furniture purchase to include shipping, delivery and installation of all furniture

Defense Security Cooperation Agency (DSCA) Request for Information (RFI) – TSC Design & Furniture Layout

I. Background

The Department of Defense (DoD), Washington Headquarters Services (WHS), Acquisition Directorate (AD) is issuing this notice to obtain information in support the DSCA/TSC Design & Furniture Layout requirement.

The Ted Stevens Center for Arctic Security Studies is the newest of five existing Department of Defense Regional Centers for Security Studies, and its mission is to advance Arctic awareness and DoD Arctic priorities, reinforce the rule-based order in the Arctic, and address the impacts of climate change in the region.

The Arctic RC’s mission is to enhance stability and security in the Arctic Region and the impact of climate change by providing an academic environment where strategic issues can be addressed, understanding deepened, partnerships fostered, defense-related decision-making improved and cooperation strengthened between military and civilian leaders from the region and the United States.

II. Request for Information (RFI)

To facilitate market research, the Government is looking to identify qualified sources under the North American Industry Classification System (NAICS) 337214 entitled “Office Furniture (except Wood) Manufacturing”.

Responses from “all” sources is requested including Other than Small Businesses, Small Businesses, 8(a) small businesses, HUBZone small businesses, Service-Disabled Veteran-Owned Small Businesses, Women-Owned Small Businesses and Economically Disadvantaged Women-owned Small Businesses are encouraged to respond.

This RFI/Sources Sought (SS) Notice is for information and planning purposes only and shall NOT be construed as a solicitation or as an obligation on the part of the Government. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in the response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any concern responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the concern’s qualifications to perform the work.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received, or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be issued. However, responses to this notice will not be considered adequate responses to a solicitation.

The Government will NOT accept requests for meetings or briefings. No phone solicitations or email with regards to the status of the Request for Proposal (RFP) will be accepted prior to its release. Information and materials submitted in response to this notice WILL NOT be returned.

The Government does not intend to award a contract on the basis of responses received nor otherwise pay for the preparation of any information submitted.

As a result of this notice, the Government MAY issue a Request for Quote (RFQ). There is no solicitation available at this time. However, should such a requirement materialize, no basis for claims against the Government shall arise as a result of a response to this RFI/Sources Sought Notice, or the Government’s use of such information as either part of our evaluation process, or in developing specifications for any subsequent requirement.

CONFIDENTIALITY: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

II. Program Details

The Ted Stevens Arctic center has a need for an overall design and a recommended furniture layout and purchase for the new TSC building being established at Mount Spurr Elementary School located on Joint Base Elmendorf-Richardson, Alaska.

The procurement will first provide the Ted Stevens Center a design of the building and recommendation of the furniture as well as an estimate of the furnishings for the Director’s office, standard officers, main office waiting area, office lounge, breakout rooms, work space & lounge, conference center, conference center green rooms, library, reception center and hallways.

III. Scope/Specification

The following specifications defines the effort to obtain the overall design and layout for all the offices and rooms listed under paragraph B (below) that are within the Mount Spurr Elementary building. The design and layout report are provided with this notice containing the recommended furnishing needs for the rooms listed below.

A. Design and Layout Services for Standard Offices, Director’s Office, Breakout Group Rooms, International Work Space & Lounge, Conference Center, Conference Center Green Rooms, and Special Collections & Reception Center (See blue print and layout attachments)

B. Purchase, Freight/Shipment, Delivery and Installation of Furnishings This is an estimation;

actual configuration and overall quantity may vary depending on the results of the design and layout services

1) Director’s Office: (room 106) Set of office furnishings for the Director’s Office. At a minimum, should include desk, credenza with upper cabinet, integrated file cabinet, additional drawers with bookcase uppers, round or oval conference table with office chairs, sofa and/or armchairs.

2) Standard Offices: (rooms 107, 109A, 109B, 110, 114, 116, 118, 120, 129, 131, 133) set of office furnishings for forty-four (44) people. Note: offices are a mix of single-occupancy and multiple-occupancy. Each office furniture set should at a minimum include desk, credenza, file cabinet, wall locker, office chair.

3) Main Office Waiting Area: (room 108): lounge configuration, including sofas, armchairs, end tables, coffee table(s)

4) Office Lounge: (room 112) lounge and meeting area. Conference table with chairs, sofas, armchairs, end tables, a lunch area with table(s) with chairs.

5) Breakout Group Rooms: (rooms 111, 113, 115, 117, 119, 121 and123). Each Breakout Group Room should be configured to conference-style in the center of the room, plus individual study stations along the walls and additional work tables.

6) International Work Space and Lounge: (rooms 135 and 137) Individual and group study areas and a lounge/break area. Furnishings to be determined per the design and layout recommendation.

7) Conference Center: (Gymnasium – B116) configured in classroom style and configured for maximum line of sight from each seat to the stage.

8) Conference Center Green Rooms: (B112 and B113) Lounge configuration with sofas, armchairs, coffee tables, side tables. Setup to be determined per design and layout

9) Special Collections & Reception Center: (room 101) Lounge configuration with sofas, armchairs, coffee tables, side tables. Setup to be determined per design and layout

10) Library (room 130): Library configuration with bookshelves, map cabinets and drawer units, collaborative work space, private study nooks, sofas, armchairs

11) Hallways: (Corridors 127 and 169): sofas and/or seating with integrated flip-up tables and/or small round tables along the hallways, to be used as a lounge/study area, if there is sufficient space and within fire code.

Place of Performance - The vendor shall deliver all items/requipment to:

Ted Stevens Center for Security Studies Attn: Linda Denning JBER (Joint Base Elmendorf-Richardson), AK 99507

Anticipated delivery: shall start 30 days after receipt of award.

IV. Capability Statements

Vendors must demonstrate their ability to comply with the requirements in this RFI/Sources Sought Notice in order to be considered capable of satisfying the Government’s requirement.

All submissions *must include verifiable* information about its firm’s ability to comply with the security requirements for this effort:

Security/Sensitivity: All work associated with this requirement is UNCLASSIFIED. Sensitivity – No access is required for non-U.S. citizen government and contractor personnel.

Interested firms should submit their response via email to peggie.l.lowery2.civ@mail.mil and whs.ncr.ad.mbx.dsca-group@mail.mil and include a capabilities statement covering experience, staffing and technical capabilities. The capabilities’ statement should address the scope/specifications identified in paragraph III and provide information to demonstrate how the firm’s experience and recent past performance (last 3 years) is relevant to the technical areas listed including the dollar value, period of performance, size and scope of the firm’s prior contracts.

All interested firms having the experience, skills and capabilities necessary to perform the stated requirements are requested to provide capability statements not to exceed seven (7) pages in “Times New Roman” 10-pitch font on 8.5 x 11 paper that include the following information:

1) Company name, address, point of contact name, telephone, and email address.

2) CAGE Code and DUNS Number.

3) Business size status (business size/socio-economic category must be submitted to be used).

4) Vendor acknowledgement and capability to provide personnel that will need to successfully pass a National Agency Check.

5) Documentation that addresses each of the four (4) Service Requirement Tasks/Elements detailed above.

6) A description of Corporate Experience & Past Performance Information for similar contracts and/or projects accomplished within the last 3 years. The description must include where, when, and for whom each similar contract and/or project was performed and a brief description of each contract and/or project, including the size, scope, dollar value, and period of performance. This information must demonstrate how the firm’s recent Corporate Experience and Past Performance (last 3 years) is relevant to the DSCA Security Assistance (SA) Community Audit Remediation Project Requirement.

VI. Submission Instructions

The response to this notice is limited to seven (7) single sided pages including all attachments, charts, etc. (single spaced, 10-point font minimum excluding charts and graphics) and should also include current business size status, and any applicable Federal Supply Schedule(s). This indication should be clearly marked on the first page of the response, as well as the eligible business concern’s name, point of contact, address, and cage code.

All responses to this RFI/Sources Sought Notice must be submitted electronically (via e-mail) to peggie.l.lowery2.civ@mail.mil and whs.ncr.ad.mbx.dsca-group@mail.mil. The subject of the email must be titled “RFI Response – DSCA/TSC Design & Furniture Layout”. Facsimile responses will not be accepted.

To facilitate a timely and comprehensive review of all submitted responses, firms must respond using the format requested in this Notice. Any deviation from this format may lead to the rejection of the response.