RFI_Attach_6_ONRR_IT_Modernization_Requirements_Final_1.xlsx
XLSX spreadsheet 2 MB Posted
- Attached to
- RFI - ONRR IT Modernization Integrator Support Federal contract opportunity
- Solicitation number
- DOIDFBO250003
About this file
This document is a Request for Information (RFI) issued by the Department of the Interior's (DOI) Office of Natural Resources Revenue (ONRR) for the purpose of acquiring long-term vendor support for the modernization of ONRR's IT system(s) and aligning them with the organization's Business Process Reengineering (BPR) findings.
The RFI seeks industry feedback to assist the government in developing an acquisition strategy for a modernized business system(s) for ONRR. It requests respondents to complete a survey (Attachment 7) providing information on their experience, capabilities, and approach to supporting ONRR's IT modernization goals. Respondents may also provide an optional Capability Statement, Advice, and Considerations response. The anticipated solicitation date is late 3rd quarter FY25, with an anticipated award date in 4th quarter FY2026, though these dates are subject to change. No classified, confidential, or sensitive information should be included in the responses, which will become government property and will not be returned.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| ONRR_IT_MODERNIZATION_PWS_3_4_DRAFT_for_Industry_Comment_02052025_4.pdf | ||
| RFI_DOIDFBO250003_Industry_PWS_Feedback_Template_4.docx | DOCX document | |
| RFI_Attach_3_ONRR_BPR_Finalization_Report_1.pdf | ||
| RFI_Instructions_INFO_ONRR_ITMod_Integrator_Support_v3_1.pdf | ||
| RFI_Attach_4_ONRR_IT_Modernization_Functional_Modules_Overview_Final_1.pdf | ||
| RFI_Attach_1_ONRR_BPR_AS-IS_Final_Report_1.pdf | ||
| RFI_Attach_2_ONRR_BPR_To-Be_State_Report_Final_1.pdf | ||
| RFI_Attach_7_Editable_Contractor_RFI_Survey_Response_Template_1.docx | DOCX document | |
| RFI_Attach_5_ONRR_IT_Modernization_Requirements_Document_Final_1.pdf |
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Home
| Final IT Modernization Requirements |
| This workbook contains the final requirements for ONRR's IT Modernization project as of December 22nd 2021 |
| It is part of Booz Allen's Final Requirements Deliverable (#4) |
| Use the following links to navigate to specific collections of requirements, or select the appropriate sheet |
| All Requirements |
| Business Intelligence |
| Case Management |
| Customer Relationship Management |
| Data Management |
| Financial Management |
| Mission Assist Desk |
| Risk Analytics |
| Self Service Portal |
| Non Functional Requirements |
| Reference Data |
All Requirements
| All Requirements | Home |
| This sheet contains all of the IT Modernization requirements as of December 22nd 2021 |
| Process | Use Case(s) | Process Map Step(s) | Requirement Type | Summary | Functional Module |
| AR Monthly Balance & Quarterly Reporting | 1 | 1 | Business | ONRR must generate an Accounts Receivables Balance Report periodically | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 1 | Business Rule | The Accounts Receivable Summary Report must be generated monthly | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 1 | Data | System shall store the following data fields for each open accounts receivable | Business Intelligence, Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 1 | Functional/System | System shall support accrual based accounting | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 1 | Functional/System | System shall make available previous Treasury Reports on Receivables (TRORs) to FM Accountant for review | Business Intelligence, Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 1 | Functional/System | System shall make available previous Accounts Receivables Monthly Balance reports to FM Accountant for review | Business Intelligence, Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 1 | Functional/System | System shall allow an authorized user to update data queries | Business Intelligence, Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 1 | Functional/System | System shall automatically calculate the aging category for each open accounts receivable | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 1 | Functional/System | System shall automatically calculate the days aging for each open accounts receivable | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 1 | Functional/System | System shall apply pre-defined steps to format the queried data | Business Intelligence, Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 1 | Reporting | System shall retrieve the following data fields for each open accounts receivable | Business Intelligence, Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 1 | Reporting | System shall query all open Accounts Receivables (ARs) from the previous month | Business Intelligence, Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 2, 3, 4 | Business | ONRR needs the ability to post transactions to the correct reporting period at quarter end | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 2 | Business | ONRR needs the ability to enter journal vouchers into its financial system | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 2, 3, 4 | Business Rule | Accounting transactions can only be backdated by a pre-defined number of business days | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 2 | Business Rule | Journal vouchers (JVs) are only used for manually generated transactions or adjusted transactions, not un-adjusted system-generated transactions (journal entries (JEs)) | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 2, 3, 4 | Functional/System | System shall allow Financial Management Accountant to post transactions to the general ledger in the correct accounting period | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 2 | Functional/System | System shall allow FM Accountant to enter a journal voucher to create a manual accrual transaction | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 2 | Functional/System | System shall allow FM Accountant to enter a journal voucher to adjust a system-generated transaction | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 3 | Business | ONRR must create an Accounts Receivables Balance each month | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 3 | Business Rule | An Accounts Receivables Balance must be generated for each month | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 3 | Functional/System | System shall allow authorized analyst to adjust Accounts Receivables Balance report to satisfy updated Treasury or Departmental requirements | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 3 | Functional/System | System shall categorize the transactions in the Accounts Receivables Balance into the sub-USSGL accounts | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 3 | Functional/System | System shall automatically generate an Accounts Receivables Balance each month from open receivables in the system | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 3 | Reporting | System shall sum the transactions in the Accounts Receivables Balance by each of the following: USSGL sub-account, new, collected, adjusted, reinstated, and write-off amounts | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 4 | Business | ONRR must reconcile the Accounts Receivables Balance against financial system data to satisfy external auditing requirements and internal controls | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 4 | Functional/System | System shall provide business intelligence tools to FM Accountant to manipulate and compare queried open accounts receivables data from the financial system | Business Intelligence, Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 4 | Functional/System | System shall allow FM Accountant to calculate values using open accounts receivable data from query | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 4 | Functional/System | System shall allow FM Accountant to aggregate open accounts receivables data from query | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 4 | Functional/System | System shall allow FM Account to query open accounts receivables data from the financial system | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 5 | Business | ONRR needs managers and supervisors to review the Accounts Receivables Balance report | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 5, 6 | Functional/System | System shall make Accounts Receivables Balance report available for review by a pre-defined group of users | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 5 | Functional/System | System shall allow FM Accountant to notify a pre-defined list of Financial Management Managers and Supervisors when the Accounts Receivables Balance report is available | Case Management (CMS) |
| AR Monthly Balance & Quarterly Reporting | 1 | 5 | Workflow | System shall support approval workflows for the Accounts Receivables Balance report | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 6 | Business | ONRR needs leadership review of the Accounts Receivables Balance report | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 6 | Functional/System | System shall allow authorized user to share monthly Accounts Receivables Balance report with others | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 6 | Functional/System | System shall automatically notify designated user/group in Financial Statement Reporting process upon approval of Accounts Receivables Balance report | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 6 | Functional/System | System shall store approved Accounts Receivables Balance reports | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 6 | Functional/System | System shall allow designated user to approve or deny the Accounts Receivables Balance report | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 6 | Workflow | System shall route denied Accounts Receivables Balance reports back to the Financial Management Accountant | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1 | 6 | Workflow | System shall route an Accounts Receivables Balance reports approved by one designated user to the next designated user (if required by the workflow) | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1, 2 | 10, 5, 8 | Functional/System | System shall allow an authorized user to configure the approval workflow | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1, 2 | 11, 6, 9 | Functional/System | System shall support e-signature for approvals | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 1, 2 | 11, 6, 9 | Functional/System | System shall automatically capture the date, time, and user ID of report approver upon approval | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Business | ONRR must generate a Treasury Report on Receivables (TROR) Worksheet every three months | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Business Rule | New interest accrues on open receivables which have not been billed | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Functional/System | System shall automatically notify designated user/group in Financial Statement Reporting process upon completion of Treasury Report on Receivables worksheet | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Functional/System | FM Accountant shall be able to add footnotes to the Treasury Report on Receivables worksheet | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Functional/System | System shall allow Financial Management Accountant to add information templated-footnotes | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Functional/System | System shall provide Financial Management Accountant templates for footnotes | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Functional/System | System shall categorize delinquent debt | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Functional/System | System shall calculate the age of delinquent debt | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Functional/System | System shall reconcile Fund 3875 to USSGL accounts 131000 and 131900 | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Functional/System | System shall determine the allowance adjustment total for Indian accounts receivable | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Functional/System | System shall determine the allowance adjustment total for Federal accounts receivable | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Functional/System | System shall calculate write-off adjustment for accounts receivables | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Functional/System | System shall determine the change in accrued interest for any open accounts receivable that is between 6 days and two years old | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Functional/System | System shall compile negative account balances | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Functional/System | System shall remove Tribal Payments (TPAYs) accounts receivables from the trial balance | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Functional/System | System shall remove solid minerals Indian accounts receivables from the trial balance | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Functional/System | System shall remove Courtesy Notice-type accounts receivables from the trial balance | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Functional/System | System shall classify each account receivable that has aging with an aging category | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Functional/System | System shall automatically calculate aging for accounts receivables that have not been paid | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Functional/System | System shall retrieve accruals from journal vouchers | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Functional/System | System shall allow Financial Management Accountant to calculate accrued interest | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Functional/System | System shall distinguish between new and adjusted accrued interest | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Functional/System | System shall automatically calculate adjusted interest for accounts receivables | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Functional/System | System shall automatically calculate new interest for accounts receivables | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Reporting | System shall create a report describing receivables by entry type and totaling by new, collected, adjusted, and write off accounts receivables and grouped by Federal/Indian | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Reporting | System shall generate a report of negative account balances | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 7 | Reporting | System shall automatically generate the Treasury Report on Receivables (TROR) Worksheet | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 8 | Business | ONRR needs staff to review the Treasury Report on Receivables worksheet | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 8 | Functional/System | System shall make Treasury Report on Receivables available for review by a pre-defined group of staff | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 8 | Functional/System | System shall allow FM Accountant to notify a pre-defined list of staff when the Treasury Report on Receivables is available | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 8 | Workflow | System shall support approval workflows for the Treasury Report on Receivables | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 9 | Business | ONRR needs leadership to review the Treasury Report on Receivables form | Case Management (CMS) |
| AR Monthly Balance & Quarterly Reporting | 2 | 9 | Business Rule | The designated user(s) must review and approve the Treasury Report on Receivables form | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 9 | Functional/System | System shall allow authorized user to share quarterly Treasury Report on Receivables report with others | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 9 | Functional/System | System shall store approved Treasury Report on Receivables worksheet and form | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 9 | Functional/System | System shall allow designated user to approve or deny the Treasury Report on Receivables form | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 9 | Workflow | System shall route Treasury Report on Receivables back to Financial Management Accountant once approved by all required users. | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 9 | Workflow | System shall route denied Treasury Report on Receivables form back to the Financial Management Accountant | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 9 | Workflow | System shall route Treasury Report on Receivables form approved by one designated user to another (if required) | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 10 | Business | ONRR needs Financial Reporting to review the quarterly Treasury Report on Receivables form to ensure data elements and calculations are correct prior to submission to Treasury | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 10 | Functional/System | System shall make Treasury Report on Receivables form available for review by Financial Reporting | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 10 | Functional/System | System shall allow FM Accountant to notify Financial Reporting when the Treasury Report on Receivables form is available | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 10 | Workflow | System shall support approval workflows for the Treasury Report on Receivables form | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 11 | Business | ONRR needs Financial Reporting to approve the Treasury Report on Receivables | Case Management (CMS) |
| AR Monthly Balance & Quarterly Reporting | 2 | 11 | Functional/System | System shall notify Financial Management Accountant of approved Treasury Report on Receivables form | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 11 | Functional/System | System shall automatically notify designated user/group in Financial Statement Reporting process upon approval of Treasury Report on Receivables form | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 11 | Functional/System | System shall store approved Treasury Report on Receivables | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 11 | Functional/System | System shall allow Financial Reporting to approve or deny the Treasury Report on Receivables | Case Management (CMS), Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 11 | Workflow | System shall route denied Treasury Report on Receivables back to the Financial Management Accountant | Case Management (CMS) |
| AR Monthly Balance & Quarterly Reporting | 2 | 12 | Business | ONRR must submit the Treasury Report on Receivables (TROR) to Treasury periodically | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 12 | Business Rule | The Treasury Report on Receivables must be submitted each quarter within the window specified by Treasury | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 12 | Functional/System | System shall generate a pre-formatted TROR report based on Treasury's requirements by using the TROR form and TROR worksheet generated earlier | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 12 | Functional/System | System shall meet all reporting requirements defined by Treasury | Financial Management |
| AR Monthly Balance & Quarterly Reporting | 2 | 12 | Functional/System | System shall generate a pre-formatted TROR report based on Treasury's requirements by using the TROR form and TROR worksheet generated earlier in the process | Financial Management |
| Address Compliance Finding | 1, 2 | 1 | Business | ONRR needs know if the respondent involved on a compliance findings is currently under bankruptcy proceedings. | Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 1 | Business | ONRR needs to track Compliance Findings on a given case in the Case Management System | Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 1 | Data | System shall track dollar amount expected to be retrieved from compliance findings | Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 1 | Functional/System | System shall notify ONRR analyst if the respondent involved in a compliance findings goes under bankruptcy proceeding. | Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 1 | Functional/System | System shall notify the bankruptcy analyst of the compliance findings for a given respondent under bankruptcy proceedings. | Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 1 | Functional/System | System shall prioritize compliance findings when the respondent involved is under bankruptcy proceedings. | Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 1 | Functional/System | System shall makes case related documentation available and accessible (e.g., Relevant Statues, Director's Decisions) | Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 1 | Functional/System | System shall allow ONRR analyst or system to relate similar cases. | Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 1 | Functional/System | System shall allow a preparer to view and query CRM data and leverage data analytics to automatically identify issue types. | Business Intelligence, Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 1 | Functional/System | System shall automatically track Stakeholder information, property information, Federal/Indian indicator and other relevant information related to the compliance findings | Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 1 | Functional/System | System shall allow attachments to be added to a compliance findings. | Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 1 | Functional/System | System shall allow comments to be added to a compliance findings. | Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 1 | Functional/System | System shall be able to track reason/violations associated with a compliance findings | Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 1 | Functional/System | System shall allow preparer to identify the reason or violation type related to a compliance findings so that they can know which official correspondence to issue | Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 1 | Integration | System shall have the ability to access and review reference data. (ex. well data and/or contract data related to the case) | Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 2 | Business | ONRR wants the preparer to collaborate with other ONRR SME(s) to help get guidance on issues as needed on the compliance finding. | Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 2 | Workflow | System shall allow ONRR SME(s) to be assigned to a case when a case is referred to them for guidance. | Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 2 | Workflow | System shall allow a case to be routed to a SME when the preparer needs to collaborate on a compliance finding. | Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 3 | Business | ONRR wants to track each instance of findings on a case so that the information can be used to inform future activities (e.g., compliance actions, case selection, strategy, etc.). | Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 3 | Business | ONRR wants the SME to review the compliance findings and provide guidance to the preparer as needed. | Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 4 | Business Rule | ONNR needs to determine whether the violation is curable or not (as outlined by FOGRMA) to determine the next course of action. | Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 4 | Workflow | System shall automatically refer cases to OE for specific FOGRMA violation. <Specific violation to be determined later> | Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 5 | Business | If preparer suspects a criminal activity on a compliance finding, they can directly refer case to OIG. | Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 5 | Business | ONNR needs to refer cases for non-curable violation to OE. | Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 5 | Functional/System | System shall allow an OE analyst to be assigned to a case to review compliance findings | Case Management (CMS) |
| Address Compliance Finding | 1, 2 | 5 | Workflow | System or preparer shall route the compliance case to OE when the respondent does not respond to the courtesy notice or order in a satisfactory way or within the allotted time. | Case Management (CMS) |
| Address Compliance Finding | 1, 2, 3 | 12, 22 | Business | ONRR needs to review corrected reporting to ensure that Industry complies with ONRR's findings. | Case Management (CMS) |
| Address Compliance Finding, Reconcile Payments to Receivables | 1, 2, 3 | 12, 22 | Business Rule | If the ONRR analyst agrees with the re-submitted data, allow the ONRR analyst or system to close the case and reconcile the payment accordingly. | Case Management (CMS) |
| Address Compliance Finding, Reconcile Payments to Receivables | 1, 2, 3 | 12, 22 | Business Rule | ONRR needs to relate the re-submitted data to the receivable created by the order (Reconcile Payment) | Financial Management |
| Address Compliance Finding | 1, 2, 3 | 12, 22 | Data | System shall track the date compliance was achieved for each instance of findings on a case. | Business Intelligence, Case Management (CMS) |
| Address Compliance Finding | 1, 2, 3 | 12, 22 | Functional/System | System shall allow preparer to close the case if compliance has been achieved. | Case Management (CMS) |
| Address Compliance Finding | 1, 2, 3 | 12, 22 | Functional/System | The system shall allow a preparer to compare re-submitted data with original data. | Business Intelligence, Case Management (CMS) |
| Address Compliance Finding | 1, 2, 3 | 12, 22 | Functional/System | System shall allow ONRR analyst to review any new information submitted by respondent. | Customer Relationship Management (CRM) |
| Address Compliance Finding | 1, 2, 3 | 12, 22 | Workflow | System shall allow preparer or system to refer case to OE if the respondent does not respond satisfactorily. | Case Management (CMS) |
| Address Compliance Finding, Reconcile Payments to Receivables | 1, 2, 3 | 12, 22 | Workflow | System shall refer a case to OE if the payment received is less than the amount determined in the order | Case Management (CMS) |
| Address Compliance Finding | 1 | 14 | Business | ONRR needs to know if any previous compelling documents have been sent regarding or relating to the compliance findings. ONRR does not want to issue conflicting or duplicate documents. | Case Management (CMS) |
| Address Compliance Finding | 1 | 14 | Functional/System | System shall make case-related documentation available and accessible so the prepare can determine if previous compelling documents exist. | Case Management (CMS) |
| Address Compliance Finding | 1 | 14 | Functional/System | System shall automatically notify preparer of previous compelling documents related to the case. | Case Management (CMS) |
| Address Compliance Finding | 1 | 15 | Business | ONRR wants to know if the issue being analyzed has already been covered by previous official correspondence. | Case Management (CMS) |
| Address Compliance Finding | 1 | 16 | Business | ONRR wants to check to see if the identified issue was already addressed by a previously closed order so that it can be referred to OE. | Case Management (CMS) |
| Address Compliance Finding | 1 | 17 | Business | ONRR wants the system to automatically create a corresponding receivable with a due date for the dollar amount listed on the Orders to Pay. | Financial Management |
| Address Compliance Finding | 1 | 17 | Business | ONRR needs to generate and issue an Order if the issue has not already been covered by a past order and is part of an ongoing OIG investigation. | Case Management (CMS) |
| Address Compliance Finding | 1 | 17 | Functional/System | System shall send reminder notification to the respondent to submit the requested information periodically. ( Timeframe to be determined) | Case Management (CMS) |
| Address Compliance Finding | 1 | 17 | Functional/System | System shall provide a due date to the respondent to have to respond to an Order | Case Management (CMS) |
| Address Compliance Finding | 1 | 17 | Functional/System | System shall allow manual updates to a system generated order as needed. | Case Management (CMS) |
| Address Compliance Finding | 1 | 17 | Functional/System | System shall allow ONRR user with the appropriate access to create new template or make updates to existing template. | Case Management (CMS) |
| Address Compliance Finding | 1 | 17 | Functional/System | System shall be able to suggest case data for use within system-generated (templated) order documents. | Case Management (CMS) |
| Address Compliance Finding | 1 | 17 | Functional/System | System shall be able to generate templated order documents [Template to be generated during design] | Case Management (CMS) |
| Address Compliance Finding | 1 | 18 | Business | ONRR wants to provide the respondent with an opportunity to review the Order and address outstanding issues to achieve compliance. | Case Management (CMS) |
| Address Compliance Finding | 1 | 19 | Functional/System | System allows for Respondents to provide additional information and address issues through the CRM system (self-service portal). | Case Management (CMS), Customer Relationship Management (CRM), Self Service Portal (SSP) |
| Address Compliance Finding | 1 | 20 | Functional/System | System allows Respondent to file an appeal. | Case Management (CMS) |
| Address Compliance Finding | 1 | 21 | Functional/System | System allows Respondent to submit the reporting to ONRR as mentioned in the order. | Case Management (CMS) |
| Address Compliance Finding | 1 | 21 | Functional/System | System allows Respondent to submit additional documents. | Case Management (CMS) |
| Address Compliance Finding | 1, 2, 3 | Reporting | System shall allow ability to run a report to view all Compliance findings by EIN | Business Intelligence, Case Management (CMS) | |
| Address Compliance Finding | 1, 2, 3 | Reporting | System shall allow ability to run a report to view all Compliance findings assigned to a specific ONRR analyst | Business Intelligence, Case Management (CMS) | |
| Address Compliance Finding | 1, 2, 3 | Reporting | System shall allow ability to run a report to view all Compliance findings by resolution for a given month, quarter, year or period of time | Business Intelligence, Case Management (CMS) | |
| Address Compliance Finding | 1, 2, 3 | Reporting | System shall allow ability to run a report to view all curable and non-curable compliance findings in a month by program area | Business Intelligence, Case Management (CMS) | |
| Address Compliance Finding | 2 | 6, 7 | Business | ONRR(OE) needs to conduct additional research related to the violation to determine whether or not the violation is valid. | Case Management (CMS) |
| Address Compliance Finding | 2 | 7 | Integration | ONRR needs to interface with OIG system to identify cases being worked by OIG and ONRR for the same issue | Case Management (CMS) |
| Address Compliance Finding | 2 | 7 | Workflow | System shall allow a case to be referred OIG for additional actions. | Case Management (CMS) |
| Address Compliance Finding | 2 | 8 | Functional/System | System shall notify the Preparer if the case is closed by the OE analyst. | Case Management (CMS) |
| Address Compliance Finding | 2 | 8 | Workflow | System shall allow OE analyst to route case back to the preparer if they deem the violation is not valid | Case Management (CMS) |
| Address Compliance Finding | 2 | 9 | Business | ONNR needs to send the signed NONC to the mail delivery service (WALZ) and track the registered mail process. | |
| Address Compliance Finding | 2 | 9 | Business | ONRR(OE) needs to issue a NONC for compliance findings that require enforcement activity. | Case Management (CMS) |
| Address Compliance Finding | 2 | 9 | Business Rule | ONRR(OE) will no issue issue a NONC for a non-curable violation. | Case Management (CMS) |
| Address Compliance Finding | 2 | 9 | Functional/System | System shall capture the date reports/information were received for OE purposes. | Case Management (CMS) |
| Address Compliance Finding | 2 | 9 | Functional/System | System shall periodically notify Stakeholder of impending due date to comply with NONC example 10 days out, 5 days out, 2 days out, etc. | Customer Relationship Management (CRM) |
| Address Compliance Finding | 2 | 9 | Functional/System | System shall automatically update the due date for compliance based on the registered mail receipt date of the NONC and notify OE analyst when that deadline is approaching. | Case Management (CMS) |
| Address Compliance Finding | 2 | 9 | Functional/System | System shall remind original preparer to do follow-up activities, such as see if reports/information has been received, either from the respondent. | Customer Relationship Management (CRM) |
| Address Compliance Finding | 2 | 9 | Functional/System | System shall be able to integrate with external products Ex. Microsoft Office products, Adobe PDF Reader | Case Management (CMS) |
| Address Compliance Finding | 2 | 9 | Functional/System | System shall allow OE Analyst to issue a NONC. | Case Management (CMS) |
| Address Compliance Finding | 2 | 9 | Functional/System | System shall automatically link attachments to cases | Case Management (CMS) |
| Address Compliance Finding | 2 | 9 | Functional/System | System shall allow for digital signatures of system-generated NONC documents | Case Management (CMS) |
| Address Compliance Finding | 2 | 9 | Functional/System | System shall be able to prepopulate information within a system-generated NONC document using case data | Case Management (CMS) |
| Address Compliance Finding | 2 | 9 | Functional/System | System shall allow a user to edit a templated NONC document. | Case Management (CMS) |
| Address Compliance Finding | 2 | 9 | Functional/System | System shall be able to suggest case data for use within system-generated (templated) NONC documents | Case Management (CMS) |
| Address Compliance Finding | 2 | 9 | Functional/System | System shall make a copy of the NONC available in the self-service portal and notify OE analyst with a date/time stamp when the Stakeholder views it. | Case Management (CMS) |
| Address Compliance Finding | 2 | 9 | Functional/System | System shall provide a due date for the submission of a response(document, information appeal hearing). | Case Management (CMS) |
| Address Compliance Finding | 2 | 9 | Functional/System | System shall be able to generate templated NONC document. [Template to be generated during design] | Case Management (CMS) |
| Address Compliance Finding | 2, 3 | 10, 11 | Business | ONRR wants to provide the respondent with an opportunity to review the NONC and address outstanding issues to achieve compliance without further penalty. | Case Management (CMS) |
| Address Compliance Finding, Issue Civil Penalties | 2, 3 | 10, 11 | Functional/System | System shall refer case findings to be issued a Civil Penalty if respondent does not comply with the Notice of Non Compliance. | Case Management (CMS) |
| Address Compliance Finding | 2, 3 | 10, 11 | Functional/System | System allows for Respondents to provide additional information and address issues through the CRM system (self-service portal) | Case Management (CMS) |
| Address Compliance Finding | 2, 3 | 13 | Functional/System | System shall allows Respondent to request hearing to NONC or Civil Penalty Issued. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 1 | Business | ONRR needs to interface with OIG system to identify cases being worked by OIG and ONRR for the same issue(Ex. area, Stakeholder, property or other systemic reason) | Case Management (CMS) |
| Address Missing Report/Information | 1 | 1 | Business | ONRR needs to know if the Stakeholder involved in a missing report/information case is currently under bankruptcy proceedings. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 1 | Business | ONRR needs an identifier on certain properties because they don't need to report royalty or production data, so that the system does not generate a missing report/information case. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 1 | Data | System shall automatically capture Stakeholder information, property information, Federal/Indian indicator, report/information due date for each missing report/information case. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 1 | Data | System allows ONRR Analyst to enter additional attributes to the missing report/information case example - status, comments, attachments, tags. | Business Intelligence, Case Management (CMS) |
| Address Missing Report/Information | 1 | 1 | Functional/System | System shall allow authorized ONRR user to indicate that a stakeholder is under bankruptcy proceedings | Case Management (CMS) |
| Address Missing Report/Information | 1 | 1 | Functional/System | System shall allow ONRR User to merge similar cases into one case | Case Management (CMS) |
| Address Missing Report/Information | 1 | 1 | Functional/System | System shall notify ONRR User when related cases are assigned to another ONRR User | Case Management (CMS) |
| Address Missing Report/Information | 1 | 1 | Functional/System | System shall allow ONRR analyst to capture relationships between cases | Case Management (CMS) |
| Address Missing Report/Information | 1 | 1 | Functional/System | System shall track case history when any updates are made to the missing report/information case. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 1 | Functional/System | System allows ONRR Analyst to manually create a missing report/information case in the case management system. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 1 | Functional/System | System notifies ONRR Analyst when a missing report/information case is created or updated. [The designated ONRR analyst or group to be determined during design] | Case Management (CMS) |
| Address Missing Report/Information | 1 | 1 | Functional/System | ONRR Analyst shall be notified of the potential of and ongoing OIG investigation and so that they can gather further guidance on how to proceed or if they should not do anything further and close their case | Case Management (CMS) |
| Address Missing Report/Information | 1 | 1 | Functional/System | System shall identify the type of missing report/information. Example missing royalty report, missing production report, missing sales summary, missing data request etc. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 1 | Functional/System | System shall track missing report/information as cases in Case Management system. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 1 | Functional/System | System shall check for duplicates so that multiple cases are not created for the same event or instance. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 1 | Functional/System | System shall create a new case when a report/information is not submitted by the due date. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 1 | Functional/System | System shall notify ONRR analyst if the stakeholder involved in a mission report/information case is flagged as under bankruptcy proceeding. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 1 | Functional/System | System shall notify the bankruptcy analyst of the missing report/information case for a given Stakeholder | Case Management (CMS) |
| Address Missing Report/Information | 1 | 1 | Functional/System | System shall assign high priority to missing report/information cases that have a flag for under bankruptcy proceeding | Case Management (CMS) |
| Address Missing Report/Information | 1 | 1 | Integration | System shall integrate with OIG system | Case Management (CMS) |
| Address Missing Report/Information | 1 | 1 | Integration | System shall have the ability to access and review reference data. (ex. well data and/or contract data to identify missing reports) | Case Management (CMS) |
| Address Missing Report/Information | 1 | 1 | Workflow | System allows ONRR Analyst to re-assign a case to another ONRR analyst. | Case Management (CMS), Data Management |
| Address Missing Report/Information | 1 | 2 | Business | ONRR needs to document resolution when a missing report/information case is closed. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 2 | Functional/System | System shall have the ability to run a report to view all Compliance findings by Stakeholder | Business Intelligence, Case Management (CMS), Customer Relationship Management (CRM) |
| Address Missing Report/Information | 1 | 2 | Functional/System | System shall have the ability to run a report to view all Compliance findings assigned to a specific ONRR analyst | Business Intelligence, Case Management (CMS), Customer Relationship Management (CRM) |
| Address Missing Report/Information | 1 | 2 | Functional/System | System shall have the ability to run a report to view all Compliance findings by resolution for a given month, quarter, year or period of time | Business Intelligence, Case Management (CMS), Customer Relationship Management (CRM) |
| Address Missing Report/Information | 1 | 2 | Functional/System | System shall have the ability to run a report to view all curable and non-curable compliance findings in a month by program area | Business Intelligence, Case Management (CMS), Customer Relationship Management (CRM) |
| Address Missing Report/Information | 1 | 2 | Functional/System | System shall allow ONRR analyst to close a missing report/information case. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 2, 9 | Functional/System | System shall allow an ONRR Analyst to compare re-submitted data with original data. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 2 | Functional/System | System shall flag missing report/information case where the report is not truly missing so that the appropriate update can be made to the source data ( ex. settlement) <Flagging can be automated or made by analyst> | Case Management (CMS) |
| Address Missing Report/Information | 1 | 2 | Functional/System | System shall be able to pull further data into the case based on case attributes. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 2 | Functional/System | System shall suggest related documents for attachment to case based on case attributes (ex. Courtesy Notice) | Case Management (CMS) |
| Address Missing Report/Information | 1 | 2 | Functional/System | System shall allow for querying of data related to properties Ex - royalty (2014), production (OGOR), Compliance Data, Payment, Reference Data and Stakeholder Information | Case Management (CMS) |
| Address Missing Report/Information | 1 | 2 | Functional/System | System shall be able to display related cases | Business Intelligence, Customer Relationship Management (CRM) |
| Address Missing Report/Information | 1 | 2 | Functional/System | System shall allow user to search for related cases in the case management system | Case Management (CMS) |
| Address Missing Report/Information | 1 | 2 | Functional/System | System shall allow ONRR User to view and query CRM data. | Case Management (CMS), Customer Relationship Management (CRM) |
| Address Missing Report/Information | 1 | 3 | Functional/System | System shall automatically close a missing report/information case if ONRR receives the missing report/information based on real time data. | Case Management (CMS), Customer Relationship Management (CRM) |
| Address Missing Report/Information | 1 | 3 | Functional/System | System shall be able to do a check and validate if a report was submitted and is no longer missing. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 4 | Functional/System | System shall track any correspondence with Stakeholder via the Customer Relationship Management (CRM) application. | Case Management (CMS), Customer Relationship Management (CRM) |
| Address Missing Report/Information | 1 | 6 | Business | System allows ONRR User to change due date when automatic Courtesy Notice is generated based on type of missing report or information. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 6 | Data | System shall provide a due date for the submission of a document. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 6 | Functional/System | System shall allow ONRR User to generate a Courtesy Notice. | Case Management (CMS), Data Management |
| Address Missing Report/Information | 1 | 6 | Functional/System | System shall automatically generate a Courtesy Notice based on missing report/information business rules( example due date) | Case Management (CMS), Customer Relationship Management (CRM) |
| Address Missing Report/Information | 1 | 8 | Data | System shall capture the time stamp of the submission of a document | Customer Relationship Management (CRM) |
| Address Missing Report/Information | 1 | 8 | Data | System shall capture the user who submitted a document | Case Management (CMS), Customer Relationship Management (CRM), Data Management |
| Address Missing Report/Information | 1 | 8 | Functional/System | System shall allow ONRR analyst to re-open a closed missing report/information case and reassign an analyst to it. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 8 | Functional/System | System shall allow ONRR analyst to close the missing report/information case once the missing report or needed report is submitted satisfactorily. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 8 | Functional/System | System shall automatically generate a notification if Stakeholder does not respond satisfactorily to a data request within a predefined time period listed in the Courtesy Notice. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 8 | Functional/System | System shall allow authorized User to view Stakeholder-submitted documents | Customer Relationship Management (CRM) |
| Address Missing Report/Information | 1 | 8 | Functional/System | System shall allow for the linking of Stakeholder-submitted documents to a missing report/information case | Case Management (CMS) |
| Address Missing Report/Information | 1 | 8 | Functional/System | System shall display to Stakeholder which documents still need submission | Case Management (CMS), Customer Relationship Management (CRM), Data Management |
| Address Missing Report/Information | 1 | 8 | Functional/System | System shall generate notifications regarding the submission of Stakeholder documents | Case Management (CMS) |
| Address Missing Report/Information | 1 | 8 | Functional/System | System shall allow Stakeholder to submit documents | Case Management (CMS) |
| Address Missing Report/Information | 1 | 9 | Business | ONRR needs to review any new information submitted by Stakeholder | Business Intelligence, Case Management (CMS), Customer Relationship Management (CRM) |
| Address Missing Report/Information | 1 | 11 | Business Rule | ONRR analyst needs to refer a missing report/information case to OE if the Stakeholder does not respond to the courtesy notice in a satisfactory way or within the allotted time. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 11 | Functional/System | System shall allow OE to consolidate similar cases and merge them into one case. | Business Intelligence, Case Management (CMS) |
| Address Missing Report/Information | 1 | 11 | Functional/System | System shall allow OE to relate similar cases. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 11 | Functional/System | System or ONRR Analyst shall route the missing report case/information to OE when the Stakeholder does not respond to the courtesy notice in a satisfactory way or within the allotted time. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 11 | Workflow | System shall allow an OE analyst to be assigned to a missing report case. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 12 | Business | OE may refer a missing report/information case to OIG for additional actions. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 12, 2 | Functional/System | System shall be able to pull in reporting data for analysis based on case attributes | Case Management (CMS) |
| Address Missing Report/Information | 1 | 12 | Functional/System | System shall allow OE to compare data between sources | Business Intelligence, Case Management (CMS) |
| Address Missing Report/Information | 1 | 12 | Functional/System | System shall allow OE to generate reports from analyzed data | Business Intelligence, Case Management (CMS) |
| Address Missing Report/Information | 1 | 12 | Functional/System | System shall allow OE to prepare data sources for analysis | Business Intelligence, Case Management (CMS) |
| Address Missing Report/Information | 1 | 12 | Functional/System | System shall allow OE to compile data sources | Business Intelligence, Case Management (CMS) |
| Address Missing Report/Information | 1 | 12 | Functional/System | System shall allow OE to select properties for inclusion/exclusion in analysis | Business Intelligence, Case Management (CMS) |
| Address Missing Report/Information | 1 | 12, 2 | Functional/System | System shall allow for data visualization of historical reporting data. | Business Intelligence, Case Management (CMS) |
| Address Missing Report/Information | 1 | 12, 2 | Functional/System | System shall allow a user (ONNR Analyst or OE) to view submitted data from Stakeholder related to a missing report/information case. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 12, 2 | Functional/System | System shall be able to integrate document data, lease information, and Stakeholder property information into a data model. | Business Intelligence, Case Management (CMS) |
| Address Missing Report/Information | 1 | 12, 2 | Functional/System | System shall support analytical models to perform trend analysis. | Business Intelligence, Case Management (CMS) |
| Address Missing Report/Information | 1 | 13 | Functional/System | System shall notify ONRR analyst when the OE closes a missing report/information case | Case Management (CMS) |
| Address Missing Report/Information | 1 | 13, 14 | Functional/System | System shall generate reminders to Industry Stakeholder regarding outstanding document submission and ONRR plans to provide NONC if not submitted on time | Case Management (CMS) |
| Address Missing Report/Information | 1 | 14 | Functional/System | System shall allow OE to close the missing report/information case once the missing report or needed report is submitted satisfactorily. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 15 | Functional/System | System needs to capture date the reports were received for OE purposes. | Case Management (CMS), Data Management |
| Address Missing Report/Information | 1 | 15 | Functional/System | System shall remind original ONRR Analyst to do follow-up activities based on due date, such as see if reports/information has been received, either from the Stakeholder identified in the case or a subsequent Stakeholder (operator). | Case Management (CMS) |
| Address Missing Report/Information | 1 | 15 | Functional/System | System shall allow OE Analyst to issue a NONC. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 15 | Functional/System | System shall automatically link attachments to cases | Case Management (CMS) |
| Address Missing Report/Information | 1 | 15 | Functional/System | System shall allow for digital signatures of system-generated documents | Case Management (CMS) |
| Address Missing Report/Information | 1 | 15 | Functional/System | System shall be able to prepopulate information within a system-generated document using case data | Case Management (CMS) |
| Address Missing Report/Information | 1 | 15 | Functional/System | System shall allow a user to edit a templated document. | Case Management (CMS) |
| Address Missing Report/Information | 1 | 15 | Functional/System | System shall be able to suggest case data for use within system-generated (templated) documents | Case Management (CMS) |
| Address Missing Report/Information | 1 | 15 | Functional/System | System shall be able to generate templated documents example NONC, Courtesy notice [Template to be generated during design] | Case Management (CMS) |
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