RFI Addendum 1.pdf

This is an Addendum to a Request for Information (RFI) issued by the Indiana Department of Administration on behalf of all state agencies for ERP Modernization Strategy consulting services. The State seeks a qualified consulting firm to assess current Enterprise Resource Planning systems supporting human resources, financial management, and procurement operations across multiple executive branch agencies and to develop a comprehensive modernization strategy. The RFI was originally issued on August 27, 2026, with an initial submission due date of October 2, 2026 at 3:00 p.m. Eastern Time. Addendum #1 extends the submission deadline to October 13, 2026 at 3:00 p.m. Eastern Time. The deadline for written questions has been established as September 4, 2026, with official responses posted by September 28, 2026. Responses must not exceed 30 pages and must be submitted in Microsoft Word format via email to Robert Cohen at rcohen@idoa.in.gov. The selected consultant will conduct current-state assessment, options analysis, procurement planning, project management, organizational change management, risk management, return-on-investment analysis, and cost estimation but will not build, select, or implement new software.

Evaluation criteria include pass/fail assessment for mandatory requirements compliance, followed by technical scoring at 50 available points and cost evaluation at 30 available points using cost normalization, for a total of 80 possible points. Public sector experience, preferably in state government, is preferred. The State reserves the right to limit participation in any subsequent RFP to vendors responding to this RFI. Proposal submissions remain confidential unless no subsequent solicitation is issued; if an RFP results, proposal information becomes subject to the Indiana Access to Public Records Act and may be released following award and the protest period. Pricing information is not considered confidential. The expected outcome of this engagement is to provide executive leadership with guidance, a roadmap, and planning budget to support strategic decision-making for eventual ERP system replacement.