RFI 36C24W25Q0298 Physical and Occupational Therapy Equipment.pdf

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

PURPOSE / OBJECTIVE:

Eastern Oklahoma VA Health Care System (EOVAHCS) requires a contractor to provide and deliver PT and OT for the Rehabilitation Service equipment listed in this SOW. Items include Therapeutic and training tools for limited mobility patients. These units are needed to provide rehabilitation therapy throughout the facility. The contractor will be required to supply these items in accordance with this statement of work and in a cost effective, efficient, and safe manner, while in accordance with the VA Mission

BACKGROUND: The Eastern Oklahoma VA Health Care System (EOVAHCS) is renovating a non-medical existing facility to be the new Tulsa VA Medical Center (VAMC). This Activation project requires new Rehabilitation equipment for patient care. Currently none of this equipment is in this facility.

LOCATION:

Product Delivery: Jack C Montgomery VA Medical Center, 1011 Honor Heights Drive, Muskogee, OK 74401

Each delivery package must be MARKED, “FOR: PO#” (insert PO# from Award) and “PKG213”

Delivery Date: Products must be delivered 30 days ARO, no later than September 4th, 2025.

The contractor shall coordinate with the local POC (Point of Contact) before scheduling product delivery as these dates and addresses are subject to change due to ongoing development of the new hospital.

SCOPE: EOVAHCS requires a contractor to provide products that meet or exceed the physical, functional, and performance of the listed salient characteristics in the following sections. The equipment features are essential to the technical requirements to meet the VA’s needs. The VA’s needs assessment identified the type of products and components listed below as a suitable solution to fill the gap. However, these are only used as a guide and the VA’s basic, salient characteristics and critical minimum requirements define the type of product that is needed to ensure the Purpose of this SOW is satisfied. OEM part numbers/references, in the salient characteristic’s sections are used as a basis of design and are provided to convey the minimum standard characteristics.

SALIENT CHARACTERISTICS: Contractor is required to provide the following products, brand name or equal, at the location outlined in this SOW and the Cutsheets.

Equipment:

1) 1EACH. Performance Health Supply. Model #7024557. Mobile Posture Mirror.

Approximate Dimensions: 27” Wide x 72” High. Four 2” swivel casters. Finish: Oak Laminate. Reference JSN A1082

2) 1 EACH. Performance Health Supply, Model #7024291. Nesting Steps, Pivotal Health Nesting Foot Stools. Comprised of 4 ea footstools. Heights in 2” increments, from 2” to 8” tall. Non-Slip mating on top of each. Constructed of wood.

a. All Stools Closed Dimensions 16" L x 20" W x 8" H

b. Stool 1 Dimensions 16" L x 20" W x 8" H

c. Stool 2 Dimensions 14" L x 18" W x 6" H

d. Stool 3 Dimensions 12" L x 16" W x 4" H

e. Stool 4 Dimensions 10" L x 14" W x 2" H

f. Weight Capacity 300 lbs.

3) 1 EACH. Stor-Edge Weight Cart, with weights. Model #SR-003 and Model# SR- WK3. Physical Therapy cart, DIMS: 30”W x 18”D x 60”H. Cart has 4 each casters.

Front: Slatwall, back: Weight Racks, right: Band Dispensers, Left: Storage. 4ea 4” Double Hooks, 10ea J-hooks. Must include Weight Kit 3 or similar. Weight kit consists of: 2ea 1-10 lbs. Dumbbell sets, 1ea 16pc Hugger weight set, 1ea 5 Rep Resistance Band set, 1ea 1-3 lbs. Weight Bar Set. Reference JSN M8210A

4) 1 EACH. Performance Health Supply, SKU# PM-081195817. Pegboard with Round Pegs (30-Hole). Reference JSN U3504

a. Wood Board Dimensions: 12" x 10"

b. Peg Diameter: 1"

c. Peg Height: 2 1/2"

d. Number of Peg Colors: 5 (Black, Red, Green, Yellow, Orange)

5) 1 EACH. Performance Health Supply, Model #14627, Two-Tiered Horizontal Bolt Board. Two-tiered wooden base with various diameter bolts for hand therapy. The bolt sizes vary between 1/4-inch to 1/2-inch in diameter. 11 1/2-inch by 7 3/4-inch wooden board with felt-covering on bottom. Reference JSN U3505

6) 2 EACH. Performance Health Supply, Model #8598 Holding Mitt, Average Hand size. Average hands: 10.25" - Measure hand circumference at MP joints.

7) 1 EACH. Medline Industries, SKU# MDSR015323. Yardstick Tree with Pegboard.

a. Kit must include one base (10" sq.) that has 80 holes; three yard/meter sticks;

20 pegs; 24 colored clothespins; a small bag of rubber bands; and a deck of cards.

b. Also comes with assembly hardware: six bolts (#8-32 x 1/2”); six nuts (#8-32);

and 12 washers.

8) 1 EACH. Sammons Preston, Model# 5286. Fine Motor Exercise Kit, Yes You Can.

a. Must include cards, paper, pencil, rope, clothes pins, paperclips, buttons, pins, screws and a container to hold it in.

9) 1 EACH. Performance Health. Model #A4742, Rolyan Work Bench. DIMS: 19” x 15” x 6” black plastic bench has 11 rows of 7 different styles of nuts, bolts, washers and screws. Must include 6” and 8” adjustable wrenches, two screwdrivers and four hex keys.

a. Must include a toolbox for the hardware

b. Includes built-in side handles for easy transport

10) 1 EACH. Performance Health Supply, Model # 081011733. Functional Grip Push-Up Blocks. Constructed of wood with no-slip pads on the bottoms. Must include spacers to allow height adjustment from 7” to 9”.

11) 1 EACH. Performance Health Supply, Model #10158, Roylan Graded ROM Arc.

Wood base with adjustable arc. Can adjust to 15”, 20”, 25”, and 30” heights. Include 12 rings.

12) Performance Health Supply, Model #081011733. Rolyan Horizontal Ring Tree. Base measures 36” and includes 36 plastic rings – 12 each of 1”, 1-1/8”, and 2” diameter rings. Three horizontal bars measuring 12", 24", and 36" long. Vertical post 28-1/2” long with six holes for horizontal bar placement.

13) Performance Health Supply, Wheelchair Accessories. Multiple Part Numbers.

a. 1 EACH. Swing Away Amputee by Comfort Company, Model # 081342245.

For amputee support in wheelchair. Must be able to be installed Left or Right.

Swings out of the way for easy entry/exit to the chair. Must fit 16" Wheelchair

b. 1 EACH. Invacare. Model# 081234657. Composite Hemi Elevating Padded Leg rests. Must be compatible with all current Invacare standard manual model wheelchairs, recommended for Tracer IV or Invacare 9000

c. 1 EACH. Sammons Preston, Model# 081288091. Flip Away Half Lap Tray, RIGHT.

d. 1 EACH. Sammons Preston, Model# 081288109. Flip Away Half Lap Tray, LEFT.

e. 6 EACH. Sammons Preston, Model# 081289628. Universal Wheelchair Arm Tray.

f. 2 EACH. Comfort Company, Model# 081537398. Elements Back, 16” x 20”, 1” thick foam.

14) Performance Health Supply, Rolyan Rehab Items, Multiple Part Numbers:

a. 1 EACH. Rolyan. Model# 081019512, Urias Pressure Splint Inflation

Accessory, Pack of 5 Filters

b. 1 EACH. Rolyan. Model# 081019504, Urias Pressure Splint Inflation

Accessory, Pack of 100 Mouthpieces

c. 1 EACH. Rolyan. Model# 81399047 Rolyan Extra-Strong Hook, self-adhesive

1"

d. 1 EACH. Rolyan. Model# 81264464 Rolyan Extra-Strong Loop, non-adhesive, 1"

e. 1 EACH. Rolyan. Model# unknown Rolyan Extra-Strong Hook, self-adhesive, 2"

f. 1 EACH. Rolyan. Model# 81264621 Rolyan Extra-Strong Loop, non-adhesive, 2"

g. 1 EACH. Rolyan. Model# 81290378 Rolyan Walker Splint (Right, Small/Medium)

h. 1 EACH. Rolyan. Model# 812903866 Rolyan Walker Splint (Left, Large)

i. 1 EACH. Rolyan. Model# 81290394 Rolyan Walker Splint (Right, Large)

j. 1 EACH. Rolyan. Model# A348812 Rolyan Ultigrip Hand Exerciser

k. 1 EACH. Rolyan. Model# 81274380 Rolyan Pipe Tree

l. 1 EACH. Rolyan. Model# 81290360 Roylan Walker Splint (Left, Small/Medium)

15) Performance Health Supply, OT Range of Motion Items, Multiple Part Numbers:

a. 1 EACH. Model# 81656859. Jamar Hand Eval Kit 2 (45lb pinch gauge).

b. 1 EACH. Model# 81033125 Graded ROM Arc

c. 1 EACH. Model# 81274166 Roylan Horizontal Ring Tree

d. 1 EACH. Model# 81032952 Figure-8 Board System w/ skate

e. 1 EACH. Model# 81532498 UE Ranger

f. 2 EACH. Model# 81111285 Circumference Tape

g. 1 EACH. Model# 81187012, Jamar Grooved Pegboard

h. 1 EACH. Model# 81187533, Jamar Tweezer Dexterity Test

i. 1 EACH. Model# 81228063, Maddak Sensory Stimulation Activities Kit

j. 1 EACH. Model# 81275841, Jamar Stereognosis Kit

k. 1 EACH. Model# 81187590 Box and Block Test

l. 1 EACH. Model# 81274174 Roylan Semi-circular peg board

m. 1 EACH. Model# 81299817 Jamar Pegboard Test

n. 1 EACH. Model# 81033406 Jamar 9-Hole Pegboard

o. 1 EACH. Model# 81408988 Functional Dexterity Test

p. 5 EACH. Model# 81329713 Agility Cones, 9"

q. 1 EACH. Model# 81632140 Measuring Distance Wheel

r. 2 EACH. Model# 81601764 Our Popular Large-Digit Hand-Held Timer (pack of 3)

s. 6 EACH. Model# 81187673 Baseline Absolute-Axis (AA) Goniometer

t. 2 EACH. Model# 81441609 Taylor Percussion Hammer

u. 1 EACH. Model# 81011733 Functional Grip Push-Up Blocks

16) Performance Health Supply, Modality Storage, Multiple Part Numbers:

a. 2 EACH. Model# 7024591. DIMS: 32"W x 23"D x 76"H. SC-003 Stor-Edge

Stationary Cabinet. Must include 3ea 8" drawers, 3ea adjustable shelves, and slat wall for additional storage option

b. 3 EACH. Model# 7024579. DIMS: 15"W x 20"D x 32"H. 3ea 7.5" drawers.

4ea swivel casters. Color: Oak Laminate. SMDC-007 Stor-Edge Modality Deluxe Cart

17) Performance Health Supply, OT Walker and Misc, Multiple Part Numbers:

a. 6 EACH. Model# 81296425. Jamar Economy Stopwatch

b. 1 EACH. Model# 81588656. Kinesio Scissors with Holster

c. 1 EACH. Model# 81397512. Lister Bandage Scissors with Clip

d. 1 EACH. Model# 81186337. Fiskar Scissors

e. 1 EACH. Model# 81410760. Dycem Bulk Roll Matting

f. 1 EACH. Model# 81410810. Dycem Non-Slip Bulk Roll Dispenser

g. 1 EACH. Model# 81584853. Extra Wide Heavy Duty Steel Bariatric Rollator

h. 1 EACH. Model# 81162361. Tuffcare Bariatric Dual Release Walker

i. 12 EACH. Model# 81436971. Drive Dual Palm Release Folding Walkers, junior with 5" wheels

j. 1 EACH. Model# 81160969. Drive Dual Palm Release Folding Walkers, junior with 5" wheels

k. 2 EACH. Model# 81033091. Jux-A-Cisor Arm Exercise

l. 2 EACH. Model# 81510445. Theraband Stability Disc

m. 1 EACH. Model# 81053131. Resistive Hand exercisers, pro version

n. 1 EACH. Model# 81132661. Descripto Cards —Advanced: for Functional Language and Cognition

o. 1 EACH. Model# 81568443. Spandage Size 8

p. 1 EACH. Model# 81703768. WALC 2 Cognitive Rehab, Book

q. 1 EACH. Model# 81703818. WALC 5 Neuro Rehab, Book

r. 1 EACH. Model# 81703784. WALC 3 Everyday Problem Solving, Book

s. 1 EACH. Model# 81703875. WALC 11 Language for Home Activities, Book

t. 1 EACH. Model# 81703883. WALC 12 Executive Functioning, Book

WARRANTY OF EQUIPMENT: Contractor must provide a warranty per the Specifications in this SOW. The warranty must meet or exceed standard manufacturer industry warranty terms.

The government does not accept an extended warranty, which requires advance payment. The manufacturer’s warranty must begin on 1st Patient Day, which is currently scheduled for April of 2026.

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 EA ___________ _____________

A1082 Mirror, Posture, Mobile

1.00 EA ___________ ______________

M8145B, Nesting Steps

1.00 EA ____________ ______________

M8210A Cart, Physical Therapy, w-Weights

U3504 30-Hole Pegboard with Colored Pegs

U3505 Two-Tiered Horizontal Bolt Board

U3507 Holding Mitt

U3512 Yardstick Tree with Pegboard

U3513 Fine Motor Exercise Kit Yes You Can

1.00 EA ___________ ____________

U3516 Roylan Work Bench

1.00 EA _________ ______________

U3524 Functional Grip Push-Up Blocks

1.00 EA __________ ______________

U3521 Roylan Graded ROM Arc

1.00 EA __________ ______________

U3525 Roylan Horizontal Ring Tree

1.00 EA __________ _____________

U3532 Rehab, Wheelchair Accessories

U3534 Roylan Rehab Items

U3535 OT Range of Motion Items

U3538 Modality Storage

U3540 OT Walker and Misc

GRAND

TOTAL

POTENTIAL SOURCES SHALL PROVIDE THE FOLLOWING INFORMATION IN THE

RESPONSE:

1) Company name, address, phone number, primary contact(s), e-mail address, NAICS code(s), business size (i.e., small/large), and DUNS Number.

2) Statement of Capability that demonstrates ability of providing the services in accordance with the attached Statement of Work (SOW) and past performance in providing this type of service.

Include examples of prior completed Government contracts, references, and other related information.

This notice is to assist the RPO - West in determining SOURCES ONLY. This announcement is not a request for proposals or quotations. The Government is not committed to award a contract pursuant to this announcement. The Government will not pay for any costs incurred in the preparation or submission of information in response to this announcement.

Please respond to this Sources Sought by 18 July 2025, 1400 CST, respondents should refer to Announcement 36C24W25Q0298 Request for Information.

The point of contact for this action is Contract Specialist, Sonja Fields who can be reached at sonja.fields@va.gov. The Regional Procurement Office – West address is: Regional Procurement Office West (RPOW) 3237 Peacekeeper Way, Building 200 Suite 204, McClellan Park CA 95652.

DISCLAIMER