Prepared by: Asset & Capital Management Office Dylan Baker-Rice, Chief Asset & Capital Management Officer Kathryn Burgio, Deputy Director of Sustainability Programs

Request for Expressions of Interest

(“RFEI”) for

Mattress Collection and Recycling Services

RFEI # 526301

Date Time

RFEI Issue Date August 18, 2026

RFEI Virtual Info Session September 1, 2026 2:30 PM – 3:30 PM EDT

RFEI Vendor Questions Deadline September 8, 2026 By 11:59 PM EDT

RFEI NYCHA Responses Due September 15, 2026 By 11:59 PM EDT

RFEI Response Submission Deadline September 22, 2026 By 11:59 PM EDT

New York City Housing Authority Mattress Collection and Recycling Request for Expressions of Interest #

TABLE OF CONTENTS

Section I - RFEI RELEASE INFORMATION

1. NYCHA Point of Contact

2. iSupplier Vendor Registration

3. RFEI Purpose

Section II - PROGRAM SUMMARY

1. Introduction

2. Mattress Collection, Hauling, and Recycling Services

3. Considerations for Respondents

Section III - RFEI PROCESS

1. Respondent Questions

2. Response Format and Submission Requirements

3. NYCHA Communications

Section I - RFEI RELEASE INFORMATION

1. NYCHA Point of Contact

Questions regarding this RFEI process may be submitted to the New York City Housing Authority Asset and Capital Management Sustainability Program Associate (“NYCHA Mattress Program RFEI Coordinator”) via email to: anita.chan@nycha.nyc.gov. Emails should reference the “RFEI # - Mattress Collection and Recycling Services” in the subject line.

2. iSupplier Vendor Registration NYCHA utilizes iSupplier to manage its procurement procedures. This portal lists upcoming NYCHA procurement opportunities and allows registered vendors to respond, on-line, to NYCHA solicitations.

Registration with iSupplier is encouraged during the Pre-Procurement/Information Phase. Instructions for registering for iSupplier can be found at http://www1.nyc.gov/site/nycha/business/vendors.page.

3. RFEI Purpose NYCHA is issuing this RFEI to obtain information only. This RFEI does not form any part of a procurement, nor does it commit NYCHA to any future procurement. Responding to this RFEI is not a requirement for participation in any future related NYCHA solicitation. A lack of response to this RFEI will not disadvantage any entity or team in any possible future NYCHA procurement.

mailto:anita.chan@nycha.nyc.gov http://www1.nyc.gov/site/nycha/business/vendors.page

Section II - PROGRAM SUMMARY

1. Introduction NYCHA is seeking expressions of interest from mattress hauling and recycling service providers for NYCHA’s mattress recycling program.

NYCHA owns 177,565 housing apartments 2,410 buildings across 335 developments throughout New York City’s five boroughs. The New York City Housing Authority (“NYCHA”) is the largest public housing authority in North America. NYCHA’s mission is to increase opportunities for low- and moderate-income New Yorkers by providing safe, affordable housing and facilitating access to social and community services.

Mattress removal at NYCHA campuses has been a persistent challenge for staff as mattresses stored in open dumpsters with trash attract pests and result in illegal dumping to waste areas. In 2021, as a strategy towards the goal of zero-waste at NYCHA developments, NYCHA launched the first large-scale mattress recycling program of its kind in New York City, after a 2018 pilot to separate and store mattresses in sealed shipping containers for collection and recycling improved cleanliness and capacity in waste storage areas. The mattress recycling program at 52 properties has collected more than 34,000 items weighing more than 1670 tons, of which about 85% has been recycled, over the program’s duration. The scope of work of the existing recycling program is described in Part 3 of this Section.

Table 1. Monthly quantities of mattresses/box springs collected by borough in 2025

Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Borough Total

Bronx 69 78 192 95 87 59 56 84 126 106 32 38 1022 Brooklyn 194 231 327 287 213 207 248 200 228 246 218 288 2887 Manhattan 65 67 193 113 71 76 92 89 72 112 69 128 1147 Queens 157 100 184 153 103 58 144 155 70 86 81 178 1469 Staten Island

57 71 123 82 59 45 96 122 36 109 75 81 956

Monthly Total

542 547 1019 730 533 445 636 650 532 659 475 713 7481

Through its existing recycling program, NYCHA has demonstrated the technical feasibility of large-scale residential mattress recycling at its campuses. It has done so by shouldering 100% of the cost of storing, hauling and recycling mattresses. NYCHA is now in the process of modernizing its waste infrastructure, which is one of the 9 goals of NYCHA's 2026 Sustainability Agenda. This goal includes building new or upgrading existing waste yards at 68 developments managed by NYCHA’s custodial staff. A keystone to new waste yard designs is to resolve the issues caused by open dumpsters at NYCHA properties and to support recycling, by making the separate handling and recycling of mattresses permanent. NYCHA is moving towards this goal by adding dedicated storage space for discarded mattresses to its new yard designs.

While NYCHA has created dedicated storage space, designated shipping containers, trained staff, and developed procedures for storing discarded mattresses, a cost-effective strategy for mattress removal and hauling is needed to expand the mattress recycling program. Such a strategy will also allow NYCHA to participate in mattress recycling programs created through legislation such as S1463A considered by the New York State legislature in the 2025-2026 session. Massachusetts, https://www.nyc.gov/assets/nycha/downloads/pdf/acm/2026-sustainability-agenda.pdf

California, Connecticut, Rhode Island and Oregon already have landfill bans or industry funded mattress recycling programs. The timeline for a program in New York State is uncertain.

2. RFEI Objective The objective of this RFEI is to identify models that allow NYCHA to build on its successful mattress pilot with respect to the removal and hauling of mattresses, and scale it up as new waste yards are completed. Models could include a professional services contract similar to NYCHA’s initial contract, where hauling and recycling were facilitated by the primary vendor. NYCHA is also interested in revenue or no-cost programs through a license agreement or other approach with a partner who has identified a value proposition or creative financing. Absent a State-mandated recycling program, NYCHA would also consider mattress disposal services, as long as mattresses are collected from NYCHA’s shipping containers consistent with existing procedures.

Table 2. Expected scale-up of sites participating and anticipated number of mattresses to be collected each year.

Borough 2026 2027 2028 2029

Bronx 10 17 22 22

Brooklyn 20 28 32 32

Manhattan 9 19 20 21

Queens 12 12 12 12

Staten Island 6 6 6 6

TOTAL SITES 57 82 92 93

Projected # of mattresses discarded annually

7906 10,456 13,432 14,452

3. Existing Mattress Collection, Hauling, and Recycling Services NYCHA is seeking responses to this RFEI from entities (“Respondents”) that are interested in a contract or license agreement with NYCHA for a scope of work that meets the objective to continue separate collection of mattresses that has proven to be successful at NYCHA properties. For reference, below is a portion of the existing program’s scope of work for a mattress collection and recycling services consultant that is relevant for the future scope discussed in Considerations for Respondents.

Pick-Up and Recycling:

NYCHA staff will place box springs and mattresses discarded by NYCHA residents into NYCHA’s shipping containers and will lock the shipping containers afterwards. Consultant shall pick-up mattresses and box springs from the Developments and recycle them at a facility which is in compliance with all relevant laws and regulations, including but not limited to the New York Code, Title 6, Chapter IV, Subchapter B “Solid Wastes” (the “Recycling Facility”). If the Recycling Facility does not accept a mattress or box spring for recycling because it is wet or otherwise damaged, then Consultant may otherwise dispose of the mattress or box spring. [Note that all mattresses and box springs must be removed from NYCHA premises regardless of their condition, whether for recycling or disposal.]

a. Consultant and NYCHA shall establish a schedule for pick-up via email amongst established contact persons. NYCHA anticipates that Consultant shall pick-up mattresses and box springs twice per month at each assigned Development, however NYCHA reserves the right to request fewer or additional pick-ups if necessary, in order to keep the Development free of discarded mattresses and box springs. Consultant must respond to NYCHA’s request for an additional, unscheduled pick-up by the following Business Day, and must complete the additional, unscheduled pickup within two (2) Business Days of NYCHA’s request (except if NYCHA requests an unscheduled pickup on a Friday, Consultant shall perform the pickup on the following Monday).

b. During each pick-up and prior to recycling, Consultant shall record: (i) the date of removal and name of the Development; (ii) the total number of each size of mattress and box spring collected from the Container at the Development (i.e. queen, twin, etc.); and (iii) the total weight of all mattresses and box springs collected from the Container, in tons. [Total weight of collected items can be calculated based on the industry average weight for each item during collection or at the time of data submission.]

c. The Consultant shall obtain a receipt from the Recycling Facility documenting the number of each size of mattress and box spring recycled, provide a copy of each receipt to NYCHA as set forth in Article 3.5(v), and retain such receipts as set forth in Article 3.5(v).

Monthly Reports: Consultant shall provide NYCHA monthly reports in digital format using the software platform or document format approved by NYCHA. Each report shall include the following aggregate data for each Development for the prior month: (i) total number of each size of mattress and box spring collected (i.e. queen, twin, etc.); (ii) total weight of all mattresses and box springs collected, in tons; and (iii) the percentage of mattresses and box springs recycled.

The report shall also include the following information for each pick-up at each Development during the prior month: (i) the date of removal and name of the Development; (ii) the total number of each size of mattress and box spring collected from the Container at the Development (i.e.

queen, twin, etc.); (iii) the total weight of all mattresses and box springs collected from the Container, in tons; (iv) the number of mattresses and box springs which could not be recycled due to damage; and (v) a copy of the documentation from the Recycling Facility verifying that the mattresses and box springs were recycled.

4. Questions for Respondents

Are you interested in only recycling, only hauling, or both recycling and hauling mattresses?

If you are an established mattress recycler, describe:

Where do you currently operate? If you do not currently operate in the Tri-State area, are you interested/planning on operating there in the next couple of years?

What are your operational hours and days? Are you able to receive loads on Saturdays in addition to weekdays?

How many mattresses/box springs your company recycled in 2025.

Your facility’s deconstruction process.

Your facility’s requirements for mattress type and condition for recycling.

Your facility’s disposal process for mattresses that do not meet your minimum requirement for recycling. For example, will you dispose of whole mattresses/box springs, or do you extract metal for recycling?

On average, how much do you charge to recycle a mattress/box spring? Please describe how this changes at scale or what factors impact pricing.

Based on NYCHA’s projected volume in Table 2, can your current or planned operations meet this need?

What conditions or additional information would you need before considering participating?

If you are not an established mattress recycler, describe what conditions or additional information would you need before considering participating?

If you are an established mattress hauler, describe:

Type and quantity of trucks in your fleet, capacity of mattresses per load for each type of truck.

Number of mattress loads and number of mattresses hauled in 2025.

Where do you currently operate? If you do not currently operate in the Tri-State area, are you interested/planning on operating there in the next couple of years?

What are your operational hours and days. Are you able to haul loads on Saturdays in addition to weekdays?

Would you be interested in servicing all five boroughs or just certain boroughs or community districts? Please describe.

Do you currently haul mattresses to recycling facilities?

If yes, provide names and locations of mattress recycling facilities.

If yes, how do you manage collected mattresses that don’t meet a recycling facility’s conditions for processing?

Based on NYCHA’s projected volume in Table 2, can your current or planned operations meet this need?

What conditions or additional information would you need before considering participating?

If you are not an established mattress hauler, describe what conditions or additional information would you need before considering participating?

Would you be interested in servicing all five boroughs or just certain boroughs or community districts? Please describe.

Do you or your partners already have the required license(s) or would you be willing to obtain them?

NYC Business Integrity Commission (BIC) License (approved Trade Waste Hauler Licensee) (may not be subcontracted)

New York State Department of Environmental Conservation (NYS DEC) Recyclables Handling and Recovery Facility (RHRF) Registration pursuant to 6 NYCRR Part 360 Solid Waste Management Facilities General Requirements (may be subcontracted)

How can our existing model be made more cost-effective? Please provide examples as part of your responses and/or other ideas in detail.

How could NYCHA reduce hauling costs?

Could NYCHA provide space for your operations in exchange for lower rates?

Could some mattresses be refurbished to offset the cost of recycling?

Would allowing for a lower percentage of mattress recycling offset the cost of recycling?

Do you know of another model or approach that would address NYCHA’s need for separate collection of mattresses from shipping containers at low to no cost? If so, please describe.

Section III - RFEI PROCESS

1. RFEI Virtual Information Session

There will be a virtual RFEI Information Session on September 1, 2026 at 2:30 PM EST.

Option 1: Copy and paste the below into your browser:

https://teams.microsoft.com/meet/287096395013980?p=Hdawqw7mTkWX9k9v2I

Meeting ID:287 096 395 013 980

Passcode:4Sm3i5sY

Option 2: call in (audio only)

+1 646-838-1534,,99398211#

Phone conference ID: 993 982 11#

2. RFEI Questions

Questions about this RFEI may be submitted in writing to anita.chan@nycha.nyc.gov, no later than the RFEI Question Deadline. Questions must include the submitter’s firm name, address, telephone number and the name, title and email address of an individual contact. Emails should reference the “RFEI # 526301 - Mattress Collection and Recycling Services” in the subject line. NYCHA will provide all questions and answers in an addendum to this RFI which will be issued on the New York City Record and within iSupplier no later than September 15, 2026.

3. Response Format and Submission Requirements

Submission via iSupplier – Respondent MUST electronically upload a single .pdf containing its RFEI response, which may not exceed 4 GB, into iSupplier by the Response Submission Deadline.

Note: After a Respondent registers for iSupplier, it typically takes 24 to 72 hours for Respondent’s iSupplier profile to be approved. It is Respondent’s sole responsibility to leave ample time to complete iSupplier registration and submit its Response through iSupplier before the RFEI Submission Deadline.

NYCHA is not responsible for delays caused by technical difficulty or caused by any other occurrence.

NYCHA will not accept Responses via e-mail or facsimile. The submission of attachments containing embedded documents or proprietary file extensions is prohibited.

Submissions are to be identified with the following subject line: “NYCHA RFEI # 526301:

Mattress Collection and Recycling Services”

RFEI Response Content - Responses should be concise and substantive and contain the following:

https://teams.microsoft.com/meet/287096395013980?p=Hdawqw7mTkWX9k9v2I mailto:anita.chan@nycha.nyc.gov

Cover letter including the Respondent’s legal entity name; physical office address; business entity type (e.g.: corporation, limited liability company, limited liability partnership, etc.); if applicable;

name of authorized contact person and their telephone number and email address.

Responses to Section II.3. Questions for Respondents 4.1-4.8.

Any candid feedback on areas of concern or other matters to be considered by NYCHA in the preparation of any future procurement for these services.

No Confidential Information NYCHA is seeking insights and comments that are not proprietary and/or include confidential material or concepts. Accordingly, Respondents should not expect materials submitted in response to this RFEI to be considered or treated as confidential and/or proprietary material by NYCHA.

4. NYCHA Communications NYCHA reserves the right to communicate with any of the Respondents, for the purpose of gaining a better understanding of its RFEI response, but it is not obligated to do so. NYCHA may discuss the response of any Respondent concurrently or sequentially, as NYCHA may determine to be in its best interest. No Respondent has any rights against NYCHA arising from any such discussion.

[End of document.]