RFB947601-01 - Addendum 01.pdf

State of Iowa - Department of Administrative Services 109 SE 13th St.

Des Moines, Iowa 50319 P: (515) 281-7260

Project: 9476.01 HHS STS New Garage Building - Phase 2

3211 Edgington Ave Eldora, Iowa 50627

RFB Pre-Bid Minutes: Meeting #1

Meeting Date May 13, 2026 Meeting Time 10:00 am - 11:00 am Central Time (US & Canada)

Meeting Location 3211 Edgington Avenue, Eldora, Iowa 50627 Video Conferencing Link

Join Meeting

Overview Meeting to allow prospective bidders to visit the site, when possible, and learn more about the project.

Notes

Attachments 003113R.01 - Preliminary Bid Schedule_04.29.2026_FINAL.pdf, RFB947601-01 Project Manual - FINAL.pdf, 106025 IDAS HHS STS Garage REBID Drawings.pdf

Scheduled Attendees

Name Company Phone Number Email Attendance

Amanda Liermann HGM Associates P: (712) 323-0530 aliermann@hgmonline.com Conference

Parker Badding McGough Construction parker.badding@mcgough.com Present

Greg Evans McGough Construction P: (515) 344-1625 greg.evans@mcgough.com Conference

Noah Thelen McGough Construction P: (515) 639-3853 noah.thelen@mcgough.com Absent

Jennifer Kleene State of Iowa - Department of Administrative Services

P: (515) 725-0454 jennifer.kleene@das.iowa.gov Conference

Ryan Schrage State Training School P: (614) 858-7402 ext.

ryan.schrage@hhs.iowa.gov Absent

Introduction

No. Mtg Origin Title Assignment Due Date Priority Status

1.1 1 Introductions Open

Description Attendees

Official Documented Meeting Minutes

• McGough Construction o Parker Badding

• DAS

o Jennifer Kleene (online)

• HGM Associates o Amanda Liermann (online)

• Blue Ribbon

State of Iowa - Department of Administrative Services Page 1 of 5 Printed On: May 19, 2026 09:26 AM CDT https://teams.microsoft.com/meet/247940038264577?p=cpfuYocrIqBDXxfJcO https://storage.procore.com/api/v5/files/us-east-1/pro-core.com/42578-c/1276053-p/01KREEJ948S0H72ZJ88JRWDRRS?companyId=87524&projectId=3506721&sig=9caea42fff4891933cfefabcc6c33908b2019d1e4e565fba9836d8d33a722a5c https://storage.procore.com/api/v5/files/us-east-1/pro-core.com/42578-c/1276053-p/01KQHVTBY2JKGPVQK2WG17T36M?companyId=87524&projectId=3506721&sig=7e6a3b594e08ea27478d9ba335ae23ef835d03aa7b5d3be96fd2fedb1ddaafbb https://storage.procore.com/api/v5/files/us-east-1/pro-core.com/42578-c/1276053-p/67704ac532319fc96244e0c8e66c94cefd41?companyId=87524&projectId=3506721&sig=73a997f3157d7005b98e6c2f4b9e89921ed8f2eda3822a8e66308be58e4304ac https://storage.procore.com/api/v5/files/us-east-1/pro-core.com/42578-c/1276053-p/67704ac532319fc96244e0c8e66c94cefd41?companyId=87524&projectId=3506721&sig=73a997f3157d7005b98e6c2f4b9e89921ed8f2eda3822a8e66308be58e4304ac o Scot Bokhoven

• Performance Electric o Alec Carpenter

• Henninger Electric o Ryan Hendershot

• NB Koch GC o Colin Pratt

• Giardino Construction o Ryan Giardino

Project Overview

2.1 1 Project Description Open

Description Construction of a new garage building for vehicle storage at the Iowa State Training School for Boys at 3211 Edgington Ave, Eldora, IA 50627.

• Base Bid o COMPLETE - All material, labor, and equipment associated with all work shown on the contract documents complete, including the plans and specifications.

• Alternates o

▪ None

• Unit Prices o Unit Price 01

▪ Provide all labor, materials, tools, equipment, and supervision necessary to backfill any areas not identified on the drawings, in accordance with the drawings and specifications (per cubic yard). Unit prices include all necessary material, plus cost for deliver, install, insurance overhead and profit.

Official Documented Meeting Minutes

• This is a delegated design project. Modifications or alternative methods to the contract documents are permitted, but they must be submitted in shop drawing form and approved by the design team.

2.2 1 Project Schedule Open

Description

• Contract(s) Issued: Week of June 1st

Meeting #1 - RFB Pre-Bid Project: 9476.01 HHS STS New Garage Building - Phase 2

State of Iowa - Department of Administrative Services Page 2 of 5 Printed On: May 19, 2026 09:26 AM CDT

• Submittals: June 2026 -July 2026

• Construction: July 2026 - September 2026

• Substantial Completion: September 30th, 2026

• Closeout: September 2026 - October 2026

A pull-plan session will be held with the successful bid package contractors to finalize the construction schedule.

State Holidays: New Year's Day, Martin Luther King Day, Memorial Day, 4th of July, Labor Day, Veterans Day, Thanksgiving and day after Thanksgiving, Christmas Day

Official Documented Meeting Minutes

• No issues or concerns with schedule at this time

2.3 1 Site Rules Open

Description

• Onsite supervision by Prime Contractor is required at all times when work by that contractor or their subcontractors/suppliers is taking place.

• Contractors shall provide daily logs for each day they are on site.

• Construction progress meeting will be established once construction starts.

• It is of the utmost importance to show respect and courtesy to all staff at all times.

• Clean all debris, materials, and bring all finishes back to existing conditions in the area they were working in prior to moving to the next area.

• No smoking, vaping or smokeless tobacco use onsite.

Site Specific Rules:

• Temporary facilities - Provide all temporary facilities required for this scope of work including trailer, trailer power, telephone, secured storage, temporary power for work, temporary and task lighting for work, etc. as determined necessary by Contractor. Coordinate location of trailers, material storage and utility lines with Construction Manager. Limited space is available, and permission to bring any such facility or excess materials on to the site shall be approved by the Construction Manager.

• Tool control - Secure all tools at the end of each day. Never leave tools unattended. All tools shall be checked in at the beginning of the day and checked out at the end of the day. If security officers find loose tools, they are under orders to turn them in to their supervisor.

• Cell phone use will be allowed while on site. Pictures of anything taken not involving the construction project is strictly prohibited.

• Background checks will need to be submitted for every contractor who will be onsite. Contractors will be required to check in and out at the Administration building switchboard each time entering and existing the STS campus.

• Work hours - 7:00 AM to 5:00 PM

• View specification section 01 1200 - Contract Summary for more information.

• Temporary sanitary facilities will need to be provided by contractor.

RFB Overview

3.1 1 Bid Submission Open

Description

• Bids are due Thursday, May 28th, 2026 by 2:00pm CT

• The Bid shall be submitted to the Issuing Officer through the IMPACS Electronic Procurement System.

State of Iowa - Department of Administrative Services Page 3 of 5 Printed On: May 19, 2026 09:26 AM CDT o Link and information is in the project manual o Contractors will need to register prior to bidding o Bidders will need to register regardless of whether it has already done business with the State of Iowa.

o Bidders should complete the registration process and ensure the ability to log in as soon as possible to ensure Bids can be submitted on the due date.

o Please make sure the electronic documents submitted contain any required signatures. Digital signatures will be accepted.

• Bid Opening will be held via conference call on Thursday, May 28th, 2026 at 3:00pm CT

• Contractor shall reference section 00 0116 for the bid submittal checklist o Bid Proposal Information o Non Discrimination Clause Information o Contractor Targeted Small Business Enterprise Pre-Bid Contract Information o Bid Security – 5% of total Bid amount

• Apparent low bidder will be required to submit subcontractor/supplier list 48hrs after the bid opening

• No items at this time.

3.2 1 Bid Schedule Open

Description

• Questions/Substitutions Due in Writing to Construction.Procurement@das.iowa.gov: May 20th, 2026 by 2:00pm

• Addendum Issued: Following Questions Received

• Bids Due: By 2:00pm, Thursday, May 28th, 2026

• Tentative NOI Issued: Week of June 1st

PLEASE NOTE THAT DAS EMAILS HAVE CHANGED, PLEASE UPDATE CONTACTS TO INCLUDE NEW EMAIL.

• Construction.Procurement@das.iowa.gov

3.3 1 Administrative Details Open

Description

• Contractors will sign a modified ConsensusDocs 802. Example in the project manual.

• Project-specific Certificate of Insurance must be provided prior to contract execution. Follow example in the project manual and limits in the 802.

• Project-specific P&P bonds must be provided prior to contract execution.

• Successful contractor must turn in their list of subcontractors and suppliers within 48 hours of the bid.

• DAS will provide tax exempt certificates upon request.

• Procore will be used for all project management, at no cost to the trade contractor.

o Submittals, Invoicing, RFIs, ASIs, PRs, RFQs

State of Iowa - Department of Administrative Services Page 4 of 5 Printed On: May 19, 2026 09:26 AM CDT mailto:Construction.Procurement@das.iowa.gov) o Contracts, Change Orders and Certificates of Substantial and Final Completion will also use Docusign

• Contractor Schedule of Values shall be broken out as specified in the project manual.

o SOV must contain a closeout line item for at least 1% of the total contract value.

o This line item can only be invoiced once the certificate of final completion has been signed by all parties.

Official Documented Meeting Minutes

• The State needs all contracts executed prior to June 30th for accounting purposes

• Getting the COI and P&P Bonds submitted and approved ASAP is imperative as we cannot execute contracts until those are received and approved.

3.4 1 Pre-Bid Site Visits Open

Description If additional visits are needed, please contact Ryan Schrage at (319) 404-7110.

Questions

4.1 1 Questions Open

Description Submit all questions in writing to construction.procurement@das.iowa.gov.

Official Documented Meeting Minutes

• HGM to coordinate with their mechanical team on providing information in the specs for the gas detection system.

• If contractors have any questions for McGough reach out to Noah Thelen at noah.thelen@mcgough.com or (515) 954-6888.

These meeting minutes are believed to be an accurate reflection of those items discussed and the conclusions that were reached during the referenced meeting.

Please contact State of Iowa - Department of Administrative Services if there are any discrepancies or questions with the content of these minutes.

State of Iowa - Department of Administrative Services Page 5 of 5 Printed On: May 19, 2026 09:26 AM CDT mailto:noah.thelen@mcgough.com

IDAS HHS STS New Garage Building HGM # 106025 IDAS # 9476.00 October 2025

Post-Frame Building System (Delegated Design) 133418 - Addendum #1 1 of 1

SECTION 133418

POST-FRAME BUILDING SYSTEM (DELEGATED DESIGN)

PART 1 GENERAL

1.01 SUMMARY

A. Provide delegated design, engineering, fabrication, and installation of the post-frame building system, including primary and secondary framing members, connections, bracing, and associated metal panel support systems required for a complete structural system.

B. The Contract Documents establish the overall building configuration, dimensions, roof geometry, and design intent. Delegated design scope is limited to the proprietary post-frame building system components furnished by the manufacturer/supplier.

1.02 DELEGATED DESIGN REQUIREMENTS

A. Design Responsibility:

1. Design post-frame building system components required for the manufacturer’s standard system and compliance with specified loading criteria.

2. Delegated design shall include framing members, trusses, purlins, girts, bracing, clips, connections, and attachment methods associated with the post-frame building system.

B. Engineering Requirements:

1. Provide signed and sealed shop drawings and structural calculations prepared by a

Professional Engineer licensed in the State of Iowa.

2. Calculations shall demonstrate compliance with applicable code requirements and design loads indicated in the Contract Documents.

C. Coordination:

1. Coordinate delegated design components with foundations, openings, dimensions, and architectural requirements shown in the Contract Documents.

2. Delegated design scope is not intended to redesign the overall building layout, foundation system, or architectural configuration shown in the Contract Documents.

1.03 SUBMITTALS

A. Submit signed and sealed shop drawings indicating member sizes, spacing, connection details, bracing requirements, and metal panel support framing.

B. Submit structural calculations verifying compliance with specified loading criteria.

END OF SECTION

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