RFB Bid 27-012 for Sodium Permanganate.pdf

CITY OF BIG SPRING SOLICITATION, OFFER AND AWARD FORM

SOLICITATION INFORMATION

REQUEST FOR BIDS (RFB)

1. BID NO.: 27-012 4. BRIEF DESCRIPTION:

Sodium Permanganate

2. ISSUE DATE: August 7,2026

3. FOR INFORMATION CONTACT:

NAME: Albert Belez, Purchasing Agent

TELEPHONE: (432) 264-2388 FAX: ( 432)264-2582

E-MAIL: abelez@mybigspring.com

5. PRE-BID CONFERENCE/GENERAL

CONTRACTORS MEETING:

*** There will be NO conference. ***

6. ADVERTISING DATES:

1st Week of Advertisement Date: 08/09/2026

2nd Week of Advertisement Date: 08/16/2026

7. SUBMIT OFFER TO: 8. OFFER SUBMISSION DUE DATE, TIME, AND LOCATION:

DATE: 08/26/2026

TIME: 3:00 PM CST

Mailing/Hand/Commercial Courier Delivery

City of Big Spring

Purchasing Department

310 Nolan Street

Big Spring, TX 79720

Bid # 27-012

9. No Facsimiles or late arrivals will be accepted. Any bids received after offer submission due date and time will not be opened and will be returned. City of Big Spring Purchasing Department time stamp clock will be the governing time for acceptability of bids. Overnight mail must also be properly labeled on the outside of the express envelope or package in reference to RFB.

10. SUBMIT WITH OFFER: Original offer and 2 photocopies including documents and attachments so indicated on Page 2 of this form.

11. Offers submitted in response to an RFB will be opened publicly by The City of Big Spring Purchasing Department, immediately after the submission due date and time. Offers submitted in response to an RFP will NOT be publicly opened.

12. FIRM OFFER PERIOD: Offers submitted shall remain firm for a period of 60 calendar days from the final due date for bids.

13. NOTE: For Invitation for Bids, “offer” and “offeror” mean “bid” and “bidder”.

OFFER

(To be completed by Offeror)

14. In compliance with the above, the undersigned agrees, if this offer is accepted within the period specified in Block 12, above, to furnish any or all items, or provide the service(s), upon which prices are offered in the Schedule at the price set opposite each item or service, and to deliver the item(s) and or perform the service(s) at the designated location(s) within the time specified.

15. BIDDERS NAME, ADDRESS: (Type or Print)

TELEPHONE: E-MAIL:

CELL PHONE: FAX:

16. NAME AND TITLE OF PERSON AUTHORIZED TO

SIGN THE OFFER: (Type or Print)

17. BIDDERS SIGNATURE & DATE:

AWARD

(To be completed by City of Big Spring)

18. TOTAL AMOUNT OF AWARD:

19. PURCHASING AGENT SIGNATURE & DATE OF AWARD:

Name: Albert Belez, Purchasing Agent

Signature:

Date: /_ / mailto:abelez@mybigspring.com

SOLICITATION INDEX

20. CONTENTS: (DOCUMENTS WITH A YES ARE TO BE SUBMITTED WITH OFFER)

NAME FORM DESCRIPTION SUBMIT WITH OFFER?

Cover Sheet Solicitation, Offer and Award Form (Complete in its entirety to include Sign and Date)

YES

Instructions to Bidders

General Terms & Conditions YES

Bid Bond of 5% of Total Amount of Bid NO

Delivery Terms YES

Insurance Certificate NO

Specifications/Scope of Work Description of Supplies YES

Non-Collusive Bidding Certificate Vendor Acknowledgement Form YES

Pricing Schedule Signed and Completed YES

Acknowledgment Form Signed and Notarized YES

Addenda Checklist Confirmation Receipt of Addendum(s) YES

Disclosure of Interested Parties Certificate of Interested Parties HB 1295 Required online Submission NO

Chapter 176 CIQ Questionnaire Conflict of Interest Questionnaire YES

21. ACKNOWLEDGMENT OF ADDENDUMS:

Offeror acknowledges receipt of the following addendum(s) to the solicitation:

(Identify addendum number and date of each.)

ADDENDUMS # DATE ADDENDUMS # DATE

Sodium Permanganate Bid No. 27-012 Page 1 of 13

Instructions to Bidder – General Terms & Conditions

Bid Name/No.: Sodium Permanganate/ 27-012

Please read your specifications thoroughly and be sure that the offered complies with all requirements. Any variation from the specifications will not be allowed. If you are the successful bidder, it will be required that

“Sodium Permanganate” be provided as specified.

(1) Sealed bids will be received for “Sodium Permanganate” in accordance with the specifications attached hereto.

(2) The item(s) under this proposal shall be new and unused. All specifications shown are minimum requirements.

There is no intention to disqualify any bidder who can meet these specifications.

(3) One (1) original and two (2) copies of RFB must be enclosed in a sealed envelope with vendor’s name and return address clearly typed/printed on upper left hand corner and proper notation clearly type/printed on the lower left hand corner “Request for Bids” – “Sodium Permanganate”- Bid Number 27-012 and delivered to City of Big Spring Purchasing Department, 310 Nolan Street, Big Spring, Texas 79720 on or before

3:00 p.m., 08/26/2026. No Facsimiles or late arrivals will be accepted. Any RFB received after that time will not be opened and will be returned. Overnight mail must also be properly labeled on the outside of express envelope or package in reference to RFB. The City of Big Spring is not responsible for the lateness of mail carrier, etc. and time/date stamp in the HR department shall be the official time of receipt.

(4) Bids must give full firm name and address of bidder and be manually signed. Failure to do so will disqualify your bid. Person signing bid must show title or AUTHORITY TO BIND HIS FIRM IN A CONTRACT. Firm name and authorized signature must appear on each page that calls for this information.

(5) Acknowledgment of Addendums to Invitation for Bids

(a) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

(b) Bidders shall acknowledge receipt of any addendums to this solicitation: (1) by signing and returning the addendums; or (2) by identifying the addendums number and date in the space provided for this purpose on the bid form; or (3) by letter. The City must receive the acknowledgment by the time and at the place specified for receipt of bids.

(6) Bids cannot be altered or amended after opening time. Alterations made before opening time must be initialed by bidder guaranteeing authenticity. No bid may be withdrawn after opening time without acceptable reason in writing and only after approval by the City of Big Spring.

(7) Bid will be received and publicly acknowledged at the location, date, and time identified in the "SOLICITATION, OFFER AND AWARD FORM” item #8. Bidders, their representatives, and interested persons may be present. Trade secrets and such confidential information contained in the bid and identified as such by the bidder shall not be disclosed at any time, unless required by law.

(8) No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the resulting contract. All change orders to the contract will be made in writing by the Purchasing Agent for the City of Big Spring Texas.

(9) STATE SALES TAX MUST NOT BE INCLUDED IN BID. Contractors are not tax exempt.

(10) Any additions, deletions, or variations from the following specifications will not be allowed. Any parts not specifically mentioned which are necessary for the work to be complete and for use or which are normally furnished as standard equipment shall be furnished by the successful bidder and shall confirm in strength, quality, and workmanship to the accepted standard of the industry.

Sodium Permanganate Bid No. 27-012 Page 2 of 13

(11) Evaluation and Basis for Award

(A) One Award

One contract award is anticipated under this solicitation. Multiple contract awards shall not be made. It is the intent of the City of Big Spring to award the bid to the lowest responsive and responsible bidder or to the bidder who provides goods or services at the best value for the municipality. Upon the City’s issuing an award of this bid, this bid shall be countersigned by an authorized representative of the City which will result in a binding contract without further action by either party.

(B) Estimated Quantities

The quantities specified in the Schedule are estimates only, are used as a basis for determining award of the contract. Purchases will be made in amounts needed and on an as needed basis.

(C) Unit and Extended Pricing

Offerors shall insert the unit price and extended amount for each line item offered on the price schedule. If a line item is offered at “No Cost,” enter “No Cost” in the unit price column. Additionally, offerors shall calculate and insert the total price in the space provided on the price schedule. In the event of discrepancies in extended price, unit prices will govern. Cost for delivery is to be included in the unit and extended price.

Bids subject to unlimited price increase will not be considered.

(D) All or None Pricing

Failure of an offeror to provide prices for all line items listed on the Schedule shall be cause for rejection of the entire offer. However, an offeror may enter “No Cost” in the unit price and extended amount columns to indicate that the item is being offered at “No Cost.”

(E) The City is exempt from federal tax.

(12) Sample Requirements

Upon request, the bidder agrees to supply at no cost to City samples of the products proposed for testing prior to contract award. Samples will be available and submitted to City within five (5) days of request, oral and written, by City and will be returned at bidder’s cost only on request from the vendor after testing is complete.

Parts returned may not be in the same condition as originally sent to and received by City.

Function test (if required) is verification that the parts meet the manufacturer’s specification and/or performance requirements.

(13) Descriptive Literature

(a) Bidders shall submit, along with the Pricing Schedule, descriptive literature for all items that are not described by specific manufacturer, and/or for items that the bidder is offering as an "Equal Brand

Name." Descriptive literature must be (1) received by the time specified in this solicitation for receipt of bids, and (2) clearly marked to identify the specific item(s) of the bid to which it applies.

(b) "Descriptive literature" means information furnished, such as cuts, illustrations, drawings, and brochures that clearly shows an item’s characteristics, construction, or explains its operation.

(c) Descriptive literature is used to determine whether the item(s) offered comply with the solicitation requirements. It is used to identify details of the item(s) pertaining to such significant elements as: (1) design; (2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, and/or operation. Descriptive literature includes only that information required to determine the technical acceptability of the offered product. It does not include other information such as that used to determine a prospective contractor’s responsibility, or for maintaining the item(s).

Sodium Permanganate Bid No. 27-012 Page 3 of 13

(d) Failure of a bidder to submit descriptive literature on time, or failure of the descriptive literature to clearly show that the item(s) offered conform to the requirements of this solicitation shall result in rejection of the bid as nonresponsive.

(14) When delay can be foreseen, bidder shall give prior notice to the City of Big Spring. Bidder must keep City of

Big Spring advised at all times of status of order. Default in promised delivery (without acceptable reasons) or failure to meet specifications, authorizes the City of Big Spring to purchase such deliver/service “Sodium

Permanganate”- off contract. The contractor will be liable for any increase in cost incurred due to defaulting for “Sodium Permanganate”

a. Acceptable reasons for delayed delivery(ies) are as follows; Act of God (floods, tornadoes, hurricanes, etc.), acts of government, fire strikes, war. Actions beyond the control of the successful bidder.

(15) Quote F.O.B. Big Spring, Texas and show exact cost to deliver. Bids in units of quantity specified extend and show total.

(16) The City may hold bids 60 days after bid opening without taking action. Bidders are required to hold their bids firm for same period of time.

(17) The City of Big Spring reserves the right to reject any or all bids, to waive any or all formalities or technicalities, and to make such awards of contract as may be deemed to be the best and most advantageous to the City of Big

Spring.

(18) Protest Procedures

Any protest to the City's consideration of any bid must be submitted in writing and received by the Purchasing

Agent no later than 5 calendar days after bid opening. A written reply to the protest will be sent to the protesting bidder by the Purchasing Agent. The protest must contain:

a. Identification of the statute or procedure that is alleged to have been violated

b. A precise statement of the relevant facts

c. Identification of the issues to be resolved

d. Aggrieved party's argument and supporting documentation

(19) Unless otherwise specified, any catalog or manufacturer’s reference or brand name used in describing an item is merely descriptive, and not restrictive, and is used only to indicate type, style or quality of material desired. If a bidder quotes on an article other than the one specified, which he/she considers comparable, the name and grade of said article must be specified in the bid and sufficient specifications and descriptive date must accompany same to permit thorough evaluation. In the absence of these qualifications, he/she will be expected to furnish the article called for.

(20) QUALIFICATION OF BIDDER

a. Bidder must, at the request of the City of Big Spring, furnish satisfactory evidence of their ability to furnish the product or services in accordance with the terms and conditions of the specifications. Only bidders who can demonstrate to the satisfaction of the City of Big Spring that they are authorized to sell the proposed equipment or provide the services requested will be considered.

b. By signature hereon affixed, the bidder certifies that neither the bidder nor the firm, corporation, partnership or institution represented by the bidder, or anyone acting for such firm, corporation or institution has violated the

Antitrust Laws of this State, codified in Section 15.01, et seq., Texas Business and Commerce Codes, or the

Federal Antitrust Laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business.

(21) The bidder agrees to indemnify and save harmless the City, the Purchasing Agent and any assistants from all suits and actions of every nature and descriptive brought against them or any of them, for or on account of the use of patented appliances, products or processes, and he/she shall pay all royalties and charges which are legal and equitable. Evidence of such payment or satisfaction shall be submitted upon request of the Purchasing Agent, as a

Sodium Permanganate Bid No. 27-012 Page 4 of 13 necessary requirement in connection with the final estimate for payment in which such patented appliance, products or processes are used.

(22) Bidder shall carefully examine the bid forms, general terms and conditions, and specifications. Should the bidder find discrepancies in, or omissions from bid forms, general terms and conditions, specifications, or other documents, or should he/she be in doubt as to their meaning, he/she should at once notify the Purchasing

Agent (Big Spring City Hall, (432) 264-2388) and obtain clarification by addendum prior to submitting any bid. All questions and concerns must be submitted in writing no later than five days prior to bid opening.

(23) BILLING AND PAYMENT INSTRUCTIONS:

Invoices must include:

a. Name and address of successful vendor

b. Name and address of receiving department or official

c. Purchase Order Number (if any)

d. Notation - “Sodium Permanganate”:

e. Descriptive information as to the items or services delivered, including product code, item number, quantity etc.

The City of Big Spring will execute payment by mail within thirty (30) working days.

(24) The City of Big Spring is a home-rule municipal corporation operated and funded on an October 1 to September

30 basis; accordingly, the City reserves the right to terminate, without liability to the City, any contract for which current revenues are not available.

(25) The geographical location(s) of bidder’s facilities referenced “Sodium Permanganate” given due consideration in determining the lowest responsible bidder. All items will be evaluated and awarded individually or in any combination thereof.

(26) Bidders are advised that any part of the specifications that are not met within the time of completion/delivery regardless of how major or minor it might be shall be grounds for none acceptance of delivery.

(27) The City of Big Spring reserves the right to waive or take exception to any part of the specifications when in the best interest of the City of Big Spring.

(28) Bidders must comply with all applicable City Charter, City Ordinances, State and Federal Statutes.

(29) Disclosure of Interested Parties

Contractor is to comply with Government Code Section 2252.908 enacted by H.B. 1295, which prohibits a government entity or state agency from entering into certain contracts with a business entity unless the business entity submits a disclosure of interested parties. For more information, go to the Texas Ethics Commission web page at: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

(30) No public official or city employee shall enter into a contract with the City that violates Local Government Code, Section 171.003.

(31) Bidders are advised that they must be in compliance with the below mentioned law:

CHAPTER 176 OF THE TEXAS LOCAL GOVERNMENT CODE

Effective January 1, 2006, Chapter 176 of the Texas Local Government Code requires that any vendor or person considering doing business with a local government entity disclose in the Questionnaire Form CIQ, the vendor or person’s affiliation or business relationship that might cause a conflict of interest with a local government entity. By law, this questionnaire must be filed with the records administrator of the City of Big

Spring not later than the 7th business day after the date the person becomes aware of facts that require the statement be filed. See Section 176.006, Local Government Code. A person commits an offense if the person http://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

Sodium Permanganate Bid No. 27-012 Page 5 of 13 violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor.

For more information or to obtain Questionnaire CIQ go to the Texas Ethics Commission web page at www.ethics.state.tx.us/forms/CIQ.pdf.

IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT YOUR OWN LEGAL

COUNSEL. COMPLIANCE IS THE INDIVIDUAL RESPONSIBILITY OF EACH PERSON OR AGENT OF

A PERSON WHO IS SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 176 IS

A CLASS “C” MISDEMEANOR.

(31) Termination of Contract: The City of Big Spring reserves the right to terminate the contract if, in the opinion of the City of Big Spring, the successful vendor’s and/or contractors performance is not acceptable, if the City is being repeatedly overcharged, improperly charged, no funds available, or if the City wishes, without cause, to discontinue this contract. Termination will be in written form allowing a 30-day notice.

(32) Purchase Provision

(a) Risk of Loss: Seller shall bear the risk of loss of, or damage to, each item purchased until each item has been delivered to the location of installation or placement. Upon such delivery all risk of loss of, or damage to, each such item shall be borne by Company until inspected and accepted in writing by City's authorized representative.

Company agrees that it shall maintain adequate insurance on the items purchased until accepted as required herein.

(b) Relationship: The relationship between the parties to this Agreement shall be that of independent contractors.

Nothing contained herein shall be interpreted or construed as establishing an agency or employer/employee relationship between the parties or between either party and the employees or representatives of the other party.

(c) Taxes: All fees due to Seller under this Agreement are exclusive of any taxes legally imposed on the licensing, delivery or use of items purchased. All taxes including any sales, use or import taxes are the responsibility of and shall be paid by Purchaser. Authorized Distributor: Company hereby warrants that it is an authorized distributor and agrees that it has complete contractual responsibility and authority to sell the items being purchased.

(d) Delivery:

• Delivery shall be made by a Company representative or common carrier and where indicated an installation call and inspection made by Company representative. Delivery shall be made on or before delivery date, as mutually agreed to by both parties subject to conditions beyond Company's control.

• Unless otherwise specified, all goods are to be shipped prepaid, F.O.B. destination, Big Spring, Texas

(inside delivery) departmental location specified. Title to the materials specified in the contract passes to the City on the date of acceptance of the items by the City. Company acceptance of the items by the

City. Company agrees to be responsible for any loss or damages, or both, until materials have been delivered and accepted at destination.

• Loss or damage discovered at time of delivery of shipment to the City shall be noted on carrier's freight bill and Company promptly notified. Loss or damage discovered after delivery of shipment to the City shall be promptly reported to the carrier and the Company. In either case items shall be held for inspection by carrier and/or Company. All claims for damages occurring in transit shall be filed by

Company. The City shall not be responsible for filing of any damage claim and no payment for items will be made by City until received in acceptable condition. Company agrees that any such loss or damage shall not release Company from any obligations hereunder.

(e) Warranties:

• Company warrants and represents that City shall acquire upon completion of payment good and clear title, free and clear of all liens, claims or encumbrances of any kind.

• Company warrants materials supplied under this contract to conform to specifications herein, to be free from defects in material and workmanship, and are fit for the purpose for which such materials are ordinarily employed. City and Company agree that this contract does not exclude or in any way limit other warranties provided for in this agreement by law.

(f) Notice and Assistance Regarding Patent and Copyright Infringement: In the event of any claim or suit against http://www.ethics.state.tx.us/forms/CIQ.pdf http://www.ethics.state.tx.us/forms/CIQ.pdf

Sodium Permanganate Bid No. 27-012 Page 6 of 13 the City on account of any alleged patent or copyright infringement arising out of the performance of this contract or out of the use of any supplies furnished or work or services performed hereunder, the Company shall defend the City against any such suit or claim and hold the City harmless from any and all expenses, court costs, and attorney's fees in connection with such claim or suit. The Company's contractual liability insurance shall cover the Company's and City's obligations under this paragraph.

(g) Termination: The City may, subject to the provisions below, by written notice of default to the Company, terminate the whole or any part of this contract in any one of the following circumstances:

• If the Seller fails to perform within the time specified herein or any extension thereof; or

• If the Company fails to perform any of the other provisions of this contract, or so fails to make progress as to endanger performance of this contract in accordance with its terms, and in either of these two circumstances does cure such cure such failure within a period of ten days (or such longer period as the City may authorize in writing), after receipt of notice from the City specifying such failure.

• In the event the City terminates this contract in whole or in part, as above provided, the City may procure, upon such terms and in such manner as the City may deem appropriate, items purchased similar to those so terminated, and the Company shall be liable for any excess costs for such similar items, provided that the Company shall continue the performance of this contract to the extent not terminated under the provisions of this paragraph.

• The Seller shall not be liable for any excess costs if the failure to perform the contract arises out of causes beyond the control and without the fault or negligence of the Seller.

(33) General Provisions

(a) Venue: The obligations of the parties to this Contract are performable in Howard County, Texas, and if legal action is necessary to enforce same, exclusive venue shall lie in Howard County, Texas.

(b) Governing Law: This Contract shall be governed by and construed in accordance with the laws and court decisions of the State of Texas.

(c) Legal Construction: In case any one or more of the provisions contained in this contract shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof, and this Contract shall be considered as if such invalid, illegal, or unenforceable provision had never been contained in this Contract.

(d) Assignment: This contract cannot be assigned without the prior written consent of the other party.

(e) Counterparts: This contract may be executed in any number of counterparts, each of which shall be deemed an original and constitute one and the same instrument.

(f) Captions: The captions to the various clauses of this Contract are for informational purposes only and shall not alter the substance of the terms and conditions of this Contract.

(g) Successors and Assigns: This Contract shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, executors, administrators, successors and, except as otherwise provided in this Contract, their assigns.

(h) Non-Discriminatory Policy: Contractor agrees that as to all of its programs and activities conducted on the subject premises, it shall comply fully with all Civil Rights Acts and specifically will not discriminate against any person on the basis or race, color, national origin, sex or by reason of being handicapped.

(i) Compliance with Applicable Laws: The contract is subject to all legal requirements in the City Charter and other laws, state and federal laws and Company agrees that it promptly will comply with all applicable laws, regulations, orders and rules of the State, County, City and all other governmental agencies. Company agrees to obtain and bear the expense of any required permit or license.

(j) Entire Agreement: This Contract including the specifications, conditions and proposal which embodies the complete agreement of the parties hereto, superseding all oral or written previous and contemporary agreements between the parties and relating to matters in this Contract, and except as otherwise provided herein cannot be modified without written agreement of the parties to be attached to and made a part of this Contract. The award and contract forms shall be approved and executed by Seller.

(k) Force Majeure: Neither City nor Company shall be required to perform any term, condition or covenant in this agreement so long as such performance is delayed or prevented by force majeure, which shall mean acts of God, civil riots, floods and any other cause not reasonably within the control of City or Company except as herein

Sodium Permanganate Bid No. 27-012 Page 7 of 13 provided, and which by the exercise of due diligence City or Company is unable, wholly or in part, to prevent or overcome.

(l) Indemnity - Liability: Company agrees to protect, defend, indemnify and save the City of Big Spring, its officers and employees harmless from and against all claims, demands and causes of action of every kind and character, losses, costs, expenses, attorneys fees and damages of every kind and character, without limit and without regard to the cause or causes thereof, or the negligence of any party or parties, including the negligence of the City of Big Spring, its officers and employees, whether such negligence be sole, joint or concurrent, for injury to or death of any person or damage to any property, arising out of or in connection with the activities of

Company.

(m) Indemnity - Defense: Company shall also indemnify, protect and save City, its director's officers and employees harmless against any and all cost or expense of whatever kind of nature, including costs of litigation, attorney fees and reasonable expenses in connection therewith whether or not such loss, injury, or damage shall be valid or groundless, and Company shall be bound and obligated to assume the defense thereof, including any settlement negotiations, and shall pay, liquidate, discharge and satisfy any and all settlements, judgements, awards or expenses resulting from or arising out of such injuries, death or damages without reimbursement from

City. It is understood and agreed by Company that in case City, its officers, agents employees, are made defendant in any suit or action and Company fails or neglects to assume the defense thereof, after having been notified so to do by CITY, that City may compromise and settle or defend any such suit or action, the Company shall be bound and obligated to reimburse City for the amount expended by it in settling and compromising any such claim, or in the amount expended by City in paying any judgement rendered therein, together with all reasonable attorney's fees incurred by City by reason of its defense or settlement of such claims.

(n) Indemnity - Defense: Company shall also indemnify, protect and save City, its director's officers and employees harmless against any and all cost or expense of whatever kind of nature, including costs of litigation, attorney fees and reasonable expenses in connection therewith whether or not such loss, injury, or damage shall be valid or groundless, and Company shall be bound and obligated to assume the defense thereof, including any settlement negotiations, and shall pay, liquidate, discharge and satisfy any and all settlements, judgements, awards or expenses resulting from or arising out of such injuries, death or damages without reimbursement from

City. It is understood and agreed by Company that in case City, its officers, agents employees, are made defendant in any suit or action and Company fails or neglects to assume the defense thereof, after having been notified so to do by CITY, that City may compromise and settle or defend any such suit or action, the Company shall be bound and obligated to reimburse City for the amount expended by it in settling and compromising any such claim, or in the amount expended by City in paying any judgement rendered therein, together with all reasonable attorney's fees incurred by City by reason of its defense or settlement of such claims.

(o) Indemnity - Sub-Contractors: The Company agrees that it will indemnify and save the City harmless from all claims growing out of the lawful demands of sub-contractors, laborers, workmen, mechanics, materialmen and furnishers of machinery and parts thereof, equipment, power, tools and all supplies including commissions, incurred in the furtherance of this contract by Company. When so desired by the City, the Company shall furnish satisfactory evidence that all obligations of the nature hereinabove designated have been paid, discharged or waived. If the Company fails to do so, then the City may at the option of the Company either pay unpaid bills, of which the City has written notice, direct or withhold from the Company's unpaid compensation a sum of money deemed reasonably sufficient to liquidate any and all such lawful claims until satisfactory evidence is furnished that all liabilities have been fully discharged, and whereupon payments to the Company shall be resumed in full, in accordance with the terms of this contract, but in no event shall the provisions of this sentence be construed to impose any obligations upon the City, by either the Company or its surety.

Contract period:

The normal period for this contract is twelve (12) months beginning October 1, 2025 and continuing through

September 30, 2026.

Sodium Permanganate Bid No. 27-012 Page 8 of 13

Scope of Work / Specifications

Scope of Work:

The City of Big Spring is accepting bids for the annual purchase of Sodium Permanganate.

Specifications:

1. The Sodium Permanganate shall be supplied in liquid form. Sodium Permanganate shall be 20% and NSF approved.

2. The item bid shall be fully suitable for treating public water supply and shall meet or exceed A.W.W.A.

standards.

General requirements:

Prices quoted shall remain firm for a period on twelve (12) calendar months following mutual acceptance of a contract between buyer and seller. The term of the contract will be from October 1, 2026, through September 30, 2027.

Sodium Permanganate shall be delivered to the City's Water Treatment Plant in IBC tots measuring 330 gallons per container. Bidders shall submit the Material Safety Data Sheet (MSDS) on the product bid with the bid proposal.

Delivery: City of Big Spring, Purchasing Department. All loads shall be delivered by the contractor to the locations designated by the City of Big Spring personnel at time of order. All shipments shall be F.O.B. City of Big Spring placed at the exact spot(s) designated by the City of Big Spring personnel.

The following is the location for delivery for “Sodium Permanganate”:

City of Big Spring

Water Treatment Plant

1601 Virginia Street

Big Spring, Texas 79720

IT IS THE CITY OF BIG SPRING’S INTENT TO ISSUE A PURCHASE ORDER TO

AWARDED VENDOR. CITY OF BIG SPRING STAFF WILL THEN CALL IN PARTIAL

ORDERS. DELIVERY WILL NOT BE A ONE TIME ORDER.

Sodium Permanganate Bid No. 27-012 Page 9 of 13

Pricing Schedule

Bid Name/No.: Sodium Permanganate/ 27-012

For any questions directly regarding the “Sodium Permanganate - Bid No. 27-012”, please call or email: Albert Belez, Purchasing Agent abelez@mybigspring.com Telephone: (432) 264-2388

NOTE: For invitations for Bids the terms “Offer” and “Offeror” shall mean “Bid” and “Bidder”, respectively; and for Requests for Proposal terms “Bid” and “Bidder” shall mean “Offer” and “Offeror”, respectively, in this solicitation and any associated exhibits. Bids must be submitted on all quantities specified on this schedule.

The Offeror is required to Sign and Date Each Page of the Schedule

Submit All Pages with the Offer.

LOT

NO.

BASE TERM (ONE YEAR)

DESCRIPTION

UOM

QTY

UNIT COST

EXTENDED

PRICE

I. Sodium Permanganate Tons 70 $ $

DELIVERY INFORMATION

II. IBC tots 330 Gallon mailto:abelez@mybigspring.com

Sodium Permanganate Bid No. 27-012 Page 10 of 13

PROPOSAL

CONTRACT FOR SODIUM PERMANGANATE / 27-012

The undersigned company certified that their proposal and items offered meet all of the requirements of the bid specifications; and, in the event that the company is awarded the bid, it hereby accepts the provisions of the agreement to which the proposal is attached; and when accepted by the City by purchase order shall constitute the agreed contract reflecting the terms of the agreement between the company and the City.

The undersigned company official further certifies the attached residency certification as a part of this bid proposal.

Respectfully submitted, Company

Authorized Signature

Print or Type Signer's Name & Title

Address

City State Zip

Telephone Number

Acceptance and award of Contract by City of Big Spring is provided by purchase order.

Sodium Permanganate Bid No. 27-012 Page 11 of 13

ACKNOWLEDGMENT

SODIUM PERMANGANATE / # 27-012

THE STATE OF $

COUNTY OF $

BEFORE ME, the undersigned, on this day personally appeared , known to me to be the person and officer whose is subscribed to the foregoing instrument and acknowledged to me that the same was the act of the said , a corporation, and that he has executed the same as the act of such corporation for the purposes and consideration therein expressed, and in the capacity therein stated.

GIVEN UNDER MY HAND AND SEAL OF OFFICE, THIS day of

, A.D., 2026.

Notary Public in and for the State of

(STATE)

The City of Big Spring does not discriminate on the basis of race, color, national origin, sex, religion, age and disability in employment or the provision of service

Sodium Permanganate Bid No. 27-012 Page 12 of 13

Vendor Acknowledgment Form - Non-Collusive Bidding

Certification

I/We have read instructions to bidder and specifications. My/Our bid conforms to all bid specifications, conditions, and instructions as outlined by CITY OF BIG SPRING.

Signing the Acknowledgment Form confirms that our company will enter into a binding contract with CITY OF BIG

SPRING for item(s) awarded to our company. I/We have read instructions to bidder and specifications.

The undersigned Bidder, by signing and executing this bid, certifies and represents to the CITY OF BIG SPRING that Bidder has not been offered, conferred or agreed to confer any pecuniary benefit, as defined by §1.07(a)(6) of the

Texas Penal Code, or any other thing of value as consideration for the receipt of information or any special treatment or advantage relating to this bid; the Bidder also certifies and represents that Bidder has not offered, conferred or agreed to confer any pecuniary benefit or other things of value as consideration for the recipient's decision, opinion, recommendation, vote or other exercise of discretion concerning this bid; the Bidder certifies and represents that Bidder has neither coerced nor attempted to influence the exercise of discretion by any officer, trustee, agent of employee of the CITY OF BIG SPRING concerning this bid on the basis of any consideration not authorized by law; the Bidder also certifies and represents that Bidder has not received any information not available to other bidders so as to give the undersigned a preferential advantage with respect to this bid; the Bidder further certifies and represents that Bidder has not violated any state, federal or local law, regulation or ordinance relating to bribery, improper influence, collusion or the like and that Bidder will not in the future offer, confer, or agree to confer any pecuniary benefit or other thing of value to any officer, trustee, agent or member of the CITY OF BIG SPRING in return for the person having exercised the person's official discretion, power or duty with respect to this bid; the Bidder certifies and represents that it has not now and will not in the future offer, confer, or agree to confer a pecuniary benefit or other thing of value to any officer, trustee, agent or member of CITY OF BIG SPRING in connection with information regarding this bid, the submission of this bid, the award of this bid or the performance, delivery or sale pursuant to this bid.

Date:

Company Name:

Signature:

Title:

Note: This form, along with the Execution of Offer, must be filled in and submitted with the sealed bid.

City of BIG SPRING

Addenda Checklist

Bid of:

(Bidder Company Name)

To: City of Big Spring

Ref.: “Sodium Permanganate/ 27-012”

Ladies and Gentlemen:

The undersigned Bidder hereby acknowledges receipt of the following Addenda to the captioned RFB (initial if applicable).

No. 1 No. 2 No. 3 No. 4 No. 5

Respectfully submitted, Bidder: By:

(Authorized Signature for Bidder)

Name:

Title:

Date:

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor or other person doing business with local governmental entity

FORM CIQ

This questionnaire reflects changes made to the law by H.B. 1491, 80th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a person who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the person meets requirements under Section 176.006(a).

By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code.

A person commits an offense if the person knowingly violates Section 176.006, Local Government

Code. An offense under this section is a Class C misdemeanor.

OFFICEUSEONLY

Date Received

1 Name of person who has a business relationship with local governmental entity.

Check this box if you are filing an update to a previously filed questionnaire.

(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)

Name of local government officer with whom filer has employment or business relationship.

Name of Officer

This section (item 3 including subparts A, B, C & D) must be completed for each officer with whom the filer has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.

A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the filer of the questionnaire?

Yes No

B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity?

C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of 10 percent or more?

D. Describe each employment or business relationship with the local government officer named in this section.

Signature of person doing business with the governmental entity

Date

Adopted 06/29/2007