RFB 2026-064 Manhole Rehabilitation Phase I.pdf

CITY OF LAREDO

PURCHASING DIVISION

City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 794-1733 Fax (956) 790-1805 Email ealdape@ci.laredo.tx.us

PHASE I — MANHOLE REHABILITATION PROGRAM

UTILITIES DEPARTMENT

Public Notice Notice is hereby given that the City of Laredo is now accepting sealed bids, subject to the Terms and Conditions of this

Invitation for Bids and other contract provisions, for awarding a contract for the rehabilitation or reconstruction of 90 sanitary sewer manholes within the City of Laredo sanitary sewer system. The City of Laredo strongly encourages electronic bid submissions through Cit-E-Bid, which is the preferred method for bid delivery. Electronic submissions help ensure timely receipt and efficient processing. While electronic submission is preferred, hand-delivered bids will also be accepted. If submitting in person, bids will also be received at City Hall. Copies of the specifications may be obtained from the Finance Department – Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 or by downloading from our website: www.cityoflaredo.com or through Cit-E-Bid:

https://cityoflaredo.ionwave.net/Login.aspx Hand delivered bids will be received at the City Secretary Office, 1110

Houston St., 3rd. floor, Laredo, Texas 78040 until 5:00 P.M. on Thursday, July 23, 2026; and all bids received will be opened and read publicly at 10:00 A.M. at the Office of the City Secretary on Friday, July 24, 2026.

Vendors are strongly encouraged to attend the Pre-Bid meeting, which is scheduled for Thursday, July 02, 2026 at

10:00 A.M. Location: 5816 Daugherty, Utilities Administration Office, Laredo, Texas 78041.

Hand delivered bids are to be submitted in a sealed envelope clearly marked:

Bid: Phase I — Manhole Rehabilitation Program – Utilities Department

RFB: 2026-064

Electronic bid submission:

Specifications may be accessed and submitted through

Cit-E-Bid:

https://cityoflaredo.ionwave.net/Login.aspx

Hand-delivered bids are to be submitted in a sealed envelope clearly marked:

City of Laredo – City Secretary

C/O Mario I Maldonado Jr.

City Hall – Third Floor

1110 Houston Street

Laredo, Texas 78040

The City of Laredo reserves the right to reject any and all bids, and to waive any minor irregularities.

**If the bidder submits both an electronic bid and a properly completed manual bid, the Purchasing Division will use the electronic bid to determine the total bid amount of the bid. If the bidder submits an electronic bid and a manual bid that is not complete, the Purchasing Division will use the electronic bid to determine the total bid amount of the bid.

Bid forms can be downloaded and printed through Cit-E-Bid. Mailed Proposals (i.e. USPS, FedEx, UPS), telegraphic, or facsimile proposals will not be considered. **

***Bidders must submit a satisfactory cashier’s or certified check, or bidder’s bond, payable without recourse to the order of the City of Laredo, Texas, in an amount not less than five percent (5%) of the total bid based on the bid which check or bond shall be submitted as a guarantee that the bidder will enter into a contract and executed performance and payment bonds within ten (10) days after Notice of Award of contract to him for contracts in excess of $25,000.00.

Bids without the required check or bond will NOT be considered. ***

CITY OF LAREDO

FINANCE DEPARTMENT

FORMAL INVITATION FOR BIDS

file://///192.168.134.150/Purchasing/Agents/shared%20use/EALDAPE/Fleet%20Med%20Truck%20OEM%20Parts%20FY13-054/ealdape@ci.laredo.tx.us http://www.cityoflaredo.com/

City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 794-1733 Fax (956) 790-1805 Email ealdape@ci.laredo.tx.us file://///192.168.134.150/Purchasing/Agents/shared%20use/EALDAPE/Fleet%20Med%20Truck%20OEM%20Parts%20FY13-054/ealdape@ci.laredo.tx.us

City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 794-1733 Fax (956) 790-1805 Email ealdape@ci.laredo.tx.us

TERMS AND CONDITIONS OF INVITATIONS FOR BIDS GENERAL CONDITIONS

Bidders are required to submit bids upon the following expressed conditions:

(a) Bidders shall thoroughly examine the specifications, schedule instructions and other contract documents. Once the award has been made, failure to read all specifications, instructions, and the contract documents, of the City shall not be cause to alter the original contract or for a vendor to requests additional compensation.

(b) Bidders shall make all investigations necessary to thoroughly inform themselves regarding facilities and locations for delivery of materials and equipment as required by the bid conditions. No pleas of ignorance by the bidder of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the bidder to make the necessary examinations and investigations, or failure to fulfill in every detail the requirements of the contract documents, will be accepted as a basis for varying the requirements of the City or the compensation to the vendor.

(c) Bidders are advised that City contracts are subject to the all legal requirements provided for in the City Charter and/or applicable City Ordinances, State and Federal Statutes.

1.0 PREPARATION OF BIDS

Bids will be prepared in accordance with the following:

(a) All information required by the bid form shall be furnished. For hand delivered submittals only, the vendor shall print or type the business name and manually sign the schedule. For electronic submittals, this information shall be submitted electronically on Cit-E-Bid system. If vendor submits both manual and electronic bids, the electronic bid will replace the manual bid and shall be considered the only valid bid.

(b) Unit prices shall be shown and where there is an error in extension of price, the unit price shall govern.

(c) Alternate bids will not be considered unless authorized by the invitation for bids or any applicable addendum.

(d) Proposed delivery time must be shown and shall include Sundays and holidays.

(e) Bidders will not include Federal taxes or State of Texas limited sales tax in bid prices since the City of Laredo is exempt from payment of such taxes. An exemption certificate will be furnished upon request.

(f) The City shall pay no costs or other amounts incurred by any entity in responding to this RFB, or as a result of issuance of this RFB.

2.0 DESCRIPTION OF SUPPLIES

Any catalog or manufacturer's reference used in describing an item is merely descriptive, and not restrictive, unless otherwise noted, and is used only to indicate type and quality of material. Bidder is required to state exactly what they intend to furnish; otherwise bidder shall be required to furnish the items as specified.

3.0 SUBMISSION OF BIDS

(a) Bids and changes thereto shall be enclosed in sealed envelopes, properly addressed and to include the date and hour of the bid opening and the material or services bid on shall be typed or written on the face of the envelope. If submitted electronically, this information shall be submitted electronically on Cit-E-Bid system by going to the following link: https://cityoflaredo.ionwave.net/Login.aspx

(b) Unless otherwise noted on the Notice to Bidders cover sheet, all hand delivered bids must be submitted to the

Office of the City Secretary, City Hall, 1110 Houston Street.

(c) Bids forms can be downloaded and printed through Cit-E-Bid. Mailed Bids (i.e. USPS, FedEx, UPS), telegraphic, email or facsimile bids will not be considered.

(d) Samples, when required, must be submitted within the time specified, at no expense to the City of Laredo. If not destroyed or used up during testing, samples will be returned upon request at the bidder’s expense.

(e) Bids must be valid for a minimum period of sixty (60) days. An extension to hold bid pricing for actual quantity bids may be requested by the City.

4.0 REJECTION OF BIDS

The City may reject a bid if:

(a) Bidder misstates or conceals any material fact in the bid.

(b) Bid does not strictly conform to the law or the requirements of the bid.

(c) Bidder is in arrears on existing contracts or taxes with the City of Laredo.

(d) If bids are conditional. Bidder may qualify their bid for acceptance by the City on an "ALL OR NONE" basis.

file://///192.168.134.150/Purchasing/Agents/shared%20use/EALDAPE/Fleet%20Med%20Truck%20OEM%20Parts%20FY13-054/ealdape@ci.laredo.tx.us

City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 794-1733 Fax (956) 790-1805 Email ealdape@ci.laredo.tx.us

An "ALL OR NONE” basis bid must include all items in the specifications.

(e) In the event that a bidder is delinquent in the payment of City taxes on the day the bids are opened, including state and local taxes, such fact shall constitute grounds for rejection of the bid or cancellation of the contract. A bidder is considered delinquent, regardless of any contract or agreed judgments to pay such delinquent taxes.

(f) No bid submitted herein shall be considered unless the bidder warrants that, upon execution of a contract with the City of Laredo, bidder will not engage in employment practices such as discriminating against employees because of race, color, sex, creed, or national origin. Bidder will submit such reports as the City may therefore require assuring compliance with said practices.

(g) The City may reject all bids or any part of a bid whenever it is deemed necessary.

(h) The City may waive any minor informalities or irregularities in any bid.

5.0 WITHDRAWAL OF BIDS

Bids may not be withdrawn after they have been publicly opened, unless approved by the City Council.

6.0 LATE BIDS OR MODIFICATIONS

Bids and modifications received after the time set for the bid deadline will not be considered. Late bids will be returned to the bidder unopened.

7.0 CLARIFICATION OR OBJECTION TO BID SPECIFICATIONS

If any person contemplating submitting a bid for this contract is in doubt as to the true meaning of the specifications, or other bid documents or any part thereof, they may submit to the City Purchasing Agent on or before seven (7) calendar days prior to the scheduled bid deadline a request for clarification which must be submitted in writing through email seven (7) days prior to the scheduled date for opening to: CITY OF LAREDO

PURCHASING AGENT 5512, Thomas Ave, Laredo, TX 78041; Questions & Responses section on Cit-E-Bid system. Any vendor submitting questions shall make reference to a specific bid number, section, page and item of this solicitation. In case there are changes, additions, and/or edits to the original scope of work, and addendum will be issued by the purchasing agent to all vendors through Cit-E-Bid system under Questions and Responses section to clarify any inquiries. The City will not be responsible for any other explanations or interpretations of the proposed bid made or given prior to the bid opening or award of contract.

(a) Protest Procedures: The purpose of this procedure is to establish procedures whereby a vendor may protest specific procurement actions by the City of Laredo. The following sequence of activities must take place in filing a protest:

(b) To be performed by protesting vendor: Within ten (10) days prior to the time that the City Council considers the recommendation of the City's Purchasing Officer, the protesting vendor must provide written protest to the City

Purchasing Officer. Such protest must include specific reasons for the protest.

(c) To be performed by City's Purchasing Officer: Shall review the records of procurement and determine legitimacy and procedural correctness. With five (5) working days, the City Purchasing Officer shall provide written response to the protesting vendor of the decision.

(d) If the protesting vendor is not satisfied with the decision of the City Purchasing Officer, such protesting vendor may appeal to the City Manager of the City of Laredo. If the protesting vendor cannot resolve the issue with the

City Manager, he shall be entitled to address his concerns when the City Council of the City of Laredo considers the awarding of the contract. Such appeal may be made only after exhausting all administrative procedures through the

City Manager. All protests must be duly submitted via Certified Mail to: City of Laredo - Purchasing Agent 5512

Thomas Ave. Laredo, Texas 78041.

8.0 BIDDER DISCOUNTS

(a) Percent discounts within a certain period of time will be accepted but cannot be used in the bid evaluation. The period of the discount offered should be sufficient to permit payments within such period in the regular course of business by the City of Laredo.

(b) In connection with any discounts offered, time will be computed from the date of receipt of supplies or service or from the date a correct invoice is received, whichever is the later date. Payment is deemed to be made on the date the check is mailed.

file://///192.168.134.150/Purchasing/Agents/shared%20use/EALDAPE/Fleet%20Med%20Truck%20OEM%20Parts%20FY13-054/ealdape@ci.laredo.tx.us

City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 794-1733 Fax (956) 790-1805 Email ealdape@ci.laredo.tx.us

9.0 INTENT OF CONTRACT

a) ANNUAL SUPPLY/SERVICE CONTRACTS: This contract does not commit the City to purchase the quantities indicated. The quantities are estimates and are based on the best available information. The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. Since the quantities are estimates, the City may purchase more than the estimated quantities, less than the estimated quantities, or not purchase any quantities at all. The needs of the City shall govern the amount that is purchased. All annual contracts shall bound by the terms of the bid documents. In the event a new contract cannot be executed on the anniversary date of the original term or renewal term, the contract may be renewed month to month until a new contract is executed. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.

10.0 AWARD OF CONTRACT

(a) This contract will be awarded to the (lowest responsive responsible bidder), in accordance to the provisions of

Chapters 252 and 271 of the State of Texas – Local Government Code. The Utilities Department reserves the right to award to the lowest bidder for either only Section I or Section I with Option I.

Definition of lowest responsive and responsible bidder as per the Institute for Public Procurement is:

"Lowest Responsive and Responsible Bidder: The bidder who fully complied with all of the bid requirements and whose past performance, reputation, and financial capability is deemed acceptable, and who has offered the most advantageous pricing or cost benefit, based on the criteria stipulated in the bid documents."

(b) The City reserves the right to accept any item or group of items in the bid specifications, unless the bidder qualifies it’s bid by specific limitation. Proof: The bidder shall bear the burden of proof of compliance with the City of Laredo specifications.

(c) A written award of acceptance (a duly approved purchase order or Letter of Award) furnished by the City to the successful bidder results in a binding contract without further action by either party. These Terms and Conditions shall be the basis and governing document of the binding contract.

(d) A duly authorize purchase order number shall reference item/services description, item number, quantity and price. Invoices shall reference the assign purchase order number to avoid any duplication (2 CFR 200.318 (d)).

(e) Prices must be quoted F.O.B. Destination, Laredo, Texas, unless otherwise specified in the invitation to bid. The place of delivery shall be that set forth in the bid specifications and/or purchase order.

(f) Title & Risk of Loss: The title and risk of loss of goods shall not pass to the City of Laredo until the City actually receives and takes possession of the goods at the point or points of delivery. The terms of this agreement is

"no arrival, no sale".

(g) Delivery time and prompt payment discounts will be considered in breaking ties. In the event of a tie bid, the successful bidder will be determined by choosing lots at the City Council meeting chambers.

(h) The City of Laredo shall give written notice to the contractor (supplier) if any of the following conditions exist:

1. Contractor does not provide materials in compliance with specifications and/or within the time schedule specified in bid.

2. Contractor neglects or refuses to remove materials or equipment which have been rejected by the City of Laredo if found not to comply with the specifications.

3. The contractor makes an unauthorized assignment for the benefit of any contractor. Upon receiving written notification from the City that one of the above conditions has occurred, the contractor must remedy the problem within ten (10) calendar days, to the complete satisfaction of the City, or the contract will be immediately canceled.

4. Contract terms are the responsibility of the awarded vendor(s) and the respective City user department(s).

11.0 ENTIRE AGREEMENT

(a)All covenants, conditions and agreement contained in the solicitation, are hereby made part of the Agreement to the same extent and with the force as is fully set forth herein. If and to the extent of this Agreement and the terms of this solicitation and supplier response conflict Terms & Conditions of this solicitation shall control.

file://///192.168.134.150/Purchasing/Agents/shared%20use/EALDAPE/Fleet%20Med%20Truck%20OEM%20Parts%20FY13-054/ealdape@ci.laredo.tx.us

City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 794-1733 Fax (956) 790-1805 Email ealdape@ci.laredo.tx.us

12.0 PAYMENT & INVOICING

(a) All invoices to the City of Laredo have a 30 day term from receipt of supplies or completion of services.

(b) Discount terms will be computed from the date of receipt and acceptance of supplies or services. Payment shall be deemed to be made from that date.

(c) All invoices must show the purchase order number and invoices shall be legible. Items billed on invoices should be specific as to applicable stock, manufacturer catalog or part number. All items must show unit prices. If prices are based on discounts from list, then list prices must appear on bid schedule. All invoices shall be mailed to the Accounts Payable Office, City Hall, and PO. Box 210, Laredo, Texas 78042.

(d) The City of Laredo offers electronic funds transfer (ETF) payments in lieu of check payment when a vendor has filled out an Electronic Funds Transfer Authorization Form issued by the City of Laredo or upon request from the vendor. This ensures prompt payment directly deposited to a bank account. The estimated payment time is up fifteen (15) days from the date payment is processed. (e) For any inquires on payment status or general billing questions please contact: Jorge J. Jolly, Accounts Payable Manager 956-791-7328 jjolly@ci.laredo.tx.us 1110

Houston St. Laredo, TX 78040.

13.0 In accordance to State of Texas, the City of Laredo follows State practices when awarding any and all competitive solicitations:

TEXAS ENGINEERING AND LAND SURVEYING PRACTICE ACTS AND RULES CONCERNING PRACTICE

AND LICENSURE OCCUPATIONS CODE TITLE 6. REGULATION OF ENGINEERING, ARCHITECTURE,

LAND SURVEYING, AND RELATED PRACTICES SUBTITLE A. REGULATION OF ENGINEERING AND

RELATED PRACTICES CHAPTER 1001. TEXAS BOARD OF PROFESSIONAL ENGINEERS AND LAND

SURVEYORS CHAPTER 137: COMPLIANCE AND PROFESSIONALISM

SUBCHAPTER C: PROFESSIONAL CONDUCT AND ETHICS §137.53 ENGINEER STANDARDS OF

COMPLIANCE WITH PROFESSIONAL SERVICES PROCUREMENT ACT

(a) A licensed engineer shall not submit or request, orally or in writing, a competitive bid to perform professional engineering services for a governmental entity unless specifically authorized by state law and shall report to the board any requests from governmental entities and/or their representatives that request a bid or cost and/or pricing information or any other information from which pricing or cost can be derived prior to selection based on demonstrated competence and qualifications to perform the services.

(b) For the purposes of this section, competitive bidding to perform engineering services includes, but is not limited to, the submission of any monetary cost information in the initial step of selecting qualified engineers. Cost information or other information from which cost can be derived must not be submitted until the second step of negotiating a contract at a fair and reasonable cost. (c) This section does not prohibit competitive bidding in the private sector. Source Note: The provisions of this §137.53 adopted to be effective May 20, 2004, 29 TexReg 4878; amended to be effective June 4, 2007, 32 TexReg 2996.

14.0 INSURANCE REQUIREMENTS (NON-CONSTRUCTION)

The successful bidder(s) shall furnish the City with a Certificate of Insurance herein required upon execution of the contract and shall maintain said policies in full force and effect at all times during the term of this contract.

(a) Commercial General Liability insurance at minimum combined single limits of $1,000,000 per-occurrence and

$2,000,000 general aggregate for bodily injury and property damage, Coverage must be amended to provide for an each-project aggregate limit of insurance. An alternative would be to have separate limits for all lines of

General Liability coverage for each project.

(b) Workers Compensation insurance at statutory limits, including Employers Liability coverage a minimum limit of $1,000,000 each-occurrence each accident/$1,000,000 by disease each-occurrence/$1,000,000 by disease aggregate.

(c) Commercial Automobile Liability insurance at minimum combined single limits of $1,000,000 per-occurrence for bodily injury and property damage, including owned, non- owned, and hired car coverage.

(d) Any Subcontractor(s) hired by the Contractor shall maintain insurance coverage equal to that required of the

Contractor. It is the responsibility of the Contractor to assure compliance with this provision. The City of

Laredo accepts no responsibility arising from the conduct, or lack of conduct, of the Subcontractor. The file://///192.168.134.150/Purchasing/Agents/shared%20use/EALDAPE/Fleet%20Med%20Truck%20OEM%20Parts%20FY13-054/ealdape@ci.laredo.tx.us

City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 794-1733 Fax (956) 790-1805 Email ealdape@ci.laredo.tx.us independent subcontractor performing onsite labor will extend completed operations to additional insured parties.

(e) A Comprehensive General Liability insurance form may be used in lieu of a Commercial General Liability insurance form. In this event, coverage must be written on an occurrence basis, at limits of $1,000,000 each-occurrence, combined single limit, and coverage must include a broad form Comprehensive General Liability

Endorsement.

(f) With reference to the foregoing insurance requirement, Contractor shall specifically endorse applicable insurance policies as follows:

1. The City of Laredo shall be named as a primary and non-contributory additional insured with respect to General

Liability and Automobile Liability. The additional insured for General Liability shall include operations and completed operations. Completed operation are to be kept in force for a period of 10 years.

2. All liability policies shall contain no cross-liability exclusions or insured versus insured restrictions.

3. A waiver of subrogation in favor of the City of Laredo shall be contained in the Workers compensation, and all liability policies.

4. All insurance policies shall be endorsed to require the insurer to immediately notify The City of Laredo of any material change in the insurance coverage.

5. All insurance policies shall be endorsed to the effect that The City of Laredo will receive at least sixty- (60) days' notice prior to cancellation or non-renewal of the insurance.

6. All insurance policies, which name The City of Laredo as an additional insured, must be endorsed to read as primary coverage regardless of the application of other insurance.

7. Required limits may be satisfied by any combination of primary and umbrella liability insurances.

8. Contractor may maintain reasonable and customary deductibles, subject to approval by The City of

Laredo.

9. Insurance must be purchased from insurers that are financially acceptable to the City of Laredo.

Insurer must be rated A- or greater by AM Best Rating with an admitted carrier licensed by the Texas

Department of Insurance.

(g) All insurance must be written on forms filed with and approved by the Texas Department of Insurance.

Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent and shall contain provisions representing and warranting the following:

1.Sets forth all endorsements and insurance coverages according to requirements and instructions contained herein.

2.Certificates of insurance shall be accompanied by a copy of each required endorsement including the notice of cancellation or termination provisions to the City of Laredo for each required type of insurance.

(h) Upon receipt of a verified claim and at the request of the City of Laredo, Contractor shall furnish The City of

Laredo with certified copies of all required insurance policies.

15.0 CONTRACT REQUIREMENTS

15.1 CODE OF ETHICS ORDINANCE 2012-0-126

Vendors doing business with the City of Laredo shall comply with all provisions of the City of Laredo’s Code of

Ethics.

15.2 PROHIBITED CONTACTS DURING CONTRACT SOLICITATION PERIOD

A person or entity who seeks or applies for a city contract or any other person acting on behalf of such person or entity, is prohibited from contacting city officials and employees regarding such a contract after a Formal Bid, Request for Proposal (RFP), Request for Qualification (RFQ) or other solicitation has been released. This no contact provision shall conclude when the contract is awarded. If contact is required, such contact will be done in accordance with procedures incorporated into the solicitation document. Violation of this provision by respondents or their agents may lead to disqualification of their offer from consideration.

15.3 NON-COLLUSIVE AFFIDAVIT (Attached)

The City may require that vendors submit a Non-Collusive Affidavit. The vendor will be required to state that the party submitting a proposal or bid, that such proposal or bid is genuine and not collusive or sham; that said Bidder file://///192.168.134.150/Purchasing/Agents/shared%20use/EALDAPE/Fleet%20Med%20Truck%20OEM%20Parts%20FY13-054/ealdape@ci.laredo.tx.us

City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 794-1733 Fax (956) 790-1805 Email ealdape@ci.laredo.tx.us has not colluded, conspired, connived or agreed, directly or indirectly, with any Bidder or Person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference, with any person, to fix the bid price or affiant or of any other Bidder, or to fix any overhead, profit or cost element of said bid price, or of that of any other Bidder, or to secure any advantage against the City of Laredo or any person interested in the proposed contract; and that all statements in said proposal or bid are true.

15.4 CONTRACT DISCLOSURE FORMS (Attached)

The City of Laredo requires the following forms to be completed as a part of this bid for consideration;

1. Company Information Questionnaire,

2. Signed Price Schedule,

3. Conflict of Interest Questionnaire,

4. Non-Collusive Affidavit

5. Discretionary Contracts Disclosure

6. Certificate of Interested Parties (Form 1295) **Upon Award of Bid Only**

15.5 CONFLICT OF INTEREST FORMS (Attached)

Conflict of Interest Disclosure: A form disclosing potential conflicts of interest involving counties, cities, and other local government entities may be required to be filed after January 1, 2006, by vendors or potential vendors to local government entities. The new requirements are set forth in Chapter 176 of the Texas Local Government

Code added by H.B. No. 914 of the last Texas Legislature.

15.6 TEXAS ETHICS COMMISSION (Form 1295, Attached)

Certificate of Interested Parties (Form 1295)

Implementation of House Bill 1295: In an effort to comply with state law the certificate of interested parties must be filled out once a vendor has been granted a contract. All of this information can be found on the state of Texas website, please use this link provided, https://www.ethics.state.tx.us/tec/1295-Info.htm

In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government

Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016.

In order to comply with state law the Certificate of Interested Parties (Form 1295) must be submitted to the

Texas Ethics Commission within 10 days upon receiving notice of award of contract. This form must be submitted within the allotted time otherwise this will result in the cancellation of the contract.

16.0 DISQUALIFICATION & DEBARMENT CERTIFICATION

By submitting this Statement of Qualifications, the firm certifies that it is not currently debarred or eligible for debarment from the City of Laredo pursuant to Ordinance No. 2017-O-098, and that it is not an agent of a person or entity that is currently debarred from receiving contracts from any political subdivision or agency of the State of Texas. The contract parties are further prohibited from making any award at any tier to any party that is debarred or suspended or otherwise excluded from or ineligible for participation in Federal Assistance Programs under Executive Order 12549, “Debarment and Suspension.” By executing this agreement, the Engineer certifies that it is not currently debarred, suspended, or otherwise excluded from or ineligible for participation in Federal

Assistance Programs under Executive Order 12549. The parties to this contract shall require any party to a subcontract or purchase order awarded under this contract to certify it eligibility to receive Federal funds and, when requested by the City, to furnish a copy of the certification.

file://///192.168.134.150/Purchasing/Agents/shared%20use/EALDAPE/Fleet%20Med%20Truck%20OEM%20Parts%20FY13-054/ealdape@ci.laredo.tx.us https://www.ethics.state.tx.us/tec/1295-Info.htm

City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 794-1733 Fax (956) 790-1805 Email ealdape@ci.laredo.tx.us

Additionally, in accordance with Chapter 2270, Texas Government Code, a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The signatory executing this contract on behalf of company verifies that the company does not boycott Israel and will not boycott Israel during the term of this contract.

S.B. 252 (V. Taylor/S. Davis) is a bill relating to government contracts with terrorists. The bill provides that: (1) a governmental entity, including a city, may not enter into a governmental contract with a company that is identified on a list prepared and maintained by the comptroller and that does business with Iran, Sudan, or a foreign terrorist organization; and (2) a company that the United States government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, its federal sanctions regime relating to Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition under the bill.

Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)

Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of

Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.

17.0 Addendum

The City of Laredo reserves the right to issue addenda to solicitations as necessary. Addenda are used to clarify, revise, or otherwise modify solicitation documents. All submitting parties are responsible for acknowledging receipt of each addendum issued. Failure 1to acknowledge any issued addendum will result in the submission being returned and considered incomplete.

Important Notice:

Addendum notifications will be sent to the email address associated with each submission. It is the submitting party’s responsibility to monitor the provided email address and ensure that all addenda are received and acknowledged. Failure to acknowledge any issued addendum will result in the submission being returned and considered incomplete.

file://///192.168.134.150/Purchasing/Agents/shared%20use/EALDAPE/Fleet%20Med%20Truck%20OEM%20Parts%20FY13-054/ealdape@ci.laredo.tx.us

City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 794-1733 Fax (956) 790-1805 Email ealdape@ci.laredo.tx.us

Formal Invitation for Bids Phase I — Manhole Rehabilitation Program

Utilities Department

18.0 Scope of Work

The City of Laredo is requesting bid pricing from qualified contractors for awarding a contract for the furnishing of all necessary labor, materials, equipment, supervision, and incidentals required for the “Phase I

— Manhole Rehabilitation Program.”

The scope of work includes the rehabilitation or reconstruction of 90 sanitary sewer manhole within the City of Laredo sanitary sewer system. Work may include, but is not limited to, cleaning and surface preparation, removal, deteriorated materials, structural repairs, installation of fiberglass or PVC insert systems, application of protective coating systems, frame and cover adjustments, and all associated traffic control, safety measures, and site restoration as required.

Copies of the bid specifications may be obtained from the Finance Department – Purchasing Division, 5512

Thomas Ave., Laredo, Texas 78041 or by downloading from our website: www.cityoflaredo.com or through

Cit-E-Bid: https://cityoflaredo.ionwave.net/Login.aspx

18.1 All questions for this bid shall be submitted through Cit-E-Bid no later than, Thursday, July 09, 2026, before

2:00 P.M.(CST)

18.2 Point of Contact

For additional questions regarding these specifications please contact:

Contact Phone# Email

Enrique Rangel (956) 721-2000 erangel@ci.laredo.tx.us

Sergio Narvaez (956) 721-2000 snarvaez@ci.laredo.tx.us

19.0 General Conditions

Bidders are required to submit their bids upon the following expressed conditions:

Bidders shall thoroughly examine the specifications, schedule instructions and other contract documents. No pleas of ignorance by the bidder of conditions that exist or that may hereafter exist as a result of failure of omission on the part of the bidder to make the necessary examinations and investigations, or failure to fulfill in every detail the requirements of the contract documents, will be accepted as a basis for varying the requirements of the City or the compensation to the vendor.

19.1 Bidders are advised that all City contracts are subject to all legal requirements provided for in the City Charter and/or applicable City Ordinances, State and Federal Statutes.

19.2 Vendor will be responsible for providing all safety warning signs advising the public of work in progress.

19.3 Contractor shall provide all supervision, labor, materials and equipment necessary to complete this service.

19.4 The contractor shall be required to guarantee it’s workmanship to the full satisfaction of the City of Laredo.

Any work deemed unsatisfactory shall be redone at no additional cost to the City.

19.5 Contract vendor will be responsible for securing all necessary permits and paying any fees for the disposal of disregarded materials.

19.6 Estimated time for completion of this project for 150 Calendar days for substantial completion and 180

Calendar days for final completion and acceptance.

file://///192.168.134.150/Purchasing/Agents/shared%20use/EALDAPE/Fleet%20Med%20Truck%20OEM%20Parts%20FY13-054/ealdape@ci.laredo.tx.us http://www.cityoflaredo.com/ https://cityoflaredo.ionwave.net/Login.aspx mailto:erangel@ci.laredo.tx.us mailto:snarvaez@ci.laredo.tx.us

City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 794-1733 Fax (956) 790-1805 Email ealdape@ci.laredo.tx.us

19.7 ***Bidders must submit a satisfactory cashier’s or certified check, or bidder’s bond, payable without recourse to the order of the City of Laredo, Texas, in an amount not less than five percent (5%) of the total bid based on the bid which check or bond shall be submitted as a guarantee that the bidder will enter into a contract and executed performance and payment bonds within ten (10) days after Notice of Award of contract to him for contracts in excess of $25,000.00. Bids without the required check or bond will NOT be considered.

19.7.1 Bid Bond – A guarantee that promises the bid will not be withdrawn prior to contract award. It is five percent (5%) of the highest amount bid and is in the form of a financial guarantee provided by a surety; however, it can be cashiers or certified checks. Bonds of unsuccessful bids are returned after award. Bond of successful bidder is retained until the contract is executed and any necessary payment/performance bonds are submitted and accepted. If the successful bidder refuses to execute the contract or submit proper payment and performance bonds, then the bid bond is “called” for the difference between their bid and that of the next low responsive responsible bidder, up to the penal amount of five percent (5%) of the bonds.

20.0 General Requirements

Bids shall be based on a per unit of work basis and shall include dollar amounts for each specific unit in improvements listed including those items listed as alternatives as per the proposal sheet included in the specifications of this project.

20.1 Each proposal and a proposal guaranty must be originals and must be sealed in an envelope plainly marked with the name of the project as shown above, and the name and address of the Bidder. When submitted by mail, this envelope shall be placed in another envelope addressed as indicated in this Notice to Bidders and shall be marked as a bid for the project above referred.

20.2 Further, on federally funded projects, contractor must comply with the Federal Labor Standards Provision, Davis Bacon Act, Equal Opportunity Clause, Wage Determination to HUD and Urban Development Federal

Requirements especially as it regards to payrolls and basic records. This project is a federally funded project.

21.0 Intent of Plans and Specifications (Refer to Attachment A & B)

It is the intent of the plans and specifications to describe the complete work to be performed under the contract. Except as provided on the plans or in the specifications, it is also the intent that the contractor shall furnish all materials, supplies, tools, equipment, labor and incidentals necessary to complete the work. A map showing the location of the project is located in Attachment A and Attachment B Technical Specifications. C

22.0 Changes and Increased or Decreased Quantities of Work

The City of Laredo has the right to make such changes and alterations in the plans or in the quantities of work as he may consider necessary or desirable, and such changes and alterations shall not be considered as a waiver of any condition of the contract, nor shall they invalidate any provision thereof. The contractor shall perform the work as increased or decreased, and no allowance will be made for anticipated profits. Payment to the contractor will be made for the actual quantities of work done and materials furnished at the unit prices as set forth in the contract, except as follows:

23.0 Extra Work

When the proper completion of the project requires work for which no quantities or prices were shown in the bid, such work shall be called "Extra Work" and shall be performed by the contractor when so directed in writing by the City of Laredo. "Extra Work" shall be performed in accordance with these specifications and as may be directed by the Engineer. Prices for extra work shall be itemized and covered by a supplement agreement submitted by the contractor and approved by the owner prior to the starting of such work. Claims for extra work not authorized in writing by the City of Laredo prior to the performance thereof will be rejected.

file://///192.168.134.150/Purchasing/Agents/shared%20use/EALDAPE/Fleet%20Med%20Truck%20OEM%20Parts%20FY13-054/ealdape@ci.laredo.tx.us

City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 794-1733 Fax (956) 790-1805 Email ealdape@ci.laredo.tx.us

24.0 Removal and Disposal of Structures and Obstructions

All structures and/or obstructions on the site of the work, which are not to remain in place or which are not to be used in the new construction shall be removed as directed by the Engineer. Such items of removal are not listed in the bid will not be paid for as separate items; the cost of doing such work shall be included in the unit price bid for other items.

25.0 Guarantees

All structural, mechanical and electrical equipment or instrument shall be guaranteed against mechanical and physical defects, leakage, breakage, or other damage occurring during normal operation for a period of one (1) year after such equipment or instruments have been accepted by the City of Laredo. The Contractor shall promptly repair or make good, at his own expense, any defect in such equipment or instruments.

26.0 General Guarantee

All work included in the bid shall be guaranteed against faulty material or workmanship for a period of one (1) year after the work has been accepted by the City of Laredo. Neither final acceptance of the work, nor final payment thereof, nor occupancy and use of the work by the City of Laredo shall constitute a waiver of the

City's right to require the contractor to repair or make good any such faulty materials or workmanship.

27.0 Final Cleaning Up

Upon completion of the work and before acceptance and final payment will be made, the contractor shall remove from the site all machinery, equipment, tools, and materials and shall dispose of all rubbish, temporary structures, and surplus backfill. The site shall be left in a neat and presentable condition throughout. Any land area, driveway, sidewalk, alley, street or road (concrete or asphalt) which has been cut or disturbed during the prosecution of the work shall be repaired at the contractor's expense to a condition at least as good or better as originally existed.

28.0 Existing Structures

The plans show the locations of all known surfaces and subsurface structures. However, the exact location of gas mains, water mains, conduits, sewer etc., is unknown and the City of Laredo assumes no responsibility for failure to show any of these structures on the plans or to show them in their exact location.

It is mutually agreed such failure will not be considered sufficient basis for claims for additional compensation for extra work or for increasing the pay quantities in any manner whatsoever, unless the obstruction encountered is such as necessitates, or requires the building of special work, provision for which is not made in the plans and bid, in which case the provisions in these specifications for extra work shall apply.

29.0 Authority of Engineer

The work will be observed, tested and inspected by the engineer, and performed to his satisfaction, in accordance with the contract, plans and specifications. The engineer will decide all questions which may arise as to the quality and acceptability of materials furnished and work performed, as to the manner of performance and rate of progress of said work, as to the interpretation of the plans or specifications relating to the work, as to the fulfillment of the contract on the part of the contractor and to the rights of different contractors on the project. The decisions of the City of Laredo will be final.

file://///192.168.134.150/Purchasing/Agents/shared%20use/EALDAPE/Fleet%20Med%20Truck%20OEM%20Parts%20FY13-054/ealdape@ci.laredo.tx.us

City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 794-1733 Fax (956) 790-1805 Email ealdape@ci.laredo.tx.us

30.0 City Inspection

The work covered by these Specifications shall at all times be subject to inspection by the City of Laredo authorized inspectors. The Contractor shall furnish the City Inspector with every reasonable facility for ascertaining whether the work performed is substandard and deviates from the requirements of the plans and specifications. The City Inspector shall have the authority to halt the construction of any portion of the work not meeting requirements until such time as said work has been corrected to the satisfaction of the Inspector and the Engineer.

30.1 City’s normal working hours are Monday through Friday from 8:00 A.M. to 5:00 P.M. The contractor shall notify the City at least twenty-four (24) hours in advance for any work that is to be scheduled beyond the limits of the City’s working hours, and the Contractor shall not begin any such work scheduled unless proper inspection and/or testing has been pre-arranged with the City, with the cost for such inspection beyond the

City’s working hours (City Inspector overtime rate is $66.47 per hour) borne by the Contractor.

31.0 Liquidated Damages

The Contract Performance for this project shall be 180 Calendar Days. The time set forth in the proposal for the completion of the work is an essential element of the Contract. For each working day under the conditions described in the preceding Paragraph that any work shall remain uncompleted after the expiration of the working days specified in the Contract, together with any additional working days allowed, the amount per day given in the following schedule will be deducted from the money due or to become due the Contractor, not as a penalty but as liquidated damages.

FOR AMOUNT OF CONTRACT

From More Than To and Including Amount of Liquidated Damages Per Working

Days

$0 $100,000 $200

100,000 500,000 400

500,000 1,000,000 550

1,000,000 2,000,000 700

2,000,000 5,000,000 850

5,000,000 10,000,000 1,200

10,000,000 15,000,000 1,500

15,000,000 20,000,000 1,700

20,000,000 Over 20,000,000 2,500 file://///192.168.134.150/Purchasing/Agents/shared%20use/EALDAPE/Fleet%20Med%20Truck%20OEM%20Parts%20FY13-054/ealdape@ci.laredo.tx.us

City of Laredo Purchasing Division, 5512 Thomas Ave., Laredo, Texas 78041 (956) 794-1733 Fax (956) 790-1805 Email ealdape@ci.laredo.tx.us

32.0 Construction Contract: Payment/Performance Bonds

When required and specified in the City of Laredo construction bid specifications and in the event that the base bid exceeds $100,000, the primary contract vendor will be required to furnish a satisfactory Performance Bond in the amount of 100% of the total contract price, and a satisfactory Payment Bond, if the base bid exceeds

$50,000.00, in such amount, both duly executed by such bidder as principal. The successful bidder will be required to provide Performance and Payment bonds issued by an insurance company complying with the minimum State requirements and is licensed in the State of Texas, and has a Best’s Key Rating as follows:

Construction Contract Rating

$100,000 to $250,000 None

$250,001 to $1,000,000 B

In the event that the base bid amount is less than $50,000.00, the payment bond and/or the performance bond will not be required if the successful bidder waives payment for the work until completion of the work and final acceptance by the City. In the event that the base bid amount is less than $100,000.00, the performance bond will not be required if the successful bidder waives payment for the work until completion of the work and final acceptance by the City. This provision applies only if the successful bidder agrees to be paid in one payment upon completion and acceptance of the project by the City of Laredo.

33.0 General Construction and Preparation of Site

The intent of the plans and specifications is to prescribe a complete work or improvement which the contractor undertakes to do so, in full compliance with the plans, specifications, special provisions, proposal, and contract. The contractor shall do all work as provided in the plans, specifications, special provisions, proposal, and contract, and shall do such additional work as may be considered necessary to complete the work in a satisfactory and acceptable manner. The contractor shall furnish all labor, tools, materials, machinery, equipment, and incidentals necessary to the prosecution of the work.

34.0 Traffic Control and Regulation

Section includes requirements for signs, signals, control devices, flares, lights,…