RFB-2025-021 - Pest Control Services - REBID.pdf

BROOME COUNTY

RFB-2025-021 DIVISION OF PURCHASING

NOTICE TO BIDDERS

BID TITLE: PEST CONTROL SERVICES - REBID

IMPORTANT NOTICE – BID/RFP DISTRIBUTION

The County of Broome officially distributes bidding documents through the Empire State Purchasing Group (www.bidnetdirect.com/new-york/broome-county). Copies from any other source are not considered official copies. Only those proposers who obtain bidding documents from the Empire State Purchasing Group are guaranteed to receive addendum information, if such information is issued.

If you have obtained this document from a source other than the Empire State Purchasing Group, it is recommended that you obtain an official copy by registering with this service.

ONE (1) ORIGINAL, ONE (1) DUPLICATE and ONE (1) ELECTRONIC COPY ON USB (no CDs please), of the bid shall be delivered or mailed, with any required data, in a SEALED ENVELOPE, which shall be properly identified with the following required information:

1. BIDDER'S FULL NAME & ADDRESS

2. THE BID TITLE (SEE ABOVE)

3. BID NUMBER (UPPER LEFT)

Submit proposals to: BROOME COUNTY DIVISION OF PURCHASING

60 HAWLEY STREET, 2ND FLOOR

EDWIN L. CRAWFORD COUNTY OFFICE BUILDING

BINGHAMTON, NEW YORK 13901

BIDS SHALL BE SUBMITTED AND RECEIVED IN THE DIVISION OF PURCHASING UP TO AND

INCLUDING 2:00 PM., WEDNESDAY, APRIL 30, 2025

LATE BIDS - All bids received after the deadline date and time stated above will not be considered and will be returned unopened to the bidder. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the County. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having the bid deposited on time at the place specified.

Bids shall be publicly opened and read aloud at 2:30 PM, on the above date, in a designated area assigned by the Division of Purchasing. If attending, please check with the Division of Purchasing on the fourth floor of the Edwin L. Crawford County Office Building for instructions as to where the bid opening will be held.

1.0 Facsimile machine or electronic bid responses will not be accepted.

2.0 Bidders may seek interpretation of the meaning of any of these specifications or other contract documents.

Every request for interpretation should be addressed to the designated contact person(s) listed in the specifications no later than five (5) working days prior to the date set for bid opening. Notice of all such interpretations and any supplemental instructions may be sent to all bidders of record, in the form of addenda to the specifications. All addenda so issued will then become a part of the contract documents.

3.0 All Bidders must complete, sign, and submit the original and duplicate copies of the enclosed bid documents. (Extra copies of these forms should be made and retained by the bidder.)

ORIGINAL �

DUPLICATE �

Company Name

RFB-2025-021 Pest Control Services - Rebid 1 http://www.bidnetdirect.com/new-york

4.0 CANCELLATION - The County reserves the right to terminate this agreement at any time upon thirty

(30) days written notice to the other party. In the event of a default and cancellation of the contract, the bidder shall be responsible for payment to Broome County of a sum equal to the additional contract costs to the County.

CANCELLATION DUE TO NON-APPROPRIATION OF FUNDS/LEASES - Broome County reserves the right to cancel the contract if the County Legislature, during the enactment of the County Budget, fails or declines to appropriate money for the continuation of the lease(s).

5.0 REJECTION OF BIDS - Broome County reserves the right to reject all bids not considered to be in the best interests of Broome County or to waive any informalities in bids received, should such procedures be in the best interests of the County.

6.0 ASSIGNMENT - It is mutually understood and agreed that the successful bidder/proponent shall not assign, transfer, convey, sublet, or otherwise dispose of the contract or the right, title, or interest therein, or his power to execute such contract, to any other person, company, or corporation without the express, previous, written consent of Broome County.

7.0 REGULATORY COMPLIANCE - The contractor represents that all goods and services provided shall comply with all applicable standards, rules, and regulations in effect for the requirements of federal, state and local laws and regulations as applicable, including the Consumer Product Safety Act, Occupational Safety and Health Act, as amended, or other applicable laws or regulations.

USE OF FORKLIFTS AND RELATED EQUIPMENT: 29 CFR 1910.178(I)(1) contains safety requirements relating to fire protection, design, maintenance and use of fork trucks, tractors, platform lift trucks, motorized hand trucks and other specialized industrial trucks powered by electric motor or internal combustion engines. Broome County requires that all vendors that use “light industrial trucks”, as the term is defined by OSHA, provide written proof of training on the piece of equipment to be used for each employee that will use it (commonly referred to as a “forklift license”. The written documentation must certify that the operator training meets or exceeds the OSHA standard. This mandate applies to all vendors’ employees, independent contractors, and subcontractors. Failure to follow this standard shall be a material breach of your contract with Broome County. In the event of such a material breach, Broome County may exercise any/all its right at law, in equity and/or as recited in this contract.

8.0 WITHDRAWAL - ERRORS - RESCISSION OF BID

A. No Bid may be withdrawn after the bid deadline unless no award has been made within forty-five

(45) days of bid opening.

B. In the case of a unilateral bid mistake, or error, by a Bidder, on any bid proposal, legislation allows the Bidder to withdraw the bid after showing that:

1) The mistake was known, or made known to the "County, Board, or Purchasing Agent"

PRIOR to the awarding of the contract, or within three (3) days after the bid opening, whichever period is shorter.

2) The price bid was based on an error of such magnitude that enforcement would be unconscionable.

3) The bid was submitted in good faith and the Bidder submits credible evidence that the mistake was a clerical error rather than a judgmental error.

4) The error was due to an unintentional substantial mathematical error, or unintentional omission of a substantial quantity of work, labor, material, or services, made directly in the compilation of the bid (which error or omission can be shown by objective evidence drawn from certain listed documents); and

5) It is possible to put the County in "status quo ante".

THE SOLE REMEDY FOR SUCH BID MISTAKE IS WITHDRAWAL OF THE BID AND THE RETURN

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OF ANY BID SECURITY. ANY AMENDMENT OR REFORMATION OF THE BID IS EXPRESSLY

PROHIBITED.

C. ERRORS

Any errors in the bid award which are the fault of the County must be forwarded, in writing, to the Broome County Division of Purchasing within five (5) working days of the notification award. No corrections will be made beyond that date. If errors on the part of the County are discovered too late to be corrected, we will issue a “no award” on those affected items and re-bid or quote.

9.0 RESCISSION OF AN AWARD

After an award has been made by the County, and all participating agencies notified, there will be a $250 charge to vendors who then discover a mistake in their bid award and want the award rescinded. It is costly for the County to re-figure bid awards, notify all agencies involved and change all our records.

Vendors should be careful in figuring their bids prior to submission. The vendor requesting a bid rescission will be billed by the Division of Purchasing. If the bill is not paid by the vendor, the entire award may be rescinded, and the vendor’s responsibility may be questioned for future bids.

If the successful bidder exhibits a history of back orders or delayed deliveries, the County of Broome reserves the right to rescind their award and the vendor’s responsibility may be questioned for future bids.

10.0 If the bid is for furnishing supplies, materials, equipment, or services and is based upon a QUANTITY

ESTIMATE, the bidder shall agree to furnish additional quantities, if required, at the price bid for the term of the contract.

11.0 TAX EXEMPT STATUS - Broome County is a political subdivision of the State of New York and as a government entity, is exempt under Purchase Tax Law, Section 1116. Broome County is not issued an exempt organization certificate or an ST119 with an exemption number by the New York State Department of Taxation and Finance. A copy of a Broome County Voucher, Purchase Order, or Petty Cash Form are the only certifications the vendor is required to keep for documenting the tax-exempt sale. Contractor’s questions concerning Broome County's tax-exempt status should be directed to the Department of Audit and Control

(607) 778-2178.

12.0 Price discrepancies between prices written in figures and prices written in words - the written words will be accepted as the price bid. In cases where price discrepancies written in figures between the unit price(s) and the extended totals, the unit price(s) will be accepted as the price bid.

13.0 Broome County reserves the right to evaluate and/or reject all bids in whole or in part, and to waive technicalities, irregularities, and omissions, if, in the County's judgment, the best interests of Broome County will be served.

14.0 The words, "officer" or "officer of the company", means anyone having the "authority" to obligate their principal in the bidding and contract process. This person will provide documentation that they have this authority and will furnish the documentation within 72 hours, when requested, or be considered indicative of non-responsibility and will not be given further consideration.

15.0 Broome County also reserves the right to REVISE or AMEND the bid specifications prior to the bid opening date by WRITTEN ADDENDA for reasons other than 2.0 above.

16.0 COUNTY CONTRACTS/NEW YORK STATE CONTRACTS - Broome County Reserves the right to purchase from other Municipal contract(s), New York State contracts and/or Cooperative contracts as allowed by law.

17.0 DELIVERY - If the successful bidder fails to deliver within the time specified, or within a reasonable time

RFB-2025-021 Pest Control Services - Rebid 3 as determined by the Broome County Purchasing Agent or fails to make immediate replacement of rejected items when so requested or as directed by the appropriate County Department, Broome County reserves the right to purchase the same or similar item(s) from other sources to replace the item(s) rejected or not delivered.

► On all such purchases, the Bidder agrees to reimburse the County promptly for excess costs occasioned by such purchases. Should the cost be less, the successful Bidder shall have no claim to the difference. Such purchases will be deducted from the estimated quantity.

► Reimbursement to the County, as noted above, may be in the form of a “credit”, issued by the vendor and deductible from a current or future invoice. The request for credit will be documented by the ordering department, on a Broome County “charge back form”.

18.0 Should any of the instructions/information in the attached bid package vary from the above, the bid package instructions/information will take precedence.

19.0 CONTRIBUTION STATEMENT & GIFT STATEMENT

A. Election law signed statements. The county shall require a signed statement for any contract or agreement that requires formal bidding under the New York State General Municipal Law, the Broome County Charter or Local Law of Broome County that the professional business entity has not made a contribution within one calendar year immediately preceding the date of the contract or agreement which exceeded the permitted thresholds set forth in article 14 of the Election Law of the State of New York.

B. Gifts signed statement. The county shall require a signed statement for any contract or agreement that requires formal bidding under the New York State General Municipal Law, the Broome County Charter or Local Law of Broome County that discloses all gifts given, if any, by the bidding professional business entity to any officer or employee of the County of Broome.

20.0 PROPOSAL

Persons desiring to make a proposal shall use the proposal blank prepared and attached hereto. The blank places in the proposal must be filled in as noted and no change shall be made in the phraseology of the proposal or in the items mentioned herein. The specifications attached hereto are to be considered as and shall form a part of the agreement.

Each proposal shall specify the correct gross or lump sum and shall also specify the unit prices for each of the separate items if called for in the proposal. In case the amounts shown in words and the equivalents in figures do not agree, the written words shall be considered binding.

21.0 IRANIAN ENERGY SECTOR DIVESTMENT

1. Contractor/Proposer hereby represents that said Contractor/Proposer is compliant with New York State General Municipal Law Section 103-g entitled “Iranian Energy Sector Divestment”, in that said Contractor/Proposer has not:

a. Provided goods or services of $20 Million or more in the energy sector of Iran including but not limited to the provision of oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas for the energy sector of Iran; or

b. Acted as a financial institution and extended $20 Million or more in credit to another person for forty-five days or more if that person’s intent was to use the credit to provide goods or services in the energy sector in Iran.

2. Any Contractor/Proposer who has undertaken any of the above and is identified on a list created pursuant to Section 165-a (3)(b) of the New York State Finance Law as a person engaging in investment activities in

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Iran, shall not be deemed a responsible bidder pursuant to Section 103 of the New York State General Municipal Law.

3. Except as otherwise specifically provided herein, every Contractor/Proposer submitting a bid/proposal in response to this Request for Bids/Request for Proposals must certify and affirm the following under penalties of perjury:

a. “By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief, that each bidder is not on the list created pursuant to NYS Finance Law Section 165-a (3)(b).”

Broome County will accept this statement electronically in accordance with the provisions of Section 103 of the General Municipal Law.

4. Except as otherwise specifically provided herein, any Bid/Proposal that is submitted without having complied with subdivision (a) above, shall not be considered for award. In any case where the Bidder/Proposer cannot make the certification as set forth in subdivision (a) above, the Bidder/Proposer shall so state and shall furnish with the bid a signed statement setting forth in detail the reasons, therefore. The County reserves its rights, in accordance with General Municipal Law Section 103-g to award the Bid/Proposal to any Bidder/Proposer who cannot make the certification, on a case-by-case basis under the following circumstances:

a. The investment activities in Iran were made before April 12, 2012, the investment activities in Iran have not been expanded or renewed after April 12, 2012, and the Bidder/Proposer has adopted, publicized, and is implementing a formal plan to cease the investment activities in Iran and to refrain from engaging in any new investments in Iran; or

b. The County of Broome has made a determination that the goods or services are necessary for the County to perform its functions and that, absent such an exemption, the County of Broome would be unable to obtain the goods or services for which the Bid/Proposal is offered. Such determination shall be made by the County in writing and shall be a public document.

22.0 EXECUTIVE ORDER 177 REGARDING ANTI-DISCRIMINATORY POLICIES AND PRACTICES

The New York State Human Rights Law, Article 15 of the Executive Law, prohibits discrimination and harassment based on age, race, creed, color, national origin, sex, pregnancy or pregnancy-related conditions, sexual orientation, gender identity, disability, marital status, familial status, domestic violence victim status, prior arrest or conviction record, military status or predisposing genetic characteristics.

The Human Rights Law may also require reasonable accommodation for persons with disabilities and pregnancy-related conditions. A reasonable accommodation is an adjustment to a job or work environment that enables a person with a disability to perform the essential functions of a job in a reasonable manner.

The Human Rights Law may also require reasonable accommodation in employment on the basis of Sabbath observance or religious practices.

Generally, the Human Rights Law applies to:

• all employers of four or more people, employment agencies, labor organizations and apprenticeship training programs in all instances of discrimination or harassment;

• employers with fewer than four employees in all cases involving sexual harassment; and,

• any employer of domestic workers in cases involving sexual harassment or harassment based on gender, race, religion, or national origin.

In accordance with Executive Order No. 177, the Bidder hereby certifies that it does not have institutional policies or practices that fail to address the harassment and discrimination of individuals on the basis of their age, race, creed, color, national origin, sex, sexual orientation, gender identity, disability, marital status, military status, or other protected status under the Human Rights Law.

Executive Order No. 177 and this certification do not affect institutional policies or practices that are

RFB-2025-021 Pest Control Services - Rebid 5 protected by existing law, including but not limited to the First Amendment of the United States Constitution, Article 1, Section 3 of the New York State Constitution, and Section 296(11) of the New York State Human Rights Law.

23.0 EXECUTIVE ORDER 16 CONTRACTING WITH BUSINESSES CONDUCTING BUSINESS IN

RUSSIA

Executive Order No. 16 provides that “all Affected State Entities are directed to refrain from entering into any new contract or renewing any existing contract with an entity conducting business operations in Russia.” The complete text of Executive Order No. 16 can be found here.

The Executive Order remains in effect while sanctions imposed by the federal government are in effect. Accordingly, vendors who may be excluded from award because of current business operations in Russia are nevertheless encouraged to respond to solicitations to preserve their contracting opportunities in case the sanctions are lifted during a solicitation or even after award in the case of some solicitations.

As defined in Executive Order No. 16, an “entity conducting business operations in Russia” means an institution or company, wherever located, conducting any commercial activity in Russia or transacting business with the Russian Government or with commercial entities headquartered in Russia or with their principal place of business in Russia in the form of contracting, sales, purchasing, investment, or any business partnership.

NOTICE: All bids received that lack:

1) a Signed Proposal;

2) a Signed Non-Collusive Bidding Certificate;

3) Samples when requested; or

4) Bid Bond / Check, when required, will be rejected as being non-responsive at the formal public bid opening.

A BID BOND IS NOT REQUIRED FOR THIS BID.

The County procurement officer(s) or employee(s) conducting the bid opening will document the non-responsiveness orally and in writing. The non-responsive bid will not be publicly read and will not be returned to the bidder.

EXTENSION OF CONTRACT TO NON-BROOME COUNTY GOVERNMENT AGENCIES AND OPEN

TO BROOME COUNTY POLITICAL SUBDIVISIONS

It is the intent of this invitation for bid that Non-Broome County Government Political Subdivisions and others authorized by law and located in the county of Broome, to participate in the contract awarded.

The County also reserves the right to allow all municipal and not for profit organizations authorized under the General Municipal Laws of the State of New York, to purchase any goods and/or services awarded as a result of this bid in accordance with the latest amendments to NYS GML 100 through 104. However, it is understood that the extension of such contracts is at the discretion of the vendor and the vendor is only bound to any contract between the County of Broome its participating Political Subdivisions and others authorized by law and located in the County of Broome and the vendor.

All orders will be placed by the ordering Non-Broome County Government Agency and shall be billed and make payment to the Vendor/Contractor. All Non-Broome County Government Agencies are required to make payments directly to the Vendor/Contractor.

RFB-2025-021 Pest Control Services - Rebid 6 https://www.governor.ny.gov/executive-order/no-16-prohibiting-state-agencies-and-authorities-contracting-businesses-conducting

Upon request, non-Broome County Government agencies must furnish the Vendor/Contractor with the proper tax exemption certificate or documentation of tax-exempt status. (Purchase orders should have this information and be retained for documenting the tax-exempt sale.)

All participating Non-Broome County Government agencies and Bidders understand, acknowledge and agree that the sole responsibility in regard to performance of the contract, of any obligation, covenant, condition or term thereunder by either such party, thereto shall be borne and is expressly assumed by the participating Non-Broome County Government agencies and contractors and not by Broome County Government. In the event of a failure or breach in performance of any such contract by a non-Broome County Government agency or contractor, the Broome County Government specifically and expressly disclaims any and all liability for such defective performance or breach, and the eligible participating Non-Broome County Government agencies and contractors, agents and employees harmless from any liability that may be or is imposed by the failure of either party to perform in accordance with its obligations, covenants and the terms and conditions of this Broome County Government centralized contract.

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Master Insurance Requirements

As amended May 11, 2004

Risk Management & Insurance Specifications

Project Description or

Contract Number

Pest control services for various County Facilities

Date Issued January 15, 2025

Vendor name (“Contractor”) TBD

County Department DPW B&G Pete Neferis x2151

Please read these specifications very carefully. These specifications are part of your contract with

Broome County. It is advisable that you forward a copy of these specifications to your insurance agent. Broome County’s waiver of any requirement(s) set forth herein shall not constitute a waiver of any other contract provision.

Part I. General Provisions

1. The Contractor shall procure and maintain during the term of this contract, at the Contractor’s expense, the insurance policies listed in Part II with limits equal to or greater than the enumerated limits.

2. The contractor shall be solely responsible for any self-insured retention or deductible losses under each of the required policies.

3. Every required policy, including any required endorsements and any umbrella / excess policy, shall be primary insurance. Insurance carried by Broome County, its officers, or its employees, if any, shall be excess and not contributory insurance to that provided by the Contractor.

4. Every required coverage type shall be “occurrence basis”.

5. The Contractor may utilize umbrella/excess liability coverage to achieve the limits required hereunder; such coverage must be at least as broad as the primary coverage (follow form).

6. All insurance certificates must be approved by the Office of Risk & Insurance Management. See section II for specific requirements regarding insurance proof.

7. The County reserves its right to request certified copies of any policy or endorsement thereto.

8. All insurance shall be provided by insurance carriers licensed & admitted to do business in the

State of New York and must be rated “A−:VII” or better by A.M. Best (Current Rate Guide).

9. If the Contractor fails to procure and maintain the required coverage(s) and minimum limits such failure shall constitute a material breach of contract, whereupon Broome County may exercise any rights it has in law or equity, including but not limited to the following:

(a) immediate termination of the contract;

(b) withholding any / all payment(s) due under this contract or any other contract it has with the vendor (common law set-off); OR

(c) procuring or renewing any required coverage(s) or any extended reporting period thereto and paying any premiums in connection therewith. All monies so paid by Broome County shall be repaid upon demand, or at the County’s option, may be offset against any monies due to the Contractor.

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10. Neither Party shall permit a subcontractor to enter upon or continue the performance of this

Agreement unless such subcontractor is and remains insured in accordance with the requirements listed hereunder. Any such subcontracting Party shall indemnify the other Party for any loss suffered by the non-subcontracting Party for the failure of any subcontractor to be so insured. The indemnity shall survive expiration or termination of the Agreement.

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Part II. Required Insurance – Minimum coverage types and amounts.

Coverage Type Minimum Limits

Commercial General Liability (CGL) including:

Products & completed operations shall not be excluded.

Broome County shall be named additional insured. The additional insured endorsement for the insurance shall not contain any exclusion for bodily injury or property damage arising from completed operations.

Proof of additional insured coverage shall be evidenced through a carrier issued endorsement. (ISO CG 20 10 11 85 or equivalent)

$1,000,000 / $2,000,000 Per occurrence / minimum annual aggregate limit

Automobile Liability (Comprehensive Form)

Must cover owned, non-owned and hired vehicles

$1,000,000

Combined Single Limit

Workers’ Compensation and Employer’s Liability See #2

If you have no employees (sole proprietor) you may provide an affidavit of exemption. (CE-200) if the box to the left is checked

Statutory amount /

$100,000

Disability Insurance See #3

If you have no employees (sole proprietor) you may provide an affidavit of exemption. (CE-200) if the box to the left is checked

Statutory limits

1. The certificate face shall:

➢ indicate coverage(s) (other than Workers’ Compensation & Disability) & minimum amounts required in part II.1

➢ provide that the coverage(s) shall not be cancelled, terminated, or materially changed

(including an insurance limits reduction) unless thirty (30) days prior written notice has been given to the County Office of Risk & Insurance Management.

➢ Disclose all policy exclusions

➢ Disclose the amount of self-insured retention or deductibles.

➢ Show Products & completed operation

2. Proof of Workers’ Compensation Coverage must be provided on NYS issued WCB form C-

105.2 or U-26.3. Exemption should be provided on CE-200

3. Proof of Disability Coverage must be provided on NYS issued WCB form DB-120.1 or

DB820/829 or DB-155. Exemption should be provided on CE-200

4. The Additional Insured & Certificate Holder should read:

County of Broome

Attn: Office of Risk & Insurance Management

PO Box 1766

Binghamton, NY 13902-1766

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Part III Defense and Indemnification

The following provisions concerning indemnification shall not be construed to indemnify the County for damages arising from bodily injury to persons or property contributed to, caused by or resulting from the sole negligence of the County or its employees.

The Contractor agrees to indemnify and hold the County of Broome and any officer, employee and/or agent thereof free and harmless from any and all losse(s), penalty(ies), damages, settlement(s), cost(s), charge(s), professional fee(s) or other expense(s) or liability(ies) of every kind arising from or relating to any and all claim(s), lien(s), demand(s), obligation(s), action(s), proceedings or causes of action of any kind in connection with, or arising directly or indirectly from the negligent error(s) and/or omission(s) and/or act(s) of the Contractor (including Contractor’s employees, agents or and/or subcontractors) in the performance of this agreement.

Without limiting the generality of the preceding paragraphs, the following shall be included in the indemnity hereunder: any and all such claims, etc., relating to personal injury, death, damage to property, or any actual or alleged violation of any applicable statute (including specifically but not limited to New York State Labor Law §§ 200; 202; 240 & 241), ordinance, administrative order, executive order, rule or regulation, or decree of any court of competent jurisdiction in connection with, or arising directly or indirectly from, errors and/or negligent acts by the Contractor, as aforesaid,.

Part IV Safety

Broome County specifically reserves the right to suspend or terminate all work under this contract whenever Contractor and/or contractor’s employees or subcontractors are proceeding in a manner that threatens the life, health, or safety of any of contractor’s employees, subcontractor’s employees, county employees or member(s) of the general public on county property. This reservation of rights by Broome County in no way obligates

Broome County to inspect the safety practices of the Contractor.

If Broome County exercises its rights pursuant to this part, the contractor shall be given three days to cure the defect, unless Broome County, in its sole and absolute discretion, determines that the service cannot be suspended for three days due to Broome County’s legal obligation to continuously provide contractor’s service to the public or Broome County’s immediate need for completion of the Contractor’s work. In such case, Contractor shall immediately cure the defect.

If the Contractor fails to cure the identified defect(s), Broome County shall have the right to immediately terminate this contract. In the event Broome County terminates this contract, any payments for work completed by the Contractor shall be reduced by the costs incurred by

Broome County in re-bidding the work and /or by the increase in cost that results from using a different vendor.

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DIVISION OF PURCHASING

REQUEST FOR PROPOSAL

FOR

PEST CONTROL SERVICES

The Broome County Division of Purchasing will accept proposals from companies offering PEST CONTROL for various county facilities.

CONTRACT TERM

The term of contract shall commence upon mutual execution of an agreement following approval by the Board of Acquisition and Contract (BAC) and the County's receipt of a satisfactory certificate of insurance, and Notification of Award and terminate one year later, with the option to renew for three (3) additional 1 year terms, at the sole option of Broome County.

BASE CONTRACT: June 1, 2025 through May 31, 2026 1st Renewal Option: June 1, 2026 through May 31, 2027 2nd Renewal Option: June 1, 2027 through May 31, 2028 3rd Renewal Option: June 1, 2028 through May 31, 2029

CONTRACT RENEWAL - ESCALATION/DE-ESCALATION

Broome County shall have the option, at its sole discretion, to renew this agreement for three (3) periods of one year upon the same terms and conditions. Except that the amount payable shall be increased, decreased, or remain the same in accordance with the applicable change or no change in the Consumer Price Index-All Urban Consumers (Current Series) Northeast (All Items) (Not Seasonally Adjusted).

The method for determining the percentage of increase or decrease will be as follows:

1. Determine the last month of the current contract;

2. Count he last month of the current contract as one and count back in time a total of four (4) calendar months;

3. Use this calendar month and go back in time to the same month one year earlier. This will be the period that the increase or decrease percentage will be based. This period will be called Broome County’s Designated CPI Base Year.

4. If the calendar month of the base year is lower than the last calendar month in the base year, the percentage of difference will result in an increase in prices. If the first calendar month of the base year is higher than the last calendar month in the base year, the percentage of difference will result in a decrease in prices. If the first calendar month and the last calendar month in the base year are the same, no increase or decrease will take place and the contract prices will remain the same for the renewal period.

5. Once the result of the difference in the percentage from the first month and the last month has been established, this percentage must be divided by the first month figure in the Broome County Designated CPI Base Year to obtain the percentage of increase or decrease to be used in the renewal contract.

CONTRACT

The bid specifications/proposal sheets herein delineated and the terms of the Purchase Order(s) shall constitute the contract referenced herein.

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PREVAILING WAGE

All personnel employed by the vendor for this contract shall be compensated at the "prevailing wage rate", including supplemental benefit payments, as determined by the New York State Department of Labor, Bureau of Public Works. The prevailing wage schedule for this bid is PRC# 2025900046 and can be accessed at:

https://apps.labor.ny.gov/wpp/publicViewProject.do?method=showIt&id=1582277, and inserting the PRC# or by contacting Broome County Purchasing at 607-778-2188. A copy of the schedule will be incorporated into a contract with the awarded vendor.

DETAILED MINIMUM SPECIFICATIONS

Pest Control services are to be furnished at the following Broome County facilities:

*Sites with an asterisk do not require monthly service, however, these will need to be services as needed.

A. Broome County Veteran's Memorial Arena F. Broome County GHJB Back Door - Susquehanna Street 61 Hawley Street Binghamton, New York 13902 Binghamton, New York 13902 778-1527 – Chris Marion 778-2458 – Marcel Denny

B. 1 Department of Social Services G. Public Safety Facility 36-38 Main Street 155 Lt. Van Winkle Drive Binghamton, New York 13905 Binghamton, NY 13905 778-2518 – Jeff Davis 778-1909 – Derek Layton (Jail)

B. 2 Workforce NY Building * H. Broome Community College 501 Reynolds Rd 901 Upper Front Street Johnson City, NY 13790 Binghamton, New York 13905 778-2518 – Jeff Davis 771-5007 – Ralph Walter

C. The Forum I. Broome County Public Library

236 Washington Street 185 Court Street Binghamton, NY 13901 Binghamton, New York 13901 778-1527 – Chis Marion 778-3568 – Nick Kocak

D. 1 Broome County Department of Aviation J. Willow Point Nursing Facility Binghamton Regional Airport 3700 Old Vestal Road Johnson City, New York 13790 Vestal, New York 13850 763-4452 – Mark Heefner 778-2196 – Patrick Hillis

D. 2 Aviation / County Aviation House K. Public Transportation Garage

Binghamton Regional Airport 413 Old Mill Road Johnson City, New York 13790 Vestal, New York 13850 763-4452 – Mark Heefner 763-4930 – Brian Keefer

D. 3 Fire / Crash / Rescue Building L. Office for Aging – Broome West 2001 East Main Street 2801 Wayne Street Johnson City, New York 13790 Endwell, New York 13760

763-4452 – Mark Heefner 785-3427 – Elayne Luis

E. Broome County Courthouse & Annex M. Broome County DPW - Highway 65 Hawley Street 47 Thomas Street Binghamton, New York 13902 Binghamton, New York 13901 778-2458 – Marcel Denny 648-4173 – Chet Kupiec

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N. Broome County Office Building Q. Elections Edwin L. Crawford County Office Building 1 North Floral Avenue 60 Hawley Street Binghamton, New York 13905 Binghamton, New York 13902 778-2484 – Christina Dutko 778-2458 – Marcel Denny 778-2254 – Karen Davis

O. Broome County Solid Waste Mgmt. R. Broome County Health Department

Nanticoke Landfill 225 Front Street 286 Knapp Road, #4, Box 57A Binghamton, New York 13901 Binghamton, New York 13905 778-8885 – Rebecca Kaufman 778-4434 – Deb Smith 763-4460 – Andrea DeMilio S. Intermodal & Dept. of Motor Vehicles

P. Broome County Records Management. 81 Chenango Street 1 North Floral Avenue Binghamton, New York 13901 Binghamton, NY 13905 763-4930 – Brian Keefer

763-4935 – Sara Jo Kukowski

T. M.F.A. Emergency Services Training and U. Broome County Emergency *

Special Operations Facility Communication Towers 3006 Wayne St. Various Locations Endwell, NY 13760 (list attached) 778-1178 – Neal Haight 778-8214 - Chuck Rogers

V. Pump Stations W. Broome County Dog Shelter Various Locations Cutler Pond Road 778-4434 – Deb Smith 778-2493 – Tiffany Wheelock 763-4460 – Andrea DeMilio

X. Veterans Resource Center Y. Office For Aging - Northern Broome 11 Frederick St. 12 Strong Pl.

Binghamton, NY 13901 Whitney Point, NY 13862 Contact TBD 778-2086 – Rita Fluharty

Z. Office for Aging - Eastern Broome

27 Golden Lane Harpursville, NY 13787 778-2086 – Rita Fluharty

Pest control services shall include, but not be limited to, thorough inspections and treatment of the designated county facilities for control of insects (creeping, crawling, burrowing, flying, biting, non-biting and stinging), rodents (mice, rats, etc.), reptiles (snakes, etc.), amphibians (frogs, toads, salamanders, etc.) and for entrapment and/or removal of other animals (bats, skunks, squirrels, pigeons and other birds etc.) found within the facilities. Normal services shall be provided at each facility, regularly, monthly. However, should return calls during any month be deemed necessary by the Department of Public Works, the Contractor shall furnish exterminating services as required within 24 hours (12 hours for Willow Point Nursing Facility) of a request for such services, without additional charge to the County as follows:

a) *** Additional charges for "as needed" calls will be accepted only when the problem is a new infestation caused by "secondary sources". "Secondary sources" would include, but not be limited to: receipt of a shipment containing "pests" such as roaches, silverfish, etc.

b) *** No additional charges will be made, or accepted, when the treatment needed is for a "re-emergence" of the pests named in paragraph II.

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All work shall be performed in accordance with the Contractor's proposal, and in compliance with any local, state and/or federal laws or regulations governing the provisions of such services and/or the materials used. The Contractor shall secure and shall maintain in force any permits and/or licenses which may be required by law for the provisions of services as stated under Insurance Requirements.

Pesticides must be approved for any food service areas.

Successful bidder will be expected to include additional Broome County departments and/or facilities should the need arise, at the current contract rate.

IV. SERVICE HOURS AND PEST CONTROL REQUIREMENTS

DEPARTMENT

SERVICE HOURS

PEST CONTROL AREAS PLUS

ADDITIONAL REQUIREMENTS

A. Arena

9:00 AM - 3:00 PM

Mon - Fri

Treat all public bathrooms/and perimeter walkways with residual insecticide.

B. Social Services 36-38 Main St.

5:00 PM - 10:00 PM

(Friday Only) with 24-hour notice to assure no conflict with meetings

Treat all bathrooms and vending areas, lunchroom and waiting area.

C. The Forum.

9:00 AM – 3:00 PM

Mon – Fri with 24 hours notice to assure building is open

Treat vending area, bathrooms (6 public), Green Room, Box Office and hallways with residual insecticide, monthly.

D. 1 Binghamton Regional Airport

8:30 AM - 5:00 PM

Treat kitchen and bathrooms, vending area and entrances, with residual insecticide, monthly. Treat all other areas of the Terminal Building quarterly.

D. 2 Binghamton Regional Airport County Aviation House

D. 3 Binghamton Regional Airport Crash / Fire / Rescue Building

E. Courthouse – Annex Bldg.

Treat all bathrooms, break rooms and vending areas.

F. Broome County GHJB

G. Public Safety Facility

Mon - Sat: 8:30 AM to 5:00 PM or between 5:00 PM to 10:00 PM.

No treatment on Wednesdays.

Monthly Treatments: All office areas, kitchen cafeteria, corrections staff dining area, locker/rest rooms, kitchen & all storage areas, loading dock, vending machine areas, police academy dining area, & officers jail break rooms, pod dining areas, all pipe chases need treatment in pods due to a continual problem with spiders (approximately 24 pipe chases per pod – Must be done on a regular basis), dumpster and recycling area.

Pesticides must be approved for food service areas.

May – August: Treatment for paper wasps, hornets, yellow jackets, and cluster flies. No extra cost for re-emergence! (See Paragraph II, Page 7).

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ADDITIONAL REQUIREMENTS

H. Broome Community College

After 3:00 PM

Treat kitchen, cafeteria and service area, and storeroom near office.

I. Broome County Public Library Central Library 185 Court Street

Between 5:00 PM – 11:00 PM Fri – Sat

** ADVANCE

NOTICE NEEDED –

DOORS ARE

LOCKED.

I. PM Procedure A. (2) Two Times per Month

1. Staff Lounge

2. Rest Rooms a.) First Floor (4) b.) Second Floor (2)

3. Building Entrances

4. Boiler Room

5. Janitor's Workroom

6. Technical Services Area

7. Administrative Office (Attention to windows and walls)

J. Willow Point Nursing Facility

3:00 PM - 8:00 PM

Emergency response time shall be within 12 hours after call is placed. Treat facility (2) two times per month) basement(s), all storage rooms, all custodian rooms, all kitchenettes, dining rooms, all linen rooms, all kitchen areas, locker rooms, nursing treatment rooms, residents' bathrooms (as needed), residents' rooms (as needed), (residents must be out of the room(s) for, at least, four (4) hours), and any sighting areas. Bi-annual fogging, if needed, at no extra charge.

K. Transit Garage

Before 8:00 AM or between 5:00 PM &

10:00 PM

Treat all bathrooms, locker rooms, both lunch areas and the radio dispatch office. All office areas, vending area, garage maintenance area and all hallways.

L. Office for Aging – 2801 Wayne Street

1:00 PM - 3:00 PM

Kitchen, dining room, bingo area, restrooms, pantry/storage area and outside parameter. Inspect and treat listed areas with a residual insecticide for ants and cockroach control. Inspect for mice.

M. Broome County Highway

Division

Mon - Fri: 7:00 AM -

2:30 PM

All areas except vehicle maintenance garage area.

N. Broome County Office Building

2:30 PM

O. Broome County Solid Waste

Management Nanticoke Landfill

2:45 PM

All areas inside and outside require spraying for cluster flies and spider mites at three buildings spread throughout the landfill facility and three scale houses.

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ADDITIONAL REQUIREMENTS

P. Broome County Records Mgmt.

1 N. Floral Ave.

8:00 AM - 5:00 PM

Spray the warehouse area, work room, break area, bathrooms, and office Monthly

Q. Elections 1 N. Floral Ave.

8:00 AM - 5:00 PM

Spray the warehouse area, work room, break area, bathrooms, and office Monthly

R. Broome County Health 225 Front St.

Mon – Fri: 10:00 PM Tue – Fri: 8:00 PM Wed – Fri: 7:00 PM Thu – Fri: 10:00 PM Fri: 8:00 PM

Interior/exterior for crawling insects including Pill bug control.

S. Intermodal & Dept. of Motor

Vehicles 81 Chenango Street

7:00 AM - 11:00 PM

Treat all bathrooms, vending area, dining areas, kitchens, break areas, pantry/storage areas and basement. Inspect and treat listed areas with a residual insecticide for ants and cockroach control.

Inspect for mice.

T. M.F.A. Emergency Services Training and Special Operations Facility

8:00AM – 5:00PM

Mon-Fri

Treat all bathrooms, vending area, dining area, kitchen, pantry/storage area, office area(s), basement, and garage. Inspect and treat listed areas with a residual insecticide for ants and cockroach control. Inspect for mice.

U. Broome County Emergency Communication Towers (18 towers)

8:00AM – 5:00PM

Mon-Fri

All areas inside and outside require spraying for spider, bees & other flying insects. Inspect for mice & set rodent traps.

V. Pump Stations (4 pump stations) 8:00AM – 5:00PM Mon-Fri

All areas inside and outside require spraying for spider, bees & other flying insects. Inspect for mice & set rodent traps.

W. Broome County Dog Shelter (serviced quarterly)

8:00AM – 5:00PM

Mon-Fri

Treat facility quarterly (or as otherwise needed) storage rooms, kitchen/break, bathrooms and any sighting areas.

X. Veterans Resource Center 8:00am – 4:00PM Mon-Fri

All areas inside and out, excluding the interior of living quarters. Spray for spider, ants, cockroaches, bed bugs, bees & other flying insects. Inspect for mice & set rodent traps.

Y. Northern Broome Senior Center 12 Strong Pl. Whitney Point

8:00am – 4:00PM Mon-Fri

Kitchen, dining room, bingo area, restrooms, pantry/storage area and outside parameter. Inspect and treat listed areas with a residual insecticide for ants and cockroach control. Inspect for mice.

Z. Eastern Broome Senior Center 27 Golden Lane Harpursville

8:00am – 4:00PM Mon-Fri

Kitchen, dining room, bingo area, restrooms, pantry/storage area and outside parameter. Inspect and treat listed areas with a residual insecticide for ants and cockroach control. Inspect for mice.

The facility and vendor shall not discriminate against any individual because of race, color, creed, sex, national origin, sexual orientation, or disability.

MATERIALS

The Pest Control Contractor is to use materials which are approved by the EPA, NYS DEC, and the New York State Health Department. Data sheets on all materials to be used shall be submitted to the Broome County Health Department and Department of Risk & Insurance prior to using said materials.

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WORKMANSHIP

Each workman who will apply these pesticides shall have full knowledge of the use and application of chemicals. The workman shall also have the proper training, licenses, and certificates for using and applying those pesticides. The Contractor will furnish said licenses and/or certificates to Broome County so that copies may be made and kept on file with the contract.

REQUIREMENTS FOR INSECTICIDE TREATMENTS FOR THE LIBRARY

A. Submit to the Library Administration, Health Department and Office of Risk and Insurance the Materials Safety Data Sheets for the materials proposed to be used.

B. Obtain approval from the Health Department and Office of Risk and Insurance before material is applied.

C. 1. Insecticide application to be completed on Saturdays 5-6 PM during the winter to allow for maximum time for natural dissipation and ex-filtration to occur.

2. Application will be completed on Fridays, 5-6 PM, during the summer. (Buildings closed on Saturdays).

D. Provide administrative personnel at least 48-hour notice of date the treatments are scheduled.

E. Areas are not to be treated when staff is present.

F. Water based formulations are to be used whenever possible.

G. Pesticides must be approved for Food Service Areas.

DEFINITION OF "PESTS"

A. Insects - Creeping, crawling, burrowing, flying, biting, non-biting, stinging, etc.

B. Rodents - Mice, rats, etc.

C. Other animals - Bats, skunks, squirrels, pigeons, other birds, etc.

D. Amphibians - Frogs, toads, salamanders, etc.

E. Reptiles - Snakes, etc.

All work shall be performed in accordance with the Contractor's proposal, and in compliance with any local, state, and/or federal laws or regulations governing the provisions of such services and/or the materials used. The Contractor shall secure and shall maintain in force any permits and/or licenses which may be required by law for the provision of services as stated under Insurance Requirements.

PRICING

All proposals must be submitted on a PRICE PER MONTH basis for each location.

All prices proposed shall include all costs to furnish and deliver product & service to Broome County.

All prices proposed shall exclude all taxes as Broome County, by law, is tax exempt.

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PAYMENT

The successful Vendor(s) will furnish invoicing to Broome County, with terms of Net-30 days, to be computed from the date that the invoice is received by the department.

Payment will be made in accordance with the terms on the face of the order, or the Seller's invoice, whichever are more favorable to Broome County. For purposes of any applicable cash discount, payment date therefore shall be calculated from the receipt of invoice or final acceptance of the goods, whichever is later.

AWARD

Award(s) shall be made to the responsive and responsible bidder(s) bidding the lowest grand total price, whose proposal complies with all provisions to render it formal and legal and whose proposal is considered adequate to the best interests of Broome County.

Broome County reserves the right to reject all bids not considered to be in the best interests of Broome County.

Bidders may withdraw their bids if no award has been made within forty-five (45) days of bid opening.

NOTE: Discounts for prompt payment will NOT be considered in the evaluation of proposals.

INSURANCE

The successful bidder will be expected to have the endorsement for their certificate submitted to Broome County within 2 weeks of the award or request from Broome County

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PRICING SHEET

Pest Control Services- REBID

The prices bid in accordance with the specifications and conditions are as follows:

A. Arena Price per Month $ _____________

B. Social Services Price per Month…