RFATS_Project_Management_Contract_-_RFQ_2024.pdf

REQUEST FOR QUALIFICATIONS (RFQ)

MPO PROJECT MANAGEMENT SERVICES

ROCK HILL – FORT MILL AREA TRANSPORTATION STUDY (RFATS MPO)

The City of Rock Hill, South Carolina, the lead staff agency for the Rock Hill - Fort Mill Area Transportation Study (RFATS) is seeking a qualified consultant to assist staff in the provision of MPO Project Management Services for the RFATS Study Area on an on-call, project specific basis. The initial contract period will be for 2 years with the option for a one year extension not to exceed a total contract term of three (3) years. The maximum total contract dollar amount that may be awarded under this contract is $800,000.00.

The primary focus of the services to be provided is assistance with project and program management activities and tasks. The selected consultant will be viewed as an extension of staff with responsibilities to the MPO.

The RFATS Study Area is situated in eastern York County and the panhandle of Lancaster County, South Carolina. The Study Area includes the municipalities of Rock Hill, Fort Mill, Tega Cay, unincorporated areas of York County, the Catawba Nation and the panhandle of Lancaster County.

Direct work experience with MPO planning processes, particularly the management of UPWP tasks, air quality non-attainment / maintenance area functions, LPA project development and budget planning, as well as regional travel demand modeling is viewed as very important in the selection of a consultant, as is the ability to work independently on designated assignments.

Scope of Services Summary:

Work items that will be required of the selected firm will include MPO related Project Management Services with an emphasis on the following activities or work tasks:

1. Serve as RFATS liaison and representative to the Metrolina Regional Travel Demand Model, including participation on model committees as assigned; preparation of meeting summaries; review of model maintenance / update work products and documents; providing guidance and recommendations on issues and action items.

2. Assist with annual regional model updates, including socio-economic data compilation and land use analysis in accordance with model requirements.

3. Completion of site specific, small area and corridor studies covering both traditional and innovative infrastructure improvement options / strategies; familiarity with operational data sets such as NPMRDS as well as federal / state requirements associated with transportation performance management.

4. Assist with feasibility assessments, project development / cost estimates for potential LPA project applications.

5. Attend RFATS Technical Team and related staff meetings as requested.

6. Other MPO project management services as determined and mutually agreed to on a project by project basis.

The qualified firm will need to demonstrate the ability to take on these tasks and meet agreed upon timeframes.

Please note that each project or task will be developed on a project by project basis by contract modification. All projects will be negotiated cost plus fixed fee with a contract maximum.

Statement of Qualifications

Statements of Qualifications shall be submitted with an original, five (5) hard copies, and one (1) digital copy labeled “RFATS Project Management Proposal” to the contact person listed below. Proposals will need to include a comprehensive response describing the consultant’s knowledge and experience with particular emphasis on the elements described in the above Scope of Services Summary. Statements of Qualifications will also need to include the following:

1. General Experience Summary: The summary will need to emphasize the consultant’s experience with

MPO planning services; and notably, key planning processes such as the development of LRTPs, transportation conformity requirements, congestion management planning, and corridor and intersection analysis consistent with the requested Scope of Services Summary as presented above.

2. Project References: References will need to include a brief project description, contact name, address, telephone number, email address, and provide evidence of similar work completed within the last five

(5) years.

3. Project Team: Provide resumes for specific personnel that will be assigned to the project, including verification that they have experience with similar projects and will be available to complete the project within the allotted time frame – this should include Standard Form SF 330. All parts of the SF 330 must be completed in its entirety for the prime consultant, any sub-consultants and any sub-contractors. Additionally, due to the technical expertise required to complete this project, project teams that include multiple consultants are certainly welcome. If a project team is proposed that includes other firms, please describe previous collaborations between the firms and / or personnel.

4. General Information: A profile of each firm and description of current and projected workload and availability to ensure the requested work could be performed in a timely manner will need to be included in this section. This section can also be used to provide additional information the firm feels would be useful during the evaluation process.

Evaluation Process

Statement of Qualifications will be evaluated and ranked according to the consultant’s relevant knowledge and experience in the elements described in the Scope of Services Summary and thoroughness in addressing the RFQ requirements. Specific evaluation criteria and weighting factors will include the following:

1. Quality of previous experience with similar work activities (35%)

2. Appropriateness of organization, key personnel, and their availability (30%)

3. Quality of references (15%)

4. Ability to undertake work tasks in a timely manner and adhering to budget. (20%)

The selected consultant will be evaluated on the basis of information that is submitted in response to the RFQ. Work will be authorized under a contract modification on a task or project assignment basis based on negotiated hours agreed to as necessary to complete the assigned task.

General Information

The City will not accept faxed information as a valid submission in response to the RFQ. The successful firm must enter into a contract with the City, which specifies requirements for indemnification, insurance, applicable federal and state laws, and other applicable policies. The successful firm will also be required to obtain a City of Rock Hill business license.

The City may reject any or all of the submissions as it deems in its best interests. The City reserves the right to waive any irregularities or technicalities when it deems the public interest will be served thereby.

Consultants and sub-consultants shall comply with FHWA Order 4470.1A “Certification of Indirect Costs” in Accordance with FAR.

All responders must visibly mark as “CONFIDENTIAL” each part of their submission that they consider to contain proprietary information. All unmarked pages will be subject to release in accordance with law.

Proposer should be prepared, upon request, to provide justification of why such materials should not be disclosed under the South Carolina Freedom of Information Act, S.C. Code Section 30-4-10, et seq.

It is the policy of the City to provide minorities and women equal opportunity for participating in all aspects of the City’s contracting and procurement programs, including but not limited to employment, construction projects, and lease agreements consistent with the laws of the State of South Carolina.

Consultants shall comply with Title VI of the Civil Rights Act of 1964. Provide a listing of all Disadvantaged Business Enterprises (DBE) on this project and any other pertinent information. To qualify as a DBE on this project, the firm must be listed as approved for the type of work to be performed in the South Carolina Unified DBE Directory. The directory can be found at the following link:

https://www.scdot.org/business/bus-development-center.aspx. Failure to include this information in the proposal will result in the proposal being considered nonresponsive and the proposal will be rejected.

It is further the policy of the City to prohibit discrimination against any person or business in pursuit of these opportunities on the basis of race, color, national origin, religion, sex, age, handicap, or veteran status.

It is further the policy of the City to conduct its contracting and procurement programs so as to prevent such discrimination and to resolve any and all claims of such discrimination.

Method of Compensation

Upon selection, the City of Rock Hill will propose a contract to the selected consultant for review. The contract will be for a cost plus fixed fee with a contract maximum. Each project or task will be developed on a project by project basis by contract modification. The Project Manager will review and approve payment of all invoices submitted.

Regulations

This project involves Federal Highway Administration (FHWA) funding administered through the South Carolina Department of Transportation (SCDOT) will follow all rules and regulations required by SCDOT for similar projects.

https://www.scdot.org/business/bus-development-center.aspx

City Contact

Questions regarding this RFQ must also be received no later than January 18, 2024 (email or faxed versions are acceptable). Based on questions received, the RFATS Director will provide interested firms with clarification or further information, if needed. All Statements of Qualifications in response to this RFQ must be received no later than 5:00 P.M. EST on January 30, 2024. Please forward Statements of Qualifications to

David F. Hooper, AICP RFATS Director

Rock Hill-Fort Mill Area Transportation Study P.O. Box 11706 155 Johnston Street Rock Hill, SC 29731-1706 Phone: 803.326.3897 Fax 803.329-7228 davidf.hooper@cityofrockhill.com