Revised SOW Solar Shades.docx

George E. Wahlen Department of Veterans Affairs Medical Center VA Salt Lake City Health Care System 500 Foothill Drive Salt Lake City, UT 84148

Statement of Work for Supplying and installing Window Solar Shades in:

B.1 Ground & 1st Floors B.16 Ground, 1st, 2nd Floors B.14 Basement, Ground, 1st, 2nd and 3rd Floors B.4 1st Floor

I. Background:

The VA Salt Lake City Healthcare System (hereinafter the “Agency”) has a healthcare facility window solar shade requirement. It is essential that window solar shades required in this SOW be designed, delivered, staged/moved, and installed in a timely manner for better patient satisfaction. The areas are active patient rooms and specialty clinic rooms. These are replacement blinds, as such removal of the existing window treatments will also be required.

II. Purpose of Project:

To provide patient privacy, reduce solar heat gain, and provide reasonable accommodations to staff/volunteers the agency needs to replace existing window treatments with dual solar shades black out and sheer solar) in existing clinics, offices, conference rooms in B.1 Ground & 1st Floors, B.16 Ground, 1st & 2nd Floors, B.14 Basement, Ground, 1st, 2nd, and 3rd Floors and B.4 1st floor. Proper window treatments are one of the many necessary items to help fulfill the Mission, Vision, Core Values and Goals of the United States Department of Veterans Affairs to care, serve and honor America’s veterans in a world-class environment with services they have earned, adhering to the highest standards of compassion, commitment, excellence, professionalism, integrity, accountability, and stewardship.

III. Statement of Work:

This project shall consist of field verification of all window shade dimensions, ordering, receiving, delivery, assembly and installation of all the window solar shades required for this project. Awarded vendor shall include removal of existing window treatments and removal of all related shipping debris and installation cleanup associated with the installation of window solar shades. The vendor shall work in tight coordination of Agency Interior Designers and Head Nurses to access the rooms. There may be times when access to a particular room may take a day or two depending on the condition of the Veteran in the room.

The quantities and locations of each window solar shade shall be shown on attachment “Bid Sheets ”—note the spreadsheet has 11 + Summary worksheets to be filled out. NOTE: All sizes, mounting application, and finishes must be field verified before order is placed. THE SIZES PROVIDED ARE APPROXIMATE SIZES FOR BIDDING PURPOSES ONLY.

NOTE: The windows will have a dual solar shade system. The Following Fabrics are for all areas OTHER THAN B.16:

· A black out blind (fabric Draper SunBloc Series SB9000 (Tripak II) or EQUAL) and a regular solar shade (Sheerweave SW2420 3% open Oyster/Beige) mounted in front/stacked of the blackout blind.

· B.16 Fabrics are Draper SunBloc Series SB9000 (Tripak II) color Oyster or EQUAL, and a regular solar shade--fabric Phifer Sheerweave Style SW2500 1% open Charcoal/Alpaca or EQUAL to match existing ones previously installed in multiple offices.

All products as specified or equal or better. If the vendor proposes an “or equal” product, the product must meet the technical specification or better AND the aesthetic aspects of colors and design must be compatible. The Agency Interior Designers have spent hours meticulously coordinating architectural finishes i.e. paint, carpet, luxury vinyl tile, mosaic tile, plastic laminates, solid surface material, rubber base, furniture finishes, fabrics, artwork, signage, etc. As a result the “or equal” must be approved by Agency Interior Designers—Chris Hill, Chrise Eddy, Julie Barfuss. In no way will an “or equal” be allowed to cause a domino effect of modifying the other finishes. Thus it is critical to provide an aesthetically acceptable product.

Architectural Specification 12 24 00 as follows:

SECTION INCLUDES

Manually operated, roll-up fabric interior window shades including mounting and operating hardware.

REFERENCES

NFPA 701-99 - Fire Tests for Flame-Resistant Textiles and Films.

GREENGUARD Environmental Institute Children & Schools.

SUBMITTALS

Submit under provisions of Section 01 33 26 - Source Quality Control Reporting:

Product Data: Manufacturer's data sheets on each product specified, including:

Preparation instructions and recommendations.

Installation and maintenance instructions.

Styles, material descriptions, dimensions of individual components, profiles, features, finishes and operating instructions.

Storage and handling requirements and recommendations.

Mounting details and installation methods.

LEED Submittals: Provide documentation of how the requirements of Credit will be met.

Window Treatment Schedule: For all roller shades. Use same room designations as indicated on the Drawings, field verified window dimensions, quantities, type of shade, controls, fabric, and color, and include opening sizes and key to typical mounting details.

Selection Samples: For each finish product specified, two complete sets of shade cloth options and aluminum finish color samples representing manufacturer's full range of available colors and patterns.

Verification Samples: For each finish product specified, two complete sets of shade components, unassembled, demonstrating compliance with specified requirements. Shade fabric sample and aluminum finish sample as selected, representing actual product, color, and patterns. Mark face of material to indicate interior faces.

Maintenance Data: Methods for maintaining roller shades, precautions regarding cleaning materials and methods, instructions for operating hardware and controls.

Manufacturer's Certificates: Certify products meet or exceed specified requirements.

QUALITY ASSURANCE

Manufacturer Qualifications: Obtain roller shades through one source from a single manufacturer with a minimum of twenty years’ experience in manufacturing products comparable to those specified in this section.

NFPA Flame-Test: Passes NFPA 701. Materials tested shall be identical to products proposed for use.

DELIVERY, STORAGE, AND HANDLING

Do not deliver window shades until building is enclosed and construction within spaces where shades will be installed is substantially complete.

Deliver products in manufacturer's original, unopened, undamaged containers with labels intact.

Label containers and shades according to Window Shade Schedule.

Store products in manufacturer's unopened packaging until ready for installation.

Delivery, Set-up and Installation shall be coordinated with Agency Interior Designers Chris Hill or Chrise Eddy or Julie Barfuss

There will be a loading dock available. Deliveries must be managed and completed in coordination with Agency hours, restrictions and regulations. This includes, but is not limited to, the following:

· Trucks cannot be left unattended and must be removed from unloading area after unloading. Drop shipping is not acceptable. All deliveries must be received and handled by installers.

· Agency will not provide equipment, tools or labor to assist in artwork deliveries. All necessary equipment and manpower must be included in bid.

· Agency will not provide on-site storage for window shades. Necessary storage must be included in proposal.

· Deliveries must be coordinated through VA COR. The VA is unable to receive any direct ship shipments. Installers must bring window treatments at time of installation only.

· The awarded Vendor shall include removal of all related shipping debris and construction cleanup associated with delivery and installation of the specified items. All packaging must be taken off the SLVHCS premises by the Vendor. The Vendor shall be responsible for any damage to the building that occurs due to Vendor error or neglect. The Vendor shall be responsible for the coordination of staging areas and parking within the receiving area of the building. All Solar Shade System deliveries, installations, and arrangements shall be coordinated with the COR Interior Designer.

· There shall be no smoking, eating, or drinking inside the hospital at any time. Smoking in designated areas outside the buildings shall be allowed.

SEQUENCING

Ensure that coordination with the Agency and the Agencies end users is tightly scheduled to ensure minimal interruption to patients/families, the delivery of patient care, and staff. After hours or weekend work may be required. The project may require multiple trips in order to minimize disruption of patient care.

PROJECT CONDITIONS

Install roller shades after finish work and ambient temperature, humidity and ventilation conditions are maintained at levels recommended for project upon completion.

WARRANTY

Hardware and Shade Fabric: Ten year warranty.

PART 1 PRODUCTS

MANUFACTURERS

Acceptable Manufacturers: Draper, Inc., or Mechoshade or EQUAL Requests for substitutions will be considered in accordance with provisions of Section 01 60 00.

MANUALLY OPERATED WINDOW SHADES

Manually Operated Window Shades with Independent Control: Manually operated, vertical roll-up, fabric window shade with components necessary for complete installation; Manual FlexShade as manufactured by Draper, Inc.

Operation: Bead chain and clutch operating mechanism allowing shade to stop when chain is released. Designed never to need adjustment or lubrication. Provide limit stops to prevent shade from being raised or lowered too far.

Clutch mechanism: Fabricated from high carbon steel and molded fiberglass reinforced polyester or injected molded nylon. White or Black color as selected by Architect.

Bead chain loop: Stainless steel bead chain hanging at side of window.

Idler Assembly: Provide roller idler assembly of molded nylon with adjustable or spring-loaded length idler pin to facilitate easy installation, and removal of shade for service.

Bead Chain Hold Down: P-Clip (standard).

Roller Tube: Fabricated from extruded aluminum, galvanized steel, or enameled steel. Diameter, wall thickness, and material selected by manufacturer to accommodate shade type and size. Fabric connected to the roller tube with LSE (low surface energy) double sided adhesive specifically developed to attach coated textiles to metal. Adhesive attachment to eliminate horizontal impressions in fabric.

Shade slat: Slat encased in heat seamed hem.

Mounting:

Endcaps and fascia.

Endcaps: Stamped steel with universal design suitable for mounting to ceiling, wall, and jamb. Provide size compatible with roller size.

Endcap covers: To match fascia or headbox color.

Fascia: L shaped aluminum extrusion to conceal shade roller and hardware.

Attachment: Snaps onto endcaps without requiring exposed fasteners of any kind. Fascia can be mounted continuously across two or more shade bands. No notching is required.

Shape: Square Fascia Panel.

Finish: Bronze powder coat for some area some TBD

FABRIC

Light-Filtering Fabrics ALL AREAS EXCEPT B.16 Phifer Sheerweave Style SW2400 color: SW2420 Oyster/Beige:

Composition 35% 65% Vinyl on Fiberglass Width: 98.4” (250cm) Weight: 14.1oz/yd2.@ (471 g/m2) Thickness: .019” (0.48mm) GREENGUARD Children & Schools certified as a low emitting fabric. Manufacturer to supply GREENGUARD Children & Schools certificate. Fire rating: NFPA 70104 TM #1 California U.S. Title 19. 7501 NFPA 701-204, NFPA 101 (Class A Rating). Bacteria and Fungal Resistance: ASTM E 2180. ASTM G22, AATCC30 Part 3, ASTM G21, ASTM D 3273, Greenguard Mold and Bacteria Standard ASTM 6329: includes Microban antimicrobial additives. Lead Free: RoHS / Directive 2002/95EC. US Consumer Product Safety Commision Section 101 and ANSI/WCMA A 100. 1-2007 for lead content REACH (EC 1907/2006) compliant.

Series: Avg. 3 percent open.

Light-Filtering Fabrics B.16 all Floors Phifer Sheerweave Style SW2500 color: SW2520 Charcoal/Alpaca:

Composition 37% 63% Vinyl on Fiberglass Width: 98” (248.9cm) Weight: 16.4 oz/yd2.@ (546 g/m2) Thickness: .024” (0.61mm) GREENGUARD Children & Schools certified as a low emitting fabric. Manufacturer to supply GREENGUARD Children & Schools certificate. Fire rating: NFPA 70104 TM #1 California U.S. Title 19. 7501 NFPA 701-204, NFPA 101 (Class A Rating). Bacteria and Fungal Resistance: ASTM E 2180. ASTM G22, AATCC30 Part 3, ASTM G21, ASTM D 3273, Greenguard Mold and Bacteria Standard ASTM 6329: includes Microban antimicrobial additives. Lead Free: RoHS / Directive 2002/95EC. US Consumer Product Safety Commision Section 101 and ANSI/WCMA A 100. 1-2007 for lead content REACH (EC 1907/2006) compliant.

Series: Avg. 1 percent open.

Black Out: Color and pattern: Draper SunBloc SB9000 (Triopak II) Oyster ALL AREAS INCLUDING B.16

PART 2 EXECUTION

EXAMINATION

Do not begin installation until substrates have been properly prepared.

If substrate preparation is the responsibility of another installer, notify Architect of unsatisfactory preparation before proceeding.

INSTALLATION

Install in accordance with manufacturer's instructions.

Install roller shades level, plumb, square, and true. Allow proper clearances for window operation hardware.

Install the following items to conceal roller and operating mechanism. Do not use exposed fasteners.

Metal: Anodized bronze aluminum fascias.

The installation shall be only by manufactured qualified and certified installers with the knowledge of the solar shade window treatments and shall comply with all necessary VA and safety regulations.

It is preferred that the awarded installation shall be a vendor by a Vendor which is local to the Agency in order to provide service and warranty for repairs as needed within 24 hours required notice.

Removal and disposal of existing blinds to be included in the bid.

TESTING AND DEMONSTRATION

Test window shades to verify that operating mechanism, fabric retainer, and other operating components are functional. Correct deficiencies.

Chain and clutch.

Demonstrate operation of shades to Owner's designated representatives.

PROTECTION

Protect installed products until completion of project.

Touch-up, repair or replace damaged products before Substantial Completion.

SCHEDULES

Refer to Attachment “Bid Sheets” for general sizes and locations.

END OF SECTION

Freight: The costs of freight will be included in the proposal.

Schedule of Deliverables:

Estimated delivery of product should not exceed three (3) months, from the date of award, and should be scheduled at the earliest date practically available.

INSPECTION AND ACCEPTANCE

1. The Vendor shall conduct a joint inspection with the Contracting Officer’s Representative (COR) once all Shade Systems has been installed. The COR Interior Designer shall inspect all phases of delivery and installation with a sign off of any and all missing or damaged products in the form of a Vendor provided punch list. Awarded Vendor shall provide detailed punch list items and established dates for replacement parts and/or short ship items from the manufacturer(s).

1. The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the Contracting Officer.

IV. Evaluation and Award Factors:

Award shall be made to the offer representing the best value to the Government considering technical and price factors as stated below. Offerors shall include in their proposals specific information relative to the evaluation factors listed below to ensure proper evaluation of their proposal.

1. Product must meet Technical Specification or better

2. Color palette must be compatible

3. Past Performance.

4. Price.