Revised DB SOW USAO Mailroom 2nd fl King Justice Center Miami Fl 02192020 Rev2copy.pdf

DB Contract Statement of Work James L. King Federal Justice Center FL1021ZZ, Miami, Florida – USAO Second Floor Mailroom Exhaust Solicitation Number [xxx] i

Statement of Work for

Design-Build (DB) Contract Revised: February 14, 2020

PROJECT IDENTIFICATION

Project Name: James L. King Federal Justice Center, Miami, Florida

USAO Second Floor Mailroom Exhaust

Project Number:

Region: 04

Building Name: James L. King Federal Justice Center

Building Address: 99 NE 4TH ST, Miami, Florida, 33132-2131

Building Number: FL1021ZZ

ABT: Miami, FL

GSA Project Manager: Garth Stacey

DEVELOPED BY:

SOW Writer(s): Greg Medert

Estimator: Spencer Liljenquist ii

Date: February 14, 2020 iii

TABLE OF CONTENTS

1 PROJECT DESCRIPTION

1.1 PROJECT TYPE:

1.2 Project Goals and Objectives

1.3 Project Delivery Approach

2 GENERAL REQUIREMENTS

2.1 Contract Parties and Contract Work

2.2 Professional Ethics and Standards of Practice

2.3 Project Delivery Team Roles and Responsibilities

2.4 Owner’s Project Requirements (OPR)

2.5 Budget

2.6 Schedule

2.7 DB Contractor Team

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.2 Sustainable Design/LEED®

2.8.3 Fire Protection/Life Safety

2.8.4 Historic Preservation

2.9 Cost Management

2.9.1 Cost Estimating

2.9.2 Construction Cost Management

2.10 Project Management Responsibilities

2.10.1 Communications Plan

2.10.2 Detailed Project Schedule Development and Maintenance

2.10.3 Project Progress Meetings/Presentations

2.10.4 Meeting Agendas, Attendance, Minutes and Correspondence

2.10.5 Design Quality Assurance

2.10.6 Electronic Project Management System

2.10.6.1 Overview

2.10.6.2 Purpose

2.10.6.3 Definition

2.10.6.4 Project Documentation

2.10.6.5 Equipment and Training

2.10.6.6 Personnel Requirements

iv

2.10.6.7 Data Ownership

2.10.6.8 References

2.11 Electronic/Print Media

2.11.1 Computer Aided Design (CAD) Standards

2.11.2 Other Electronic Documents

2.11.3 Plans and Specifications

2.12 DB Personnel Security Requirements

2.12.1 Law Enforcement Checks and Background Investigations

2.12.2 Credentialing and Return of Credentials

2.12.3 Subcontracts

2.13 Document Security

2.13.1 Documents

2.13.2 Identification and Labeling/Marking

2.13.3 Copying from Labeled/Marked Documents

2.13.4 Redacting

2.13.5 Safeguarding and Storage

2.13.6 Dissemination

2.13.7 Destruction

2.13.8 Reporting

2.13.9 Subcontracts

2.14 Record Keeping

2.15 Construction General Requirements

3 SCOPE OF SERVICES

3.1 Pre-Design Stage

3.1.1 Pre-Design Surveys/Studies/Analyses

3.2 Design Stage

3.2.1 Design Concept Phase

3.2.2 Design Development (DD) 35% Phase

3.2.3 Design (65% CD) Phase

3.2.4 Design (95% CD) Phase

3.2.5 Design (100% CD) Phase

3.3 Construction Stage

3.3.1 Construction Delivery Phase

3.4 Closeout Stage

3.4.1 Final Project Photographs

3.4.2 DB Contract Closeout

v

4 ADMINISTRATION

4.1 Submission, Review and DB Contractor Fixed Price Table

4.2 Design Stage and Construction Documents Phase Progress Reviews and Payments

4.2.1 Progress Payment Schedule

4.2.2 Monthly Progress Reports

4.2.3 Progress Review Meetings

4.2.4 Delays

4.3 Payment for Construction Delivery Phase Work

4.4 Travel

4.5 Reproduction and Delivery

5 APPENDIX A - Owner’s Project Requirements

5.1 General Requirements

5.1.1 Building Occupation during Construction

5.1.2 Noise Management

5.1.3 Schedule Delays

5.2 Existing Conditions: Must be verified by DB Engineer

5.3 Asbestos Abatement

5.3.1 Responsibilities

5.4 Architectural New Work Requirements

5.4.1 Finishes

5.5 Mechanical New Work Requirements

5.5.1 New Exhaust Hood

5.5.2 New Exhaust Fan and Ductwork

5.5.3 Filtration and UV Light System

5.6 Electrical New Work Requirements

5.6.1 Power Requirements

5.7 Final Inspection

1 PROJECT DESCRIPTION

1.1 PROJECT TYPE:

This is a Design/Build project.

Provide Design/Build Services to install a new mailroom exhaust fan and filtration system for the U.S. Attorney’s Office Mailroom Room 215, for their second floor mailroom, including exhaust fan, ductwork, filtration system, exhaust hood, electrical power and switching for a complete and operational system as described in Section 5, Owner’s Project Requirements. Contractor shall be responsible for all equipment and services to provide a complete turnkey project.

1.2 Project Goals and Objectives

GOALS:

The main goal of this project is to provide a mailroom exhaust fan system for capture of potential contaminants and to prevent them from remaining in the air, if they would happen to be on USAO mail.

OBJECTIVES:

The Design Builder will provide new exhaust system, associated ductwork and controls necessary for proper operation of new equipment.

1.3 Project Delivery Approach

The approach to deliver this project is through design-build method where design might overlap construction. It is preferred to submit 35% design development as first phase of design, then 65% construction documents, then 95% pre-final construction documents and finally the 100% CDs. Construction and ordering of equipment can start as early as the compliance with the 95% design review comments. Final approval of this project is subject to the acceptance of the operational performance of all components installed to a satisfactory level to GSA.

2 GENERAL REQUIREMENTS

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below.

Provide Design/Build Services to replace the existing air handling unit serving the first floor Magistrate Courtroom, supply, return and outside air ductwork in order to install new AHU and all accessories, install new outdoor pretreatment coil, dampers, etc as indicated in Section 5, Owner’s Project Requirements.

Contractor shall be responsible for all required equipment to provide a complete turnkey project.

Contractor to provide all labor, materials, equipment and testing required to accomplish design and construction of the renovated areas, including the preparation of code compliant (IBC, NFPA, ASME, ASHRAE standards, IMC..etc, and P-100), Construction Documents, site investigations, site measurements, reproduction services, phasing plans, coordination, demolition, site supervision, and the furnishing of security approved workers.

2.1 Contract Parties and Contract Work

The parties to this contract are the Contractor, hereinafter referred to as the Design-Build (DB) Contractor, and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Southeast Sunbelt Region 4, Public Buildings Service, __________________________, hereinafter referred to as the GSA.

The individual authorized to act on the behalf of the GSA in the administration of this contract is the GSA Contracting Officer. The GSA Contracting Officer may delegate certain of his or her authorities to others, and if so, will notify the DB Contractor in writing of the specific authorities delegated to, and limitations placed upon, named authorized representatives. The DB Contractor shall not take any direction, or act upon any information, from individuals other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

This contract includes both Design Stage services and Construction Stage work, all to be performed by the DB Contractor. Design Stage services include providing Design Concept, Design Development and Construction Document services. The DB Contractor shall proceed with the Design Stage services upon receipt of the GSA notice to proceed with that portion of the work. The GSA will issue a notice to proceed with the Construction Stage work upon completion of the Design Stage services and the GSA approval of the DB Contractor final Construction Document submission.

The DB Contractor shall be the Architect or Engineer of Record for the project and shall bear all responsibilities and liabilities attendant thereto.

The specific activities, tasks, and deliverables required of the DB Contractor are further delineated in this Statement of Work.

2.2 Professional Ethics and Standards of Practice

In the conduct of all activities required for or otherwise related to the performance of the contract work, the DB Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the DB contractor segment of the construction industry, including the International Union of Architects (UIA) Accord on Recommended International Standards of Professionalism in Architectural Practice, the American Council of Engineering Companies (ACEC) Ethical Guidelines, and the tenets of professional ethics contained in the Design- Build Institute of America (DBIA) Design-Build Manual of Practice.

2.3 Project Delivery Team Roles and Responsibilities

In the performance of the requirements of this contract, the DB Contractor shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, the GSA personnel, customer agency representatives, and other stakeholders. The GSA will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities.

The GSA may engage other parties to perform specialized duties and requirements as appropriate for the project.

2.4 Owner’s Project Requirements (OPR)

The Design Stage services and Construction Stage work under this Statement of Work must comply with the GSA owner’s project requirements (OPR) documentation provided in Appendix A.

2.5 Budget

The estimated range for construction costs is $25,000 - $50,000, which does not include the DB Contractor fixed prices for Design Stage services.

2.6 Schedule

DB Contractor shall provide an overall project delivery schedule addressing the schedule for all stages of design, construction, and tenant and owner reviews and tenant occupancy. Incorporate the 15 nationally agreed-to milestones in the schedule.

2.7 DB Contractor Team

The DB Contractor shall provide experts in disciplines listed in PBS-P100, Facilities Standards for the Public Buildings Service, and as otherwise required in this section, with credentials as indicated, as they apply to this project. The DB Contractor shall provide sufficient staff of project managers, architects, design engineers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, clerical and accounting personnel, etc. to perform the required work.

At a minimum, the DB Contractor key team members shall consist of the following:

• Project Manager

• Architectural Designer

• Engineering Designers – mechanical and electrical

• Construction and Quality Control Superintendent

• Tenant representative

• Safety program coordinator

The DB Contractor shall utilize the personnel named in its offer to perform the services required under this contract. In the event that any of the personnel named in the DB Contractor accepted proposal (incorporated into this contract by reference) become unavailable, the DB Contractor shall promptly submit a complete written resume for a proposed substitution, any other information necessary for the GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

ElizabethBMoten Highlight

ElizabethBMoten Typewriter Please change to reflect the amended PR amount.

In addition to the key team members identified above, the DB Contractor shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

During the performance of the services required under this contract, the DB contractor shall obtain the GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

See FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable.

See also FAR 52.244-4 regarding subcontractors and outside associates and consultants.

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.1.1 Applicability

All services must be conducted in accordance with the documents listed below. The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work will prevail.

2.8.1.2 Document List

2.8.1.2.1 US. General Services Administration (GSA)

• PBS-P100, Facilities Standards for the Public Buildings Service, Latest Edition, including all applicable standards, criteria and guides listed therein. Design Stage submissions must comply with PBS-P100 Appendix A unless otherwise indicated in this Statement of Work

• Architectural Barriers Act Accessibility Standard (ABAAS)

• PBS Order 3490.1A “Document security for sensitive but unclassified paper and electronic building information”

• PBS P-120, Project Estimating Requirements for the Public Buildings Service, latest edition

• The GSA PBS Pricing Desk Guide, October 3rd, 2011

• PBS National Business Space Assignment Policy (NBSAP), Latest Edition

• PBS Asbestos Policy, March 27, 2008

• PBS Construction Specifications Format and Guidelines

• Secretary of the Interior’s Standards for Rehabilitation and Illustrated Guidellines for

Rehabilitating Historic Buildings (U.S. Department of the Interior, National Park Service, 1992)

• Large Project Guidelines for CPM Specification 01310

• CPM Specification for Projects exceeding $2M

• Carpet Specification Guideline for Broadloom and Modular Tile

• GSA PBS BIM Guide Series 01 through 08

2.8.1.2.2 U.S Courts

• U.S. Courts Design Guide, (USCDG), 2007 (includes revisions through June 2008)

• U.S. Courts Design Guide – Renovation & Alteration Appendix, September 15, 2009

• U.S. Courts Courthouse Design Reference Manual: An Architect’s Desk Reference, November 2007

• Courtroom Technology Manual, August 1999

• U.S. Courts Mail Room Construction Guidelines, April 2, 2002 (Includes 13-page excerpt of Section VI from “Mail Safety in the Federal Judiciary” study undertaken by

AOUSC.

• U.S Courts Design Guide, Amendment to Chapters 1, 2, 15, & 16; dated January 14, 2016.

2.8.1.2.3 U.S. Marshals Services (USMS)

• USMS Publication 64, Requirements and Specifications for Special Purpose and

Support Space, Volumes I and II, January 2014.

• USMS Publication 64 – Judicial Security Systems Requirements and Specifications, Volume III, 2005

• US.M.S./ADT Security Coordination, March 2009

2.8.1.2.4 U.S. Attorney’s Office (USOA)

• U.S. Attorney’s Office Design Guide, Updated March 01, 2018

• U.S. Attorney’s Office Master Specifications, Updated August 21, 2018

• U.S. Attorneys’ Facilities Standards

2.8.1.2.5 Energy Performance & Sustainable Design

• GSA Region 4 LonWorks Building Automation System (BAS) Requirements, v4.0

• Technology Policy for PBS Owned Building Monitoring and Control Systems, March

31, 2011

• GSA Region 4 Advanced Metering Guideline, July 9, 2014

• GSA Region 4 Advanced Metering Deployment Procedure

• Building Technologies Technical Reference Guide, v1.1, February 5, 2014

• Telecommunications Distribution Design Guide, July 27, 2011

• HVAC Controls Requirements Document

• The GSA PBS LEED® Applications Guide

• GSA Building Commissioning Guide, April 2005 (Available at http://www.wbdg.org/ccb/GSAMAN/buildingcommissioningguide.pdf (static) and http://www.gsa.gov/commissioning (web-based))

High Performance and Sustainable Buildings Guidance, December 1, 2008 (Available at http://www.wbdg.org/pdfs/hpsb_guidance.pdf.)

2.8.1.2.6 Physical Security

• Physical Security Criteria for Federal Facilities (PSC): An Interagency Security

Committee (ISC) Standard, April 12, 2010 (For Official Use Only) o PSC Addendum July 25, 2011 (For Official Use Only)

• GSA Facility Security Requirements for Explosive Devices Applicable to Facility Security Levels III and IV (GSA Interpretation of ISC Physical Security Criteria), August 2, 2011 (Sensitive But Unclassified (SBU)

• The Design-Basis Threat (ISC Report), 6th Edition, November, 2012 (For Official Use Only (FOUO))

• GSA Alternative Path Analysis & Design Guidelines for Progressive Collapse Resistance, October 24, 2013 (Available at www.gsa.gov/portal/content/103205.)

http://www.wbdg.org/ccb/GSAMAN/buildingcommissioningguide.pdf http://www.gsa.gov/commissioning http://www.wbdg.org/pdfs/hpsb_guidance.pdf http://www.gsa.gov/portal/content/103205

• The Site Security Design Guide, June 2007 (Available at http://www.gsa.gov/portal/content/280533)

• GSA/USMS Design Notebook for Federal Building Lobby Security

• ISC Design-Basis Threat Report, 6th Edition, November, 2012

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.8.2 Sustainable Design/LEED®

2.8.2.1 Green Purchasing Plan

The GSA Green Purchasing Plan (GPP) requires the purchase of environmentally sustainable products and services in all new contracts (including task and delivery orders against new and existing contracts) in order to reduce GSA’s environmental footprint. This requires the supply or use of products and services that are energy efficient (Energy Star or FEMP-designated), low standby power, water efficient, biobased, environmentally preferable, non-ozone depleting, contain recycled content, or are non-toxic or less toxic alternatives. Central Office is monitoring green purchasing by conducting bi-annual audits of all new contracts/orders. See OPR Appendix for more detailed requirements.

GSA is required to buy recovered materials as designated by the U.S. Environmental Protection Agency (EPA) through the comprehensive procurement guidelines (CPG). Information can be obtained about the EPA list of designated products and accompanying recycled–content recommendations on the internet at www.epa.gov/cpg. Additional requirements for use of biobased, rapidly renewable content, and recycled content materials are as per P100 2010 page 94.

2.8.2.2 C&D Waste Management Requirements

GSA's minimum requirement is to divert 50% of C&D waste from landfills/incinerators, with a higher goal of 70% diversion. The design specifications completed by the A/E must be consistent with these goals. The A/E must include the template Construction Waste Management and Disposal specification in the design. This document is a template and must be tailored to the project. The A/E must also include the C&D Waste Management Report form as an attachment to the specification. Templates for both of these documents are attached to this document.

2.8.2.2.1 Waste Management Plan

A waste management plan shall be submitted at the completion of construction documents phase of the project or within 14 days of date established for the Construction Notice-to- Proceed. The plan includes at the minimum the following requirements:

1. Describe strategies for minimizing waste

2. During project planning, include a bulk estimate in weight (tons) or volume (cubic yards) of waste diverted and anticipated weight/volume for materials going to landfill.

3. Anticipated recycling revenue: Shall be factored into contractor bid and contractor should provide an estimate of the recycling proceeds amount.

4. Final rates based upon weight (tons).

5. List of diversion facilities and disposal activities to be used. (Include name, location, and phone number) http://www.gsa.gov/portal/content/280533 http://www.epa.gov/cpg

2.8.2.2.2 Waste Management Monthly Reports

Contractors are required to submit a monthly waste management report that details the amount of C&D waste by material diverted/recycled as well as the amount sent to landfill on the project. These reports shall be submitted to the GSA PM and/or COR in electronic format.

2.8.2.3 Miscellaneous Green Requirements

In addition, the contractor shall develop the design in a way that implements the following environmental objectives:

• Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal)

• Promote the use of nonhazardous and recovered materials

• Realize life-cycle cost savings

• Promote cost-effective waste reduction when creating plans, drawings, specifications, standards, and other product descriptions authorizing material substitutions, extensions of shelf-life, and process improvements

• Promote waste reduction through the use of duplexing (two-sides copying and printing) and electronic communications companying recycled–content recommendations on the internet at www.epa.gov/cpg.

2.8.3 Fire Protection/Life Safety

Except as otherwise indicated in referenced programming documents, fire protection and life safety design requirements must comply with PBS-P100, Chapter 7.

For all projects involving fire protection engineering issues, the DB contractor shall have a registered fire protection engineer on the project team. A dialog must be established between the design team fire protection engineer and the GSA regional fire protection engineer. The GSA regional fire protection engineer shall have the right to revise the specific requirements within this chapter based on a technical evaluation/analysis and the project’s specific need.

2.8.3.1 Environmental Hazards

The GSA asbestos policy states: "Prior to conducting any work in the vicinity of ACM an assessment shall be conducted by a competent person to determine the potential to disturb such ACM and sufficient controls designed into the project. This "pre-alteration assessment" shall be conducted for all facility projects regardless of the age of the facility and will address both accessible and inaccessible ACM. Destructive sampling shall be conducted where necessary to address inaccessible ACM."

All renovation projects must comply with the latest Public Buildings Service Asbestos Policy including the conducting of a Pre-alteration assessment. See Scope of Services section for requirements.

2.8.4 Historic Preservation

This building is not a list historic building.

http://www.epa.gov/cpg

2.9 Cost Management

2.9.1 Cost Estimating

The estimated cost of construction (ECC) as provided in the DB Contractor proposal, including any modifications thereto as a result of final contract negotiation, shall serve as the baseline construction budget for the project at the time of award of the DB contract. The DB Contractor shall provide the following breakdowns of the baseline construction budget before any other work begins:

· a CSI Masterformat level 3 breakdown (Summary and detailed breakdown) of the baseline construction budget, with a separate tenant improvement (TI) and security line item for each tenant agency; and

· a preliminary plan for allocation of the construction work among subcontracts and that which is to be self-performed (ensure all subcontracted work isn’t charged GC burdens), with a corresponding breakdown of the baseline construction budget. (If the construction work allocation plan and cost breakdown provided in the DB Contractor proposal are still valid, they will serve this purpose.)

Before the start of the Design Concept Phase, the DB Contractor, and the GSA must agree on both DB Contractor breakdowns of the baseline construction budget.

The DB Contractor shall update the construction work allocation plan and both baseline construction budget breakdowns at the end of the Design Concept Phase, and/or after completion of the Design Development Phase and before beginning work on the construction documents.

With each such update, the DB Contractor shall provide supporting detailed cost estimates. GSA or its consultant will review the DB Contractor cost estimates to assure that:

· Line item breakdowns are correct and consistent.

· Cannot have more than 5% of total line items be lump sum pricing.

· All design elements are included.

· Unit costs are reasonable.

· Accurate quantity takeoffs and unit cost are provided for each item.

· Level of detail is appropriate to the project phase.

· Cost escalation yearly factors are appropriately applied and notated.

· Balance of costs among building systems is acceptable.

· Balance of core/shell and TI/security costs meets latest GSA’s Pricing Desk Guide for Warm

Lit Shell policy.

· Up-to-date scope modifications are reflected.

· Formats are correct (Maybe reference GSA TICS table).

The DB Contractor shall be responsible to reconcile any significant differences between the updated baseline construction budget breakdowns and the previously agreed upon breakdowns.

For the CSI Masterformat level 3 breakdowns, DB Contractor reconciliation shall include justification of any significant differences between the CSI Masterformat level 3 line items. For the construction work allocation breakdowns, DB Contractor reconciliation shall include justification of differences in the construction work allocation plans and/or in the amounts for self-performed work and subcontract work packages. The DB Contractor shall prepare and submit a cost estimating reconciliation report summarizing the reconciliation process and the justification for cost migration between the budget line items in both budget breakdowns. Upon approval by the GSA, the reconciled breakdowns shall serve as the updated baseline construction budget.

2.9.2 Construction Cost Management

This contract is for a fixed price for the construction services.

2.10 Project Management Responsibilities

2.10.1 Communications Plan

The DB Contractor shall assist the GSA in developing and complying with a project communications plan. This plan will be used and maintained throughout the project and modified as necessary to suit each project phase.

The DB Contractor contractual responsibility is to the GSA only and not to other contractors, tenant agencies or local community interests where the project is located. The DB Contractor shall direct all questions and requests from tenant agencies and local community interests to the GSA. Prior to contacting any parties other than the GSA regional personnel, the DB Contractor shall confirm all meetings and/or communications with the GSA.

The DB Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

All presentations to non-GSA entities must be first approved by the GSA.

2.10.2 Detailed Project Schedule Development and Maintenance

The GSA overall project schedule is provided above in the Schedule section of these General Requirements.

Before starting any other work, the DB Contractor shall develop and provide a detailed schedule in Microsoft Project® or other approved scheduling software for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final construction documents submission(s). The schedule shall include the 15 nationally agreed-to milestones as appropriate. After the DB Contractor receives notice to proceed with the Construction Stage work, the DB Contractor shall provide and maintain a detailed schedule in Microsoft Project® for completion of all Construction Stage activities, tasks, and submissions required herein. The DB Contractor schedules shall itemize all required submission dates and review durations, and must conform to the milestones and durations provided in the GSA overall schedule and the Submission, Review, and DB Contractor Fixed Price Table schedule provided below in the Administration section.

The DB Contractor shall provide monthly schedule updates to the GSA, showing progress on and completion of all required Design Stage services and Construction Stage work. If the schedule updates indicate that previously approved schedules may not be met, GSA will give immediate notice and request appropriate recommendations from the DB Contractor.

Refer to FAR 52.236-15 Schedules for Construction Contracts and to the Scope of Services Construction Delivery Phase section for additional schedule requirements.

2.10.3 Project Progress Meetings/Presentations

During the Design Stage, the DB Contractor shall host project progress meetings, and/or presentations, with the GSA and primary tenant group heads as required to keep all parties apprised of the design progress/status and impending activities. These meetings may coincide with meetings/presentations required below under the Scope of Services. The DB Contractor shall also host special project technical meetings as needed involving Project Delivery Team technical disciplines.

After construction begins, the DB Contractor shall conduct and a GSA representative and/or consultant will attend weekly progress meeting(s) and weekly subcontractor meeting(s). The DB Contractor shall also attend construction oversight meetings with representatives from the GSA and the Project Delivery Team on a monthly basis.

2.10.4 Meeting Agendas, Attendance, Minutes and Correspondence The DB Contractor shall prepare and distribute an agenda for each DB Contractor hosted project meeting, in advance of the meeting date.

DB Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The DB Contractor shall provide minutes of all DB Contractor hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes must be provided within seven calendar days after each meeting.

The DB Contractor shall reply to correspondence from the GSA, outside agencies, GSA contractors and construction subcontractors within 7 calendar days.

2.10.5 Design Quality Assurance

The GSA requires that DB Contractor design submissions undergo two general types of design review: owner’s review and codes and standards review. The GSA staff and GSA customer agencies will conduct reviews of all DB Contractor design submissions. In addition to the GSA reviews, the following design quality assurance services will be performed during the Design Stage as further indicated under the Scope of Services below.

2.10.5.1 Owner’s Review

GSA or its contractor will perform owner’s reviews and provide thorough and detailed written review comments. The purpose is to ensure that established functional, aesthetic and spatial requirements of the project are satisfied.

GSA or its contractor will conduct owner’s reviews to assure that:

• The design is responsive to the GSA program goals, objectives and priorities.

• The renovated facility can be efficiently operated and maintained.

• The design adequately and efficiently accommodates the space program.

• Interests of local community groups and other external stakeholders are considered and accommodated to the extent possible.

2.10.5.2 Codes and Standards Review

GSA or its contractor will perform codes and standards reviews and provide thorough and detailed written review comments. The purpose is to ensure that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives.

2.10.5.3 Constructability

Constructability of the project as designed is the sole responsibility of the DB Contractor. To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the DB Contractor should assure that:

• The level of design complexity is consistent with the project’s schedule and budget constraints.

• Materials, processes, equipment and labor are appropriate and available.

• Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

• Building systems are compatible and viable.

• Drawings and specifications are complete and thoroughly coordinated among disciplines.

• Defects, omissions, inconsistencies, conflicts, and ambiguities in documents are identified.

• Drawings are coordinated for multiple construction phases, if applicable.

• Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

• Existing conditions are shown correctly and adequately.

• Construction options and unit prices are logical, thoroughly described and understandable.

• Construction details are appropriate, complete, thoroughly described and workable.

• General requirements items are thorough and properly addressed.

• Construction documents and construction phasing provide for continuous use of all building systems (including phone, data, fire alarm, security etc.) during all construction.

• Construction duration, phasing, and subcontracting plans are reasonable and logical.

2.10.5.4 Design Review Procedures

The DB Contractor will coordinate all design reviews, and prepare design review reports. For the DB Contractor final design concept submission and each subsequent submission, the DB contractor will coordinate with the reviewing parties as necessary to reconcile any conflicting comments and consolidate all reconciled design review comments into a single design review report.

• All reviewing parties are required to return comments no later than 7 calendar days prior to the end of the corresponding review period shown in the Design Stage Submission, Review, and DB Contractor Fixed Price Table in the Administration section below.

• The DB will prepare and submit the design review report with written responses within 14 calendar days after comment due date.

2.10.6 Electronic Project Management System

2.10.6.1 Overview

A secure, web-based, electronic project management (ePM) system will be provided by the GSA to accommodate the information needs of all project participants. The ePM system will be implemented at the beginning of the Design Stage and maintained continuously through completion of the Design and Construction Stages. All communications among the major parties involved in the execution of the project are to be captured and recorded in the ePM system. User licenses and training will be provided for all Government and contracted members of the Project Delivery Team who will require access to the ePM system.

2.10.6.2 Purpose

GSA will require the DB Contractor to utilize an Enterprise electronic Project Management (e-PM) system on this project. GSA’s goal is to implement this state-of-the art technology to reduce administrative and overhead costs, eliminate redundancies, and institute a collaboration tool to ensure better accountability among all project team members. This technology will provide up-to-date information, encourage disciplined methods for monitoring progress, ensure better communication regarding changes, provide improved documentation, and enable PBS executives to have real-time access to status of projects.

2.10.6.3 Definition

e-PM is defined as an internet-based information and project communication system that allows the entire project team to collaborate in a centralized and secured repository. All project-specific correspondence, workflow processes, and documentation will be stored and routed within the ePM system.

2.10.6.4 Project Documentation

The DB Contractor is required to timely and accurately post, review, respond, and collaborate with other team members using the following features and/or workflow processes within the ePM system:

Project Team Directory – Contractor shall provide an updated directory of contact information for all companies, subcontractors and project team members who are engaged on this project.

Schedules – Contractor shall post, review, and/or respond to CPM schedule updates within the ePM system.

Meeting Minutes – Contractor shall enter meeting agendas, records and minutes in the system for all applicable meetings as designated by the GSA PM.

Project Correspondence – Contractor shall manage and maintain all incoming and outgoing correspondence and associated logs for all correspondence related to the project.

Budget and Cost Management – Contractor to provide estimates and work breakdown structure (WBS) to provide GSA with accurate budget/cost analysis.

Contract Management – Contractor to provide administration of all contract tasks related to the project.

Pay Applications Requests (Invoices) – The Contractor shall create invoices for review by GSA. Once the invoices are agreed to by GSA then the invoices should be submitted to GSA per the instructions given by the Contracting Officer.

Progress Photos – Contractor shall upload all progress photos into the system.

Permits & Approvals – Contractor shall upload and maintain current copies of all permits and agency approvals that relate to the project.

Design Drawings/Design Packages – Contractor shall submit design drawings and design packages into the system.

Design Review Comments – Contractor shall post and/or respond to design comments related to his/her role in the project team Daily/Progress Reports – The Contractor identified in e-PM shall maintain construction progress reports, daily reports/logs, and documentation of inspections.

Inspection Reports – Maintain inspection reports on materials and/or workmanship to assure compliance with all construction requirements.

Safety/Injury Reports – Maintain reports on construction contractors' compliance with current safety regulations and standards.

Punchlists – Maintain list(s) of observed defects and omissions.

Request For Information (RFI) – The system shall manage the RFI process and all Request for Information shall be entered and responded to by the Contractor within the e-PM system.

Issue Tracking – Contractor to log and respond to issues that are related and affect other stakeholders within the project team.

Submittals – The system shall manage the submittals and the Contractor is responsible for uploading submittal documentation and using the system to track the submittal process.

Change Management – Cost Events and Change Orders will be managed by the e-PM system and the Contractor shall be responsible for reporting potential changes and logging Requests for Change Orders in the system. The Contractor shall also upload and manage all documentation supporting Requested Change Orders.

Shop Drawings – The Contractor shall submit all shop drawings in the system for review by GSA (and the CM where applicable).

As-built Drawings and Specifications – The Contractor shall use the system to record all approved specifications as well as all as-built construction documents.

GSA reserves the right to require the Contractor to upload other documentation not mentioned above that is needed to support the project.

2.10.6.5 Equipment and Training

The e-PM system is based on the Proliance software that was developed by Meridian Systems.

Users will be provided a username and password after they have completed the HSPD-12 process. The Contractor shall log into the e-PM system to enter the Project Documentation listed in section 2.0. All correspondence should be communicated through the e-PM system.

GSA will hold several training sessions to familiarize team members with the system, and all Contractor staff are expected to attend one of these sessions or otherwise receive proper training on the system’s use. Furthermore, all Contractor team members who are actively participating on the project must have access to the proper computer equipment and software to access and utilize the e-PM system and be trained in the proper usage of said equipment and software. All workstations require a high-bandwidth Internet connection.

2.10.6.6 Personnel Requirements

The DB Contractor shall be required to have an adequate number of people who can complete the HSPD-12 background check process to have rights to log into the e-PM system.

2.10.6.7 Data Ownership

GSA shall retain ownership of all data entered into the system and shall administrate and distribute all information contained therein.

2.10.6.8 References

PBS SECURITY ORDER 3490.1A (June 1, 2009)

2.11 Electronic/Print Media

2.11.1 Computer Aided Design (CAD) Standards

Starting with the design development submission all drawing materials provided by the DB Contractor, including final as-built drawings, must conform to the GSA PBS computer aided design (CAD) standards. Go to http://www.gsa.gov/cifm for requirements.

2.11.2 Other Electronic Documents

In addition to any hardcopy submission requirements, all design submissions must also be submitted in an electronic format. All electronic media must be in a form readable by standard office automation applications.

2.11.3 Plans and Specifications

Provide 7 hardcopy sets of plans and specifications at each required design development and construction documents submission. The size of prints (e.g. full/half-size plans) will be as directed by the GSA.

2.12 DB Personnel Security Requirements

In the performance of work required under this contract, all DB Contractor personnel must present proper identification to gain access to occupied building areas housing federal operations. DB Contractor personnel means DB Contractor employees and subcontractor employees at all tiers.

DB Contractor personnel requiring daily/weekly access to occupied building areas housing federal operations, over a period of 10 days or more, shall undergo background investigations conducted by the United States Government, and will be issued Government-wide standard secure and reliable forms of identification issued by the federal Government (i.e., federal personal identity verification (PIV) credentials) as required under Homeland Security Presidential Directive-12 (HSPD-12).

Credentialed DB Contractor personnel must wear their PIV credential cards visibly above the waist at all times while in occupied building areas housing federal operations.

All other DB Contractor personnel requiring access to occupied building areas housing federal operations will be issued visitor badges upon entry, must wear their visitor badges visibly above the waist, and must surrender their visitor badges upon exit.

All non-PIV credentialed DB Contractor personnel must be escorted at all times (including after hours) while in occupied building areas housing federal operations. The escort must be a PIV credentialed individual who has been found suitable after completion of the required background investigation.

2.12.1 Law Enforcement Checks and Background Investigations

You must complete both the fingerprinting and e-QIP process within seven (7) business days.

Fingerprinting/Enrollment Process for Background Investigation After submission of the Contractor Information Worksheet (CIW) provided by GSA, you will receive a fingerprint/enrollment scheduling instructional email from the GSA Managed Service Office’s (MSO) USAccess program via HSPD12Admin@usaccess.gsa.gov. You must complete your fingerprint process before you finish your e-QIP Invitation.

Ensure that your email spam filter settings will allow you to receive the MSO email The instructions will include a list of acceptable identity documents. Bring the required forms of identity documents to your enrollment appointment Schedule an “enrollment” appointment and complete the fingerprinting/enrollment process as soon as possible If you are over 100 miles from a MSO USAccess Shared Credentialing Station, please email the GSA Project Manager to determine how to best complete your fingerprinting process.

e-QIP Invitation

After submission of the Contractor Information Worksheet (CIW) provided by GSA, you will have access to complete the Office of Personnel Management's (OPM) Electronic Questionnaire for Investigations Processing (e-QIP). The OPM has been directed to complete a background investigation for the purposes of determining your suitability. You have seven (7) business days to mailto:HSPD12Admin@usaccess.gsa.gov log in, complete the questionnaire, electronically upload the signature pages, and submit questionnaire form.

Note: The e-QIP must be filled out by the applicant or with the assistance of an authorized third party. United States Code provides for criminal and/or financial penalties if the information on this form is proven to be deliberately falsified [18 USC § 1001]. The privacy of the applicants' personal information must not be compromised by any person(s) assisting the applicant.

1. Access e-QIP at http://www.opm.gov/e-qip and click on the “Enter e-QIP Application Site” button.

2. Before you continue, the e-QIP system must verify that you are using an approved web browser that is properly configured. If you need to make changes to your web browser's settings, click “Try Tests Again” to retest your configuration. Once the web browser is properly configured, click “Continue.”

3. Log into e-QIP:

a. If you are a first time user:

i. Click the button titled “Register for Username and Password”

ii. Enter your Social Security Number

iii. Answer the three (3) Golden Questions.

iv. Create and confirm a Username and password

v. Select three (3) Challenge Questions that can be used in the event you forget your password.

b. If you already have a Username and Password:

i. Log in using your existing Username and Password. If you have forgotten your

Username or cannot answer the three Challenge Questions, you will need to contact the GSA Contractor Investigation Help Desk for assistance (info at the end of this email). If you have forgotten your password, click on “Forgot Password” link and follow instructions.

4. Follow the onscreen instructions to complete the e-QIP questionnaires. Use the save function often and answer all applicable questions. (In the residence section – be sure to list a verifier with their complete mailing address and phone number. In the employment section – do not use the button that says “supervisor same as employer”. You must list your supervisor’s name, address and phone number). If you log off without completing the e-QIP questionnaires, and return at a later time, you will be able to resume where you left off.

5. Select “Certify Investigation Request” to complete your questionnaire.

6. Select “Signature Forms” link.

7. Select “Yes” next to “Do you agree to utilize the click-to-sign functionality on all relevant forms?”

8. Re-enter your e-QIP password and select “Continue”

9. Select “Click Here to Sign” link in the signature block.

10. Select “Yes” next to “Do you have an additional document and/or file that you would like to associate with this request?”

11. Complete and sign the attached Optional Form (OF) 306 – “Declaration for Federal Employment”, and GSA Form 3665 – “Authorization To Obtain Credit Report”, then separately scan (PDF, TIFF or PNG only) and separately upload each document into your e-QIP questionnaire record.

http://www.opm.gov/e-qip http://www.opm.gov/e-QIP/browser-check.asp http://www.opm.gov/e-QIP/browser-check.asp

12. Select “Release Request/Transmit to Agency” to finalize your e-QIP questionnaire. Please make sure to complete your fingerprint/enrollment process before you “Release Request/Transmit to Agency” to complete your e-QIP Invitation

GSA CONTRACTOR INVESTIGATION HELP DESK SUPPORT is available via e-mail at contractor.investigation@gsa.gov or telephone at 202-969-4101, Monday through Friday (except holidays), from 9 a.m. until 5 p.m. Eastern Standard Time (EST).

2.12.2 Credentialing and Return of Credentials

A federal PIV credential may be issued after an initial background check has been completed. If the ensuing further background investigation results in a preliminary finding that the subject individual is unsuitable to occupy a position at the designated sensitivity level, the PIV credential may be revoked and the subject individual denied access to building areas housing federal operations pending completion of any adjudication and/or appeal process or final determination.

Unsuitable individuals may be escorted out of building areas housing federal operations by DHS FPS, Immigration and Customs Enforcement (ICE), or other law enforcement entities, if necessary to protect government employees, property, and interests.

To receive an approved PIV credential, the applicant must appear in person before the designated DHS FPS representative and again present an original valid (unexpired) picture ID issued by a state government or the federal government. Additionally, the applicant must sign an affidavit attesting to acceptance of the PIV credential and related responsibilities.

The DB Contractor immediately shall deliver to the GSA each federal PIV credential obtained for performance of this contract, under whichever of the following conditions occurs earliest:

● Receipt of notification from GSA that the PIV credential has been revoked

● Determination that the subject individual no longer requires daily/weekly access to building areas housing federal operations

● Release of the subject individual from DB Contractor or subcontractor employment

● Completion of subcontract work (for PIV credentials issued to subcontractor employees)

● Expiration of this contract

In the event that a DB Contractor PIV credential is damaged, lost, misplaced or stolen, the DB Contractor immediately shall notify the GSA and, if needed, request a replacement. Damaged PIV credentials shall be returned to the GSA.

2.12.3 Subcontracts

The DB shall incorporate provisions in all applicable DB subcontracts as necessary to ensure compliance with all requirements provided in this DB Personnel Security Requirements section.

Requirements section.

2.13 Document Security

[ See GSA Order PBS 3490.1 for more information on proper management of SBU building information. For projects on which classified information will be generated, disseminated, and/or stored by the DB Contractor, refer to DOD 5220.22-M National Industrial Security Program Operating Manual (NISPOM), GSAM 504.4, and other appropriate national security directives.]

Sensitive but…