Request_for_Quotes_(FM_2218_Finish_Cut_Mowing).pdf

REQUEST FOR QUOTATIONS

Solicitation #2027-15QQ

REQUEST FOR QUOTES (FM 2218 FINISH CUT MOWING)

City of Rosenberg

2110 4th Street

Rosenberg, TX 77471

RELEASE DATE: October 14, 2026

DEADLINE FOR QUESTIONS: undefined

RESPONSE DEADLINE: October 29, 2026, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/rosenbergtx https://procurement.opengov.com/portal/rosenbergtx

City of Rosenberg

REQUEST FOR QUOTATIONS

Request for Quotes (FM 2218 Finish Cut Mowing)

I. Introduction II. Request for Quotes

III. Vendor Questionnaire

Attachments:

A - FM 2218 Mowing Maps

Request For Quotations #2027-15QQ Title: Request for Quotes (FM 2218 Finish Cut Mowing)

1. Introduction

1.1. Summary

The City of Rosenberg is seeking quotes from qualified contractors to provide Finish Cut Mowing

Services for specified sections of FM 2218. Services to include mowing, string line trimming along curb lines sidewalks, fence, around trees, sign poles etc., blow loose clippings from adjacent paved surfaces, and litter pick up.

Total Area = 11.77 Acres

Please note this is not a formal solicitation. A contract may or may not be formed from this request. If a formal solicitation is deemed necessary, vendors will be notified.

1.2. Contact Information

Blake Skiles

Procurement Manager

2110 4th Street

Rosenberg, TX 77471

Email: tskiles@rosenbergtx.gov

Phone: (832) 595-3363

Department:

Public Works

1.3. Timeline

Release Request Date October 14, 2026

Quote Submission Deadline October 29, 2026, 3:00pm mailto:tskiles@rosenbergtx.gov tel:(832)595-3363

2. Request for Quotes

2.1. Requirements

SCOPE

Designated mowing areas are specified in Attachment A (FM 2218 Mowing Maps)

Contractor shall perform mowing services for an annual total of twenty (20) designated cycles for finish cut areas as follows:

Every two weeks during the growing season (April 1 – October 31)

Monthly during the non-growing season (November 1 – March 31)

Total Area = 11.77 Acres

FINISH CUT MOWING REQUIREMENTS

Successful Contractor shall perform mowing services for twenty (20) designated cycles for rough cut areas every two weeks during the growing season (April 1 – October 31), and monthly during the non-growing season (November 1 – March 31).

Prior to beginning operations, the Public Works Director or designee shall arrange a conference between the City’s designated representative and the Contractor. In this meeting, the Contractor will outline

Contractor’s proposed mowing procedures and submit Contractor’s plans for performing the work with safety to the general public. Plans, specifications, unusual conditions, methods for marking non-mow areas and other pertinent issues regarding work will be discussed.

The Contractor shall complete each mowing cycle within seven (7) working days unless prevented by weather conditions. Any weather-related time extensions requested by the Contractor and granted by the City representative should be in writing. The Contractor shall notify the City representative to request inspection of each finished mowing site and receive approval by the representative for acceptance of completed work once a month.

Grounds maintenance shall be performed Monday through Friday, 8:00 A.M. to 5:00 P.M., excluding

City-observed holidays. Service to be performed outside of these designated days and hours must have prior approval of the designated City representative.

If the Contractor fails to complete the work within each seven (7) day mowing cycle time, or extension time granted in writing by the City representative, then the Contractor shall pay to the City of

Rosenberg, as liquidated damages, the sum of ($100.00) ONE HUNDRED DOLLARS AND ZERO CENTS for each working day that the Contractor is in default for that mowing cycle. The sum shall be treated as liquidated damages and not as a penalty, and the Public Works Director or designee may withhold from the Contractor’s compensation such sums as liquidated damages.

Mowers shall be operated at speeds appropriate to produce quality cutting.

Mower operators will establish cutting paths that provide 100% traverse coverage of each area required to be mowed. Missed stands of vegetation or areas not uniformly cut will be re-cut at no additional cost subject to final approval by the City’s representative. Grass in areas shall be mowed between one and five inches (1” – 5”) in height.

Ruts, holes and other disfigurement caused by the Contractor’s mowing equipment shall be the responsibility of the Contractor to restore to original condition. If Contractor is in doubt as to soil conditions (wet, muddy, etc.) before mowing, he is required to contact the City representative before commencing work.

Curbs, gutters, pavers, esplanades, sidewalks, walls, fences, sign poles, light poles, driveway culverts, trees, other landscapes, etc. will be string line trimmed around during each mowing cycle.

FIRST TIME CLEANING OF CURBS, GUTTERS AND PAVERS. Removal of all existing debris that is in/on curbs, pavers, medians, ditches, and gutters shall be completed at the initial services to the areas scheduled for finish cutting.

DEBRIS THROWN ON THE ROADWAY. The Contractor shall immediately remove and properly dispose of any debris thrown on any roadway (tires, shopping carts, signs, limbs, etc.). In addition to debris removal, mud that is tracked or dragged onto any roadway by mowers shall be removed immediately.

LITTER. The Contractor shall provide litter and debris pick-up at each location prior to each mowing cycle. Debris includes, but is not limited to, tires, shopping carts, stake signs and tree limbs. All litter and debris shall be disposed of by the contractor. Debris and litter may be disposed of in the City dumpster at the Parks and Recreation facility (3720 Airport Avenue), with the exception of grass clippings or tree limbs.

TERMINATION OR MODIFICATION OF CONTRACT IN THE EVENT OF CONSTRUCTION. In the event that

TxDOT begins a construction or improvement project in the contract service area, the City reserves the right to terminate the existing contract with thirty (30) days’ notice and compensate the Contractor for any unpaid work completed to that point. The City may also request that the work areas listed in the contract be modified, at an agreed upon price, in order to accommodate road construction.

METHOD OF OPERATIONS

All operations described in these specifications shall be conducted by the Contractor’s personnel and the expense of all such operations shall solely be the Contractor’s responsibility.

CONTRACTOR SUPERVISION. The Contractor shall provide, at Contractor’s own expense, competent, full-time supervision of the work at all times while work is in progress. Contractor shall have at least one (1) employee who is bilingual in English and Spanish when performing each maintenance service visit at the project site.

COMPLIANCE WITH CODES. Contractor shall comply with all City, County, State and Federal Codes, Statutes, Laws, Regulations and Ordinances in force at the time of award of contract and applicable to such work. Contractor will utilize appropriate traffic control devices and techniques in accordance with

Texas Department of Transportation guidelines and regulations.

Contractor shall provide their own equipment, labor, fuel, chemicals and any other materials necessary to complete the required work. The Contractor shall be responsible for the maintenance and repair of their own equipment, availability, presence and supervision of their employees. Contractor shall be solely responsible for any equipment damage which may occur throughout the course of work during this contract. Further, the Contractor shall not hold the City responsible for damages.

STORAGE. The City of Rosenberg does not assume responsibility for any materials, tools and equipment stored on or about the premises. The Contractor, upon completion of the work, shall clear each area of all items.

PROTECTION. The Contractor shall provide adequate protection to persons, adjacent property and utilities, and shall avoid interference with such persons, property and facilities. Contractor shall furnish all barricades, warning lights and other safety devices necessary for the safety and protection of the public and shall remove them upon completion of work.

RESPONSIBILITY FOR PROPERTY. Contractor shall assume full responsibility for any loss of or damage to private and public property by employees or agents of the Contractor and will reimburse the private or public entity in the event of any loss of or damage to said property. The City shall not be responsible for loss or damage to Contractor’s property from any cause.

SAFETY. Contractor shall exercise reasonable precautions for the safety of employees and others on or near the work site. Contractor shall comply with all applicable provisions of Federal, State, and local safety laws. All machinery, equipment and other physical hazards shall be guarded in accordance with

Occupational Safety and Health Administration (OSHA), except where incompatible with guards, safe walkways, ladders, bridges, gang planks and other safety devices. The safety precautions implemented, and their adequacy shall be the sole responsibility of the Contractor, acting at their discretion as an independent contractor.

WEATHER CONDITIONS

For the purpose of this Contract, the National Weather Service (NWS) in Houston, Texas, shall serve as the weather forecasting and reporting agency. Any forecast by the NWS shall be deemed to extend for twelve (12) hours into the future.

Contractor may suspend operations if weather conditions conflict with the Maintenance Schedule. If such suspension is deemed necessary, the Contractor agrees to notify the city representative immediately.

EQUIPMENT

Equipment used during the course of maintenance shall be of sufficient type, capacity, and quantity to safely and efficiently perform the work as specified.

Contractor shall provide a list of equipment, including support equipment, intended to be used for this contract at the time of quote submittal.

All vehicles and equipment used by the contract must be performance worthy by visual and operational inspection.

QUALITY ASSURANCE

The Public Works Director or designee shall have the right to perform a complete inspection of all equipment used at any time during the course of the Contract term. Should any of the equipment, when inspected and by the determination of the Public Works Director or designee, not meet standards necessary to operate safely or complete the contract, the Public Works Director or designee may require such equipment to be repaired to standards before being placed back in service. Such standards and technical specifications shall be determined by the Public Works Director or designee in accordance with the technical specifications of this scope of work.

Contractor guarantees services offered shall meet or exceed quote specifications.

STORMWATER POLLUTION MANAGEMENT

Contractor shall maintain a “spill-kit” with each work crew, of at least a 5-gallon capacity, to contain or mitigate any small fuel or oil spills which may occur during the course of performing the outlined work.

Contractor shall also be responsible to promptly pick up and legally dispose of any contaminated absorbent materials. Contractor shall be solely responsible for any costs associated with disposal as well as notification requirements in accordance with federal, state and local laws.

Contractor shall blow all grass clippings back onto the grass or remove grass clippings from the site. At no time shall the Contractor blow any clippings or debris into any storm sewers.

INSURANCE

The successful contractor shall provide and maintain insurance coverage as set forth in the City of

Rosenberg General Services contract throughout the term of the contract. Additionally, a certificate of insurance with “City of Rosenberg” as named additional insured with respect to the following policy types:

• General Liability

• Automobile Liability

• Workers Compensation

Shall be furnished with corresponding endorsements.

2.2. Contract Period

Contract shall commence on November 1, 2026, and continue until September 30, 2028.

2.3. Renewal Options

The term of the Contract may renew annually, upon mutual agreement for four (4) additional one-year term(s) under the terms and conditions provided herein, unless written notice of a party’s intent not to renew is received by the other party on or before thirty (30) days before the expiration of the then current term.

3. Vendor Questionnaire

3.1. Are you submitting a quote?*

☐ Yes

☐ No

*Response required

When equals "Yes"

3.1.1. Certification*

Vendor certifies they have read this Request for Quotes, viewed any Exhibits (if applicable), and are authorized to submit this quote on behalf of their organization.

Vendor further understands this is not a formal solicitation. A contract may or may not be formed from this request. If a formal solicitation is deemed necessary, vendors will be notified.

☐ Yes

☐ No

*Response required

When equals "Yes"

3.1.2. Quote Document*

Please upload your quote here.

*Response required

When equals "No"

3.1.3. No Bid Comment

Please let us know why you are submitting a no bid.