Request_for_Quotes.pdf

Solicitation No. 140A0123Q0053 Track Loader – Pine Ridge Agency

COMBINED SYNOPSIS/SOLICITATION:

THIS SOLICITATION IS A 100% SET-ASIDE FOR INDIAN SMALL BUSINESS ECONOMIC

ENTERPRISES IN ACCORDANCE WITH THE BUY INDIAN ACT (25 USC 47). This is a combined synopsis/solicitation for commercial products/services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice.

This procurement is being conducted under procedures pursuant to the authority of FAR Part 13, Simplified Acquisition Procedures and FAR Part 12, Acquisition of Commercial Products and Commercial Services. This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued.

The Bureau of Indian Affairs (BIA), Great Plains Regional Office intends to award a firm-fixed price commercial product/service purchase order in response to this Request for Quotation (RFQ) for a Track Loader for the Bureau of Indian Affairs, Pine Ridge Agency in Pine Ridge, SD. This is a Buy-Indian Set-Aside. Please refer to the Buy Indian Act Clauses and Provisions as contained in this solicitation for details concerning Buy Indian Set-Asides. The solicitation documents & incorporated provisions & clauses are those in effect through Federal Acquisition Circular FAC 2023-04 – June 2, 2023. The associated North American Industry Classification System code is 333120 and the small business size standard is 1,250 employees.

PRICE SCHEDULE: TRACK LOADER: the quoted pricing must be all inclusive (to include but not be limited to supplies, materials, delivery, travel, lodging, per diem, fringe benefits, federal, state, local and tribal taxes) plus all other costs pertinent to the performance of this purchase order.

Please complete the following pricing schedule utilizing your most competitive and reasonable rate:

1. Track Loader - $_____________________________

PURPOSE OF THE CONTRACT: Purchase and Delivery of a Track Loader for the Bureau of Indian Affairs, Pine Ridge Agency in Pine Ridge, South Dakota. The Loader must meet the attached brand name or equivalent specifications. Delivery/shipping must be FOB destination to Pine Ridge, South Dakota. Vendor is responsible for unloading of the Loader, if applicable.

SPECIFICATIONS: See Attached

EQUIPMENT CONDITION: New Equipment Only; NO remanufactured or “gray market” items.

PERIOD OF PERFORMANCE: The period of performance for delivery is 75 days from date of award.

INVOICE SUBMISSION AND PAYMENT: The Contractor shall comply with the DOI clause entitled “Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP) (April 2013)” located in the Provisions and Clauses section of this solicitation.

TRIBAL TAXES, REQUIREMENTS AND/OR RESTRICTIONS: Quoters are responsible for contacting the tax authorities and tribe or tribal organization involved with regard to any requirements regarding state taxes, tribal taxes, royalties and/or other applicable tribal laws or ordinances. Any costs associated with this section shall be included in the contractor’s quote. The contractor is responsible for contacting the Office of the Tribal Tax commission and the Office of Tribal Labor relations for tribal taxes and Indian Preference employment information and the current state tax rate. Current available information is identified below:

Oglala Sioux Tribe TERO Director P.O. Box 379 Pine Ridge, South Dakota 57770

Telephone: (605) 867-5167/5168 Facsimile: (605) 867-5892

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: All quoters must have a UEI (Unique Entity ID) number, be registered and active in the System for Award Management at https://www.sam.gov, and have completed their SAM Representations and Certifications online in order to be eligible for award of the contemplated contract. Please include your active UEI number with your quote.

QUOTE SUBMISSION INFORMATION: To be considered for award, vendors must quote on all products/services listed in the solicitation. Quote submissions must include the following items:

1. Sections 17a, 23, 24, 30a, 30b, and 30c completed per the attached SF 1449 document (include UEI number).

2. Pricing schedule completed as included on the first page of this RFQ document.

3. Detailed Specifications of Product being quoted, including Name of Manufacturer, Manufacturer Year, Model Number, Model Name, and Model Year (as applicable).

4. A copy of the authorized reseller agreement between the vendor and the manufacturer, as applicable.

5. Completion of FAR Provision 52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment as located within the Provisions and Clauses document (if applicable).

6. Completion of FAR Provision 52.204-26 Covered Telecommunications Equipment or Services- Representation as located within the Provisions and Clauses document.

7. Required Submissions and Required Assurance as listed in Clause #1452.280-2 Notice of Indian Economic Enterprise set-aside as located within the Provisions and Clauses document.

8. Completion of Provision # 1452.280-4 Indian Economic Enterprise Representation as located within the Provisions and Clauses document.

Award will be based on the lowest price technically acceptable (LPTA) quote received that is determined to be fair and reasonable.

QUOTES FOR THE ABOVE SHALL BE E-MAILED DIRECTLY TO: Courtney Davis, Contract Specialist at courtney.davis@bia.gov. Quotes must be received by 12:00 pm Central Time on 08/25/2023.

Please send all communication, including questions and comments on the solicitation, via email to courtney.davis@bia.gov.

https://www.sam.gov/ mailto:courtney.davis@bia.gov mailto:courtney.davis@bia.gov