Request For Quote vf.docx

DEPARTMENT OF COMMERCE ENTERPRISE SERVICES

REQUEST FOR QUOTE

REQUEST FOR QUOTE

SIGNAL ANALYZER

REQUESTING OFFICE:

DEPARTMENT OF COMMERCE (DOC)

NATIONAL TELECOMMUNICATIONS & INFORMATION ADMINISTRATION (NTIA)

Table of Contents

1.0 General Instructions and Notices

1.1 Purpose

This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in Federal Acquisition Regulation (FAR) 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation will not be issued.

This solicitation is a Request for Quotation (RFQ) issued using FAR part 12 and 13 methods. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-03.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334519 – Other Measuring and Controlling Device Manufacturing, with a small business size standard of 500 employees. The product or service code is 5996 – Amplifiers. The Government will award a firm-fixed price (FFP) purchase order resulting from this combined synopsis/solicitation to the responsible offeror whose quote, conforming to the synopsis/solicitation, will be most advantageous to the Government (as determined by the solicitation evaluation criteria).

The Department of Commerce is seeking to purchase a Signal Analyzer and supporting equipment on behalf of the National Telecommunications and Information Administration. In response to this RFQ, the Offeror shall prepare a detailed Quote for meeting all stated requirements and comply with the limitations and characteristics described in this document. All interested companies must provide quotation(s) that meet or exceed the requirement as stated in Attachment 2 – Statement of Need. This RFQ is set-aside 100% for HUBZone small businesses.

1.2 Communications and Questions

The due date for communications and questions concerning this RFQ is Friday, September 8th, 2023, 9:00AM Eastern Time (ET). Questions received after the cutoff date will generally not be considered.

Contractors shall submit Questions in a MS Excel file following a format similar to the table below:

Table 1 Questions Format

Questions and communications shall be submitted electronically to the government point(s) of contact identified below. Communication with other officials may compromise the competitiveness of this acquisition and result in cancellation of this solicitation and/or requirement.

Point of Contact: Ronald Greene rgreene@doc.gov

All answers to questions or requests for clarifications will be provided as soon as possible, at one time. Any information given to one Offeror concerning this requirement will be furnished at the same time to other prospective Offerors, if that information is necessary in submitting offers, or if lack of it would be prejudicial to the other prospective Offerors. Government Clarifications may require a formal Amendment to this Requirement. If the Government issues an Amendment to the Requirement, the Contractor’s quote must acknowledge the Amendment(s), to be considered responsive to the Requirement.

1.3 Quotation Submission and Number of Copies

The date/time of receipt of the Contractor’s quote by email will constitute the official date/time of quote submission. Quotes received by email after the prescribed due date and time will be considered late and will not be evaluated except at the Government’s sole discretion.

The table below identifies the volume numbers, the media type, and the number of copies to include with quote submission.

All volumes that constitute a Quote must be received by the Government in order for the vendor to be considered for award. Quotes shall be submitted via e-mail to the Government Contracting Officer identified below:

Contracting Officer: Ronald Greene rgreene@doc.gov

Quotes Due Date: 11:00 am Eastern Time (ET) on Tuesday, September 12th, 2023.

Quotes are valid for 120 calendar days unless otherwise stipulated by the Offeror.

2.0 Quote Preparation Instructions

In response to this RFQ, the Contractor shall prepare a detailed quote for meeting all stated requirements and comply with the following limitations and characteristics:

· Do not include marketing materials

· Margins (Top, Bottom, Right and Left) no smaller than 1" (headers and footers are allowed in the margins)

· Single spaced, Arial size 11 font or Times New Roman 12 font shall be used with Arial size 9 font or Times New Roman 10 font permitted for tables and graphics.

· A fold-out for diagrams and tables may be included and will be counted as one page. The fold out shall not exceed an 8 ½” X 14” sheet of paper.

· Offers shall be submitted in a format readable by Microsoft (MS) Office 2016, MS Word, MS Excel, or in text searchable PDF format, as applicable.

· Quotes shall be subdivided into volumes as follows:

· Volume 1 Technical and Price Quote

· Volume 1 (Technical) shall be limited to a total of fifteen (15) pages. A cover letter, table of contents, and blank page section dividers are excluded from this page count.

· Volume 2 (Price and Business) of the Quote has no page limits.

· Separate electronic files shall be submitted for the Quote sections as follows:

· One file consisting of Section 1, Technical Quote;

· One file consisting of Section 2, Price and Business Quote, Hard copies will not be accepted.

2.1 Section 1 Technical

This volume addresses the technical aspects of the requirement. It shall indicate the Offeror’s capabilities and the means used to satisfy the solicitation requirements as stated in Attachment 2. The Offeror is encouraged to propose any solutions that meet the technical requirements for this procurement. Reference Attachment 2 for specifics of the Government’s requirements. This section of the Quote shall also address the Contractor’s proposed delivery schedule. In the technical portion of the quote the Contractor shall address its understanding of, and approach towards, fulfilling the requirements to include the following:

· Provide a detailed technical sheet for the Offeror’s quoted products with specifications that meet or exceed the Government’s requirement. The technical sheet shall include any SKU, model, or part numbers as applicable;

· Propose a schedule for delivery of the required items;

· Provide a brief but clear explanation for any deviations from the Government’s requirement;

· Provide any applicable warranty conditions or supporting information related to equipment maintenance;

· The Technical Quote shall set forth any other information that the Offeror wishes to bring to the attention of the Government.

Note: Quotes that do not fully address all aspects of the requirement will not be accepted.

2.2 Section 2 Price and Business

In the price portion of the quote, the Offeror shall provide pricing that is consistent with their proposed solution to the Government’s requirements. The price to perform the work shall be for the supplies as specified in Attachment 2. The Offeror shall submit sufficiently detailed information to permit the Contracting Officer and authorized representatives to evaluate the proposed price for fairness and reasonability.

The Price portion of the quote shall include the following information.

A. Cover Page to include:

· Company Name

· Company Address

· Unique Entity ID (UEID)

· CAGE Code

· Point of Contact(s) For This Quote

· Point of Contact(s) Phone Number(s)

· Point of Contact(s) Email Address(es)

B. Pricing Narrative

The Contractor shall submit sufficiently detailed information to permit the Contracting Officer and authorized representatives to evaluate the offer for fairness and reasonability. All information relating to the proposed price including all required supporting documentation must be included in this section of the quote.

3.0 Evaluation Method and Factors

Quotes will be reviewed for compliance with instructions including page limitations. Pages exceeding the page limitation may be eliminated from evaluation at the outset and not forwarded or provided to the evaluation team.

The Government at its sole discretion reserves the right to award without discussions if the Contracting Officer determines that the initial offer is fair and reasonable and that discussions are not necessary.

The Government anticipates it will issue a Purchase Order resulting from this RFQ to the responsible Contractor whose quote results in the best value to the Government, considering both price and non-price factors.

The Government shall use a comparative evaluation method to determine best value.

The following factors will be used to evaluate Quotes. All technical factors are individually equal to price. However, the Delivery Factor may become more important in selecting the successful firm as technical quotes become more comparable.

(1) Technical The Offeror’s approach to performing the requirements and its capability to successfully perform the contract will be evaluated. The Offer will be evaluated on:

· Providing a detailed technical sheet for the Offeror’s quoted products with specifications that meet or exceed the Government’s requirement. The technical sheet shall include any SKU, model, or part numbers as applicable;

· The explanation for any deviations from the Government’s requirement;

· Any applicable warranty conditions or supporting information related to the equipment and its maintenance

(2) Delivery

The Quote will be evaluated based on the proposed schedule for delivery of the required items. Quotes that are able to deliver the items sooner will be viewed more favorably.

(3) Price.

Proposed prices will be evaluated but not scored. The price evaluation will determine whether the proposed prices are complete and reasonable in relation to the solicitation requirements and market rates. Proposed prices must be entirely compatible with the Technical Quote and consistent with the pricing requirements listed in this solicitation. The Contractor’s stated grand total price will be the total evaluated price for purposes of the source selection.

a. The Government at its sole discretion reserves the right to award without discussions if the Contracting Officer determines that the initial offer is fair and reasonable and that discussions are not necessary.

4.0 Attachments

The following attachments are incorporated and apply to this procurement action.

Attachment 1: Terms and Conditions Attachment 2: Statement of Need

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