Request_for_Quote_RFQ_FY21_Benchtop_X-ray_Fluoresecence_Spectrometer_.pdf

REQUEST FOR QUOTATION

RFQ NO. 15F06721Q0000158 – Benchtop Energy Dispersive X-ray

Fluorescence Spectrometer

FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

Request for Quotation

Please note, this is not an order.

Date: 04/14/2021

From: Federal Bureau of Investigation/ Finance Division

Subject: Request for Quotation (RFQ) for FBI National Acquisition Programs Unit - Benchtop Energy Dispersive X-ray Fluorescence Spectrometer

Solicitation Number: DJF-21-0700-PR-0002127

The Federal Bureau of Investigation (FBI) Procurement Section is issuing this Request for

Quotation (RFQ) to solicit interested vendors for the purpose of entering into an agreement to provide the below listed products.

The period of performance for this requirement will be: FOB Destination –Shipping/Delivery

Contractors interested in competing for this effort may participate by submitting quotes in accordance with the procedures set forth in this RFQ. All quotes shall be firm fixed priced.

Questions To the Contracting Office Are Due: 4/28/2021 01:00pm EST/EDT

Quotes Must Be Submitted No Later Than: 4/29/2021 01:00pm EST/EDT

ALL QUOTES AND QUESTIONS SHALL BE EMAILED TO THE

ACQUISITION SPECIALIST JEJOHNSON3@FBI.GOV

Version 1.0 Page 1

1.0 GENERAL DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Interested parties are responsible for monitoring this site to ensure they have the most up to date information about this acquisition. No partial quotes will be considered. No partial awards will be made.

The North American Industrial Classification System (NAICS) code for this requirement is

334516 – Analytical Laboratory Instrument Manufacturing; the size standard is 1000. The resultant contract is intended to be awarded as a one-time, firm-fixed price, single award, purchase order. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2020-05. This requirement will be awarded on an all or none basis as a commercial item under the procedures at FAR Parts 12 and 13.

The U.S. Department of Justice, Federal Bureau of Investigation, Security Division, Firearms/Toolmark Unit has the requirements for a Firm Fixed Price (FFP) contract to purchase the following supplies:

2.0 Supplies or Services

ED-XRF spectrometry allows non-destructive acquisition and general analysis of materials, while recording detailed spectral information for analysis and verification. The x-ray source, filters, detector, instrument control, spectral analysis software, and reporting functions are all integral components in a fully functioning system. The following technical requirements must be satisfied:

Line # QTY Item Description

0001 1 1) Source/beam path:

a. X-ray tube

b. Direct excitation

c. Maximum tube voltage of at least 50 kV

d. Primary beam filters, automatically changeable within control software

2) Silicon drift detector (SDD)

a. SDD with resolution of 150eV or better at Mn-K

b. Capable of detecting elements Na-U

3) Chamber:

a. Operating environments: air, vacuum, and helium

b. Sample stage/platen accommodating irregularly shaped objects (no sample changing wheel)

c. Hood/cover accommodating 4-inch high specimens

4) Instrument controller

a. Computer workstation with Windows 10, MicroSoft Office 2007 edition or later, minimum 2 USB ports, 1

Ethernet port; with video display, mouse, keyboard, and any cables required for integration with the XRF instrument.

b. Control software

i. Measurement control

ii. Live acquisition display

iii. Detector calibration

5) Analysis software (may be integrated with control software)

a. Peak ID with KLM, sum and escape peak markers

b. Background determination

c. Spectral comparison/overlay

d. Spectral manipulation (Subtraction, normalization, de-convolution)

e. Quantification by Fundamental Parameters (FP), standardless and using certified reference materials

f. Pulse per channel output conversion to MicroSoft Excel format.

g. Spectral conversion to EMSA format

6) Report generation- Spectrum printing, including

a. Labeled peaks

b. Multiple spectral overlays

c. Text addition

d. Automatic generation of header text with acquisition conditions

7) Power requirement: 120V, 20A

8) Delivery to Quantico, VA

9) Installation

10) Training on-site (Quantico, VA) to cover spectrum acquisition and analysis software, minimum 8 hours.

GRAND TOTAL: $____________

Company Name: _______________________________________

NAICS Code ________________ DUNS # _________________

2.1 Shipping & Delivery Requirements

• Delivery shall occur on or before 30 days after receipt of purchase order.

• Items shall be delivered to the following address:

Federal Bureau of Investigation

ATTN: Susan Marvin

2501 Investigation Parkway

Quantico, VA 22135

United States

3.0 Quotation Requirements

• New products only shall be accepted for this procurement. No grey market products shall be accepted.

• If vendor is not the OEM, vendor must provide evidence that they are authorized resellers of the requested equipment (i.e. certificate, authorization letter). If documentation is not included in submitted bid, quote shall be considered “unresponsive”.

• Offers shall be valid for 60 calendar days from closing of posting.

• Delivery must be made within 45 days or less after Receipt of Order (ARO).

Please include in your quote: pricing and product description for each line item listed above.

Quote may be sent via your company’s standard quotation form but must include the following information: Tax ID #, DUNS #, Point of Contact with email and telephone information.

4.0 Process Schedule

4.1 Submission of Questions

Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions may be submitted to the attention of

Jonathan Johnson at jejohnson3@fbi.gov, no later than Thursday, April 28, 2021 at 1:00pm

EST.

4.2 Submission of Quotations

Quotations/offers and any accompanying information shall be via email to the attention of

Jonathan Johnson, Contract Specialist, at jejohnson3@fbi.gov, no later than Friday, April 29, 2021 at 1:00pm EST. Quotations/offers sent via other means (i.e. via telephone call, facsimile transmission, etc.) will not be considered. Offers must be valid for 60 calendar days after submission.

5.0 Provisions and Clauses

The selected offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference:

FAR 52.212-1 Instruction to Offerors-Commercial Items

FAR 52.212-2 Evaluation-Commercial Items-Award will be made to the Lowest Price

Technically Acceptable Offeror

FAR 52.212-3 Offeror Representations and Certifications-Commercial Items-the selected offeror must submit a completed copy of the listed representations and certifications

FAR 52.212-4 Contract Terms and Conditions-Commercial Items

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive

Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.204-10, 52.209-6, 52.222-3, 52.222-19, 52.222-36, 52.222-50, 52.223-18, and 52.232-33.

FAR 52.243-1 Changes – Fixed Price

The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far.

Corporate Representation Regarding Felony Conviction Under Any Federal Law or

Unpaid Delinquent Tax Liability – Solicitation (Deviation 2015-02)(March 2015)

a) None of the funds made available by the Department’s current Appropriations Act may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation—

1) Convicted of a felony criminal violation under any Federal law within the preceding 24

(twenty-four) months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government, or

2) That has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

b) By submitting a response to this solicitation, the offeror represents that, as of the date of this offer—

1) The offeror is not a corporation convicted of a felony criminal violation under any Federal or

State law within the preceding 24 (twenty-four) months; and

2) The offeror is not a corporation that has any unpaid Federal or State tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

Contractor Internal Confidentiality Agreements or Statements Prohibiting or Restricting

Reporting of Waste, Fraud, And Abuse – Solicitation (Deviation 2015-02)(March 2015)

None of the funds appropriated to the Department under its current Appropriations Act may be used to enter into a contract, grant, or cooperative agreement with any entity that requires employees or contractors of such entity seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. By submitting a response to this solicitation, the contractor certifies that it does not require employees or contractors of the contractor seeking to report fraud, waste, and abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contractors from lawfully reporting waste, fraud, and abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

All other terms and conditions for the solicitation and award of this purchase order shall be in accordance with the GSA FSS.

Contracting Officer's Security Representative (COSR) - Contract Security Requirements from Acquisition Security Unit (ASU)

COSR are the designated representatives of the CO and derives their authorities directly from the

CO. They are responsible for certifying the contractor’s capability for handling classified material and ensuring that customer security policies and procedures are met. The COSR is the focal point for the contractor, CO, and COR regarding security issues. The COSR cannot initiate any course of action that may alter the terms of the contract. The COSR is UC Saunders and can be reached on (202) 220-9230. The provisions of this clause shall apply to the extent that any aspect of this contract requires the contractor to access classified, of Sensitive But Unclassified and/or Law Enforcement Sensitive information. If, subsequent to the date of this contract, the security requirements under this contract are changed by the FBI, as provided in this clause, and the security costs or time required for delivery under this contract are thereby increased or decreased, the contract price, delivery schedule, or both, and any other provision of this contract which may be affected shall be subject to an equitable adjustment in accordance with the procedures in the Changes clause of this contract.

e-QIP - Contract Security Requirements from Acquisition Security Unit (ASU), Procurement Section Directive (PSD): 09-22.18

Performance under this contract may require access to FBI locations to provide some service, product, or perform some other official function of interest to the FBI. Requirements, as identified below, to include approval by the FBI's Security Division, must be satisfied prior to access. Contractors who will require escorted access, to include short-term, intermittent, or infrequent access, to an FBI facility must complete an "Access of Non-FBI Personnel to FBI

Facilities, Background Data Information Form," (FD 816), a "Privacy Act of 1974

Acknowledgment Form" (FD 484) and two Fingerprint Cards (FD 258). Completed forms should be provided to the assigned Contracting Officer's Technical Representative (COTR) at least 10 days prior to required access. Individuals requiring unescorted access to an FBI facility must complete the Standard Form 86 (SF-86), Questionnaire for National Security Positions, using the Office of Personnel Management’s Electronic Questionnaires for Investigations

Processing (e-QIP) and provide two Fingerprint Cards (FD 258). e-QIP is a secure website that can be accessed from any computer system which has an Internet connection. Only the signed release forms and FD 258 will need to be mailed to the identified Chief Security Officer, the SF-

86 itself will be transmitted to the FBI electronically. To complete the SF-86 using e-QIP, the individual requiring unescorted access to the FBI facility must contact (insert Chief Security

Officer, Division, and telephone number) in order to be initiated into e-QIP. Once this action has been accomplished, the individual should be able to access e-QIP at the following link in order to initiate and complete the electronic process: http://www.opm.gov/e-qip/browser-check.asp. Thoroughly read and follow the instructions for completing the SF-86. NOTE: To fully address suitability/security issues, the FBI requires individuals to provide responses to questions on the SF-86 for the last ten years. Failure to complete the application as instructed may lead to significant delays in processing the required investigation and approval for unescorted access. Upon logging onto e-QIP, there will be a prompt to answer three “Golden” security questions to establish the user account. After completing the electronic SF-86, please print and sign the (1) Certification Form (CER) - Certify Completeness and Accuracy of your

Investigation Request; (2) Medical Release Form (MEL) - Authorization for Release of Medical

Information; and (3) Release Form (REL) - Authorization for Release of Information. In addition to these SF 86 release forms, the completion of a Non-Personnel Consent to Release

Information (FD-979a), the United States Department of Justice Disclosure and Authorization

Pertaining to Consumer Reports (DOJ 555) are required. Annotation of the assigned e-QIP

Investigation Request Number on the upper right corner of each document transmitted to the identified Chief Security Officer is required for coordination with the electronic transmission and to facilitate the investigative process. The e-QIP Investigation Request Number, automatically generated by e-QIP, is located on both the header and footer of the signature forms. These release forms (five total) and FD 258 should be mailed via Federal Express or UPS Express mail directly to the following address: (insert name and address of Chief Security Officer). The use of regular U.S. mail channels may cause significant delays in processing the unescorted access request. Upon completion of processing the facility access request, the individual will be required to execute a non-disclosure agreement suitable for their approved access.

http://www.opm.gov/e-qip/browser-check.asp http://www.opm.gov/e-qip/browser-check.asp

Warrantless Search - Contract Security Requirements from Acquisition Security Unit

(ASU)

All cleared personnel accessing information within FBI controlled space are required to execute an FBI Form FD 1001 Consent for Warrantless Searches of Department of Justice (DOJ)

Workplaces as a condition of working at FBI facilities. The FBI's Director implemented the

Attorney General's policy subjecting employees to warrantless physical searches of their offices or immediate workplaces within DOJ premises when authorized by the Attorney General (AG) or the Deputy Attorney General (DAG) based upon a determination that information the

Department deems credible indicates that the employee: 1) is, or may be, disclosing classified information in an unauthorized manner; 2) has incurred excessive indebtedness or has acquired a level of affluence that can not be reasonably explained by other information; 3) had the capability and opportunity to disclose classified information that is believed to have been lost or compromised to a foreign power or an agent of a foreign power; or 4) has repeatedly or significantly mishandled or improperly stored classified information. The search may extend to the entire office or workplace and anything within it that might hold classified information, including locked containers (such as briefcases) and electronic storage media (such as computer disk and handheld computers), whether owned by the government, by the employee, or by a third party. The search may be conducted by appropriate FBI personnel and/or law enforcement officers, on an announced or unannounced basis, during the workday or after hours. If discovered during a search, evidence of misconduct - whether related to storage or classified information, storage of sensitive but unclassified information, or a crime - will be collected and reported to appropriate authorities. Contractor personnel who will meet the above criteria will be required to sign Form FD 1001 Consent for Warrantless Searches of Department of Justice

(DOJ) Workplaces (attached) upon award and forward the executed form(s) to the assigned

Contracting Officer's Representative designated in Section G of the solicitation if this is a formal solicitation or listed below. All forms will be retained by the FBI during the period the individual is providing services and two years after that individual's departure before final disposition is taken.

CARS Clause: Clauses for Contracts Involving Access to Classified Information

- Contract Security Requirements from Acquisition Security Unit (ASU)

The Government intends to secure services or equipment from firms which are not deemed to be an acquisition risk. The Government reserves the right to contract with such Offerors under appropriate arrangements, when it determines that such contract will be in the best interest of the

Government. Accordingly, all Offerors responding to this proposal or initiating performance of a contract are required to answer the acquisition risk questions located in Section K. All answers are to be reflective of the parent and subsidiary levels of an organization. Offerors are also required to request, collect, and forward to the Government answers to these acquisition risk questions from all subcontractors undertaking classified work under the Offeror's direction and control. Offerors are responsible for the thoroughness and completeness of each subcontractor's submission. Responses should specify, where necessary, the identity, nature, degree, and impact of any Foreign Ownership, Control, or Influence (FOCI) on their organization or activities, or the organization or activities of a subcontractor.

Additionally, a Key Management Personnel Listing (KMPL) must be submitted for each entity for which acquisition risk information is required. The KMPL must identify senior management by full legal name, position, social security number, date/place of birth, and citizenship status.

The Offeror shall, in any case in which it believes that foreign influence exists or is being sought over its affairs, or the affairs of any subcontractor, promptly notify the Contracting Officer's

Security Representative of all pertinent facts. The Selected Offeror shall promptly disclose to the

Contracting Officer's Security Representative any information pertaining to any interest of a

FOCI nature in the Selected Offeror or subcontractor that has developed at any time during the

Selected Offeror's duration or has subsequently come to the Selected Offeror's attention. Written notification to the Contracting Officer is required of the Selected Offeror or any subcontractor whenever there is a change in response to any of the acquisition risk questions. The Offeror is responsible for initiating the submission of the required risk acquisition information and KMPL for all subcontractors undertaking classified work during the entire period of performance of the contract. Failure to comply shall be cause for default under the Default Clause of this contract.

In Section K, Offerors shall complete the Acquisition Risk Questions and Key Management

Personnel Listing (KMPL) for the prime contractor and all proposed subcontractors. Provision of false information shall be cause for default under the Default Clause of this contract. The information in Section K regarding Key Management Personnel, which may identify U.S.

persons, is being requested pursuant to the National Security Act of 1947, as amended, and

Director of Central Intelligence Directive 7/6, Community Acquisition Risk Center, or superseding Acts or Directives. The FBI will use this information to conduct the acquisition risk determination and may share the information internally and externally with members of the

Intelligence Community and other U.S. Government entities, if necessary, consistent with appropriate routine uses for its Central Records System (CRS), Justice/FBI-002, last published in full in the Federal Register on February 20, 1998 (63 Fed. Reg. 8671), or any updates thereto. In the absence of proof of death of any of the Key Management Personnel, their consent, or an overriding public interest, the information will not otherwise be disseminated except pursuant to the routine uses for the CRS. The Government reserves the right to prohibit individuals who are not U.S. citizens from all or certain aspects of the work to be performed under this Contract.

Foreign Ownership, Control, or Influence (FOCI) - For purposes of this clause, a U.S. company is considered under FOCI whenever a foreign interest has the power, direct or indirect, and whether or not exercisable through the ownership of the U.S. company's securities, by contractual arrangements or other means, to direct or decide matters affecting the management or operations of that company. Changed conditions, such as change in ownership, indebtedness, or the foreign intelligence threat, may justify certain adjustments to the security terms under which a company is operating, or, alternatively, that different acquisition risk mitigation measures be employed. If a changed condition is of sufficient significance, it might also result in a determination that a company is no longer considered to be an acquisition risk. There is a continuing obligation of the Selected Offeror to advise the Government of such changed conditions. Failure to abide by this obligation shall be cause for default under the Default Clause of this contract.

Factors: The following factors will be used as the basis for making an acquisition risk determination. If the Offeror, or its proposed subcontractors, meet any of the following factors, they must identify themselves as a potential FOCI company and submit themselves for a

Government acquisition risk evaluation and assessment: (1) Ownership or beneficial ownership, direct or indirect, of 5 percent or more of the Offeror's company's voting securities by a foreign person. (2) Ownership or beneficial ownership, direct or indirect, of 25 percent or more of any class of the Offeror's company's non- voting securities by a foreign person. (3) Management positions, such as directors, officers, or executive personnel of the Offeror's company held by non-U.S. citizens. (4) Foreign person power, direct or indirect, to control the election, appointment, or tenure of directors, officers, or executive personnel of the Offeror's company or other decisions or activities of the Offeror's company. (5) Contracts, agreements, understandings, or arrangements between the Offeror's company and a foreign person. (6) Loan arrangements between the Offeror's company and a foreign person if the Offeror's company's

(the borrower) overall debt to equity ratio is 40:60 or greater; or financial obligations that are subject to the ability of a foreign person to demand repayment. (7) Annual total revenues or net income in excess of 5 percent from a single foreign person or in excess of 30 percent from foreign persons in the aggregate. (8) Ten percent or more of any class of the Offeror's voting securities held in "nominee shares", in "street names", or in some other method that does not disclose the beneficial ownership of equitable title. (9) Interlocking directors with foreign persons and any officer or management official of the Offeror's company who is also employed by a foreign person. (10) Any other factor that indicates or demonstrates a capability on the part of foreign persons to control or influence the operations or management of the Offeror's company. (11) Ownership of 10 percent or more of any foreign interest. Every effort must be made to ensure that supplies are provided and integrated and services are performed using sound security components, practices, and procedures.

Acquisition of supplies or services from concerns under Foreign Ownership, Control, or

Influence (FOCI) or of supplies developed, manufactured, maintained, or modified by concerns under FOCI (any or all of which shall be referred to herein as "Use of FOCI source") is of serious concern and must be approved prior to contract award and evaluated during contract performance. Approval decisions will be made on a case by case basis after the source or technology has been identified by the Offeror and subjected to a risk assessment. Any Offeror responding to this Request for Proposal (RFP), Request for Quotation (RFQ), or Sealed Bid acknowledges the Government's requirements to secure services or equipment from firms which are not an acquisition risk; are not under Foreign Ownership, Control, or Influence (FOCI); or where any FOCI, in the opinion of the Government, adversely impacts on National Security or security requirements. The Offeror understands and agrees that the Government retains the right to reject any response to this RFP, RFQ, or Sealed Bid made by the Offeror, without any further recourse by or explanation to the Offeror, if the acquisition risk for that

Offeror is determined by the Government to be an unacceptable security risk. The risk assessment process will vary depending on the acquisition type and proposed use of a FOCI source, available risk mitigation measures, and the information/justification provided by the

Offeror. Risk assessments will be on a case by case basis and will be used to determine whether the use of a FOCI source poses an unacceptable security risk. If an unacceptable security risk is determined, the Government retains the right to reject the use of a FOCI source or to require that certain risk mitigation measures be taken by the contractor. Similarly, the Government retains the unilateral right to approve the use of a FOCI source when the risk assessment indicates that such use would be in the Governments' best interests. If the use of a FOCI source is not approved, no classified information will be disclosed to the Offeror as part of the Government's rationale for non approval. The Offeror (prime and subs) may not seek reimbursement from the

Government for any costs associated with responding to this RFP, RFQ, or Sealed Bid, as a result of a FOCI non-approval decision.

Personnel Security - Contract Security Requirements from Acquisition Security Unit

(ASU)

1.1 Personnel Security Requirements: The administrative control and maintenance of accurate records of contractors has been identified by both the Intelligence Community and FBI

Executive Management as a matter of concern. With the continuous dependency on contractors to support the FBI, to include access to FBI facilities and information, if a procurement is expected to result in the acquisition of services involving the assignment of contractor personnel to FBI locations the Program Management Officer/Contracting Officer's Technical

Representative (COTR), in coordination with the assigned Chief Security Officer, are required to identify during procurement planning stages, whether an acquisition will require assignment of contractor personnel to FBI locations, and therefore require the anticipated contract to include the Special Security Clause identified below in 1.2.

1.2 Special Security Requirements: Security Requirements Applicable to Contractor Personnel

Assigned to FBI Locations: Requirements are applicable to all individuals to be assigned to FBI locations, to include those identified as "Key Personnel", if specified in the contract. The contractor shall plan for expected attrition through advanced preparation and submission of required information. Award of this contract is anticipated to result in assignment of contractor personnel to FBI controlled or occupied space. Security and ethical conduct requirements, specific to the contract, to include a copy of the "Contractor & FBI Employees Ethics Standards

Factsheet" are provided. Any questions that the contractor or contractor personnel may have on the applicability of these requirements shall be addressed to the Contracting Officer's Security

Representative or (name of Chief Security Officer), Chief Security Officer, at (telephone number). As such, all contractor personnel assigned to such space must be briefed, in advance of arrival, by the contractor on the provided FBI policies and procedures, as identified in the contract, regarding ethical conduct and security requirements. A list of assigned Contractor personnel and verification of their briefing, shall be provided to the cognizant contractor security officer for subsequent transmittal to the proper FBI Security Officer assigned oversight of this contract. This list must be provided no later than seven (7) days in advance of the individual's scheduled date of initial performance at an FBI location. Failure to provide the required verification of briefing will result in a delay of the individual's access to the facility.

Additionally, within 15 days from assignment to FBI space, the employee must attend an FBI

Security Awareness Briefing, which will further address FBI policies and procedures, as identified in FBI's Policy and Guidance Library. This training is currently satisfied through the contractor employee's attendance at the Security Division's Career Services Management Unit's quarterly contractor's training offered at FBI, 935 Pennsylvania Avenue, NW, Washington, DC. The assigned FBI Chief Security Officer will contact the employee with the date and time of their scheduled briefing. Failure to attend this briefing or make arrangements to attend a subsequent briefing will result in immediate removal of the employee from FBI space. If contract performance is impacted as a result of removal of the employee, the contractor may be found in default of the contract. In the event that the development of information or material is not clearly covered by the contract or regulations, the contractor is required to seek FBI guidance regarding its handling of classified and/or unclassified information. Only such persons who have been authorized by the Contracting Officer and/or the Chief Security Officer/Contracting

Officer's Security Representative, if the work is for other than specified personnel, shall be assigned to this work. In this connection, for identification purposes, the contractor will be required to submit the name, address, place and date of birth of all personnel who will be involved in the work hereunder. Said information will be required to be provided to the identified Chief Security Officer not later than seven (7) days in advance of the scheduled date of such work. Information relating to an individual(s) identified as "Key Personnel" should be reported to the Chief Security Officer after the written consent of the Contracting Officer has been received. All contractor personnel who receive a security clearance or access approval under the terms of this contract will be required to execute a FBI specified nondisclosure agreement. The contractor agrees to abide by all applicable FBI security regulations governing personnel, facilities, technical, information systems, communications and protective programs.

The following reporting requirements are to be reported to the identified Chief Security Officer as promptly as possible, but in no event later than two (2) business days after receipt of such knowledge. a. Adverse Information. Contractors shall report any adverse information coming to their attention concerning any of their employees supporting this contract. Adverse information is defined as any information that adversely reflect on the integrity or character of an employee that suggests that his or her ability to safeguard FBI Sensitive But Unclassified (SBU)/Law

Enforcement Sensitive (LES) and/or classified information may be impaired, or that his or her access to the information clearly may not be in the interest of the FBI and/or National Security.

b. Suspicious Contacts. Contractors shall report efforts by any individual, regardless of nationality, to obtain illegal or unauthorized access to FBI SBU/LES or classified information or to compromise an employee. c. Change in Employee Status. Contractors shall report (1) the death, (2) a name change, (3) change in marital status, (4) change to performance which alters their originally assigned location and FBI Division to which they report, (5) termination of employment. d. Employees Desiring Not to Perform on the Contract. Evidence that an employee no longer wishes to support the contract. f. Official or Unofficial Foreign Travel.

Contractor Suitability Special Security Requirement (SSR)

Access to FBI facilities and information is subject to specific security and suitability requirements. The FBI reserves the right and prerogative to deny and/or restrict facility and information access of any contractor employee determined by the FBI, at any time prior to or during performance, to be unsuitable for access and/or present a risk of compromising sensitive government information to which he or she would have access to under this contract. Contractors will be allotted a reasonable amount of time, determined by the government, to replace the employee found not suitable for contract performance. Failure to replace the employee may result in a no cost termination by the government.

6.0 System for Award Management (SAM) Requirement

Please ensure your firm is registered in System for Award Management (SAM) - All vendors must be registered in SAM, effective July 29, 2012, to receive government contracts.

The FBI utilizes a financial system that has a direct interface with the SAM. If any current FBI vendor data conflicts with SAM Data, the information contained in SAM may override our current information. Please ensure that your company’s SAM information is updated and accurate. This includes: TIN, EFT, DUNs, addresses and contact information. The EFT banking information on file in SAM will be what the FBI uses to process payment to your organization.

7.0 Evaluation Factors

Award shall be made to the offeror whose quotation, conforming to this solicitation, is determined to be Lowest Price Technically Acceptable.

8.0 Attachments

N/A.