Request for Proposals _ Cleanup Grant.pdf

Request for Proposals EPA Brownfield Cleanup Grant

Professional Brownfield Cleanup Grant Administration/Implementation Services

RFP#: FY24-28

September 6, 2024

Missy Kendrick, EDFP, IOM President/CEO

Rome Floyd County Development Authority 800 Broad Street, Suite 102

Rome, GA 30161 Office: 706-413-4213 Cell: 770-584-5234 missykendrick@developromefloyd.com

RFP DUE DATE: 4:00 PM, October 11, 2024 https://floydcountyga.bonfirehub.com/portal mailto:missykendrick@developromefloyd.com https://floydcountyga.bonfirehub.com/portal

I. Introduction The Rome Floyd County Development Authority (RFCDA) has been selected to receive a $2,000,000 Fiscal Year (FY) 2024 U.S. Environmental Protection Agency (EPA) Brownfield Cleanup Grant to administer and implement abatement of hazardous substances in building materials and soil at the Battey Business Complex located at 705 Division Street in Rome, Georgia. The anticipated project period of the FY 2024 EPA Brownfields Cleanup Grant is October 1, 2024, through September 30, 2028. The RFCDA previously received a $500,000 EPA Brownfields Assessment Grant to complete the assessment of the site and develop the Analysis of Brownfield Cleanup Alternatives for lead-based paint and asbestos in building materials and lead-impacted soil. Additionally, the RFCDA has been awarded $5.16 million in a HUD Community Project Fund necessary to complete the cleanup, demolition and reuse planning.

The City of Rome, population 37,913, is the largest city in Floyd County and located 70 miles northwest of Atlanta and 75 miles due south of Chattanooga, TN. The project site is 110 acres of the original 132.5-acre former hospital campus located in North Rome and has been vacant since 2011. The former Battey State Hospital property was initially developed in the early 1940s as a temporary hospital primarily serving tuberculosis patients. The site was transferred to the state of Georgia in 1946, with a continued focus on tuberculosis treatment, and subsequently expanded. Areas of the property were redeveloped in the early 1970s to facilitate treatment of both tuberculosis and mental health patients. Reportedly, the inpatient tuberculosis unit was phased out in the 1990s and the facility began solely treating patients with mental health and disability conditions.

The hospital closed due to a lack of funding and rising maintenance costs associated with the aging facility. With its closing, the community lost 700 jobs, as well as housing and services for a vulnerable population. The RFCDA purchased the property from the State in 2023. Shuttered for over 13 years, the campus includes a total of 57 vacant structures in various stages of deterioration - several found to be associated with high levels of lead in soil exceeding Georgia Voluntary Remediation Program soil cleanup criteria as well as substantial amounts of lead-based paint (LBP) and asbestos containing materials (ACM) in building materials.

The current plan is to demolish most of the buildings on the remaining 110 acres to make way for new construction and transform the site to a Class A Business Park: the Battey Business Complex. Buildings that will not be demolished and separated from the industrial use by buffers are Building 405 (slated for redevelopment as a daycare center), 319 (a former chapel to be redeveloped as space for community groups, recreation and social services needed by the local residents and future workers), and 102 (a pavilion).

The RFCDA is seeking proposals from firms/consultants/qualified environmental professionals to provide services to administer and oversee cleanup activities and other work associated with the RFCDA’s Cleanup Grant. The firm selected will be utilized to provide technical services to the RFCDA for grant administration, environmental and engineering services, and cleanup planning and implementation.

Submissions:

All questions and proposals should be submitted via the Bonfire website (https://floydcountyga.bonfirehub.com/portal) after registering as a vendor (top right “Register” button). Questions must be submitted no later than October 4, 2024, at 4:00 PM.

Questions may also be sent to Randy E. Self at randy.self@floydcountyga.org . All questions with answers will be posted on the website. The proposal must be submitted no later than 4:00 PM on October 11, 2024.

https://floydcountyga.bonfirehub.com/portal/?tab=openOpportunities mailto:randy.self@floydcountyga.org

II. Scope of Work The RFCDA has been selected to receive a $2,000,000 U.S. EPA Region 4 Brownfield Cleanup Grant, with an anticipated project period of October 1, 2024, through September 30, 2028. All anticipated and future work performed by the selected firm will be in compliance with EPA grant terms and conditions. The firm will work under the direction of the RFCDA Project Manager and will be expected to perform the following tasks:

1. Grant Administration, Implementation and Outreach: The consultant will, with the RFCDA’s assistance and guidance, provide assistance with grant management and implementation. The firm will be asked to review, and propose edits as necessary, to the Cooperative Agreement Work Plan and/or Budget. The chosen firm will provide technical support to the RFCDA, including assistance with required reporting to the state of Georgia and the EPA. The chosen firm will provide regular progress updates and assist the RFCDA with preparation of grant-required quarterly and annual reports for the RFCDA to submit to EPA, including assisting with financial reimbursement forms, and preparation of an end-of-grant closeout report summarizing grant activities, successes, and obstacles.

The resulting contract will be for four years. RFCDA may amend or extend this contract beyond the initial four years to accommodate the terms and conditions of the FY24 Brownfield Cleanup Grant or future EPA grants awarded to RFCDA within this four-year period provided a market survey conducted by RFCDA indicates that the prices the contractor proposes are reasonable.

The consultant will be asked to coordinate regular community and stakeholder engagement activities over the course of the project. Specific subtasks anticipated include:

• Development of project fact sheets, meeting materials and other community outreach documents.

• Participate in key stakeholder public meetings.

• Implement and document any required public comment period.

2. an abatement contractor, including detailed plans and specifications, inclusion of the required Davis-Bacon Act requirements, EPA’s Good Faith Efforts for contracting with Disadvantaged Business Enterprises (DBEs) and other terms and conditions of the funding/oversight agencies. The consultant will develop the Contractor RFP, prepare a budget, conduct required site visit(s) with potential contractors and participate in the review of contractor bids. The consultant must ensure compliance with applicable laws and regulations related to the abatement of asbestos-containing materials and lead-based paint, including but not limited to the Asbestos National Emission Standards for Hazardous Air Pollutants (NESHAP) (40 CFR Part 61, Subpart M), the Georgia Rules for Asbestos Removal and Encapsulation (391-3-14), and the Georgia Rules for Lead-Based Paint Hazard Management (391-3-24). Compliance with applicable laws and regulations includes ensuring that contractor firms and individuals conducting abatement activities for asbestos-containing materials and lead-based paint have applicable required licensing, training, and certifications.

3. Oversee Lead Soil Remediation: The consultant will work with the RFCDA to provide oversight and management of the soil remediation contractor, development of the Remedial Action Workplan, the Soil Management Plan, and the Remedial Action Report. This will include the development of a bid package, conduct third party monitoring and post-remediation confirmation sampling, coordinate with appropriate regulatory agencies to ensure fulfillment of program reporting requirements. The consultant must ensure compliance with applicable laws and regulations related to the remediation of lead-impacted soil, including but not limited to the Georgia Voluntary Remediation Program Act (OCGA 12-8-100).

Other duties may be required to facilitate a successful grant program that have not been anticipated in this call for services.

III. Response Format/Evaluation Criteria Proposal should be submitted via the Bonfire website (https://floydcountyga.bonfirehub.com/portal) after registering as a vendor (top right “Register” button). The submittal shall be no longer than 20 pages (excluding a one-page cover letter, cover sheet, and table of contents). The firm must have liability insurance and worker compensation as required by the laws of the State of Georgia and shall include a Certificate of Insurance in the proposal package. The proposal package must also include a current W-9 form. The narrative shall address/include the information outlined below. More specifically, to ensure fair and equitable evaluation, statements of qualification must be organized into the following separate sections.

1.0 Experience and Project Team

The response shall include a summary of the following:

• Firm history.

• Description of the firm’s organizational structure and the names and experience of key individuals. A Georgia-registered professional engineer or geologist is required to conduct oversight of lead-impacted soil remediation and associated reporting to the Georgia Environmental Protection Division in accordance with the Georgia Voluntary Remediation Program Act. It is the policy of RFCDA to prohibit discrimination against any person or business in pursuit of business opportunities on the basis of race, color, sex, religion, national origin, or geographic location and to conduct its contracting and purchasing programs so as to prevent such discrimination. Submittal must describe the firm’s plan to utilize disadvantaged, minority-owned and woman-owned business enterprises in executing the project.

Proposed staff and team members must be the actual project resources who will serve the RFCDA on this project.

• Brownfield or contaminated properties cleanup experience.

• Summary of the firm’s experience providing the oversight of ACM and LBP abatement, oversight of contaminated soil remediation, and community engagement as described herein.

2.0 Project Experience & References

The response shall include at least three (3) specific project descriptions with references for similar services provided by your firm related to the oversight of ACM and LBP abatement, oversight of contaminated soil remediation, and community engagement. Provide dates of service, reference name, organization, email address, and phone number. Finally, include a listing of key personnel that were involved in each project.

3.0 Proposed Methodology

The response shall include a description of how the firm will complete the scope of work described herein.

4.0 Cost Considerations

The response shall include a Lump Sum Cost and an hourly fee rate schedule. The proposal should provide calculations and hours expected in each component of the proposed work plan. A proposed mark-up for any subcontractors must also be included.

Price is a selection factor in the evaluation of the proposals. Further, please provide descriptions of cost optimization strategies. Please note: Cost Considerations should be submitted as a separate submittal in the Bonfire portal located at:

https://floydcountyga.bonfirehub.com

IV. Selection Criteria The responding firms will be evaluated on the following criteria:

• Approach and understanding of the scope of work. (25%)

• Experience of key personnel. (25%)

• Performance on similar projects (references). (15%)

• Cost considerations (25%)

• Community engagement experience. (10%)

The RFCDA will select a single firm under this request for qualifications.

The RFCDA reserves the right to reject any and all responses and to make an award that is in their best interest.

Firms not selected will be notified in writing by the RFCDA.

PROPOSAL DECLARATION

The bidder understands, agrees and warrants:

• That the bidder has carefully read and fully understands the full scope of the specifications.

• That the bidder has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

• That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to 4:00

PM, October 11, 2024 but may not be withdrawn after such date and time.

• That Floyd County reserves the right to waive compliance by any applicant with any provision contained in this request whenever the County in its sole discretion believes such waiver is in the County’s best interests

• That by submission of this quote the bidder acknowledges that Floyd County has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the bidder.

• That the accompanying bid is not the result of or affected by, any act of collusion with another person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under Georgia or United States law.

BIDDER:

Company Name: _________________________________________

Phone: _________________________________________________

Name Print: _____________________________________________

Signature: ______________________________________________

Email: _________________________________________________

Date: __________________________________________________

CERTIFICATE OF NON-DISCRIMINATION

In connection with the performance of work under this contract, the bidder agrees as follows:

The bidder agrees not to discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin, ancestry or disability. The vendor shall take affirmative action to insure that employees are treated without regard to their race, creed, color, sex, national origin, ancestry or disability. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruiting or recruitment, advertising, lay-off or termination, rates of pay or other compensation and selection for training, including apprenticeship.

In the event of the bidder’s non-compliance with this non-discrimination clause, the contract may be canceled or terminated by the Rome Floyd County Development Authority. The bidders may be declared, by the RFCDA, ineligible for further contracts with the RFCDA until satisfactory proof of intent to comply shall be made by the vendor.

The bidder agrees to include this non-discrimination clause in any sub-contracts connected with the performance of this agreement.

BIDDER

SIGNATURE

TITLE

NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the bid:

STATE OF __________________ COUNTY OF _______________________________________

Owner, Partner or Officer of Firm ______________________________________________________

Company Name, Address, City and State__________________________________________________

Being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the bidder to submit the attached bid. Affidavit further states as bidder, that they have not been a party to any collusion among bidders in restraint of competition by agreement to bid at a fixed price or to refrain from bidding; or with any office of the Rome Floyd County Development Authority or any of their employees as to quantity, quality or price in the prospective contract; or any discussion between bidders and any official of the RFCDA or any of their employees concerning exchange of money or other things of value for special consideration in submitting a sealed bid for:

FIRM NAME

SIGNATURE

TITLE

Subscribed and sworn to before me this day of ___________, 20 __

NOTARY PUBLIC

STATE OF GEORGIA PROMPT PAY ACT AFFIDAVIT

THIS AFFIDAVIT IS TO ACCOMPANY THE BID

GEORGIA PROMPT PAY ACT: The Georgia Prompt Pay Act was enacted by the General Assembly in 1994 and took effect January 1, 1995. This act requires owners to pay contractors within 15 days of receipt of a pay request by the owner or the owner’s representative. If payment is not made the owner shall pay the contractor 1% per month interest on the delayed payment. Additionally, the contractor must pay subcontractors within 15 days of receipt of payment from the owner.

This Act is Code Section 13-11-1 (Georgia Laws of 1994, p. 1398 par. 4)

Firm Name:

Signature:

Title:

Subscribed and sworn to before me this day of , 20

Notary Public

E-VERIFY

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A.§ 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of Floyd County Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Numer

Date of Authorization

Name of Contractor

Address of Contractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ________, ____ in 202__ in _____________________(city), ________(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______DAY OF___________________, 202__.

NOTARY PUBLIC

My Commission Expires:

(Notary Seal or Stamp Required)

Georgia Security and Immigration Compliance Act Affidavits

The Rome Floyd County Development Authority and Contractor agree that compliance with the requirements of O.C.G.A. Sec. 13-10-91 and Rule 300-10-.02 of the Rules of the Georgia Department of Labor are conditions of this Agreement for the physical performance of services.

The Contractor represents that it employs: (Contractor must initial appropriate category).

500 or more employees;

100 or more employees; or fewer than 100 employees

The Contractor further agrees that its compliance with the requirements of O.C.G.A. Sec 13-10- 91 and DOL Rule 300-10-1-.02 is attested to on the executed Contractor Affidavit and Agreement attached hereto as EXHIBIT A.

If employing or contracting with any subcontractor(s) in connection with this Agreement, Contractor further agrees:

1. To secure from the subcontractor(s) such subcontractor(s) indication of the employee-number category applicable to the subcontractor(s); and

2. To secure from the subcontractor(s) an affidavit attesting to the subcontractor’s compliance with O.C.G.A. Sec. 13-10-91 and DOL Rule 30-10-1-.02; such affidavit being in the form attached hereto and referenced as EXHIBIT A-1; and

3. To submit such subcontractor affidavit(s) to the RFCDA when the subcontractor(s) is retained, but in any event, prior to the commencement of work by the subcontractor(s).

The failure of Contractor to supply the affidavit of compliance at the time of execution of this Agreement and/or the failure of Contractor to continue to satisfy the obligations of O.C.G.A Sec.

13-10-91 and DOL Rule 300-10-1-1.02 as set forth in this Agreement during the term of the Agreement shall constitute a material breach of the contract. Upon notice of such breach, Contractor shall be entitled to cure the breach within ten days, upon providing satisfactory evidence of compliance with the terms of this Agreement and State law. Should the breach not be cured, the RFCDA shall be entitled to all available remedies, including termination of the contract and damages.

SEE AFFIDAVITS ON FOLLOWING PAGES

Rome Floyd County Development Authority

Georgia Security and Immigration Compliance Act Affidavits

SUBCONTRACTOR

AFFIDAVIT EXHIBIT A-1

By executing this affidavit, the undersigned subcontractor verifies its compliance with

O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of [Owner], has registered and is participating in a federal work authorization program* [and electronic verification of work authorization program operated by the U.S. Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration of Reform and Control Act of 1986 (IRCA), in accordance with the applicability provisions and deadlines established in

O.C.G.A. § 13-10-91.

BY: Authorized Officer or Agent Date

Title

Printed Name

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

DAY OF , 20_

Notary Public

My Commission Expires:

*The applicable federal work authorization program as of the effective date of the statute is the Basic Pilot program of the Systematic Alien Verification for Entitlements (SAVE) Program Office of U.S.

Citizenship and Immigration Service

(USCIS).

Rome Floyd County Development Authority

DRUG-FREE WORKPLACE CERTIFICATE

By signature on this certificate, the Bidder certifies that the provisions of O.C.G.A. Section 50-24-1 through 50-24-6 related to the “Drug-Free Workplace Act” will be complied with in full. The Bidder further certifies that:

1. A drug-free workplace will be provided for the Bidder’s employees during the performance of the contract; and

2. Each contractor who hires a subcontractor to work in a drug-free workplace shall secure from that subcontractor the following written certification: “As part of the subcontracting agreement with (contractor’s name), (subcontractor’s name) certifies to the contractor that a drug-free workplace will be provided for the subcontractor’s employees during the performance of this contract pursuant to O.C.G.A. Section 50-24-3(b)(7).”

By signature on this certificate, the Bidder further certifies that it will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the contract.

Bidder:

By:

Name Printed:

Title:

Date:

IV. Selection Criteria