Request For Proposals (1).pdf

Gulf Coast Protection District | RFP-2026-02 | Coastal Camera Monitoring Services

1150 Gemini St, Suite 4150, Houston, TX 77058 Page 1 of 17

RFP-2026-02

GULF COAST PROTECTION DISTRICT

Request for Proposals for

Coastal Camera Monitoring Services

Procurement Schedule — All Times Are Central Time

Solicitation Release Date 31 July 2026

Deadline for Written Questions or Clarifications 14 August 2026 – 2:00 p.m.

Addenda Issued (if applicable) NA

Proposal Submission Deadline 21 August 2026– 2:00 p.m.

Notice of Award (estimated) 14 October 2026

Anticipated Contract Start Date / Demo Camera Deployment 14 October 2026

Proposals must be submitted via https://app.civcast.com/ no later than the date and time shown above.

Late proposals will not be accepted.

1150 Gemini St, Suite 4150, Houston, TX 77058 Email: procurement@gcpdtexas.com | www.gcpdtexas.com

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Table of Contents

I. Introduction and Purpose of Solicitation II. No Guarantee of Volume, Usage, or Compensation III. Definitions IV. Scope of Services V. General Information VI. Proposal Format and Submission Requirements VII. Minimum Vendor Qualifications VIII. Pricing and Payment Terms IX. Contract Term and Administration X. Insurance Requirements XI. Evaluation and Award XII. Conflict of Interest

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31 July 2026

Re: REQUEST FOR PROPOSALS FOR COASTAL CAMERA MONITORING SERVICES

To Whom It May Concern:

Attached is a copy of the Gulf Coast Protection District ("District") Request for Proposals for Coastal Camera Monitoring Services ("RFP"). The District invites qualified vendors to submit proposals to provide coastal camera monitoring services, including installation rights, data delivery, and ongoing technical support, as more specifically described herein.

The submission requirements for this solicitation are included in this RFP. Please submit proposals as specified herein.

The deadline for submission of proposals is at 2:00 PM CDT on 21 August 2026. It is the responsibility of the Respondent to ensure that the proposal is received in a timely manner. Proposals received after the deadline will not be considered for award, regardless of whether the delay was outside the control of the Respondent. The District reserves the right to negotiate with all persons or firms submitting proposals and to reject any or all proposals.

The District is an affirmative action/equal opportunity employer. The District does not discriminate based upon race, color, national origin, sex, sexual orientation, gender identity, religion, age, or handicapped status in employment or the provision of services.

Sincerely, Robert Thomas, P.E., BC.CE, BC.NE

Chief Program Manager, Gulf Coast Protection District

Enclosures:

• Request for Proposals — Coastal Camera Monitoring Services (RFP-2026-02)

• Attachment 1: Form CIQ — Conflict of Interest Questionnaire

• Attachment 2: Form 1295 — Certificate of Interested Parties

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I. Introduction and Purpose of Solicitation

The Gulf Coast Protection District ("District" or "GCPD") is seeking competitive proposals to establish a contract for coastal camera monitoring services.

GCPD is a special-purpose district created by the 87th Texas Legislature in 2021. The District serves as the non-Federal sponsor for major elements of the Coastal Texas Project and the Sabine Pass to Galveston Bay Coastal Storm Risk Management Project. The District works to deliver large-scale storm surge protection and coastal restoration across approximately 5,220 square miles in five counties (Harris, Galveston, Chambers, Jefferson, and Orange).

As part of its coastal management responsibilities, GCPD seeks to establish a real-time coastal camera monitoring network along the upper Texas coast from High Island to San Luis Pass. This network will support shoreline change quantification, beach quantity monitoring, construction management, operations and maintenance planning, and data-driven research in coordination with the U.S. Army Corps of Engineers ("USACE"), the Texas General Land Office ("GLO"), Texas A&M University ("TAMU"), and other project partners.

GCPD intends to procure a Master Service Agreement ("MSA") with one qualified vendor, under which camera installations and data services will be authorized by individual task orders approved by the Board of Directors (the "Board"). The initial task order will include a twelve (12)-month demonstration camera provided at no charge to the District, allowing evaluation of the service prior to expansion. GCPD commits to no specific level of work beyond the demonstration period.

To be considered for award, Respondents must submit a comprehensive response that includes all required information and documentation as outlined in this Solicitation.

II. No Guarantee of Volume, Usage, or Compensation

The District does not guarantee any minimum volume, usage, or compensation to be paid to any Contractor under any contract resulting from this Solicitation. All District contracts are subject to appropriations, the availability of funds, and termination for convenience. The District commits to no minimum number of task orders or camera installations under any resulting MSA.

III. Definitions

Unless the context clearly indicates otherwise, the following definitions apply throughout this Solicitation, in any Response submitted, and in any resulting contract.

• Addendum – A written clarification or revision to this Solicitation issued by the District.

• Board – The Board of Directors of the Gulf Coast Protection District.

• Contract / MSA – A legally enforceable Master Service Agreement between the District and the selected Respondent, under which task orders are issued for specific camera installations and data services.

• Contractor – The Respondent, if any, awarded a contract as a result of this Solicitation.

• Contract Term – The period during which the MSA is in effect from the start date through the end date, including any renewal periods.

• Deliverables – The services, data outputs, and other items the Contractor shall provide to the

District under each task order.

• District – The Gulf Coast Protection District (GCPD).

• GLO – Texas General Land Office.

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• Response / Proposal – All information and materials submitted in response to this Solicitation.

• Respondent / Bidder – The entity or individual submitting a proposal in response to this Solicitation.

• Scope of Services – The description of requirements, services, data deliverables, and performance standards as provided in this Solicitation and any resulting contract.

• Solicitation – This document, including all attachments, exhibits, and addenda.

• Subcontractor – Any entity that enters into a contract with the Contractor to perform part of the obligations under the resulting contract.

• Task Order – A written authorization, approved by the Board, specifying the camera location(s), installation schedule, data deliverables, and compensation for a specific deployment under the MSA.

• TAMU – Texas A&M University.

• USACE – United States Army Corps of Engineers.

• Vendor – A business entity or individual that may supply services or goods and may be a potential

Respondent to this Solicitation.

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IV. Scope of Services

A. Overview The District seeks a qualified vendor to provide coastal camera monitoring services — including automated coastal intelligence capabilities — under a Master Service Agreement with task order-based deployment.

Services shall include procurement of installation rights, camera installation and maintenance, real-time and archived data delivery, and ongoing technical support. The District is particularly interested in vendors who can offer both high-definition video infrastructure and automated, computer vision-based analytical capabilities to deliver quantitative coastal data outputs beyond imagery alone.

B. Demonstration Period (Initial Task Order) As a condition of the MSA, the selected Respondent shall provide one (1) demonstration camera at a GCPD-designated coastal location at no cost to the District for a period of twelve (12) months from the date of installation. The demonstration period allows the District to evaluate service quality, data outputs, and operational compatibility before authorizing expansion task orders. At the conclusion of the demonstration period, the District will determine whether to issue additional task orders.

C. Subsequent Task Orders Upon satisfactory completion of the demonstration period, and at the Board's discretion, the District anticipates issuing task orders for additional camera installations. Initial expansion is estimated at ten (10) to twenty (20) cameras, with potential for further additions in support of construction monitoring and long-term O&M activities along the upper Texas coast from High Island to San Luis Pass. Task orders shall specify camera location(s), installation schedule, data deliverables, and compensation.

D. Vendor Responsibilities The selected Respondent shall be responsible for, including but not limited to:

• Securing all necessary access rights, easements, and permits required to install cameras at GCPD-designated locations along the upper Texas coast

• Providing, installing, operating, and maintaining all camera hardware and supporting infrastructure, including off-grid installation capability for remote coastal locations where required

• Delivering real-time and archived imagery and data through a secure, cloud-based web-accessible platform available to GCPD staff and designated partners (USACE, GLO, TAMU)

• Providing automated quantitative data outputs including, but not limited to: shoreline position and change metrics; beach width and volumetric estimates; wave height, direction, and speed measurements; nearshore bathymetry tracking; beach attendance and crowd density monitoring;

environmental monitoring; and predictive coastal modeling

• Ensuring data accuracy and consistency, and cooperating with GCPD, ERDC/USACE, and GLO validation efforts

• Providing technical support and responding to service issues within timeframes specified in each Task Order

• Notifying GCPD promptly of any hardware failure, data outage, or service interruption

• Complying with all applicable federal, state, and local laws, regulations, and permitting requirements

E. District Responsibilities The District shall be responsible for, including but not limited to:

• Identifying and communicating camera installation locations to the selected Respondent

• Facilitating coordination with USACE, GLO, TAMU, and other project partners as needed

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• Issuing written task orders approved by the Board prior to commencement of any compensable services

• Providing timely review and acceptance of deliverables

• Making payment for authorized services in accordance with the terms of the MSA and applicable

Task Orders

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V. General Information

A. Solicitation Number and Point of Contact This solicitation is designated RFP-2026-02. Any and all questions or requests for additional information shall be submitted through CIVCAST.

Verbal responses to questions are not binding. Nothing discussed prior to written issuance of answers authorizes any vendor to begin work or bill for services.

B. Offer Period Proposals shall remain valid for ninety (90) days from the proposal submission deadline.

C. Costs Incurred This RFP does not commit the District to pay for any costs incurred by any Respondent in the preparation of a proposal, in participating in any evaluation process, or in the negotiation of contract terms.

D. Changes, Modifications, and Cancellation The District reserves the right to amend this Solicitation at any time by issuing a written addendum. The District also reserves the right to cancel this Solicitation if it determines that cancellation is in the best interest of the District.

E. Ambiguity, Conflict, or Discrepancy If a Respondent discovers any ambiguity, conflict, discrepancy, error, or omission in this Solicitation, the Respondent shall immediately notify the District in writing. The District will issue a written clarification or addendum as appropriate. Oral clarifications are not binding.

F. Solicitation Questions and Clarifications All questions must be submitted via https://app.civcast.com/ no later than the posted deadline. The District will issue written responses to all timely submitted questions via https://app.civcast.com/. Questions received after the deadline may not receive a response.

G. Addenda Notification Any addenda issued in connection with this Solicitation will be distributed to prospective Respondents via https://app.civcast.com/. It is the responsibility of each Respondent to ensure it has received all addenda prior to submission. Failure to acknowledge or comply with an addendum may result in disqualification.

H. Withdrawal of Response Proposals may be withdrawn or amended at any time before the submission deadline by submitting a written request by email to procurement@gcpdtexas.com or online at https://app.civcast.com/. The subject line must include "RFP-2026-02". The Respondent is solely responsible for ensuring the withdrawal request is received before the deadline.

I. Public Information Act Proposals and contracts are subject to the Texas Public Information Act (PIA), Texas Government Code Chapter 552, and may be disclosed to the public upon request. If a Respondent believes any portion of its proposal is exempt from disclosure, the Respondent must clearly mark that portion, identify the specific exemption claimed, and submit a separate Public Information Act Copy with the claimed exempt portions redacted. Blanket claims that an entire proposal is exempt from disclosure are not acceptable. Respondents are advised to consult with their legal counsel concerning disclosure issues.

mailto:procurement@gcpdtexas.com

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VI. Proposal Format and Submission Requirements

Each proposal must include the following components, organized as described below. The proposal shall not exceed twenty (20) pages, excluding Form CIQ and Form 1295. Page limits for each section are specified below and are strictly enforced. Page limits include all pages except those explicitly excluded. Covers and divider sheets are excluded from the page limit.

Proposal Section Page Limit

A. Executive Summary / Introductory Letter 2

B. Firm Profile 2

C. Technical Proposal 5

D. References (1 page per reference, 3 references) 3

E. Litigation and Regulatory History 1

F. Pricing Information 2

G. Required Attachments (Form CIQ, Form 1295) Excluded

TOTAL (excluding attachments) 20 pages maximum

A. Executive Summary / Introductory Letter (2 pages maximum) A signed letter from the Respondent's authorized representative communicating why the Respondent should be selected, confirming the Respondent's intent to comply with all terms and conditions in this request for proposals, and acknowledging the MSA/task order structure of this procurement.

B. Firm Profile (2 pages maximum) A profile of the Respondent including company history, organizational structure, office location(s), years in business, and the identity and role of any proposed subcontractors or partners.

C. Technical Proposal (5 pages maximum) A description of the Respondent's proposed approach to delivering coastal camera monitoring services for GCPD, including:

• Camera technology, hardware specifications, and data transmission methods

• Automated analytical capabilities used to derive quantitative coastal data from camera imagery

• Data platform and delivery format (secure cloud-based dashboard, API, data export formats)

• Types and frequency of data outputs (shoreline metrics, wave measurements, attendance monitoring, bathymetric tracking, predictive modeling, etc.)

• Off-grid and remote installation capabilities for challenging coastal locations

• Installation process and typical timeline from task order execution to camera activation

• Approach to the 12-month demonstration period

• Maintenance, quality assurance, and service interruption response protocols

• Coordination approach with GCPD, USACE, GLO, and TAMU

D. References (3 references — 1 page per reference)

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A description of the Respondent's relevant experience providing coastal camera monitoring services, with emphasis on:

• Active deployments on open-ocean or Gulf of America / Gulf Coast environments

• Government agency, port authority, or coastal research institution clients

• Data applications relevant to beach nourishment, construction management, coastal research, or shoreline change monitoring

Respondent must provide three (3) references for similar active or recently completed deployments, including: project name and location, client name and contact information (name, phone, email), dates of service, and a brief description of services provided. References will be contacted.

E. Litigation and Regulatory History (1 page maximum) Respondent must disclose any current or pending litigation, regulatory actions, or debarment proceedings involving the Respondent or any key subcontractor that may affect the Respondent's ability to perform under a contract with the District.

F. Pricing Information (2 pages maximum) Respondent shall provide:

• Annual per-camera price for full service (hardware, installation, maintenance, platform access, and all data delivery)

• Volume discount schedule for deployments of 10 or more cameras

• Price escalation schedule for years 2 through 5 of the MSA term

• Any additional fees (e.g., data export, custom integrations, early termination charges)

• Written confirmation that the demonstration camera will be provided at no cost for 12 months

Pricing shall remain valid for at least two (2) years from contract execution, with escalation terms provided for the full MSA term. The District anticipates per-camera annual pricing in the range of $5,000 to $10,000 based on preliminary market information.

G. Required Attachments (excluded from page limit) Each proposal must include the following completed forms (Reference Section XII):

• Attachment 1 — Form CIQ: Conflict of Interest Questionnaire (Chapter 176, TEX. GOV'T CODE)

• Attachment 2 — Form 1295: Certificate of Interested Parties (Texas Ethics Commission)

H. Submission Instructions Proposals must be received by the District no later than 21 August 2026 at 2:00 PM CDT. Proposals received after the deadline will not be considered, regardless of the reason for delay. The District is not responsible for lost, misdirected, or late responses. Proposals must be submitted online through the CivCast Website. All documents should be submitted in PDF format.

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VII. Minimum Vendor Qualifications

The following qualifications are mandatory. Failure to demonstrate compliance with any minimum qualification will result in disqualification of the response, which shall receive no further consideration.

• Respondent must have a minimum of three (3) years of demonstrated experience operating a commercial coastal camera monitoring network with active deployments on open ocean or large coastal water bodies.

• Respondent must have demonstrated capability to provide automated, quantitative data outputs (not imagery only) derived from camera systems, including at minimum shoreline metrics or wave parameter measurements.

• Respondent must demonstrate adequate financial capability to perform the services described herein, including hardware procurement, installation, and multi-year operations.

• Respondent must not be presently debarred, suspended, or otherwise excluded from participation in state or federal contracts.

The District also favorably considers the following preferred qualifications, which will be evaluated as part of the scoring criteria:

• Prior deployments on the Gulf of America or similar open-coast environments

• Existing infrastructure of 200 or more active coastal camera deployments worldwide

• Experience providing integrated turnkey services — installation, maintenance, streaming, and data delivery — to government agencies, port authorities, or coastal research institutions

• Existing data-sharing relationships or established coordination protocols with USACE, NOAA, or similar federal entities

• Gulf Coast or Texas-based operations or support capability

• Specialized off-grid or remote installation capabilities for challenging coastal environments

• Experience with applications relevant to beach nourishment, construction monitoring, or shoreline change tracking

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VIII. Pricing and Payment Terms

A. Demonstration Period The demonstration camera and all associated data services during the twelve (12)-month demonstration period shall be provided at no cost to the District.

B. Subsequent Task Orders Respondent shall provide an annual per-camera price for camera installation and full data service, inclusive of all hardware, installation, maintenance, platform access, and data delivery. Pricing shall remain valid for at least two (2) years from contract execution, with escalation terms provided for the full MSA term.

The District anticipates per-camera annual pricing in the range of $5,000 to $10,000 based on preliminary market information. Respondents are encouraged to provide volume discount schedules for deployments of 10 or more cameras.

C. Price Adjustments Any price escalation or adjustment provisions must be clearly stated in the Respondent's pricing submission.

Price adjustments shall not exceed the adjustment terms agreed upon in the MSA. The District must approve any price adjustment in writing prior to implementation.

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IX. Contract Term and Administration

A. Contract Term The initial MSA term shall be five (5) years from the date of execution, unless terminated earlier. The District, at its sole discretion, may renew the MSA for up to two (2) additional two-year terms upon written notice to the Contractor prior to expiration.

B. Contract Manager The District will designate a contract manager and provide the Contractor with that person's contact information. The District contract manager will monitor all work performed, communicate with the Contractor regarding questions, concerns, or progress, and serve as the primary point of contact for task order issuance.

C. Corrective Action The District may notify the Contractor in writing of any performance deficiency. The Contractor shall, within three (3) business days of such notice, provide a written response explaining the reasons for the deficiency, the corrective plan, and the expected resolution date. The District may, at its discretion, require a formal Corrective Action Plan specifying the diagnosis, remediation steps, and resolution timeline.

D. Termination Either party may terminate the MSA with or without cause upon thirty (30) days' written notice. Upon termination, the selected Contractor shall cease all services and transfer all data, documentation, and materials to the District within fourteen (14) days of the effective termination date at no additional cost to the District.

E. Anti-Boycott and Anti-Terrorism Verifications By submitting a proposal and executing any resulting contract, the Contractor verifies compliance with the following Texas Government Code provisions:

• Chapter 2271 — Anti-Boycott of Israel

• Chapter 2276 (SB 13) — Anti-Boycott of Energy Companies

• Chapter 2274 (SB 19) — Non-Discrimination Against Firearm Entities or Trade Associations

• Chapter 2275 (SB 2116) — Lone Star Infrastructure Protection Act

• Subchapter F, Chapter 2252 — Anti-Terrorism

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X. Insurance Requirements

Contractors will be required to submit current certificates of insurance or other proof acceptable to the District at the time of notification of a potential award, prior to contract execution. The Contractor shall maintain the required insurance during the contract term and any renewal or extension period. The Contractor shall ensure that its subcontractors comply with all applicable insurance requirements.

For the term of the contract, the Contractor shall obtain and maintain all insurance coverage set forth in the Master Service Agreement, which includes:

• Commercial General Liability — Occurrence-Based: $1,000,000 per occurrence; $2,000,000 aggregate

• Cyber Liability / Data Breach — $1,000,000 per occurrence

• Workers' Compensation — In accordance with Texas law, with Employer's Liability of $500,000 per accident

• Business Automobile Liability — $1,000,000 per occurrence

Insurance policies shall be written by a company licensed to do business in the State of Texas with an A.M.

Best rating of "A-" or better. The District's board of directors shall be named as certificate holders. Each policy must provide at least thirty (30) days' prior written notice of cancellation or material change. Work shall not begin until the Contractor has submitted acceptable evidence of insurance.

Any insurance requirements dictated by agreements between the Contractor and any property owners necessary to install cameras are the responsibility of the Contractor.

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XI. Evaluation and Award

A. Administrative Screening The District will conduct an administrative screening of all timely-received proposals to determine which meet the minimum submission requirements. The District reserves the right to request missing information or clarification from any Respondent. Failure to submit required items may result in disqualification.

B. Evaluation Committee Proposals that pass administrative screening will be reviewed and scored by a District-appointed Evaluation Committee. The Evaluation Committee may include GCPD staff and may invite non-scoring technical advisors from project partners (USACE, GLO, TAMU).

C. Evaluation Criteria All qualifying proposals will be evaluated according to the following criteria:

Evaluation Criterion Maximum Points

Methodology and Capabilities — Quality, completeness, and feasibility of the proposed service approach; automated data output capabilities; demonstration plan; and coordination approach with GCPD partners; experience with coastal camera networks; relevant deployments on open-coast or Gulf Coast environments; government or research agency clients; quality and depth of references;

Price — Per-camera annual pricing; volume discount schedule; price escalation terms; and overall cost structure relative to service capabilities

TOTAL 100

The District shall not be obligated to select the Respondent with the lowest price but shall give an award to the Respondent that provides the best value to the District based on all factors considered.

D. Verification of Past Vendor Performance By submitting a response, the Respondent generally releases from liability and waives all claims against any party that provides information about the Respondent at the District's request. Respondents may be rejected due to unsatisfactory past performance as reflected in reference checks, vendor performance reports, or other sources.

E. Award The District reserves the right to select qualified Respondents with or without discussion. Award is subject to approval by the Board of Directors. The District reserves the right to reject any or all proposals, to waive irregularities, and to accept the proposal deemed most advantageous to the District. The award will be communicated to all Respondents in writing.

F. Certification By submitting a proposal, the authorized representative of the Respondent certifies that:

• The information provided is true, accurate, and complete

• The Respondent has read and agrees to all terms, conditions, and specifications in this RFP

• The Respondent is not currently debarred, suspended, or otherwise excluded from contracting with the State of Texas or the federal government

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• The Respondent has not engaged in collusion, bid-rigging, or any other anti-competitive practice in connection with this proposal

• The Respondent will comply with all applicable federal, state, and local laws

• If awarded a contract, the Respondent agrees to execute a formal contract incorporating the terms of this RFP

• The proposal terms submitted are valid for ninety (90) days from the submission deadline

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XII. Conflict of Interest

Each Respondent (and any key employee of Respondent) seeking to contract with a local government entity must disclose any employment, affiliation, business relationship, family relationship, or provision of gifts that might cause a conflict of interest with a local government entity, pursuant to Chapter 176, TEX. GOV'T CODE. Accordingly, each Respondent must complete and attach:

• Questionnaire Form CIQ — Conflict of Interest Questionnaire (Attachment 1)

• Form 1295 — Certificate of Interested Parties (Attachment 2), included in the proposal and filed online at https://prd.tecprd.ethicsefile.com/File/

Failure to submit these forms with the proposal may result in disqualification.

— END OF REQUEST FOR PROPOSALS —

Attachment 1 (Form CIQ) and Attachment 2 (Form 1295) follow.