Request_for_Information_Pueblo_Dam_Janitorial_1.pdf

Bureau of Reclamation

Missouri Basin Region, Acquisition Management Division

REQUEST FOR INFORMATION

SMALL BUSINESS CONCERNS UNDER NAICS 561720

Pueblo Dam Office Janitorial Service

NOTICE: THIS IS NOT A SOLICITATION, BUT RATHER A SOURCES SOUGHT

SYNOPSIS TO DETERMINE POTENTIAL SOURCES FOR INFORMATION AND

PLANNING PURPOSES ONLY. NO FORMAL SOLICITATION FOR THIS WORK

EXISTS AT THIS TIME.

I. SMALL BUSINESS CONCERNS

This request for information is open to all interested small businesses. For the purpose of this inquiry, a small business is defined as a Small Business concern under NAICS Code 561720

“Janitorial Services”. The Small Business Size Standard is $22M. The Government shall verify all submissions meet the small business requirement per the System for Award Management

(SAM.gov) in addition to the Small Business Administration Dynamic Small Business Search website.

II. BACKGROUND

The Bureau of Reclamation, Missouri Basin Region, has a requirement for janitorial services at the Pueblo Dam Office, located in Pueblo, CO.

III. SUMMARY OF WORK

The contractor shall provide janitorial services at the Pueblo Dam office in accordance with the

Performance Work Statement (PWS). The timely and accurate performance of these services must be recognized as a vital and mandatory requirement of this contract. The services shall be performed between the hours of 4:30 p.m. and 6:30 a.m., Tuesdays and Fridays, holidays excepted.

IV. JANITORIAL SERVICE TASKS

The Contractor shall provide experienced and qualified professional personnel to provide services to include, but not be limited to, the following:

1. Twice Weekly Services

2. Weekly Services

3. Quarterly Services

4. Semi-Annual Services

1) Twice-Weekly Services

The Contractor shall perform the following tasks on Tuesdays and Fridays:

• Empty trash receptacles and waste baskets into refuse containers and wash containers inside and out as needed, or as directed by the Contracting Officer's

Representative (COR).

• Clean and dust all furniture, window wells, mop boards and other trim. Dust as needed or as directed by the COR: copiers, bookcases, file cabinets, print files and venetian blinds.

• Clean glass doors and windows in all entryways, interior and exterior.

• Vacuum and wet-mop 200 square feet of tile floor, using disinfectant in all restrooms. Clean and disinfect all surfaces of shower, toilets, washbasins and dispensers with acceptable germicidal disinfectant.

• Clean all mirrors, frames, ledges and partitions

• Clean and refill all dispensers in restrooms or as otherwise provided.

• Clean sink and counter tops in the kitchen area.

• Clean the lunch and conference room, including tabletops, chairs and fixtures.

• Vacuum 1,434 sq ft of carpeted areas, spot clean where needed.

• Clean drinking fountain using disinfectant.

2) Weekly Services

• Dust hard-to-reach areas not covered under above services.

• Remove soiled areas around light switches, doors and door frames, and scuff marks from the walls and floors.

3) Quarterly Services

• Clean the inside and outside of all exterior windows and door glass, excluding north exterior windows in shop area.

4) Semi-Annual Services

• Completely strip old Finish buildup, remove all residue, refinish and buff shine all uncarpeted floors - twice annually - during the spring and fall.

o The 1st refinishing will be accomplished 1 month after assuming contract

• Clean and shampoo all carpet areas not covered by furniture or equipment.

o The 1st carpet cleaning will be accomplished 1 month after assuming contract.

Special Requirements

• In addition to the above, the main entrance to the building shall be kept clean at all times. This requirement will normally be determined by the volume of traffic and weather conditions.

• All services not specifically covered above but normally performed by a janitorial service shall be a requirement of the contract.

V. THIS IS A REQUEST FOR INFORMATION (RFI) ONLY

This is a Request for Information (RFI) as defined in FAR Subpart 15.201(e). This RFI is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the

Government to contract for any supply or service whatsoever. Furthermore, Reclamation is not, at this time, seeking any proposals and will not accept any unsolicited proposals for this project.

No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of the submission of information; all costs associated with responding to this RFI will be solely at the interested party’s expense.

The Government shall not be liable for, or suffer, any consequential damages for proprietary information not properly identified. Proprietary information will be safeguarded in accordance with the applicable Government regulations. Response to the RFI will not be returned. In accordance with FAR 15.201(e), responses to this notice are not offers and will not be accepted by the Government to form a binding contract.

Not responding to this RFI does not preclude participation in any future RFP, if any is issued. If a solicitation is released, it will be synopsized on the Governmentwide Point of Entry (GPE)

(System for Award Management (SAM.gov)). It is the responsibility of the interested parties to monitor these sites for the possibility of additional information pertaining to this requirement.

VI. REQUESTED INFORMATION

The purpose of this Request for Information is to (1) identify the socio-economic classification of interested contractors.

RESPONSES

Interested parties are requested to respond to this RFI with the following data:

a. Administrative Data:

i. Name, mailing address, phone number, Unique Entity Identifier (UEI) and e-mail of designated point of contact.

ii. Information regarding business size and/or socioeconomic designation.

iii. A statement of interest and a statement of capability. Capability may include licensing, bonding, insurance, equipment, personnel, and experience.

b. Submission:

i. Responses shall be submitted no later than 16 May 2023, 02:00 PM (MDT).

ii. Responses shall be submitted via electronic mail only to Carlos Quiles at cquiles@usbr.gov and Monte Baird at mbaird@usbr.gov. Any responses after the due date and time will not be accepted.

iii. Proprietary information, if any, should be minimized and MUST BE CLEARLY

MARKED. To aid the Government, please segregate proprietary information.

Please be advised that all submissions become Government property and will not be returned.

VII. QUESTIONS

Questions regarding this Request for Information shall be submitted in writing, through e-mail, to the Contracting Specialist, Carlos Quiles at cquiles@usbr.gov or Monte Baird at mbaird@usbr.gov no later than 12 May 2023 10:00 AM (MDT). Verbal questions will NOT be accepted.