REQUEST FOR COMPETITIVE SEALED PROPOSALS .pdf

City of West University Place Recreation Center

CITY OF WEST UNIVERSITY PLACE

RECREATION CENTER

ADMIN2026-10

REQUEST FOR COMPETITIVE

SEALED PROPOSALS

August 25, 2026

The City of West University Place, Texas is requesting General Contractors to submit competitive sealed proposals to provide

Construction Services under a Competitive Sealed Proposals approach for a 2-phase, renovation of the West University Place

Recreation Center at 4210 Bellaire Blvd, West University Place, Texas 77025.

I. Definitions and Exhibits:

A. In this Request for Proposals:

City means the City of West University Place, Texas, or any of the representatives of its Project team specified in this RFP.

Construction Phase Services means the construction phase services of the Contract as generally described in Exhibit

"B" except as otherwise agreed to between the City and the Contractor.

General Contractor means the entity that will hold the contract for construction services to provide Construction

Phase Services of the Contract.

Contract means the proposed contract described in Exhibit B or the contract entered into between the City and

Contractor for Contractor Services.

Contractor means any person or entity that responds to and is evaluated, ranked, selected for negotiations of a contract, or contracted with under this RFP acting as a General Contractor.

Contractor Services means the Construction Phase Services of the Contract as described in Exhibit B.

Project means the renovation of the Recreation Center as described herein.

Proposal means a Contractor's written response to this RFP.

RFP means this Request for Proposals.

B. The following described Exhibits are attached to and are a part of this RFP:

Exhibit A: Required Information for Response to RFP.

Exhibit B: Description of proposed contract to be executed between the City and the Contractor for Construction

Phase Services.

Exhibit C: Project Bid Documents.

Exhibit D: Project Schedule.

Exhibit E: Project Access.

II. Project Description

A. Project Description

The City of West University Place is planning on renovating the Recreation Center in 2 phases. The first phase will consist of demolishing offices and lounge area and constructing a portion of the new cardio and weight room. The second phase will consist of demolishing the old cardio and weight room and constructing the remaining new cardio and weight room. Temporary construction barriers will need to be used by the contractor to isolate work zones so that the Recreation center including the cardio and weight room and all adjacent spaces can remain operational.

Replacing the corridor and stair flooring should be bid as add-alternate No. 1 as indicated in the drawings to be completed during phase 1. Installing suspended pendent lights and acrylic panels above the vestibule should be bid as add-alternate No. 2 as indicated in the drawings to be completed in phase 1.

B. Project Team

The City has retained PGAL as Architect, whose designated representative on the Project is Justine Markowski. The

City's representative will be Susan White.

C. Contractor Services

The Contractor will provide Construction Services for the Project, as those terms are defined in this RFP. The

Contractor will perform the Construction Services under a Lump Sum agreement using Competitive Sealed Proposals selection approach.

D. Contractor Selection Method

The City, being a governmental entity, is required by State law to follow specific procedures in selecting a Contractor for the Project. For this Project, the City intends to select the Contractor by a request for "competitive sealed proposals," as set forth in chapter 2269 of the Local Government Code ("Selecting Contractor For Construction

Services Through Competitive Sealed Proposals"). The selection method procedures are described in section IX.

III. Project Bid Documents

The Project Bid Documents are attached as Exhibit "C".

IV. Estimated Budget

The estimated construction budget for this project is approximately nine hundred thousand dollars ($900,000.00).

V. Project Schedule

The Project Schedule is attached as Exhibit "D".

VI. Additional Professional Services

The Contractor will be responsible for the fire sprinkler and alarm construction and design and should be submitted to the to the city under a deferred submittal.

The City will contract separately for (1) materials testing services (2) and other independent professional services that may be required for the Project.

VII. Pre-Submittal Meeting

A. A non-mandatory pre-submittal meeting will be held on Thursday September 3, 2026, at 9:00 a.m. CST.

B. The meeting will be held in person at West University Place Recreation Center located at 4210 Bellaire

Blvd, Conference Room, West University Place, Texas 77025.

C. A site walk will follow the non-mandatory pre-submittal meeting.

VIII. Submitting Proposals

A. Sealed Proposals shall be addressed and delivered to the City Secretary’s Office, City of West University

Place, 3800 University Boulevard, West University Place, Texas 77005 on or before 2:00 p.m. CST Monday, September 21, 2026.

B. Proposals shall be submitted, one (1) original and one (1) electronic copy, in sealed envelopes. Sealed envelope shall be marked in the upper left-hand corner as follows: “ADMIN2026-10 Recreation Center Improvements.”.

C. EACH PERSON WISHING TO SUBMIT A PROPOSAL MUST DO SO BY FULLY ANSWERING

IN WRITING EACH OF THE QUESTIONS WHICH ARE ATTACHED TO THIS RFP AS EXHIBIT

A. FAILURE TO FULLY ANSWER ALL QUESTIONS IS REASON FOR REJECTION OF THE

PROPOSAL.

D. To enable the City to efficiently evaluate the Proposals, Contractors MUST follow the required format in preparing their Proposals. PROPOSALS THAT DO NOT SUBSTANTIALLY CONFORM TO THE

PRESCRIBED FORMAT MAY BE DISQUALIFIED.

E. Each copy of the Proposal shall be bound using GBC or other semi-permanent binding method, to ensure that pages are not lost. Each copy shall be no more than one-half inch (1/2") thick. Pages shall be no larger than letter-size (8 1/2" by 11") or, if folded to that dimension, twice letter size (11" by 17"). Each section (defined below) shall be separated by a tabbed divider. Elaborate covers, binding, dividers, etc. are NOT required and are discouraged. Each Proposal must be organized in the following order:

1. Outside Cover and/or first page: This shall contain the name of the RFP, "West University Place

Recreation Center Improvements"

2. Table of Contents: The next page shall be a table of contents

3. Section 1 Divider: General Company Information and History

4. Section 2 Divider: Project Personnel and Experience

5. Section 3 Divider: Price Proposal

6. Section 4 Divider: Schedule

F. Request for Proposal packages may be obtained from Civcast by searching CivCastUSA.com and the West

University Place Recreation Center.

G. Each Contractor submitting a proposal in response to this RFP agrees to waive any claim it has or may have against the City of West University Place or the Architect, for the Project, as specified in this RFP relating to any of the following: the administration, evaluation, or recommendation of any proposal; the City's method, procedures, or process of soliciting or receiving proposals; the acceptance or rejection of any proposal; and the award of the Contract.

IX. Opening of Proposals and Selection Process. The following process will be used to enter into a contract with

Contractor to provide the Construction Services requested under this RFP:

A. The sealed Proposals will be opened at 2:05 p.m. CST on Monday September 21, 2026 at Municipal

Building, 3800 University Boulevard, West University Place, Texas 77005 and the names of all

Contractors submitting Proposals and the proposed price will be read aloud following the receipt of

Proposals on that same day. Proposals received after that time will be returned unopened.

Proposal in relation to the following selection criteria and the weighted value given to each criteria:

Selection Criteria Weighted Value

1. General Company Information and History 5 Points

2. Project Personnel and Experience 25 Points

3. Price Proposal 60 Points

4. Schedule 10 Points

Total of Weighted Value 100 Points

D. The City will negotiate the final terms and conditions of the Contract for Contractor Services with the top-ranked Contractor submitting a Proposal.

E. If negotiations fail, the City's representatives will attempt to negotiate the Contract with the next ranked firm, and so on until the Contract is negotiated or all rejected. If the Contract is successfully negotiated, the Contract will be submitted to the City's city council for approval.

F. Within seven days after the City's city council approves the Contract, the City will document the basis for the selection and make the evaluation public.

X. Questions

Please address your questions concerning this RFP no later than 4:00 p.m. CST, Friday September 11, 2026, by posting to CivCastUSA.