Request for Bid RFB - Waste Management 6.9.2020.docx

State of Wisconsin Wis. Statutes s.16.75

DOA-3070 (R05/2014)

University of Wisconsin-Whitewater Procurement Department 800 W Main Street Whitewater, WI 53190 Bid envelope must be sealed and plainly marked in lower corner with due date and Request for Bid # UN-A-001. Late bids will be rejected.

Late bids will be rejected. Bids MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid is due. Bids dated and time stamped in another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of a bid by the purchasing office. Any bid which is inadvertently opened as a result of not being properly and clearly marked is subject to rejection. Bids must be submitted separately, i.e., not included with sample packages or other bids. Bid openings are public unless otherwise specified. Records will be available for public inspection after issuance of the notice of intent to award or the award of the contract. Bidder should contact the person named below for an appointment to view the bid record. Bids shall be firm for acceptance for sixty (60) days from date of bid opening, unless otherwise noted. The attached terms and conditions apply to any subsequent award.

REQUEST FOR BID

Friday, July 10,2020 3:00 PM CST

BIDDER (Name and Address)

Name (Contact for further information) Ryan Moore

Phone 262-472-1633 Date June 19, 2020

Quote Price and Delivery FOB Pick Up At Designated Locations

|_| Fax bids are accepted |X| Fax bids are not accepted

Item No.

Quantity and Unit

Per Unit

Total

The University of Wisconsin-Whitewater request bids for Refuse and Recycling Services (Optional: Compost) per the attached Specifications, Special Conditions of Bid, Itemized Bid List, Standard Terms & Conditions and the Supplemental Standard Terms and Conditions for Procurements for Services.

|_| We claim minority bidder preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be certified by the Wisconsin Department of Commerce. If you have questions concerning the certification process, contact the Wisconsin Department of Commerce, 5th Floor, 201 W. Washington Ave., Madison, Wisconsin 53702, (608) 267-9550. Does Not Apply to Printing Bids.

|_| We claim disabled veteran owned business bidder preference [Wis. Stats. s. 16.75(3m)(b)(3)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Disabled Veteran Owned Businesses. Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53703, (608) 267-9550. Does Not Apply to Printing Bids.

|_| We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-5462.

In signing this bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.

We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our bid.

Name of Authorized Company Representative (Type or Print) Title Phone ( )

Fax ( )

Signature of Above

Date Email:

This form can be made available in accessible formats upon request to qualified individuals with disabilities

REQUEST FOR BID (RFB)

FOR

REFUSE AND RECYCLING SERVICES

Issued By

UNIVERSITY OF WISCONSIN WHITEWATER

RFB NUMBER: UN-A-0001

June 19, 2020

AGENT: Ryan Moore (262) 472-1633

E MAIL: moorer@uww.edu

If NO BID (check here) and return.

PLAN DUE DATE: July 10, 2020 @ 3:00 P.M. CDT

THERE WILL BE NO PUBLIC OPENING

LATE PLANS WILL BE REJECTED

BUDGET, PLANNING AND ANALYSIS - PROCUREMENT

UNIVERSITY OF WISCONSIN-WHITEWATER 800 WEST MAIN STREET WHITEWATER, WI 53190

Phone 262/472-1633 Fax 262/4472-1977

UNIVERSITY OF WISCONSIN WHITEWATER

REQUEST FOR BID # UN-A-0001

REFUSE AND RECYCLING SERVICES

TABLE OF CONTENTS

SECTION #2: BIDDER QUALIFICATIONS AND REQUIREMENTS 6

SECTION #7: OUTREACH AND EDUCATION 15

SECTION #8: TRASH COLLECTION REQUIREMENTS 16

SECTION #9: RECYCLING COLLECTION REQUIREMENTS 16-17

SECTION #10: FOOD SERVICE WASTE COMPOSTING REQUIREMENTS (OPTIONAL) 17

SECTION #11: EQUIPMENT, PICK-UP SCHEDULES AND SAPCE USE 17-19

SECTION #12: EQUIPMENT & FACILITIES MAINTENANCE REPLACEMENT & SANITATION 19

SECTION #14: PERSONAL, EMPLOYMENT PRACTICES AND STAFFING 21

SECTION #15: PROPRIETARY INFORMATION/JOLD HARMLESS 21

SECTION #17: REQUIRED FORMS 19

SECTION 1: INTRODUCTION AND PURPOSE

The purpose of this document is to provide interested parties with information to enable them to prepare and submit a bid for a Refuse and Recycling Services (Compost Services– Optional).

The State as represented by its Department of Administration intends to use the results of this process to award a contract.

SECTION 1.1: Definitions For the purposes of this Request for Bid and resulting Contract(s), the following definitions of terms shall apply, unless otherwise indicated

SECTION 1.2: Purpose and Scope of the Request for Bid The University of Wisconsin, Whitewater, requests Bids for the purchase of Refuse and Recycling Services (Compost Service TBD at later date), and intends to use the results of this process to award a Contract. The University of Wisconsin, Whitewater does not guarantee it will purchase any specific quantity or dollar amount. Bids that require a minimum number of commodities or Services be ordered will be rejected. There will be no guarantee to purchase any specific quantity, or pay any minimum Contract price during the term of the Contract.

SECTION 1.2.1: Overview of procuring agency, background, and objectives The Department of Administration performs administrative and executive functions for the State of Wisconsin.

SECTION 1.3: Contract Term This Contract will run for an initial one (1)-year period. The Procuring Agency and the Contractor, upon written mutual agreement, may renew the Contract for up to an additional five (5)-one (1)-year periods. The Contract shall be effective on the date it is executed by the Procuring Agency. If no formal Contract is executed, the effective date of the Contract is the date of the purchase order.

The RFB documents, the awarded Bidder's response as accepted by the University of Wisconsin, Whitewater and any purchase order related to this RFB shall become the Contract between the parties unless a separate Contract is executed.

SECTION 1.4: Modifications of Contract The Contract shall not be used for purchasing commodities or Services outside of the general scope and intent of the original Request for Bid. Any modifications made to the Contract shall fall within the scope of the Bid and be rendered in writing and signed by both parties or they will be void.

SECTION 1.5: Cooperative Purchasing Services Commodities and Services may be made available to Municipalities upon agreement of the Contractor. Where requested by the State, and agreed to by the Contractor(s), Municipalities shall be able to obtain the commodities and Services procured under the Contract at the same rates agreed to by the Procuring Agency and the Contractor. The Contractor shall be responsible for confirming the status of potential Municipalities with the Procuring Agency and providing appropriate documentation and support and reporting Contract usage by Municipalities.

SECTION 1.6: Responding to Bid Requirements Mandatory Bidder qualifications and/or requirements in this RFB document must be minimally met without exception; failure to meet such will disqualify your Bid. Before the award of any Contract, the Procuring Agency shall be satisfied that the Bidder has sufficient qualified resources available for performing the work described in this Bid. It is the Bidder's responsibility to acquaint the Procuring Agency with these qualifications by submitting appropriate or supporting documentation.

Certain qualifications/Specifications will be presented by the Procuring Agency as itemized questions that require an affirmative response from you that you can meet them (e.g., "yes/no" prompt, dropdown menu, required attachment). Other requirements may be presented in a grouped manner (e.g., "Does your company meet requirements 2.1-2.8?"). For any itemized or grouped requirements that you cannot meet, you must check "no" and provide a supplemental document as an attachment to explain.

Failure to meet a qualification will disqualify your Bid. However, in the event that no Bidder is able to meet an individual mandatory requirement, the State reserves the right to continue the review of Bids and to select the Bid that most closely meets the requirements specified in this RFB.

SECTION 2.0: BIDDER QUALIFICATIONS AND REQUIREMENTS

All Bidder qualifications in this section are mandatory and shall be met at no additional cost above the pricing provided in the Bid.

SECTION 3.0: Mandatory SPECIFICATIONS OF BID To be eligible for a contract award, bidders must be qualified and be able to provide the following. Failure to meet the qualifications or to provide this information may be cause for disqualification of your bid.

SECTION 3.1: Technical Requirements To be eligible for a contract award, bidders must be qualified and be able to provide the following. Failure to meet the qualifications or to provide this information may be cause for disqualification of your bid.

Bidder must complete and return all forms referenced in section 17.0 REQUIRED FORMS.

All University of Wisconsin System campuses, State of Wisconsin Agencies and Wisconsin municipalities may desire to purchase from the resulting Contract. Bidders are to state on the Wisconsin Cooperative Purchasing Service Vendor Agreement (DOA-3333) whether they agree to provide their products/service to these other locations.

Insurance: If service is to be performed anywhere on the University campus, the Contractor shall maintain insurance levels as required in the STANDARD TERMS AND CONDITIONS, SECTION 23.0. A certificate of insurance must be provided upon request and provided on an annual basis.

If a certificate is required, the Contractor shall have added “The Board of Regents of the University of Wisconsin System, its officers, employees and agents” as an additional insured under the commercial general, automobile and Contractor’s liability policies on any insurance certificate provided.

The resulting Contract must not be construed as mandatory upon any University campus, State agency or municipality. These state entities reserve the right to issue a separate bid when deemed to be in their best interest.

SECTION 4.0: SPECIAL TERMS AND CONDITIONS OF BID

The State of Wisconsin reserves the right to incorporate standard State contract provisions into any contract negotiated with any proposal submitted responding to this RFB (Standard Terms and Conditions (DOA-3054) and Supplemental Standard Terms and Conditions for Procurements for Services (DOA-3681). Failure of the successful proposer to accept these obligations in a contractual agreement may result in cancellation of the award.

SECTION 4.1: Special Terms and Conditions Prime Contractor and minority business subContractors.

The prime Contractor will be responsible for contract performance when subContractors are used. However, when subContractors are used, they must abide by all terms and conditions of the contract. If subContractors are to be used, the proposer must clearly explain their participation.

The State of Wisconsin is committed to the promotion of minority business in the state’s purchasing program and a goal of placing five (5) percent of its total purchasing dollars with certified minority businesses. Authority for this program is found in Wisconsin Statutes 15.107(2), 16.75(4), and 16.75(5) and 560.036(2). The Department of Administration is committed to the promotion of minority business in the department’s purchasing program.

The State of Wisconsin’s policy provides that minority owned business enterprises certified by the Wisconsin Department of Commerce, Bureau of Minority Development should have the maximum opportunity to participate in the performance of its contracts. The awarded vendor is strongly urged to use due diligence to further this policy by awarding subcontracts to minority owned business enterprises, or by using such enterprises to provide goods and services incidental to this requested service or contract, with a goal of awarding at least 5% of the award amount of this request for bid/proposal to such enterprises.

Upon request the awarded vendor shall furnish a subcontracting plan of action indicating appropriate information about its effort to achieve this goal, including identities of such enterprises certified by the Wisconsin Department of Commerce and their subcontract amount. The Department of Administration will require from the successful Contractor a quarterly report of amounts spent with certified minority business enterprises.

A listing of certified minority businesses, as well as the services and commodities they provide, is available from the Department of Administration, Office of Minority Business Program, (608) 267-7806. The list is published on the Internet at: http://www.doa.state.wi.us/deo/mbe/minority_search.asp

PERFORMANCE BOND OR IRREVOCABLE LETTER OF CREDIT

Contractor will be required to furnish a performance bond in the amount of $10,000.00. Such bond must be furnished upon notification by the University of Wisconsin-Whitewater Procurement.

In lieu of the performance bond, the contractor may provide an irrevocable letter of credit naming the University as beneficiary. The irrevocable letter of credit shall be in the amount specified for the performance bond and the format content required by the University. The performance bond or irrevocable letter of credit shall be furnished by a company licensed to do business in the State of Wisconsin.

The performance bond or irrevocable letter of credit shall be for the entire contract period. The performance bond or irrevocable letter of credit shall provide that in the event of non-renewal, the University of Wisconsin-Whitewater Procurement and the contractor be notified in writing by the issuer a minimum of sixty (60) days prior to the anniversary of the effective date of the contract.

In the event of expiration or non-renewal, the contractor shall provide the University evidence of the new source of surety within twenty-one (21) calendar days prior to the University’s receipt of the expiration or non-renewal notice. Failure to maintain the required surety in force may be cause for contract termination. Failure to provide the bond or irrevocable letter of credit within twenty-one (21) days of notification of award may result in cancellation of contract award.kground Checks SECTION 4.2: Background Checks Due to the nature of this solicitation, the Procuring Agency reserves the right to conduct background checks on the organization, its officers and employees, and subcontractors, if applicable, in order to determine whether any conviction exists that is substantially related to the solicited Commodity or service, or if such conviction may otherwise adversely affect the Bidder's ability to perform under the resulting Contract. The State is the sole determinant of whether the results of a background check(s) will negatively impact the Contractor's ability to meet contractual obligations and requirements.

SECTION 4.4: Reporting Requirements Contractor shall report, on a quarterly basis but broken down by month and itemized by material, to the appropriate campus authority at the end of the months of September, December, March and June. The report shall include the total weight of trash and recycle (optional: food waste) picked up from campus during the regular scheduled collections. Other special requests for services should be reported as a separate total.

Contractor must provide daily or weekly data to the University upon request for special reporting needs related to participation in related events or activities intended to promote recycling practices.

SECTION 4.5: Accounting and Payment 1.0 The contractor shall maintain complete and accurate records in accordance with accepted industry accounting practices, and shall keep in a safe place, all financial records, invoices and route collection records pertaining to the operations at the University for a period of three (3) years from the close of each year’s operation.

The contractor’s control of route employees’ compliance with services required per Schedule A shall be used in part as the basis to compute charges to the University. Charges to the University shall be calculated as specified per bid submittal, required service schedule, service control records and audit of the contractor’s records.

The contractor shall invoice the University for the services charges each month on or before the 7th day of the month following service and shall accompany the invoice with a detailed explanation of service charges. The composite weekly charge shall be used during the academic periods each year. When changes are made to the academic period pick-up schedule for reduced service during vacation, holiday or summer school periods, the itemized charges per bid submittal shall be used when the resulting total weekly charge does not exceed the composite weekly charge. Charges on all invoices shall be listed by area (building name), containers per area, size number of pick-ups per week/month and the itemized charge. Causes of fluctuations in charges shall be noted as part of these statements. All records and weekly pick-up schedules pertaining to the operations of this service shall be open for inspection and/or audit by the State and/or University at any and all reasonable times.

All monthly invoices shall be sent to Accounts Payable (email:wtwap@uww.edu), PO Box 296, Whitewater, WI 53190. All matters relating to adjustments of the contract arrived at by mutual agreement of the University and the contractor shall be made in writing to the contract administrator, Ryan Moore, 800 W. Main St, Whitewater, WI 53190 On the request of the University, the contractor shall meet with the University and review each monthly invoice, explain deviations, discuss problems and mutually agree on courses of action to improve the results of the required services included in the contract. Monthly invoice adjustments required because of review and/or audit shall be identified and reflected on the next month’s statement.

The contractor and University shall be alert to repeated, reduced individual unit pick-up service requirements (or increased requirements) and make immediate corresponding adjustments in location container sizes and/or frequency of pick-ups to keep these service costs to a minimum during any period.

Required changes of Attachment A shall be determined by the University and mutually agreed by the contract and recorded in writing by the University, with a copy to the contractor and the University of Wisconsin-Whitewater.

SECTION 4.6: Tobacco-Free Environment Tobacco is prohibited on any property owned or controlled by UW-Whitewater.

SECTION 4.7: Cancellation and Termination

TERMINATION FOR CAUSE

The State may terminate this Contract after providing the Contractor with thirty (30) calendar days written notice of the Contractor's right to cure a failure of the Contractor to perform under the terms of this Contract. The Contractor may terminate this Contract after providing the State a one hundred and twenty (120) calendar day notice of the State's right to cure a failure of the State to perform under the terms of this Contract.

Upon the termination of this Contract for any reason, or upon Contract expiration, each party shall be released from all obligations to the other party arising after the date of termination or expiration, except for those that by their terms survive such termination or expiration.

TERMINATION FOR CONVENIENCE

Either party may terminate this Contract at any time, without cause, by providing a written notice; the State of Wisconsin by providing at least a thirty (30) calendar day notice to the Contractor, and the Contractor providing at least a one hundred and twenty (120) calendar day notice to the State in advance of the intended date of termination.

In the event of termination for convenience, the Contractor shall be entitled to receive compensation for any fees owed under the Contract. The Contractor shall also be compensated for partially completed Services. In this event, compensation for such partially completed Services shall be no more than the percentage of completion of the Services requested, at the sole discretion of the State, multiplied by the corresponding payment for completion of such Services as set forth in the Contract. Alternatively, at the sole discretion of the State, the Contractor may be compensated for the actual Service hours provided. The State shall be entitled to a refund for goods or Services paid for but not received or implemented, such refund to be paid within thirty (30) days of written notice to the Contractor requesting the refund.

CONTRACT CANCELLATION

The State reserves the right to cancel this Contract in whole or in part without penalty if the Contractor:

· Fails to perform any material obligation required under the Contract

· Files a petition in bankruptcy, becomes insolvent, or otherwise takes action to dissolve as a legal entity

· Allows any final judgment not to be satisfied or a lien not to be disputed after a legally-imposed, 30-day notice

· Makes an assignment for the benefit of creditors

· Fails to follow the sales and use tax certification requirements of §77.66 of the Wisconsin Statutes

· Incurs a delinquent Wisconsin tax liability

· Fails to submit a non-discrimination or affirmative action plan as required in the Standard Terms and Conditions (DOA-3054)

· Fails to follow the non-discrimination or affirmative action requirements of subch. II, Chapter 111 of the Wisconsin Statutes (Wisconsin's Fair Employment Law)

· Becomes a federally debarred Contractor

· Is excluded from federal procurement and non-procurement contracts

· Fails to maintain and keep in force all required insurance, permits and licenses as provided in this Contract

· Fails to maintain the confidentiality of the State's information that is considered to be Confidential Information, proprietary, or containing Personally Identifiable Information

· Contractor performance threatens the health or safety of a State employee or State customer SECTION 4.8: Excused Performance If business operations at the University are interrupted or stopped because of riots, war, public emergency or calamity, fire, flood, earthquake, act of God, government restriction, labor disturbance or strike, performance of this contract, with the exception of monies already due and owing, shall be suspended and excused to the extent commensurate with such interfering occurrence. The expiration date of this contract may be extended for a period of time equal to the time that such default in performance is excused.

SECTION 5.0: BID PROCEDURE AND INSTRUCTIONS

METHOD OF BID: A completed and signed bid response must be received and date/time stamped by UW-Whitewater Procurement prior to 3:00 p.m. CST/CDT on the stated bid due date to be considered. Bids not date/time stamped shall be considered late. Late bids will be rejected.

MAILING: Mailed bids must be received and date/time stamped at Procurement Department, University of Wisconsin-Whitewater, 800 West Main Street, Hyer Hall Room 139, Whitewater, WI 53190, prior to 3:00 p.m. CST/CDT on the stated bid due date. Mailed bids must be sealed in an envelope and show the following information on the outside of the envelope:

- Bidder’s name and address

- Bid title and number

- Bid due date

Bidders mailing their bid proposals must allow sufficient time for delivery and receipt of their bids by the date and time specified.

HAND DELIVERY: Hand-delivered bids may be delivered by vendor or third-party/courier service. Bids must be received and date/time stamped at Procurement Department, Hyer Hall Rom 139, University of Wisconsin- Whitewater, 800 West Main Street, Whitewater, WI 53190, prior to 3:00 p.m. CST/CDT on the stated bid due date. Hand-delivered bids must be sealed in an envelope and show the following information on the outside of the envelope:

- Bidder’s name and address

- Bid title and number

- Bid due date

NUMBER OF COPIES AND FORMAT TO BE SUBMITTED:

· One (1) original proposal with Attachment B-Itemized Bid List (marked as such) AND

· One (1) identical complete digital copy (in searchable PDF format) with Attachment B- Itemized Bid List must be submitted prior to the time and date stated in Section 5.1 (Bids Due from Bidders) on a Flash Drive. Late proposals shall be rejected. All materials become the property of the University upon receipt in the Purchasing Office and are subject to the State of Wisconsin Open Records Statute.

FAXED OR E-MAILED RESPONSES WILL NOT BE ACCEPTED.

SECTION 5.1: Calendar of Events Listed below are important dates and times by which actions related to this Request for Bid shall be completed. In the event that the Procuring Agency finds it necessary to change any of these dates and times (except estimated dates and times), it will do so by posting an amendment to this RFB on Wisconsin eSupplier Portal.

SECTION 5.2: Correspondence, Clarifications and Questions Any questions concerning this RFB must be submitted in writing on or before Friday, June 26, 2020 at 3:00pm (CT) to: moorer@uww.edu

Vendors are expected to raise any questions, exceptions, or additions they have concerning the RFB document or the attached State of Wisconsin Contract at this point in the RFB process. If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB, the vendor should immediately notify the above-named individual of such error and request modification or clarification of the RFB document.

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, supplements or revisions will be posted on VendorNet.

From the date of release of this RFB, until a Letter of Intent is issued, all contacts with Department of Administration Personnel regarding this RFB shall be made through this purchasing section in the Division of Administrative Services. Violation of this condition may be considered sufficient cause for rejection of a proposal, irrespective of any other considerations.

Each bid shall stipulate that it is predicated upon the terms and conditions of this RFB and any supplements or revisions thereof.

SECTION 5.3: Reasonable Accommodations The Department will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request. If you think you need accommodations at a bid opening/vendor conference, contact Ryan Moore at 262-472-1633.

PARKING: University parking is very limited. Each Contractor and/or Contractor employee(s) shall make their own arrangements for parking through UW WHITEWATER Parking Services located at Visitor Center, WHITEWATER, WI 53190 (262) 472-1011. No additional Contractor costs will be allowed for parking fees or violations. Unauthorized vehicles parking in University lots or loading docks without permits will be ticketed and/or towed. A map of the campus can be accessed here: www.uww.edu/adminaffairs/parking SECTION 5.4: Wisconsin eSupplier Portal Registration Only Bidders registered with the State of Wisconsin’s eSupplier Portal (the State’s electronic purchasing information system) will receive future official notice for this service/Commodity. The State of Wisconsin purchasing information and Bidder notification service is available to all businesses and organizations that want to sell to the State. Anyone may access the Wisconsin eSupplier Portal on the internet at https://eSupplier.wi.gov to register as a Bidder with the State of Wisconsin. Bidders may use the same internet address for inclusion on the Bidders list for goods and Services that the organization wants to sell to the State. A subscription with notification guarantees the organization will receive an email message each time a State Agency, including any campus of the University of Wisconsin System, posts a request for bid in their designated Commodity/service area(s) with an estimated value over $50,000. Organizations without internet access receive paper copies in the mail. Increasingly, State agencies also are using Wisconsin eSupplier Portal to post simplified bids valued at $50,000 or less. Bidders also may receive email notices of these simplified bid opportunities. Bidders may also visit VendorNet on the internet at https://VendorNet.wi.gov to get information on State purchasing practices and policies, goods and Services that the State buys, and tips on selling to the State.

SECTION 5.5: Pre-Bid Site Visit Bidders ARE ENCOURAGED TO visit the job site prior to submitting a Bid to assure themselves and the Procuring Agency that they understand the requirements of the project. Bidder IS NOT REQUIRED TO attend a Site Visit in order for their Bid to be considered for an award. For all mandatory Site Visits, the Bidder shall attach a site visit verification signed by the designated Procuring Agency representative with its Bid.

Site Visits are by appointment ONLY. Please contact Eric Radkowsky at 262-472-6721 or email: radkowse@uww.edu to arrange a visit to the job site.

SECTION 5.6: Format of Bid Response Bidders responding to this RFB outside of the Wisconsin eSupplier Portal shall comply with the following format requirements:

Signed Request for Bid Sheet: Include the signed, required form (DOA-3070) with the Bid and those certifications required for submittal of a Bid. Bids submitted in response to this RFB shall be signed by the person in the vendor's organization who is responsible for the decision as to the prices being offered in the Bid or by a person who has been authorized in writing to act as agent for the person responsible for the decision on prices. DO NOT COPY AND RETURN THE ENTIRE BID DOCUMENT.

By submitting a signed Bid, the vendor's signatories certify that in connection with this procurement: (a) the vendor's organization or an agent of the vendor's organization has arrived at the prices in its Bid without consultation, communication, or agreement with any other respondent or with any competitor for the purpose of restricting competition; (b) the prices quoted in the Bid have not been knowingly disclosed by the vendor's organization or by any agent of the vendor's organization and shall not be knowingly disclosed by same, directly or indirectly, to any other respondent or to any competitor; and (c) no attempt has been made or shall be made by the vendor's organization or by any agent of the vendor's organization to induce any other person or firm to submit or not to submit a Bid for the purpose of restricting competition.

State of Wisconsin Standard Terms and Conditions (DOA-3054) and State of Wisconsin Supplemental Standard Terms and Conditions for Procurements for Services (DOA-3681) (herein after Terms and Conditions): These Terms and Conditions shall govern this Bid and subsequent award. Vendors shall accept these Standard and Supplemental Terms and Conditions or submit point-by-point exceptions along with proposed alternate or additional language for each point. Submission of any standard vendor Contracts as a substitute for language in the Terms and Conditions is not a sufficient response to this requirement and may result in rejection of the vendor's proposal. The State reserves the right to negotiate contractual Terms and Conditions other than those in the State of Wisconsin Contract when it is in the best interest of the State to do so.

Additional Information: Include all additional information that shall be essential to an understanding of the Bid. This might include diagrams, excerpts from manuals, or other explanatory documentation that would clarify and/or substantiate the Bid document.

Cost Information: Provide price information on the Cost Sheet Attachment [insert Attachment letter], included in this RFB. Include one hard copy of the Price Sheet with the Bid response and one electronic copy in Excel format. All prices for furnishing the product(s) and/or service(s) included in the Bid in accordance with the terms and conditions in this RFB shall be included. No alternate price formats will be accepted. Alternate price formats may eliminate consideration for this Bid.

Bid Response Qualifications and Requirements: The Bidder shall include the Bid Response Qualifications and Requirements Attachment, included in this RFB. A response to each qualification and requirement listed shall be clearly checked and/or submitted as applicable and the sheet signed.

Any alteration of the Bid forms or Appendices is prohibited and will result in rejection of the Bid.

SECTION 5.7: Incurring Costs Neither the State of Wisconsin nor the Procuring Agency is liable for any costs incurred by the Bidder in responding to this RFB.

SECTION 6.0: BID ACCEPTANCE AND AWARD

The intent is to award the Contract to the lowest responsive bidder(s) which meets or exceeds the specifications and requirements of this RFB solicitation. Life cycle cost methods and timeliness of delivery may be used in evaluation of bid submittals when appropriate. Any exceptions or alterations to the conditions and/or specifications of this bid must be clearly stated on the bid form.

SECTION 6.1: Bid Opening Bids will be opened at 3:00pm on June 19, 2020 at 800 West Main Street, Hyer hall Room 139. Names of the bidders may be read aloud at that time.

SECTION 6.2: Bid Review All Bids will be reviewed by the University of Wisconsin-Whitewater’s Director of Procurement to ensure compliance with submittal requirements. University of Wisconsin-Whitewater shall be the sole judge as to Bidders' compliance with the Bid instructions.

SECTION 6.3: Bid Acceptance Bids that do not comply with Mandatory Requirements or Mandatory Specifications will be rejected. Bids that do not comply with Special Terms and Conditions of Bid may be rejected. University of Wisconsin-Whitewater in its sole discretion retains the right to accept or reject any or all Bids, or accept or reject any part of a Bid, if deemed to be in the best interest of the State.

SECTION 6.4: Method of Award The Bid award(s) will be made on the basis of the lowest price, responsive, responsible Bidder. Prices Bid shall be in US dollars unless otherwise indicated. Bids that require a specific quantity or dollar amount will be disqualified. In the event of Bidder error in calculation, unit price shall prevail in award.

The University intends to award to One Bidder, whichever is judged to be in the best interest of the State. The State is the sole determinant of its best interests.

Award(s) will be based upon the low total from the lowest responsive, responsible bidder.

SECTION 6.5: Bidder Reference/Client List The Bid shall include Bidder references by completing DOA-3478, listing at least three (3) names or companies with whom the Bidder has done business similar in size and scope as required by this RFB within the last five (5) of years. For each organization listed, the Bidder shall include the company name, address, contact person, email address, and telephone number along with a brief description of the product or service that formed the basis of the business relationship. The Procuring Agency will determine which references to contact in order to assess the quality of the product or service.

SECTION 6.6: Use of Subcontractors The Contractor will be responsible for the Contract performance of its subcontractors. The Contract will be between the University of Wisconsin-Whitewater and the awardee. The Contractor will be responsible for its subcontractors' performance of the pertinent Contract obligations including related Specifications, insurance requirements, and applicable regulations. The Bidder shall identify any potential subcontractor it intends to use to provide the product or service it will provide if awarded the Contract.

All subcontractors shall be approved in writing by the Procuring Agency. Any proposed substitution of an approved subcontractor shall be submitted in writing to the University of Wisconsin-Whitewater 30 days prior to implementation of the substitution, and include the substitute's qualifications, the reason for the change, and the intended effective date of the substitution. Failure to notify the Procuring Agency may result in cancellation of the Contract without notice and without penalty to the State.

SECTION 6.7: Supplier Diversity Bids meeting mandatory requirements will be reviewed and scored against the stated criteria.

SECTION 6.7.1: Minority-Owned Business Enterprise Minority-Owned Business Enterprises (MBEs) are certified by the Wisconsin Department of Administration. This program can be found at:

https://doa.wi.gov/Pages/DoingBusiness/SupplierDiversity.aspx.

The State of Wisconsin is committed to the promotion of MBEs in the State's purchasing program. Wisconsin statutes provide for a permissive 5% price preference for certified MBEs that compete for State Contracts. This means that State agencies may make an award to the MBE submitting the lowest qualified Bid when that qualified Bid is not more than 5% higher than the apparent low Bid. (A MBE Bidder preference will not be considered on a printing or stationery procurement.) Policy provides that MBEs should have the maximum opportunity to participate in the performance of its Contracts. The Contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to MBEs or by using such enterprises to provide commodities and Services incidental to this agreement.

The Contractor shall furnish appropriate quarterly information about its efforts, including the identities of such businesses certified by the Wisconsin Supplier Diversity Program, their Contract amount, and spend for each period to the Procuring Agency.

A listing of certified MBEs, as well as the Services and commodities they provide, is available at: https://wisdp.wi.gov/search.aspx.

SECTION 6.7.2: Veteran-Owned Business The State Bureau of Procurement encourages the participation of Veteran-Owned Businesses (VBs) in the statewide purchasing program by inviting VBs to actively solicit public purchasing business and by reducing undue impediments to such participation. VBs are certified by the Department of Veterans Affairs (DVA). Applicants shall complete a Veteran-owned Business Request for Certification form (WDVA 1037). There is no price preference for certified VBs that compete for State Contracts.

Contact the DVA at: http://dva.state.wi.us.

SECTION 6.7.3: Disabled Veteran-Owned Business Disabled Veteran-Owned Businesses (DVBs) are certified by the Wisconsin Department of Administration. This program can be found at:

https://doa.wi.gov/Pages/DoingBusiness/SupplierDiversity.aspx.

The State of Wisconsin is committed to the promotion of DVBs in the State's purchasing program. Wisconsin statutes provide for a permissive 5% price preference for certified DVBs that compete for State Contracts. This means that State agencies may make an award to the DVB submitting the lowest qualified Bid when that qualified Bid is not more than 5% higher than the apparent low Bid. (A Bidder preference will not be considered on a printing or stationery procurement.) Policy provides that DVBs should have the maximum opportunity to participate in the performance of its Contracts. The Supplier/Contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to DVBs or by using such enterprises to provide commodities and Services incidental to this agreement.

The Supplier/Contractor shall furnish appropriate quarterly information about its efforts, including the identities of such businesses certified by the Supplier Diversity Program and their Contract amount.

A listing of certified DVBs, as well as the Services and commodities they provide, is available at: https://wisdp.wi.gov/search.aspx.

SECTION 6.7.4: Woman-Owned Business Enterprise Woman-Owned Business Enterprises (WBEs) are certified by the Wisconsin Department of Administration. This program can be found at: https://doa.wi.gov/Pages/DoingBusiness/SupplierDiversity.aspx.

State-certified WBEs are able to provide both governmental entities and private companies with a credible recognition of the business' ownership. The WBE certification may serve as an additional marketing tool when seeking Contract opportunities with entities that place a value on having a diverse supplier base. There is no price preference for certified WBEs that compete for State Contracts.

A listing of certified WBEs, as well as the Services and commodities they provide, is available at: https://wisdp.wi.gov/search.aspx.

SECTION 6.8: Award Notification All Bidders who respond to this RFB with a Bid shall be notified in writing of the Agency's intent to Contract.

SECTION 6.9: Protest and Appeals Process The appeals procedure applies to only those requests for bids that are greater than $25,000. Notices of intent to protest and protests must be made in writing. Protestors should make their protests as specific as possible and should identify statutes and Wisconsin Administrative Code provisions that are alleged to have been violated.

The written notice of intent to protest the intent to award a contract must be filed with the Chancellor of the University of Wisconsin-Whitewater, in care of Ryan Moore, Director of Procurement, 800 West Main Street, Whitewater, WI 53190, 262-472-1633 and received in his/her office no later than five (5) working days after the notices of intent to award are issued.

The written protest must be received in his/her office no later than ten (10) working days after the notices of intent to award are issued.

The decision of the Chancellor may be appealed to the Secretary of the Department of Administration within five (5) working days of issuance, with a copy of such appeal filed with the procuring agency, provided the appeal alleges a violation of a statute or a provision of the Wisconsin Administrative Code.

SECTION 6.10: Environmentally Friendly (Green) Product Contractors are encouraged to identify products that are made of recycled products, that use environmentally friendly production methods, or that can be recycled at the end of their service life. The UW will make every effort to purchase “Green” products wherever feasible or possible based on individual project needs and funding available.

SECTION 6.11: Outreach and Education Recognizing that the successful performance of this contract is dependent on favorable response from the users, the contractor shall meet regularly with Facilities Planning and Management leadership and/or authorized committees to effect adjustments in operations, and shall cooperate at all times to maintain maximum efficiency and good public relations with students, faculty & staff. This includes submission of a written outreach and education plan with outlining specific and substantive strategies, materials, or other tangible efforts to support the University in achieving mutual goals such as improving recycling rates, reducing contamination from improper sorting of materials, and reducing overall waste generation.

The contractor shall support the University’s efforts to divert waste from landfill. The contractor shall arrange for management of the University’s waste per the following hierarchy whenever possible and practical: waste reduction, waste reuse, waste recycling, energy recovery from waste (“waste-to-energy”), land disposal with landfill gas recovery and processing for use as fuel, land disposal without landfill gas recovery for use as fuel, and lastly burning waste without energy recovery.

The contractor shall become familiar with and support the University’s environmental goals and programs. The contractor shall provide recommendations for reducing the University's environmental impact due to waste and support programs sponsored on campus by Facilities Planning and Management Sustainability Office, http://www.uww.edu/sustainability

SECTION 7.0: TRASH COLLECTION REQUIREMENTS

Attachment A presents the initially required regular service pick-up schedule at the start of the contract.