REQ1251947 - QQ Birthing Bed Piedmont VPCC - Solicitation.pdf

Rev3-04.03.23

QQ #6787

Birthing Bed Piedmont Virginia Community College

Birthing Bed and Accessories

Piedmont Virginia Community College

Small Business Set-Aside Award

Questions will be Received until: 4/25/2024 at 2:00 PM local time

Bids will be Received Until: 4/30/2024 at 2:00 PM local time. All bids must be received electronically through eVA by the date and time stated immediately above. Emailed and or faxed bids will not be considered.

CONTACTING ANY OTHER REPRESENTATIVE OF THE VCCS OR THE COLLEGE MAY RESULT

IN THE BID BEING DEEMED NON-RESPONSIVE

Any inquiries regarding this solicitation should be directed only to: Blake Underwood, Lead Buyer Specialist, Email: bunderwood@ssc.vccs.edu Phone: 540-591-4000

TABLE OF CONTENTS PAGE #

I. Purpose 2

II. Questions Regarding QQ 2

III. General Definitions 2

IV. Scope of Work 3

V. Specifications Requirements 4

VI. Method for Payment 4

Please refer to terms and conditions attached to this solicitation.

ATTACHMENTS PAGE #

A. Certificate of Insurance* 5 B. Standard Specifications and Requested Options 6

* This item should be completed and returned as part of the QQ submission package before services can proceed. A certificate of Insurance according to the requirement in this QQ must be submitted three (3) business days from date of closed bid or submitted bids will be deemed non-responsible.

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2- 4343.1 or against a bidder because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, or veteran status or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.e in General Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that Quick Quote.

SET-ASIDES IN ACCORDANCE WITH THE SMALL BUSINESS ENHANCEMENT AWARD

PRIORITY: This solicitation is set-aside for award priority to DSBSD-certified micro businesses or small businesses when designated as “Micro Business Set-Aside Award Priority” or “Small Business Set-Aside Award Priority” accordingly in the solicitation.

DSBSD-certified micro businesses or small businesses also includes DSBSD-certified women-owned and minority-owned businesses when they have received the DSBSD small business certification. For purposes of award, bidders shall be deemed micro businesses or small businesses if and only if they are certified as such by DSBSD on the due date for receipt of bids.

I. PURPOSE:

The Virginia Community College Shared Services Center (herein referred to as “SSC”) is Soliciting bids from qualified firms to Furnish, and Deliver a Birthing Bed and related accessories as requested, to

Piedmont Virginia Community College 501 College Dr Charlottesville, Virginia 22902

It is anticipated that deliveries will be completed by 6/28/2024, no later than the end of business day.

II. QUESTIONS REGARDING QQ

Any questions regarding this quick quote shall be addressed to Blake Underwood at bunderwood@ssc.vccs.edu

III. GENERAL:

For the purpose of clarification, each firm receiving this Quick Quote is referred to as a “Bidder” and the Bidder awarded the contract to supply the goods is referred to as a “Contractor”. Virginia Community College Shared Services Center is referred to as “Department”, “VCCS or as “SSC”, and “Representative” refers to the SSC Contract Administrator who will be administering the contract. This Quick Quote states the instructions for submitting bids, the procedure, and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the contract between SSC and the Contractor.

mailto:bunderwood@ssc.vccs.edu

All Bids must be received ELECTRONICALLY THROUGH eVA at the date and time stated above.

EMAILED AND OR FAXED BIDS WILL NOT BE CONSIDERED.

IV. SCOPE OF WORK:

1. Unit Bid Pricing: Bid shall be in the form of a firm unit price during the contract period. Unit Price per lot shall include transport and delivery to site for each lot item bid. Bidders shall provide a fully completed detailed quote with their bid response. Failure to submit a detailed quote along with their bid may render the vendor as non-responsive.

2. Equivalency: The Commonwealth reserves all rights to determine the equivalency of any substituted product. All bidders proposing an equivalent item shall supply sales sheets or other manufacturer supplied documents to allow the Commonwealth to determine equivalency.

3. Delivery Point: The address and contact information for each delivery location is Piedmont Virginia Community College – Keats Building 490 College Dr Charlottesville Virginia 22902

4. Off-Loading: The Contractor shall be responsible for off-loading material in neat stockpiles unless otherwise directed. A liftgate delivery is requested. The following may be provided by college: Forklift. The following is needed to unload delivery: Liftgate

5. Delivery:

Piedmont Virginia Community College – Keats Building 490 College Dr – First Floor Charlottesville Virginia 22902

6. Delivery Hours: For planning purposes, the normal hours for acceptance of deliveries are Monday through Friday between the hours of 9:00AM and 3:00PM, except on days designated as Federal or State holidays or mandated closing.

7. Delivery Notification: The Contractor shall coordinate actual delivery notification at least twenty-four (24) hours prior to intended delivery. Contact information for each delivery location is listed above.

8. Delivery Need by Date: 6/28/2024

9. Warranty: See Attachment B

V. SPECIFICATION REQUIREMENTS: Piedmont Virginia Community College seeks qualified firms to furnish and deliver a Birthing Bed and related accessory equipment as per the specifications below. All items must be new. Refurbished is not acceptable. See attachment B for specifications and options for each line item.

Qty Part Number Item 1 P870D000027 LTC-320 Resident LRC Bed 1 N1-P100A4 NP100 Surface 1 AF400 Affinity 4 Birthing Bed 2 P009497 Overbed tables 1 One (1) year service agreement 1 Delivery

VI. METHOD FOR PAYMENT:

Payment will be made (in accordance with the Virginia Prompt Payment Act) within 30 days after receipt of valid invoice and verification of satisfactory goods received and/or completion of work.

Invoices shall be submitted to the address listed below for all items completed within the designated billing period.

Payment will be made to the vendor in accordance with the Commonwealth of Virginia Prompt Payment Act. Invoice(s) shall be emailed to invoice@ssc.vccs.edu or mailed to the address below, referencing any purchase order numbers that result from this solicitation.

Virginia Community College Shared Services Center Attn: Accounts Payable

147 Daleville Centre Drive Daleville, VA 24083

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ATTACHMENT A – CERTIFICATE OF INSURANCE SAMPLE

ATTACHMENT B – LINE-ITEM SPECIFICATIONS AND OPTIONS

Item Standard Specifications Optional Specifications Resident LTC Bed Control lockout panel

Auto Contour 3” Casters Wall Bumpers Mattress Retainer

½ Rails with Controls Foot Rails 4 Floor Brakes 80” Hard Pan

NP100 Surface 80x35.5x6 MRS n/a Affinity 4 Birthing Bed Low Bed Height 18"

"Built in" Battery Backup Powered Foot Section Automatic Nightlight Instant CPR Instant Labor Grips Siderail Controls Central Brake and Steer Fluid Basin Lock-out Controls 15 Degree Seat Tilt 35" Width Patient Surface Frame/Welds Warranty Life of Product

Calf Supports (AF-CALF) Voltage: 120 North American Power Cord 5" Comfortline Foam Straight Cut Seat Removable Lift-Off 3.5" Foot Section 6" Caster Plastic Blow Molded Head Panel IV Pole

Overbed Tables Graphite grey steel U-base and steel column Variable height adjustment Warranty: Two (2) years from date of delivery (includes parts, labor, and travel for the first one (1) year and parts n/a

Three (3) Year Service Agreement

On-site repairs & preventative maintenance n/a