Replacement Roof Membrane.pdf

260 N. San Antonio Road – Casa Nueva, Santa Barbara, CA 93110 (805) 568-2625 www.countyofsb.org

Kirk Lagerquist, Director

Lynne Dible, Assistant Director, Finance, Administration & Procurement Services Jeffrey Patton, Assistant Director, Capital, Facilities-Maintenance & Energy

Ted Teyber, Assistant Director, Fleet & Real Property

Jeff Frapwell, Assistant County Executive Officer

GENERAL SERVICES DEPARTMENT

Procurement Services

260 N. San Antonio Road

Santa Barbara, California 93110

(805) 568-2690 Fax (805) 568-2705

NOTE TO VENDORS

If you are interested in submitting a proposal, you will need access to Public Purchase, a web-based, no-cost, eProcurement service and be a registered vendor. All submissions and correspondence are posted and managed on the Public Purchase site.

To register as a vendor or login, visit: Public Purchase Vendor Registration and Login

Please allow 48 hours for registration to be processed.

Thank you for your interest in doing business with the County of Santa Barbara.

https://www.publicpurchase.com/gems/browse/home

County of Santa Barbara Procurement Services

IFB # 8100019 Page 1 Due : Tuesday, August 04, 2026

Procurement Services General Services Department

Invitation for Bids (“IFB”)

Phone: 805-568-2690 - Fax: 805-568-2705

IFB Data

IFB NUMBER: 8100019

TITLE: REPLACEMENT ROOF MEMBRANE

BUYER: Rafael Reyez

BUYER PHONE: 805-568-2692 FAX: 805-568-2705

E-MAIL rreyez@countyofsb.org

ISSUE DATE Tuesday, June 23, 2026

IFB Opening

DAY / DATE: Tuesday, August 04, 2026

TIME: 2:00 PM (PDT)

LOCATION / MAIL ADDRESS: Procurement Services 260 N. San Antonio Rd.

Santa Barbara, CA 93110

IFB Contents

1.0 Introduction

2.0 Primary Specifications describing what is needed

3.0 Ancillary Requirements related to this IFB

4.0 Terms & Conditions that are general in scope

5.0 Reply Presentation & Review

6.0 7.0

Reply Forms to be completed and returned Form of Contract

Electronic Replies to this Invitation for Bids must be received by Procurement Services via Public Purchase (https://www.countyofsb.org/1580/Bid-Opportunities) no later than the date and time indicated above for the IFB Opening.

Submittal by fax or email is not acceptable.

Note: This Invitation does not constitute an order for the goods or services specified.

https://www.countyofsb.org/1580/Bid-Opportunities

IFB # 8100019 Page 2 Due : Tuesday, August 04, 2026

The General Services Department, Procurement Services will receive bids for:

Replacement Roof Membrane

MANDATORY JOB WALK:

Tuesday, July 14, 2026

1676 Oak St., Solvang, CA 93463

10:30-11:30 AM (PDT)

IFB # 8100019 Bid Opening:

Tuesday, August 04, 2026

2:00 PM

IFB # 8100019 Page 3 Due : Tuesday, August 04, 2026

1. INTRODUCTION

1.1. INVITATION - Thank you for your interest in this IFB process. The County of Santa Barbara, through its Procurement Services, invites Replies which offer to provide the goods and/or services identified on the title page and described in greater detail in Sections 2 through 5 below.

1.2. DEFINITIONS - We will speak with you relatively informally throughout the Invitation in order to help the process be a little more human and friendlier. Even though the language is informal, we intend to express our expectations clearly, and they are to be legally interpreted to accomplish the outcome summarized in this document.

1.2.1. We / Us / Our - These terms refer to the County of Santa Barbara, a duly organized public entity. They may also be used as pronouns for various subsets of the County organization, including, as the context will indicate:

Procurement - The Procurement Services of the General Services Department, including its Procurement Manager (also known as Purchasing Agent) and staff of professional Buyers.

Department/s – The County department/s for which this IFB is prepared, and which will be the end user/s of the goods and/or services sought.

Designee - The County employee assigned as your primary contact for interaction regarding Contract performance.

1.2.2. You / Your - These terms refer to all recipients of this Invitation. The term may apply differently to different classes of entities, as the context will indicate. For instance, "you" as a Contractor would have different obligations than "you" as a Vendor or Bidder may have. We'll be specific whenever it seems warranted.

Vendors - All business entities which may submit a Bid to provide the subject goods and/or services.

Bidder - Any business entity submitting a Reply to this Invitation. Vendors which may be invited to respond or which express interest in this Invitation, but which do not submit a Reply, have no obligations with respect to the IFB requirements.

Contractor - The Bidder whose Reply to this Invitation is found by Procurement to suit the best interests of the County. Contractor will be selected for award, and will enter into a contract for provision of the goods and/or services described in the Invitation in the form of the Form of Contract (defined below) included in this IFB (“Contract”).

1.2.3. IFB - refers to this Invitation for Bids.

1.2.4. Invitation - includes this IFB document, and any related attachments or amendments. An Invitation may be used to solicit various kinds of information. The kind of information this Invitation seeks is indicated by the title appearing at the top of the first page. An "Invitation For Bid" is used when we have a pretty well-defined need to fulfill.

1.2.5. Reply or Bid - means the Bid documents submitted according to the Invitation instructions, plus any written clarifications we may request. “Reply” does not include any verbal or documentary interaction you may have with us apart from submittal of a formal Reply or of responses to our written request for clarification.

1.3. REGISTERING - Vendors wishing to submit a Bid in response to this IFB must first register on the County of Santa Barbara Public Purchase website at Public Purchase: Vendor Registration. Successful registration will allow Bidders to receive email updates to regarding the bid IFB process and the ability to upload their final Bid package to the site. Bidders are recommended to register as a Vendor as soon as possible – it can take 24- to- 48 hours for your account to become active.

To register as a Vendor, follow the steps below:

a. Step 1) Registering as a Vendor with Public Purchase: Your first step should be to register as a Vendor through

Public Purchase. If you are already registered with Public Purchase, please skip this step and proceed directly to step two below. Once registered you will receive an activation email from notices@publicpurchase.com advising that your account is activated (Note: be sure to add this email address to your contacts to avoid bid and proposal notifications being sent to your junk folder rather than your inbox). It can take 24 to 48 hours for your account to become active.

b. Step 2) Registering as a Vendor with the County: Once you have received your activation email from Public Purchase, log into Santa Barbara County Public Purchase homepage and accept the terms and conditions of use. You will need to register with Santa Barbara County and select the National Institute of Government Procurement (NIGP) Commodity Codes that relate to your business in order to receive email notifications of future bid and proposal opportunities.

mailto:notices@publicpurchase.com

IFB # 8100019 Page 4 Due : Tuesday, August 04, 2026

It is important to complete Step 2 of the registration process (register with Santa Barbara County) or you will not receive notifications of upcoming bid and proposal opportunities. It is your responsibility to keep your Vendor information updated in Public Purchase, particularly your contacts and email addresses.

1.3.1. Invitation Clarification - Questions regarding this Invitation should be directed in writing via Public Purchase as soon as possible after you receive the Invitation. Answers, citing the question asked but not identifying the questioner, will be distributed simultaneously to all known prospective Bidders. Note: written requirements in the Invitation or its amendments are binding, but any oral communications between you and us are not.

1.3.2. Vendor Questions - Questions or requests for clarification of this IFB must be submitted in writing on the Public Purchase website (www.publicpurchase.com). Any amendment or addendum to this IFB is valid only if issued in writing to the IFB on the Public Purchase website. Vendor must submit written questions for clarifications on this IFB via Public Purchase no later than Tuesday, July 21, 2026. The County will publish answers to the questions in an addendum to the IFB on Tuesday, July 28, 2026.

Submit Question Instructions:

a. Click on the title of the IFB,

b. On the right of the bid IFB page, click on [View/Ask Questions] to open a new page that lists all previous questions and answers.

c. Click "Ask a Question" and enter your question here.

Potential Bidders should not contact Santa Barbara County officials or staff directly regarding any aspect of this IFB. If such contact is made, the County reserves the right to reject the Bid.

Bids shall be held in confidence and shall not be available for public review until the issuance of a notice of intent to award. Thereafter, all Bids shall become public record.

1.4. BIDDER RESPONSIBILITY - We expect you to be thoroughly familiar with all specifications and requirements of this Invitation. Your failure or omission to examine any relevant form, article, site or document will not relieve you from any obligation regarding this Invitation. By submitting a Reply, you are presumed to concur with all terms, conditions and specifications of the Invitation unless you have raised objection as instructed in Section 5. Objections we consider excessive or affecting vital terms may reduce or eliminate your prospects for award. If at any time we discover deviations in your Reply that are not identified as instructed, you will be subject to disqualification from consideration or cancellation of Contract.

1.5. INVITATION AMENDMENT - If it becomes evident that this Invitation must be amended, we will issue a formal written amendment to all known prospective Bidders. If necessary, a new due date will be established.

1.6. AWARD - Award will be made to the lowest responsible Bidder.

1.7. PROTESTS PROCEDURES - Protests regarding the Notice of Intent to Award (each, a “Protest”) must be submitted in writing via e- mail to the Chief Procurement Officer, Phung Loman, at ploman@countyofsb.org no later than 5:00 PM PDT of the fifth (5) business day following the posting to Public Purchase of the written Notice of Intent to Award to Public Purchase.

The award Each Protest must include:

• The name, address, and telephone number of the person submitting the Protest (“Protester);

• The solicitation title and due date;

• A detailed statement of the legal and/or factual grounds for the Protest.

It is the Protestor’s responsibility to ensure that the Chief Procurement Officer receives its Protest. The County is not responsible for e-mail transmission failures due to error, file size, or any other factor, and encourages Protestors to confirm receipt.

Protestor must also submit, in writing, a copy of the Protest directly to Protested vendor.

All responses and replies must be in writing. If any Protested vendor desires to respond to the Protest, their Response must be submitted in writing via e-mail to the Chief Procurement Officer within five (5) business days of the date the Protest was first delivered to all Protested vendors.

A Bidder’s Protester’s failure to comply with these procedures will constitute a waiver of any right to further pursue a Bid Protest, including filing a Government Code Claim or initiation of legal proceedings.

Throughout the protest review process, the County has no obligation to delay or otherwise postpone an award of the execution of a Contract. The Chief Procurement Officer shall attempt to resolve the Protest in a fair and equitable manner and shall render a written decision to the Protestor within fifteen (15) business days. The County

IFB # 8100019 Page 5 Due : Tuesday, August 04, 2026 reserves the right to extend the deadline for good cause. The decision will be transmitted via e-mail to the Protestor. The decision of the Chief Procurement Officer will be final.

1.8. CONTRACT EXECUTION - This Invitation and the Contractor's Reply (pertinent sections) will be made part of any resultant Contract and will be incorporated in the Contract as set forth, verbatim. Additional Contract terms may be negotiated between Contractor and County.

1.8.1. Precedence - In the event of contradictions or conflicts between the provisions of the documents comprising the Contract, they will be resolved by giving precedence in the following order:

1) the provisions of the Contract (as it may be amended);

2) the provisions of the Contractor’s Reply (as it may be clarified);

3) the provisions of the Invitation (as it may be supplemented).

2. PRIMARY SPECIFICATIONS

2.1. SCOPE – The County of Santa Barbara General Services, Procurement Services, seeks a qualified Contractor that shall provide all labor, materials, equipment, supervision, tools, permits, disposal, temporary facilities, and incidentals necessary to complete a full roof replacement at the Oak Street Fire Prevention building. The project shall include removal and replacement of the existing roofing system, inspection and repair of any dry rot or termite-damaged materials, drainage improvements as needed, and installation or replacement of door thresholds as necessary to ensure proper weatherproofing.

All work shall be performed in a professional, workmanlike manner and in accordance with applicable federal, state, and local codes, manufacturer specifications, industry standards, and County requirements.

2.2. PROJECT LOCATION – 1676 Oak St., Solvang, CA 93463

2.3. MANDATORY JOB WALK - The job walk is MANDATORY on Tuesday, July 14, 2026 at 10:30 am to 11:30 am

Only those prime contractors attending a job walk shall be qualified to bid on the work.

2.4. CONSTRUCTION TIME - The successful Contractor (after receiving the Notice to Proceed) shall have six weeks to complete all work called for under this IFB.

2.5. TIMELINE –

Event Date/ Time Invitation to Bid Posting Tuesday, June 23, 2026 Mandatory Job Walk Tuesday, July 14, 2026 Deadline for Vendors to submit written IFB Questions Tuesday, July 21, 2026 Answers to IFB Questions published by County Tuesday, July 28, 2026 Bid response deadline and IFB opening Tuesday, August 04, 2026 at 2:00 pm

(PDT)

2.6. PROJECT SCHEDULE - The project shall be completed within six weeks from the agreed-upon notice to proceed date, unless otherwise approved in writing by the County.

The contractor shall provide a proposed project schedule prior to starting work. The schedule shall include anticipated start date, demolition/removal timeline, repair work, installation phases, inspections, final cleanup, and project completion date.

Any delays shall be immediately communicated to the County representative, including the reason for delay and proposed recovery plan.

2.7. CONTRACTOR RESPONSIBILITIES

The contractor shall:

IFB # 8100019 Page 6 Due : Tuesday, August 04, 2026

• Provide all labor, materials, equipment, tools, safety equipment, scaffolding, lifts, dumpsters, and other items necessary to complete the project.

• Provide temporary restroom facilities for workers for the duration of the project.

• Obtain and maintain all required licenses, certifications, permits, insurance, and approvals necessary to complete the work. (C-39 License)

• Maintain all required California contractor licensure applicable to roofing, carpentry, waterproofing, and related work. (C-39 License)

• Comply with all applicable OSHA, Cal/OSHA, building code, fire code, and environmental requirements.

• Pay prevailing wage in accordance with all applicable California Department of Industrial Relations requirements.

• Maintain a clean and safe worksite throughout the duration of the project.

• Coordinate work activities to minimize disruption to Fire Prevention operations.

• Protect adjacent buildings, walkways, landscaping, utilities, doors, windows, and other existing improvements from damage.

• Repair any damage caused by contractor operations at no additional cost to the County.

2.8. EXISTING ROOF REMOVAL - The contractor shall remove the existing roofing system as required to install a complete new roofing system. Work shall include, but is not limited to:

• Removal of existing roofing materials.

• Removal of underlayment, flashing, damaged trim, vents, sealants, and other components as necessary.

• Proper disposal of all demolished materials.

• Inspection of roof decking, framing, fascia, eaves, penetrations, and adjacent building components after roof removal.

• Protection of the building interior from weather exposure during construction.

The contractor shall ensure the building remains watertight at the end of each workday and during any forecasted weather event.

2.9. DRY ROT AND TERMITE DAMAGE REPAIRS - After removal of existing roofing materials, the contractor shall inspect exposed roof decking, framing, fascia, rafter tails, eaves, blocking, trim, sheathing, and other related components for dry rot, termite damage, water intrusion, or structural deterioration.

• Cost for wood repairs to be submitted with bid documents.

The contractor shall:

• Identify damaged materials requiring repair or replacement.

• Notify the County representative before proceeding with any repair work outside the original scope.

• Remove and replace damaged wood members as needed.

• Use materials of equal or greater quality than existing construction.

• Ensure all repairs are structurally sound and code compliant.

• Prime, seal, paint, or otherwise protect exposed repaired areas as needed.

• Coordinate termite-related findings with the County prior to continuing affected work areas.

Repairs required to restore the roof substrate and supporting components to a sound condition shall be completed prior to installation of the new roofing system.

2.10. NEW ROOFING SYSTEM INSTALLATION - The contractor shall install a complete new roofing system appropriate for the building type, roof slope, and exposure. The roofing system shall be installed in accordance with manufacturer requirements and applicable building codes.

IFB # 8100019 Page 7 Due : Tuesday, August 04, 2026

The new roofing system shall include, as applicable:

• Install a 60 MIL PVC roofing system on all flat roofs with all seams mechanically heat-welded.

• One layer of Densdeck shall be installed in all flat field areas for Class A fire rating

• Install 2x4 clad metal drip edge on all eaves of flat roof

• Install new PVC cone flashings around all vent pipes.

• All penetrations shall be sealed in such a way that water will not enter the structure.

• Flashing at all roof edges, valleys, walls, curbs, vents, penetrations, and transitions. (If applicable).

• Sealants and waterproofing components.

• Fasteners compatible with the roofing system. (If applicable)

• Manufacturer-required accessories.

• Proper integration with gutters, downspouts, scuppers, drains, or other drainage systems to ensure manufacturer warranty remains intact.

The completed roofing system shall be watertight, properly secured, and installed to provide long-term weather protection.

2.11. DRAINAGE IMPROVEMENTS - The contractor shall evaluate the existing roof drainage conditions and make necessary improvements to ensure water drains away from the roof and building envelope.

Drainage work may include, but is not limited to:

• Cleaning, repairing, or replacing gutters and downspouts as needed.

• Adjusting roof slope transitions where practical.

• Installing or replacing flashing to direct water away from vulnerable areas.

• Ensuring downspouts discharge away from doors, walkways, foundations, and building openings.

• Correcting areas where ponding, pooling, or improper drainage is identified.

• Sealing penetrations and transitions that could allow water intrusion.

• Verifying drainage performance upon project completion.

Any recommended drainage improvements beyond standard roof replacement work shall be identified and reviewed with the County representative before proceeding.

2.12. DOOR THRESHOLDS AND WEATHERPROOFING - The contractor shall inspect exterior door thresholds and adjacent areas affected by roof drainage or weather exposure. Thresholds shall be added, repaired, or replaced as needed to prevent water intrusion and improve weatherproofing.

Work shall include, as applicable:

• Inspection of exterior door thresholds.

• Installation of new thresholds where missing or inadequate.

• Replacement of damaged or deteriorated thresholds.

• Installation of appropriate sealant, flashing, door sweeps, or weatherstripping as needed.

• Ensuring proper transition between openings, walkways, and building exterior.

• Verifying doors open and close properly after threshold installation.

• Ensuring completed work prevents wind-driven rain and runoff from entering the building.

2.13. FLASHING, SEALANTS, AND WATERPROOFING - The contractor shall ensure all roof penetrations, transitions, joints, and vulnerable areas are properly flashed and sealed. This includes, but is not limited to:

• Pipe penetrations.

• Mechanical vents.

IFB # 8100019 Page 8 Due : Tuesday, August 04, 2026

• Roof-to-wall transitions.

• Fascia and rake edges.

• Chimneys, curbs, or equipment supports if present.

• Valleys and intersections.

• Door and wall interfaces impacted by roof runoff.

• Gutters, downspouts, and drainage connections.

All sealants shall be exterior-grade, compatible with the roofing system, and installed according to manufacturer’s recommendations.

2.14. PERMITS, INSPECTIONS, AND CODE COMPLIANCE - The contractor shall be responsible for obtaining all required permits and scheduling all required inspections unless otherwise directed by the County.

All work shall comply with:

• California Building Code.

• California Fire Code, where applicable.

• Local jurisdiction requirements.

• Manufacturer installation requirements.

• Cal/OSHA safety regulations.

• California prevailing wage requirements.

• Any other applicable federal, state, or local regulations.

The contractor shall provide copies of permits, inspection approvals, and final sign-offs to the County upon request.

2.15. SITE SAFETY AND SECURITY - The contractor shall maintain a safe and secure worksite at all times. The contractor shall:

• Provide appropriate barriers, signage, cones, caution tape, and fall protection.

• Protect building occupants, employees, visitors, and the public from construction hazards.

• Secure tools, materials, ladders, and equipment when not in use.

• Maintain safe pedestrian and vehicle access around the work area.

• Coordinate any temporary closures or restricted access with the County representative.

• Comply with all OSHA and Cal/OSHA safety requirements.

2.16. MATERIALS AND WORKMANSHIP - All materials shall be new, unused, and suitable for the intended application. Materials shall be installed in accordance with manufacturer specifications and accepted industry standards.

Workmanship shall be professional in appearance and function. Completed work shall be free from leaks, exposed fasteners where not permitted, improper flashing, loose materials, poor drainage, or unfinished transitions.

The contractor shall provide product data sheets and manufacturer warranty information for the roofing materials upon request.

2.17. CLEANUP AND DISPOSAL - The contractor shall maintain the work area in a clean and orderly condition throughout the project. Cleanup shall include:

• Daily removal of debris from work areas.

• Proper disposal of roofing materials, damaged wood, packaging, and other construction waste.

• Removal of nails, fasteners, and sharp objects from walkways, driveways, parking areas, and landscaped areas.

• Final magnetic sweep of affected ground areas.

• Removal of all contractor equipment, dumpsters, temporary restrooms, and materials at project completion.

• Final cleaning of gutters, downspouts, and drainage paths.

The site shall be returned to a clean, safe, and operational condition upon completion.

IFB # 8100019 Page 9 Due : Tuesday, August 04, 2026

2.18. WARRANTY - The contractor shall provide a written warranty for workmanship for a minimum of Five years from the date of project completion. Manufacturer warranties for roofing materials shall also be provided to the County. Warranty coverage shall include correction of leaks, failed sealants, improper flashing, loose materials, or other defects resulting from improper installation or workmanship.

2.19. PAYMENT TERMS - Payment shall be issued upon completion of the project and final acceptance by the County.

Prior to the start of any work, a valid Purchase Order (PO) shall be secured with the County. The contractor shall not begin work until the PO has been issued and all required approvals are in place.

Payment terms shall include the following:

• Payment shall be made only after the project has been fully completed.

• Final payment shall be contingent upon County inspection and acceptance of all work.

• All punch list items, deficiencies, corrections, and required closeout documents must be completed and submitted prior to payment.

• Required closeout documents may include permits, inspection approvals, warranty information, product data, lien releases, certified payroll records, and any other documentation requested by the County.

• Payment shall be issued within 30 days of project completion and acceptance by the County.

• The contractor shall submit a final invoice referencing the County-issued Purchase Order.

• No payment shall be made for unauthorized work performed prior to issuance of the Purchase Order or without written County approval.

2.20. FINAL ACCEPTANCE - Final acceptance shall be subject to inspection and approval by the County representative.

Prior to final acceptance, the contractor shall provide:

• Confirmation that all work has been completed.

• Copies of permits and inspection approvals, if applicable.

• Manufacturer warranty information.

• Contractor workmanship warranty.

• Final cleanup of the project site.

• Correction of any punch list items identified by the County.

The project shall not be considered complete until all punch list items are resolved and the County has accepted the work.

2.21. PROJECT PHOTOGRAPHS –

IFB # 8100019 Page 10 Due : Tuesday, August 04, 2026

3. ANCILLARY REQUIREMENTS

3.1. CONTRACTOR’S LICENSE – You must be licensed to perform such work in accordance with local, state and federal laws. The Contractor must possess a C-39 license.

3.2. REQUIRED BONDING - Per California Civil Code Section 9550, a payment bond is required for a public works contract involving an expenditure in excess of twenty-five thousand dollars ($25,000). In addition, a 100% Performance Bond may also be required depending on the nature of work being performed.

IFB # 8100019 Page 11 Due : Tuesday, August 04, 2026

3.3. PROTECTION OF PROPERTY - The Contractor shall take all needed precautions to protect the property, both real and personal, of the County and private individuals and shall safeguard the passing public from harm and from any eventualities arising during the course of the work. Contractor shall make certain that these safeguards are used both during and after the hours of work.

3.4. DAMAGE – Contractor shall be required to repair/replace all damaged areas as they happen and/or occur.

3.5. LIQUIDATED DAMAGES - The liquidated damages will be $250 (Two Hundred Fifty Dollars) per day for project delays that are determined to be attributable to the Contractor.

3.6. WORKMANSHIP - The standards of workmanship shall conform to governing contractor’s license board and all applicable laws & regulations. All work shall be performed in a neat and workmanlike manner, in accordance with the best recognized practices of the particular trade involved and shall be accomplished by workman skilled and trained to properly complete the work required. The work shall proceed vigorously to completion once it is started.

Contractor shall work on the job each consecutive working day, until completed, unless otherwise directed by us.

3.7. PRICES – Your pricing must be held until award, and may only be changed after award if provisions for such changes are specified elsewhere in this IFB.

3.8. SUBSTITUTION OF SECURITIES - Pursuant to Section 22300 of the Public Contract Code and the project specifications, the Contractor may substitute securities or request that the County make payment of retentions to an escrow agent for any money held by the County to ensure contract performance.

3.9. QUALIFYING CONTRACTOR OR SUBCONTRACTOR: Pursuant to the provisions of Section 4104 of the California Public Contracting Code a contractor or subcontractor shall not be qualified to bid on, be listed in a bid or engage in the performance of any contract for public work, as defined in Section 4104, unless currently registered with the Department of Industrial Relations and qualified to perform public work pursuant to Section 1725.5 California Labor Code.

3.10. BILLING ARRANGEMENTS - Invoices will be submitted to the address shown on the resulting order. It is the responsibility of the receiving department to promptly pay invoices providing supplier has met all requirements enumerated in this invitation. Payment will be made only after all services have been received and all other terms of this invitation for bids are met.

3.11. PROMPT PAYMENT DISCOUNTS - Cash discount time will be defined as beginning only after the requested services have been delivered, and accepted by the County, or from the date a correct invoice is received, whichever is later. Payment is deemed to be made, for the purpose of earning the discount, on the date of mailing the warrant or check. Normally acceptance will be accomplished within twenty (20) normal business hours after services are delivered, unless otherwise stated in this request. Invoices not reflecting the cash discount will be returned to the supplier immediately for correction, with the discount time starting from the date the corrected invoice is received.

4. TERMS & CONDITIONS

4.1. MEANINGFUL CONSEQUENCES - In lieu of our terminating the Contract as may be provided elsewhere in the

Invitation, we may at our sole discretion invite you to negotiate with us to establish alternative or additional consequences, beyond any specified herein, for failure to fulfill any requirement of this bid. By submitting a Reply, you agree to engage in such negotiations, if invited, in good faith. Any agreed consequences must be significant enough to 1) incent your future compliance and 2) mitigate satisfactorily for us for any loss or inconvenience occasioned by your failure. The consequences would be reasonable, fitting to the breach, and mutually established prior to being invoked.

4.2. TERMINATION OF CONTRACT -

With Cause - The County Procurement Services may, by giving ten (10) days written notice to the Contractor, terminate the Contract. Due cause for termination shall be, but not limited to, failure to deliver within a reasonable time period, failure of the services to meet specifications and/or for reasons of unsatisfactory service.

4.3. NON-APPROPRIATION - The County cannot obligate funds beyond any one fiscal year. Any Contract that may be entered into by you and us is therefore contingent upon the appropriation of sufficient funds and/or authority to carry out its provisions. Should funds not be available, we may terminate the Contract at the end of the fiscal year by giving you thirty (30) days notice. The termination shall be effective without penalty and without liability to the County beyond the fiscal year in which the notice is given. Our decision as to what constitutes sufficient funding will be final.

4.4. COMPLIANCE WITH PUBLIC PROJECT CONTRACTS SPECIFICATIONS AND GENERAL CONDITIONS – By submitting a Bid, you agree to enter into and be bound by all of the provisions of a Contract in the form of the “Terms and Conditions for Public Projects” attached to this IFB (“Form of Contract”).

Department of Industrial Relations Compliance:

IFB # 8100019 Page 12 Due : Tuesday, August 04, 2026

No contractor or subcontractor may be listed on an IFB for a public works project (submitted on or after March 1, 2015 unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 (with limited exceptions from this requirement for IFB purpose only under Labor Code Section 1771.1 a), No Contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1727.5.

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

4.5. SUSTAINABILITY – The County has an Environmentally Preferred Purchasing Policy (EPPP) that encourages the use of products/services that promote sustainable green practices. The general goals of this policy is to reduce toxicity, conserve natural resources, materials & energy, and maximize recyclability and recycled content. If your product/service qualifies and meets such criteria, please provide additional data. To view our complete EPP policy, visit: Environmentally Preferable Purchasing Policy

5. REPLY PRESENTATION & REVIEW

5.1. REPLY CONTENT - In order to enable direct comparison of competing Replies, you must submit your Reply in strict conformity to the requirements stated in this Invitation. Failure to adhere to all requirements may result in your Reply being disqualified as non-responsive.

5.1.1. Forms & Schedules - All forms and schedules must be completed on the forms included with this Invitation and according to the instructions provided herein.

5.1.2. Pre-Submittal Corrections - Replies should be free of erasures. Errors may be crossed out with corrections printed in ink or typed adjacent, and must bear dated initials of person signing the Reply.

5.2. SUBMITTAL OF REPLIES - Unfortunately, some bidders in the past have done everything correctly up until this last stage. Replies have been turned in minutes late - and all the investment in preparing the Reply has gone down the drain. Don't let that happen to you. Only Electronic Replies to this Invitation via Public Purchase will be accepted.

Bidders wishing to submit a Bid must first register on the County of Santa Barbara Public Purchase website at https://www.countyofsb.org/1580/Bid-Opportunities. Successful registration will allow bidders to receive updates to the IFB process and to upload final Bid packages. Each Bidder must submit their Bid on the Public Purchase website by 2:00 PM (PDT) on Tuesday, August 04, 2026. Hard copy submissions will not be accepted. In the interest of fairness to all participants, no extensions or exceptions will be permitted.

Bidders are recommended to register as a Vendor on Public Purchase as soon as possible – it can take 24 to 48 hours for your account to become active.

NOTE: This IFB does not constitute an order for the goods or services specified.

5.2.1. Submittal Deadline - We must receive your Reply as directed no later than the date and time shown on the title page. Any Reply received after that deadline will not be considered unless you obtain the express consent of all other competing and timely replying Bidders. Absent that unlikely scenario, you will find us merciless in this. We recommend you set for yourself an earlier deadline.

5.3. IFB OPENING - On the date and time specified on the Cover Page, all Replies will be opened. Within two (2) business days, a Bid opening summary will be posted on Public Purchase.

5.4. REPLY CLARIFICATION - We reserve the right to request additional written or oral information from Bidders in order to obtain clarification of their Replies.

5.4.1. Rejection or Correction of Replies - We reserve the right to reject any or all Replies. Minor irregularities or informalities in any Reply which are immaterial or inconsequential in nature, and are neither affected by law nor at substantial variance with Invitation conditions, may be waived at our discretion whenever it is determined to be in the County's best interest. In such cases, we may allow a Bidder to make minor corrections to any part of their Reply, with the exception of price data that could affect price comparisons between Bidders.

5.4.2. Withdrawal of Bids - The County reserves the right to reject any and or all Bids or waive any informality in a Bid. No Bidder may withdraw its Bid for a period of sixty (60) days after the date set for the opening thereof.

5.5. EVALUATION PROCESS - Award will be made to the lowest responsible Bidder.

5.5.1. Investigation - Submittal of a Reply authorizes us to investigate without limitation the background and current performance of you and your present staff. Discovery of any material misstatement of fact may lead to disqualification of a Bidder and their Bid, or to cancellation of any resulting Contract.

https://www.countyofsb.org/4370/Environmentally-Preferable-Purchasing-Po https://www.countyofsb.org/1580/Bid-Opportunities

IFB # 8100019 Page 13 Due : Tuesday, August 04, 2026

5.5.2. Method of Evaluation - We will evaluate submitted Replies in relation to all aspects of this Invitation, and using the input of all references consulted regarding your capacity to fulfill its terms.

5.5.3. Acceptability - We reserve the sole right to determine whether goods and/or services offered are acceptable for our use.

5.5.4. Endurance of Pricing - Your pricing in your Bid must be held until award, and may only be changed with the consent of the County.

6. REPLY FORMS

The Bid forms listed below are numbered, named and attached in order as shown. Line-by-line instructions are provided for those items not considered self-evident. Additional instructions may be found on some of the forms and schedules themselves.

6.1. References – List at least three large, current accounts with similar products or programs, preferably in Southern California. The County may contact not only those clients provided by the Bidder, but any other past or present clients and to utilize this information to assist in determining the acceptability of equipment or service when making final award

6.2. Bidder Questionnaire & Quotation Worksheet - Complete & return Signature - The Questionnaire must bear the signature, printed name, title and direct telephone number of the person authorized to commit your company to the Contract.

IFB # 8100019 Page 14 Due : Tuesday, August 04, 2026

6.1 References

R-1. Account Name Address City / State / Zip Contact Person / Title Phone Years Serving this

Account

Approximate Annual Dollar Volume

Comments:

R-2. Account Name

City / State / Zip Contact Person / Title Phone

R-3. Account Name

City / State / Zip Contact Person / Title Phone

R-4. Account Name

City / State / Zip Contact Person / Title Phone

IFB # 8100019 Page 15 Due : Tuesday, August 04, 2026

6.2 Bidder Questionnaire & Quotation Worksheet

Company Name

City / State / Zip Phone

Fax

E-Mail address

# years in industry Prompt Payment Discount? (% or

“None”)

Timeline to Completion (6 Weeks)

Yes No

Contractor’s License Information License #_______________________Expiration Date___________________Type________________

Are you currently registered with the DIR (as is required)?

Yes DIR# No (cannot submit IFB)

Total Quoted Job Cost (Labor, Materials & Equipment)

Authorized Signature

Printed Name

Title

Direct Phone Number

Date Signed

IFB # 8100019 Page 16 Due : Tuesday, August 04, 2026

COUNTY OF SANTA BARBARA

Terms and Conditions for Public Projects

THESE TERMS AND CONDITIONS FOR PUBLIC PROJECTS (“T&Cs”) are attached to and incorporated into that certain Purchase Order (“Purchase Order”) made by and between the County of Santa Barbara, a political subdivision of the State of California (“COUNTY”), and the contractor specified in the Purchase Order (“CONTRACTOR”), for the completion of the Work (defined below), subject to the following terms, conditions, and provisions:

1. CONTRACT: These T&Cs, together with the Purchase Order, including all Exhibits attached hereto and thereto, the Faithful Performance Bond, the Payment Bond, are herein referred to as the “Contract,” or “Contract Documents.” Copies of all Contract Documents are on file with the COUNTY’s Department of General Services, and have been and will be made available to the CONTRACTOR during the term of this Contract. CONTRACTOR hereby acknowledges receipt of all Contract Documents.

2. WORK: CONTRACTOR, at CONTRACTOR’s own cost and expense, shall perform all the work (“Work”) described in the Scope of Work attached hereto as Exhibit A and incorporated herein by reference (“Scope of Work”), and shall furnish all tools, equipment, apparatus, labor, materials, workmanship, transportation, and services necessary to perform and complete the Work, in a good and workmanlike manner and to the satisfaction of the Director of General Services of the COUNTY, or the Director’s designee (“Director”), all in strict accordance with the Contract Documents. All Work shall be performed in a neat and professional manner using the best recognized practices of CONTRACTOR’s trade and profession in the State of California, and shall be accomplished by mechanics and workers skilled and trained to properly complete the Work. CONTRACTOR shall prosecute the Work vigorously to completion. Time is of the essence

3. EXCAVATIONS: Before any pavement resurfacing, displacement, or excavation of the ground that may be required in connection with the Work under this Contract, the CONTRACTOR shall obtain an inquiry identification number by calling Underground Service Alert (USA) 1 (800) 422-4133 or by such other means as may be required; shall conform to all requirements of Sections 4215 through 4217 of the Government Code regarding any such pavement resurfacing, displacement or excavation, including the payment of any fees required; and shall facilitate performance by the COUNTY of any obligation required of the COUNTY under the Government Code. There shall be no performance under this Contract by either party hereto unless and until CONTRACTOR complies with all of the provisions of such sections of the Government Code, and notifies the County Representative (defined below) in writing regarding such compliance.

4. COUNTY REPRESENTATIVE: The “County Representative” referred to in the Contract Documents is the COUNTY Purchasing Agent.

5. PAYMENT: As full compensation for furnishing all labor, supervision, overhead, materials, and equipment and for completing all of the Work contemplated by this Contract, and subject to adjustments and liquidated damages, if any, as provided in the Contract Documents, the base amount to be paid to the CONTRACTOR for satisfactory completion of all of the Work and other requirements of the CONTRACTOR under this Contract shall not exceed the amount set forth in the Purchase Order (“Maximum Contract Amount”), to be paid as provided in Exhibit B, attached hereto and incorporated herein by reference. The CONTRACTOR assumes and will provide against any and all loss and/or damage arising out of the Work, the action of the elements, and/or from any unforeseen difficulties or obstructions which may arise or be encountered in the performance of the Work until COUNTY’s acceptance of the Work, and CONTRACTOR assumes any and all expenses incurred by or in consequence of suspension or discontinuance of the Work, for well and faithfully completing the Work and the whole thereof, in accordance with the provisions of the Contract and directions of the County Representative. The Maximum Contract Amount is to include all materials and all labor and shall cover all costs of the use of the usual machinery and tools required in the Work and shall include all of CONTRACTOR’s profits, supervision, and other expenses. The Maximum Contract Amount shall include all of the CONTRACTOR’s costs of insurance for property damage and public liability protection, social security benefits, unemployment insurance for workers, and any other benefits, costs, or charges required to be forwarded by CONTRACTOR. Notwithstanding the foregoing or any other provisions of this Contract.

6. RIGHT TO AUDIT: CONTRACTOR shall maintain and make available all books, papers, records, detail costs, estimates, claims, and accounts, including payment, property, payroll, personnel, subcontractors, and financial records related to or which arise in connection with the Contract (“Records”). The form of record keeping with respect to the Records shall be subject to

IFB # 8100019 Page 17 Due : Tuesday, August 04, 2026 approval by COUNTY. The Records shall be made available during normal business hours for examination by COUNTY or the County Representative or the Director’s designee, and shall be retained at CONTRACTOR’S principal place of business in California for audit during normal business hours at such place for four (4) years after the recording of the Notice of Completion for the Work. CONTRACTOR shall provide an office in which COUNTY and the County Representative may conduct such audit(s).

The COUNTY will have the right to audit CONTRACTOR’S records arising out of the Work. Records must be made available in a form satisfactory to the Santa Barbara County Auditor-Controller.

7. EXTRA WORK: Extra work, materials, resolution of disputes, corrections, and/or changes to the specifications as are required for the proper completion of the Work contemplated in the Contract Documents, including, but not limited to, agreement(s) providing for payment(s) to CONTRACTOR, and increase of the Maximum Contract Amount, may only be authorized in writing via Change Order(s) duly executed by the COUNTY Purchasing Agent, provided that such additional compensation is at the same rate per unit as set forth in the Contract Documents (or at a corresponding rate for work that is different from that provided for in the Contract Documents).

8. COMPLIANCE WITH LAW: CONTRACTOR shall keep fully informed of all applicable laws, statutes, ordinances, decrees, orders, and regulations, including, but not limited to, with respect to performance of the Work, the materials used therein, and persons engaged in connection therewith, and all such orders of bodies and tribunals having any jurisdiction over same (collectively, “Applicable Laws”). If it be found that any provisions of the Contract conflict with any Applicable Law(s), the CONTRACTOR shall immediately provide notice of such conflict to the County Representative in writing. CONTRACTOR shall at all times observe and comply with, and shall cause all agents, employees, and subcontractors to observe and comply with, all Applicable Laws.

CONTRACTOR acknowledges and agrees to comply with the provisions of Sections 9364 and Sections 9550 and 9566, inclusive, of the Civil Code of California.

9. PAYMENTS NOT ACCEPTANCE: No certificate given or payments made under this Contract, except the final payment hereunder, shall be evidence of the performance of this Contract, either wholly or in part, against any claim upon CONTRACTOR.

Final payment for the Work performed under this Contract shall not be made until the lapse of thirty (30) days after the Notice of Completion of said Work has been filed for record and no payment shall be construed to be acceptance of any defective Work or improper materials. CONTRACTOR agrees that the payment for final quantities due under this Contract and the payment of amounts due for any Work in accordance with this Contract shall release the County of Santa Barbara from any claims or liabilities on account of Work performed under this Contract, as the same may be amended from time to time during the Term. In addition to guarantees required elsewhere, CONTRACTOR shall and does hereby guarantee all workmanship and material to be free of defects and fit for the purposes intended for a period of one year from and after both the date of acceptance of the work and the recordation of the Notice of Completion by the COUNTY and CONTRACTOR shall repair or replace all Work and materials, together with any other portions of the Work which may be displaced in so doing, that, in the opinion of the County Representative, is or becomes defective during the period of said guarantee, without expense whatsoever to the COUNTY.

10. PREVAILING WAGE RATES: Rates of wages, including overtime, holiday, and Sunday rates provided for the Work shall comply with and are subject to the California Labor Code, Sections 1770 et. seq. Executive Orders of the President of the United States No. 9240, dated September 9, 1942, and No. 9250, dated October 3, 1942, and to any modifications thereof, and to and any orders of the President or any authorized Federal Officer or agency, insofar as the same may apply this Contract. The Director of the California Department of Industrial Relations determines the general prevailing wage rates. Prevailing wage rates may be found on the DIR website, at https://www.dir.ca.gov.

No contractor or subcontractor may be listed on a bid for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)). No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations underboard Code section 1725.5. The Work is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

11. CONTRACT DOCUMENTS ACKNOWLEDGED: CONTRACTOR hereby declares that CONTRACTOR has read the Contract Documents, has carefully examined the plans and drawings of the Work to be performed, and fully understands the intent and meaning of the same.

12. TERM; TIME FOR PERFORMANCE, COMPLETION: The term of this Contract (“Term”) shall commence upon the first date…