Renewal_-_Aqua_Science__GDC_executed.pdf

Renewal (v.4.25) Drafted 05/12/202, Approved 5.19.25

CONTRACT # CTR029313

Ohio Department of Developmental Disabilities

GOODS AND SERVICES AGREEMENT RENEWAL

The Original Agreement #2495 was entered into between the Ohio Department of Developmental

Disabilities (Agency), on behalf of the following:

Developmental Center / Central Office Division:

Gallipolis Developmental Center

Address (Street, City, State, Zip)

2500 Ohio Ave

Gallipolis Ohio 45631

And

Contractor’s Name:

Aqua Science

Address (Street, City, State, Zip)

1877 East Seventeenth Avenue

Columbus, Ohio 43219

OAKS Supplier ID:

50308

Type of Service:

Water Treatment and Testing

SECTION B. EFFECTIVE DATES

1. The work described in this renewal agreement shall commence on July 1, 2025. All activities under this agreement renewal shall be completed not later than June 30, 2027, upon which this agreement renewal shall expire unless terminated prior thereto pursuant to section G. of the original agreement. Work shall not begin until the Agency receives an Office of Budget and Management

(OBM) approved Purchase Order.

SECTION C. COMPENSATION

1. In consideration of the promises of the Contractor herein, the Agency agrees to pay Contractor at the rates set forth in Appendix I on a reimbursement basis upon the Agency’s receipt and approval of proper invoices. Contractor shall not be compensated for services except as expressly set forth herein. The total compensation to be paid to the Contractor under this renewal Agreement shall not exceed twenty-four thousand two hundred forty-eight dollars and fifty-six cents ($24,248.56).

2. Contractor shall be solely responsible for all office, business, and personnel expenses associated with the performance of this Contract.

3. If “travel expenses” as defined by Ohio Administrative Code Section 126-1-02, are within the

Scope of Work in Appendix I, Contractor shall only be reimbursed for those permissible travel expenses in accordance with the provisions of Ohio Administrative Code Section 126-1-02, in effect at the time Contractor renders the services.

4. The contractor shall be required to submit proper invoices that are itemized and contain all of the following:

a. An itemization of the services performed, the material supplied, and/or labor furnished as described in Appendix I.

b. Date(s) of the rendering of the services.

c. The sum due pursuant to the invoice for compensation owed under the Contract.

d. Invoice date and invoice number.

e. Contractor’s name and remit to address; and

f. “Bill to” must list the Agency’s name and address.

The adequacy and sufficiency of such invoices shall be determined solely by the Agency. If the

Agency determines that an invoice is inadequate or insufficient or determines that further documentation or clarification is required for a particular invoice, the burden of providing the required information or documentation is on Contractor. Costs incurred by Contractor associated with providing the required additional information or documentation or related to defending an inadequate or insufficient invoice shall not be charged to the Agency and are not considered an allowable expense under the Contract.

5. Contractor shall submit invoice(s) and supporting documentation, if applicable, to the Agency via email at Accts.Payable@dodd.ohio.gov. The subject of the email should contain the Contractor’s

Name, Invoice Number, and Invoice Date. All invoices must be submitted to the Agency no later than November 1st immediately after the close of the fiscal year in which services are provided.

6. Agency shall pay Contractor within thirty (30) days of receipt of an approved invoice.

SECTION D. GOODS & SERVICES

1. In continuation of the original agreement, the Contractor shall undertake and complete the work and activities set forth in Appendix I: Scope of Work of this renewal agreement, which is attached hereto, made a part hereof, and incorporated herein by reference as if fully rewritten herein.

Contractors shall consult with personnel of the Agency and with other appropriate persons, agencies, or instrumentalities as necessary to ensure a complete understanding of the work and satisfactory completion thereof.

SECTION U. SIGNATURES

The Agency will accept either 1) a wet signature or 2) an electronic signature using OneSpan.

To execute the contract with a wet signature, Contractor may print the Contract, sign the contract, and scan the agreement and email it back to DDDProcurement@dodd.ohio.gov.

To execute the Contract electronically, using the electronic signature solution, OneSpan, Contractor shall inform DODD of its intent to sign the Contract electronically. DODD will then transmit

Contractor to the signatory who may complete and sign the document(s) as required using

OneSpan. The signatory will receive a notification via email from OneSpan when a copy of the fully executed Contract is available for download.

DODD will not accept electronic signatures using any other electronic solution unless specific approval is obtained from DODD prior to signing the Contract.

All other terms and conditions of the original Agreement remain in force as originally agreed upon.

mailto:Accts.Payable@dodd.ohio.gov mailto:DMRProcurement@dodd.ohio.gov

IN WITNESS WHEREOF, the parties hereto have caused this renewal to be executed by their duly authorized officers, this effective as of date listed above.

Aqua Science, Inc Ohio Department of Developmental Disabilities

Skyler Engel, Vice President Kimberly Hauck, Director

By: _ By:

Date: _ Date:

Ohio Department of Developmental Disabilities Gallipolis Developmental Center

Kimberley Dedino, Deputy Director Susan Smith, Superintendent

By: ____________________________________ By:

Date: _____________________________________ Date:

Appendix I

Scope of Work

Scope of Work / Deliverables:

In continuation of the Scope of Work of the original agreement, the Scope of Work of this renewal agreement, future amendments may amend the Scope of Work and will serve as written clarification of work and activities agreed upon by both parties.

The Contractor shall provide water chemical treatment services for steam boiler system, cooling tower system, hot water heating systems, and chilled water systems at the Gallipolis Developmental Center.

The Contractor shall perform onsite service calls monthly for the boilers and the controller on the cooling tower through the cooling season, and closed systems will be serviced on a quarterly basis.

The contractor will make service calls, prepare water analyses, submit written reports, make routine physical inventory checks so chemicals will be furnished as needed, and make necessary repairs to all equipment and control systems under this agreement.

The Contractor will provide scale and corrosion inhibitor and steam line treatment for the boilers and testing reagents. The contractor shall train all necessary Developmental Center personnel on testing and other procedures.

Water testing shall include pH, Conductivity, Alkalinity, Inhibitor Residual (NO2), Iron performed on a quarterly basis.

Repair Services:

If the need arises for repair of any of the components and Gallipolis Developmental Center approves the

Contractor to complete these repairs, the Contractor shall bill Time and Materials at $125.00/hour. Hourly repair costs are applicable when the recommended repairs fall outside of the specifications provided within.

Dates of Services / Timeframes:

The term of this renewal contract spans the fiscal year(s) 2026 and 2027. Fiscal year 2026 (FY26) is July

1, 2025 - June 30, 2026. Fiscal year 2027 (FY27) is July 1, 2026 - June 30, 2027.

Budget / Rates:

The Contractor shall submit invoices monthly identifying the services provided during the billing period and will include a breakdown of costs based on the services / deliverables listed below and provide a total cost for the invoice.

The agreed upon rates for services under this contract are listed below.

Fiscal

Year

Services / Deliverables Maximum

Compensation

FY26 Chemical Water Treatment & Testing ($593.69/month) $7,124.28

FY26 Repairs ($125.00/Hour) $5,000.00

FY27 Chemical Water Treatment & Testing ($593.69/month) $7,124.28

FY27 Repairs ($125.00/Hour) $5,000.00

Total Maximum Compensation $24,248.56