RELEASED_W9128F24Q0016 GA Janitorial.pdf

SEE ADDENDUM

(No Collect Calls)

W9128F24Q0016 22-Dec-2023

b. TELEPHONE NUMBER

701-654-7717

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 26 Jan 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9128F9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JACOB J THOMAS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY CORPS OF ENGINEERS, OMAHA DIST

CONTRACTING OFFICE

1616 CAPITOL AVENUE

OMAHA NE 68102-4901

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 968708 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

COE GARRISON PRJT OFC NTR RSC SEC

BRANDON SAILER

USAED, OMAHACENWO-OD-GA-N

PO BOX 527

RIVERDALE ND 58565

TEL: 7016547764 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF71

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9128F24Q0016

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

-SEE PRICE SCHEDULE-

FFP

Contractor shall provide Janitorial services in accordance with attached Performance Work Statement FOB: Destination

PSC CD: S201

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Job OPTION Option to Extend - IAW FAR 52.217-8

FFP

See 52.217-8 FOB: Destination

PSC CD: S201

NET AMT

PWS

Performance Work Statement

Garrison Administration and OM Facility Janitorial Services

(Administration Building, 201 1st Street, Riverdale, ND 58565)

(Outside Maintenance Facility, 528 Hatchery Road, Riverdale ND 58565)

19 December 2023

PART I

General Information

1. GENERAL: This contract is a fixed-price, performance-based service contract to provide all labor, supervision, PPE, and transportation for Facility Cleaning at the U.S. Army Corps of Engineers (Administration Building & Outside Maintenance Facility). The Contractor shall provide services as required in this Performance Work Statement (PWS). The following items are required when submitting the quote:

QC Plan (see Para. 1.6.2) Minimum of three Past Performance References and contact information Bid Proposal

1.1 Submittals: The following submittals will be sent to the QAR (see Para. 1.14).

1.1.1 Ten (10) calendar days after contract award the and prior to work beginning on site, the following submittals shall be sent to the QAR.

Insurance: All required insurance certificate(s).

Employee and vehicle ID: A list of all employees that will be working on this contract and their vehicle identification.

Draft schedule: Utilizing the Cleaning Requirements sheets (see PART 7, Attachments 4 & 5): the contractor will submit a draft calendar schedule for the contract year. Schedule will include days of work, work to be accomplished, location of work, time of arrival.

Non-US Citizens: List of any non-US citizens who will be performing work on this contract.

1.2 Description of Services/Introduction: The Contractor shall provide all personnel, PPE, transportation, supervision, and other items of non-personal services necessary to perform facility cleaning services for the United States Army Corps of Engineers as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.2.1 Subcontracting: All subcontracting must be approved by the Contracting Officer (CO).

1.2.2 Employee Conduct: All contract employees shall conduct themselves in a proper manner at all times. The contractor and his/her employees shall not consume alcoholic beverages or uncontrolled substances while on duty.

The contractor expressly agrees to remove from the site any individual whose continued employment is deemed by the QAR to be contrary to the best interests of the U.S. Army Corps of Engineers. The CO or QAR may require the contractor to immediately remove from the work site any employee of the contractor who is incompetent or who endangers persons or property or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform the work. Notification to the contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be telephonic and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the contractors’ obligation to perform all work required under this contract and immediate replacement shall be made as required.

1.3 Background: The Corps of Engineers manages the Garrison Dam Administration Building and Maintenance Facility at Riverdale, North Dakota. Work will be completed at these two (2) locations.

1.4 Objectives: Contractor shall provide for the safe, careful, and efficient operation of all equipment and protection of Government funds and property under the direction of the QAR.

1.5 Period of Performance: The period of performance shall be for one (1) Base Offer and four (4) option periods. The Period of Performance reads as follows:

Base Year: 1 May 2024 to 30 April 2025 Option 1: 1 May 2025 to 30 April 2026 Option 2: 1 May 2026 to 30 April 2027 Option 3: 1 May 2027 to 30 April 2028 Option 4: 1 May 2028 to 30 April 2029

1.6 Quality Assurance/Quality Control:

1.6.1 Quality Assurance (QA): The Government will evaluate the Contractor’s performance under this contract for those tasks listed on the Performance Work Statement. The QAR evaluators will follow the methods of surveillance specified in the Performance Requirements Summary (PRS) (PART 7, Attachment 1). Generally, periodic inspection will be employed. The QAR will record and retain all QAR inspections.

1.6.2 Quality Control: The Contractor, not the Government, is responsible for management and quality control actions to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standards are achieved. In this contract the quality control program is the driver for product quality. The Contractor shall develop a comprehensive Quality Control program to include surveillance, monitoring, and management actions.

The first major step to ensuring a “self-correcting” contract is to ensure that the quality control program approved at the beginning of the contract provides the measures needed to lead the contractor to success. Once the quality control program is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program.

The required draft schedule (see Para. 1.1.1) will be reviewed at the pre-work meeting. Changes agreed upon between the QAR and the contractor will be added to the draft. The contractor will then submit the new schedule as the final agreed upon schedule within ten calendars of the pre-work meeting.

1.7 Recognized Holidays:

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Contractor shall not be required to work on these Government observed Holidays. Contractor may perform work on these days at their own discretion to maintain monthly, semi-annual, or annual requirements; but, payment shall not be authorized for daily or weekly cleanings performed on a Holiday.

1.8 Facility Cleaning Schedule:

Administration Building:

Routine Work:

Daily/Weekly/Monthly Schedule: Monday through Thursday (4 days/week).

Monday Schedule: Contractor will begin work after Maintenance Facility Cleaning.

Tuesday through Thursday Schedule: Contractor shall begin work prior to 2:30 p.m.

Non-Routine Work:

Semi-Annual/ Annual Schedule: Contractor will schedule work with the QAR. Some non-routine work will be completed when the building is not open for business.

Maintenance Facility:

Routine Work:

Weekly/Monthly Schedule: The Maintenance Facility shall be cleaned weekly on Mondays. If a Holiday falls on the regular cleaning day, the Contractor will clean the next calendar day. Work will begin prior to 2:30 p.m. Government estimates routine work will take a minimum of 2 man hours per week. The Contractor shall provide weekly cleanings twice per week during the period of June 1 to October 31. The two weekly cleanings shall occur on Mondays and Thursdays.

Non-Routine Work:

Semi-Annual/Annual Schedule: Contractor will schedule work with the QAR. Some non-routine work will be completed when the building is not open for business.

Contractor will be required to sign in and out each day work is performed. Government will provide the signing in and out form.

1.8.1 In the event of inclement weather, the Contractor shall use his/her own judgement if conditions are safe to travel to the work sites. Janitorial services not performed due to inclement weather may be performed on the Friday, Saturday, or Sunday of the same work week. Janitorial services not performed during the same work week shall not be compensated for.

1.9 Location of work:

Administration Building, 201 1st Street, Riverdale, ND 58565 Outside Maintenance Facility, 528 Hatchery Road, Riverdale, ND 58565

1.10 Standards and Regulations: The Contractor shall perform to the standards in the contract and comply with all Local, State, and Federal Regulations during the services performed. The Contractor is responsible for ascertaining the extent to which these regulations affect the operations resulting from this contract. The Contractor shall comply will all applicable regulations. Applicable regulations include, but are not limited to the following:

a. Code of Federal Regulations (CFR), Title 36, Chapter III, Part 327, Rules and Regulations Governing Public Use on Corps of Engineers Water Resource Development Projects EP 1165-2-316 (http://www.publications.usace.army.mil/Portals/76/Publications/EngineerPamphlets/EP_1165-2- 316.pdf?ver=2013-08-22-104526-670)

b. Engineering Manual (EM) 385-1-1 (USACE – Safety and Health Requirements Manual), dated November 2014; http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

c. Occupational Safety and Health Standards (29 CFR 1910);

1.10.1 Activity Hazard Analysis (AHA): The contractor shall prepare the AHA in accordance with Paragraph 01.A.14 or 01.A.15 of the EM 385-1-1. If using Paragraph 01.A.15, prepare the AHA IAW Figure 1-2.

Note: Contractors and other individual employer’s typically use Job Safety Analyses (JSAs), Job Hazard Analyses (JHAs), or similar Risk Management assessment tools. The government considers equivalent to, and acceptable substitutes for, the USACE’s AHA provided the data collected is the same as that required by the AHA, commensurate with the type of services the contractor is performing.

1.10.2 Abbreviated Accident Prevention Plan (APP): EM 385-1-1 in its entirety may be too complex for the type of work performed under these contracts; contractors may reference Appendix A, for abbreviated Accident Prevention

Plan (APP). The contractor shall only need to submit items in Appendix A that are pertinent to the contract. The contractor shall use a qualified person to prepare the site-specific abbreviated Accident Prevention Plan (APP). The contractor shall prepare the APP in accordance with the format and requirements of the EM 385-1-1 and supplemented herein. The contractor shall sign and submit the APP for approval prior to the start of work onsite.

1.11 Physical Security: The Contractor shall submit a list of names of individuals who may require access to the facility over the performance of the contract. The information required on this list is as follows: first and last name of contractor employee, driver’s license number and state of issuance, year, make, model and color of primary vehicle, vehicle license plate number and state of issuance. All vehicles used by Contractor on project site shall have company identification. The Contractor must notify the facility at least five workdays in advance of the access date that an individual on the list will visit the project.

1.11.1 The contractor shall be responsible for safeguarding all government facilities, property, and materials provided for contractor use. The contractor shall secure at all times all government facilities, property, and materials.

Specific security conditions may change based on threats to national defense, and based on the risk of specific facilities to these threats. The contractor shall abide by these changing conditions at all times, as applicable.

1.11.2 Key Control: The contractor shall ensure all keys issued by the government are not lost, stolen, duplicated, or used by unauthorized persons.

1.11.2.1 The Contractor shall immediately report to the COR any occurrences of lost or stolen keys.

1.11.2.2 In the event keys, other than master keys are lost or stolen, the contractor may be required, upon written direction of the COR, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. If a master key is lost or stolen, the government may need to replace all locks and keys for that system. The government will deduct the total cost to replace the locks and keys from the contractor’s monthly invoice.

1.11.2.3 The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall not facilitate access of secured areas to persons other than contractor personnel or subcontractors engaged in performance of contract work requirements.

1.12 Antiterrorism/Operation Security Requirements: See Addendum.

1.13 Post Award:

1.13.1 Pre-work Meeting: After all post award submittals (Para. 1.1.1) have been reviewed and approved by the Government, a pre-work meeting date and time will be established. The pre-work meeting will be scheduled no later than 15 days after contract award. At this meeting, the QAE will establish lines of authority and Government procedures for contractual administrative and work issues. The schedule of required reports will also be discussed.

The Government will furnish the Contractor a letter of record documenting pre-work conference discussions within one week following the meeting.

1.14 Government Point of Contact: The QAR monitors all technical aspects of the contract and assists in contract administration. The QAR is authorized to perform the following functions: assure that the Contractor performs the technical aspects of the contract, issue written interpretations of technical requirements which include Government drawings, designs, designations issued to the QAR. The QAR is not authorized to change any of the terms and conditions of the resulting order. The COR for this contract shall be: Brandon Sailer, PO Box 527, Riverdale, ND 56565, Phone 701-654-7754.

1.15 Key Personnel: The following are considered key personnel by the government:

COR: Brandon Sailer, 701-654-7764,brandon.j.sailer@usace.army.mil QAR (AB): Brandon Sailer, 701-654-7764,brandon.j.sailer@usace.army.mil

QAR (MF): Dwaine Helmers, 701-654-7743, dwaine.e.helmers@usace.army.mil

1.16 Identification of Contractor Employees: Contractors and subcontractors are required to wear their company ID and may be required to wear Government supplied badges.

1.17 Contractor Travel: N/A

1.18 Other Direct Costs: N/A

1.19 Data Rights: N/A

1.20 Phase In/Phase out Period: N/A

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS

2.1. DEFINITIONS:

2.1.1. CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime contractor.

2.1.2. CONTRACTING OFFICER (CO): A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER’S REPRESENTATIVE (COR): an individual designated an authorized in writing by the Contracting Officer to perform specific technical or administrative functions.2.1.4 DELIVERABLE:

Anything that can be physically delivered which may include non-manufactured items such as meeting minutes or reports.

2.1.5 KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer may be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.6. OBSERVED ACCEPTANCE RATE (OAR): The observed rate of acceptable performance based upon sound quality assurance surveillance.

2.1.7 PERFORMANCE REQUIREMENT: The point which divides acceptable and unacceptable performance of a task according to the Performance Requirement Summary (PRS) and the Inspection of Services clause. It is the number of defects or maximum percentage of defects in the lot that is acceptable.

2.1.8 PHYSICAL SECURITY: Actions that prevent the loss or damage of Government Property.

2.1.9 QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10 QUALITY ASSURANCE REPRESENTATIVE: Government's initial point of contact with the Contractor on the job. He/she has two major duties:

a. He/she has the authority to STOP all or any part of the work for safety reasons. Compliance with the QA's direction to stop work is not optional. The contractor has the primary responsibility to ensure a safe job and should take the necessary actions to keep it safe without the need for Corps direction or intervention.

b. The QAR is also tasked with ensuring that the contractor is giving the Government a quality job that meets the contract requirements.

2.1.10 QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR: One that enters into a contract with a prime contractor.

2.1.13 WORK DAY/WEEK: A work day is the number of hours per day the Contractor provides services in accordance with the contract. For the purposes of this contract, the work week is designated as Monday through Thursday, unless specified otherwise.

2.2 ACRONYMS:

AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of Army DOD Department of Defense FAR Federal Acquisition Regulation OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QC Quality Control QAR Quality Assurance Representative

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government shall provide storage space for use by the Contractor for performance of work under this contract.

3.2 Facilities: N/A.

3.3 Utilities: (Electrical power, water services, and restroom facilities) required in the performance of the contract are available from Government sources within the contract areas or from other sources approved by the QAR. These utilities are available as is.

3.4 Equipment: The Government shall provide all equipment (ladders, man-hoist, buffers, vacuums, power scrubbers, mob buckets, dust pans, buckets, shovels, mops, brooms, rugs, etc.) for on-site accomplished of work.

3.5. Materials: The government shall provide all materials (plastic bags, toilet paper, paper towels, hand soap, cleaning supplies, light bulbs, buffer pads, floor stripper, buffer pads, floor treatments, ice melt, etc.)

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Part 3, Government Furnished Items and Services. All Contractor furnished items shall be approved by the COR prior to utilization under this contract.

4.2. Services: All transportation, supervision, services and any items necessary to perform facility cleaning by the Contractor.

4.3 Secret Facility Clearance: N/A

4.4 Materials: The Contractor shall provide all Personal Protective Equipment (PPE) for their employees. This includes, but is not limited to: gloves, masks, ear protection, and eye protection.

4.4 Equipment/Transportation:

4.4.1 Equipment: Contractor will be responsible for the cleaning of carpets. Contractor will provide carpet/upholstery cleaning equipment and cleaning solutions.

4.4.2 Transportation:

Transportation of equipment: The Contractor shall be responsible for the transportation of equipment to and from the Administration Building to the Maintenance Facility and vice versa, for use under the performance of this contract.

Transportation of materials: The Contractor shall be responsible for transportation of materials to and from the Administration Building to the Maintenance Facility and vice versa for use under the performance of this contract.

4.5 Safety Data Sheets (SDS): The Contractor shall supply SDS’s for all hazardous materials used on the project. The SDS shall be maintained at the following locations:

Administration Building – Basement Janitorial Area Maintenance Facility – Room 105

4.5.1 Once every three (3) months the Contractor shall remove the SDS book to ensure that all SDS’s are in the book and initial each SDS.

PART 5

SPECIFIC TASKS

5. SPECIFIED TASKS:

5.1 Facility Cleaning: The Contractor shall clean the facilities as noted on the cleaning Requirements schedule in PART 7.

5.1.2 Routine Services: Daily/Weekly/Monthly cleanings are considered routine services.

5.1.3. Non-Routine Services: Annual/Semi-Annual cleanings are considered non-routine services.

5.1.5. Safety: All services will be performed in a manner that will assure complete safety to public visitors, contract works, and all other persons in the area.

5.1.6. Building Plans: The following Building Plans are attached to this PWS as noted:

Administration Building Plans: PART 7, Attachment 2 Maintenance Facility Building Plans: PART 7, Attachment 3

5.2. Facility Cleaning: The following Facility Cleaning Requirements sheets are attached to this PWS as noted:

Administration Building Facility Cleaning Requirements: PART 7, Attachment 4 Outside Maintenance Facility Building Facility Cleaning Requirements: PART 7, Attachment 5

5.2.1 Facility Cleaning Definitions and Standards: Facility cleaning definitions and Standards are located within Attachments 4 & 5. All requirements noted on Attachments 4 & 5 shall be accomplished using the following definitions:

5.2.1.1 TRASH:

Empty Trash Bin: Empty trash can and replace liner only if soiled. Plastic bags are replaced as needed in order to reduce the amount of plastic introduced into the waste stream. Trash will be placed in the dumpster the same day.

Trash in Kitchens and Break Rooms: Administration Building, Room 214 (2nd floor kitchen). The trash bin is located inside a wood cabinet. This cabinet shall be kept free of debris, dirt, food products, condiment splatter, et cetera. When trash is removed, Contractor shall wipe down inside of cabinet, and interior/exterior door, as required.

Trash bins in all other areas must be kept clean (interior/exterior). Spot clean as required by schedule as noted in Part 7 of this PWS.

Large Trash Items: Items such as large boxes, crates, et cetera, shall be removed from building and placed in dumpster if the item is in the proximity of a trash can and clearly marked as “trash”. Large trash items will be placed in the dumpster the same day.

Paper Shredders: Shredder bins shall be emptied when full. Shredded paper will be placed in the dumpster the same day as emptied.

5.2.1.2 GENERAL CLEANING:

Cobwebs, Dust & Insects: The Contractor shall remove dust and cobwebs with cloth. Vacuum and remove insect carcasses. Wipe away any residual spots from insects.

Doors: The Contractor shall clean and disinfect door knobs, handles, push plates, push bars, to reduce potential for infectious contamination.

Door glass and entrance glass must be wiped clean of handprints, smudges, smears and spots.

Passenger Elevator Interior: The Contractor shall vacuum interior of elevator, and wipe doors and walls to remove fingerprints and smudges. Clean and disinfect elevator keypad/buttons.

Admin Sidewalk Elevator Interior & Mechanical Room: The Contractor shall vacuum the interior walls, floor, and ceiling of the elevator and mechanical room to remove soil, cobwebs, insect carcasses, etc.

Fitness Room – Wipe exercise equipment with disinfectant cleaner or wipes.

Furniture: The Contractor shall vacuum and clean upholstery to remove dust/dirt spots and other deposits as required. Wipe clean any spills. Remove dirt/grime from chair wheels as required. Replace mobile furniture to its’ normal configuration after cleaning.

Horizontal surfaces: The Contractor shall dust all horizontal surfaces that are free of objects. Horizontal surfaces include, but are not limited to: window ledges, window sills, cubicle partitions, bookcases, file cabinets, phones, display cases, tile ledges, copier/printer machines, photo frames, counters, and other furniture. Dust safety railings in the stairways.

Janitorial areas and closets: The Contractor shall keep the Janitorial area clean and orderly manner. Sinks will be cleaned, floors must be swept and scrubbed, and walls kept clean.

Kitchen & Break Rooms:

a. Clean & Disinfect: The Contractor shall conduct daily disinfection common sources of contamination.

These include, but are not limited to: sink, faucet, handles, appliance surfaces (refrigerator, microwave, stove/oven, water cooler, coffee maker), table surfaces, countertops, and chairs. Microwaves shall be kept free from food splatter, grease and finger/hand prints. Cabinet doors shall be dusted as required and kept free from debris.

b. Replenish Kitchen and Break Room Supplies: The Contractor shall replenish hand/dish soap, paper towels, scrubbing pads.

Lights:

a. Bulb replacement: The Contractor shall replace interior/exterior incandescent, fluorescent and LED light bulbs as required.

b. Interior/Exterior light fixtures: Contractor shall remove cobwebs, bugs, dust, spots, nests from light fixtures. Contractor shall replace light bulbs as required.

Mats/Rugs: The Contractor shall vacuum interior carpets and entrance mats daily to remove dirt. Exterior mats shall to be shaken, swept or vacuumed to remove dirt.

Restrooms & Shower Rooms:

a. Clean & Disinfect: The Contractor shall conduct daily disinfection for common sources of contamination.

These include, but are not limited to: restroom sinks, faucets, handles, toilet bowls/seats, urinals, partitions, shower stalls and shower floors. Mirrors shall be kept free from water splatter, and hand/finger prints.

b. Replenish Supplies: The Contractor shall replenish hand soap, hand sanitizer, paper towels, toilet paper, and air fresheners/batteries during the routine sanitation of the restrooms. The Contractor shall replace shower curtains if any mold or mildew becomes evident. The Contractor shall machine wash/dry and replace the shower room rug weekly.

Water Fountains: The Contractor shall disinfect water fountain and water fountain handles daily.

Walls: The Contractor shall spot clean all walls to keep free from visible staining/dirt/debris.

5.2.1.3 DEEP CLEANING: Deep cleaning activities are considered non-routine and are annual/semi-annual requirements. These activities will be coordinated and scheduled by the QAR. In addition to general cleaning, the following standards apply:

Air Conditioning/Heating Units (Wall Hung & Ceiling Hung Units): The Contractor shall perform semi-annual cleaning of air conditioning/heating units. The Contractor shall clean and remove unit cover, clean filter, and dust around exterior of unit. After the unit has been cleaned and the filter has been replaced, the Contractor shall turn unit on to ensure the unit is operational. If unit is not operational, the Contractor shall notify the QAR.

Kitchen:

a. Stove/Oven: The Contractor shall clean and disinfect the interior of the oven to remove staining, and food particles. The rack shall be cleaned of food and stains. The stove top shall be lifted and cleaned to remove food/fluids that may have boiled over and the drip pans for the coils shall be cleaned. The stove shall be pulled away from the wall to clean the walls, cabinets, and floor around the stove.

b. Refrigerator/Freezer: The Government shall ensure that the refrigerator is emptied of all food items, beverages, condiments, perishable items, frozen foods and storage containers prior to semi-annual cleaning. The Contractor shall clean and disinfect all shelves, drawers and bins to remove dirt, debris and spills. The Contractor shall defrost the freezer, if required, during semi-annual cleaning. The Refrigerator shall be pulled away from the wall to clean the walls, cabinets, and floor around the refrigerator. The back side of the refrigerator shall be vacuumed to remove dust buildup.

c. Replenish Supplies: Fill hand soap dispensers, hand sanitizer dispensers, hand towels, disinfecting wipe dispensers, etc.

Plastic Floor Mats: The Contractor shall remove all plastic floor mats and scrub both sides to remove dirt and debris. The Contractor shall replace mats to their original area when dry.

Vents: The Contractor shall remove all ceiling vent and fan vent covers for semi-annual cleaning. The covers shall be cleaned of dust and debris and replaced.

Water Fountains: The Contractor shall clean exterior, wipe the cord to electrical outlet (remove dust), and remove any lime/calcium/rust buildup, as required.

Wall radiators: The Contractor shall vacuum and dust all wall radiators on a semi-annual basis including inside each vent opening, and wipe associated ducting or radiator piping running to and from the radiators.

Wall Tile (Maintenance Facility): The Government shall ensure that all equipment (tables, machinery, cabinets, lockers, et cetera) a sufficient space from the wall to allow for proper cleaning and disinfection. The contractor shall ensure that the wall tiles are washed, rinsed and wiped dry to provide a clean appearance, free of film, streaks, deposits, dirt, residue and spots. Wall tile cleaning shall be performed floor to ceiling and shall be conducted on an annual basis.

Walls: The Government shall ensure that all furniture and equipment (tables, machinery, cabinets, lockers, et cetera) are sufficient space from the wall to allow for proper cleaning and disinfection. The Contractor shall clean wall surfaces within approx. 10’ of the floors. Walls shall be free from finger prints, dust, or other soiling.

Contractor will confer with key personnel prior to wall cleaning at the Maintenance Facility – due to the type of work at this facility the Contractor may not be able to remove all soiling, especially in areas B & C. Wall cleaning shall be conducted on an annual basis.

Window Treatments (Shades, blinds and roller blinds): The Contractor shall ensure that window treatments are free from dust, streaks and cobwebs on a semi-annual basis.

Woodwork: The Contractor shall ensure that all finished woodwork will be polished and cleaned on a semi-annual basis. Woodwork includes, but is not limited to: windows, frames, doors, trim, handrails, baseboards, cabinets, shelves, filing cabinets, et cetera.

5.2.1.4 FLOOR CARE, (ceramic tile, vinyl tile, concrete, carpet, terrazzo): The Contractor shall employ appropriate techniques to ensure that floors are clean.

Carpeted floors shall be steamed on a semi-annual basis and spot cleaned to remove deposits as required.

Hard surface flooring, (vinyl, ceramic and terrazzo) shall be buffed and waxed on a semi-annual basis. Any visible residue shall be removed. Maintenance wax includes removing one or two coats of wax using the buffer and an abrasive buffing pad. The Strip/Wax shall consist of stripping all coats of floor finish and completely refinish the floor with a minimum of four coats of wax in low traffic areas, and five coats of wax in high traffic areas. Terrazzo coves may require waxing but not stripping.

Maintenance Wax Step Grid Tile: This tile is found in the Administration Building and includes the stairways and landings, and areas 102, 103, 107, 110, 112. Area should be vacuumed, and scrubbed prior to adding this Maintenance wax. The wax is then thinned with water and spread out on the step grid tile. The intention is to give the tile a slight shine. The contractor will plan this work with the key person for this area.

Automated or Manual scrubbing of hard surface floors is required to remove stuck and embedded dirt on a semi-annual basis.

Automated or Manual Scrubbing shall be used to deep clean hard floor surfaces in restrooms, offices, and other areas. Hand brush scrubbing shall be performed in areas not accessible by the power scrubber (including stairways, landings, behind toilets, etc). Wash baseboards and cove tile to remove dust.

Spot Clean Carpet: Spots and spills on carpet shall be removed to maintain a clean appearance, as required.

Spot mop: Manual spot mopping shall be on hard surface floors to maintain a clean appearance, as required.

5.2.1.5 WINDOW WASHING: The Contractor shall clean the interior and exterior of all windows on a semi-annual basis.

The Contractor shall ensure that all window sills between the ledge and outside are washed and free from insects and dirt. Screens shall be washed and replaced. The interior sash shall be wiped down to remove dust.

Administration Building : All surfaces can be reached from the interior of the building.

Maintenance Facility: The Government shall supply a man lift and an operator to assist the cleaning of the higher interior windows in Area C. Exterior of Maintenance Facility windows accessible from the ground floor must be cleaned on the semi-annual basis.

5.3 Reports

5.3.1 Minimum Required Reports: The Contractor must generate, complete and submit reports to the Government. The following reports shall be furnished according to their time and/or frequency requirement for each report:

Performance Requirement Summary (PRS): The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. The PRS can be found in PART 7, Attachment 1.

Contractor Report Exposure Hours: Total hours worked by Contractor employees during the month. This report shall be submitted monthly. See PART 7, Attachment 6.

Injury, Serious Illness or Fatality: An accident constitutes an incident or act involving the Contractor, which may or may not have caused obvious damage to persons or property. This includes injuries to Contractor employees, members of the public, or damage to Government or personal property. Any incidents of Injury, Serious Illness or Fatality shall be reported immediately.

Contractor Damage to Government Property: An accident constitutes an incident or act involving the Contractor, which may or may not have caused obvious damage to persons or property. This includes injuries to Contractor employees, members of the public, or damage to Government or personal property. Any incidents of Contractor Damage to Government Property shall be reported immediately.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. TECHNICAL EXHIBIT LIST:

7.1 Attachment 1: Performance Requirements Summary

7.2 Attachment 2: Administration Building Plans

7.3 Attachment 3: Maintenance Facility Building Plans

7.4 Attachment 4: Administration Building Facility Cleaning Requirements

7.5 Attachment 5: Maintenance Facility Building Facility Cleaning Requirements

7.6 Attachment 6: Contractor Exposure Reports

PART 7, Attachment 1, Page 1 of 2

Performance Requirements Summary The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PRICE SHEET

BASE YEAR – YEAR 1, 1 May 2024 – 30 April 2025

ITEM NO. 1 SERVICES QUANTITY UNIT UNIT PRICE = AMOUNT

Administration Building

ROUTINE:

1001 Daily (4 times per week) 208 ea. $__________ = $__________ 1002 Weekly 52 ea. $__________ = $__________ 1003 Monthly 12 mo. $__________ = $__________

NON-ROUTINE:

Semi-Annual 1004 Semi-Annual – June 1 Job $__________ = $__________ 1005 Semi-Annual – Dec 1 Job $__________ = $__________ 1006 Annual 1 Job $__________ = $__________

Maintenance Facility

NON-ROUTINE:

1007 Weekly 74 ea. $__________ = $__________ *Includes 22 extra from June 1 to Oct 31 for Mondays and Thursdays 1008 Monthly 12 mo. $__________ = $__________

NON-ROUTINE:

Semi-Annual 1009 Semi-Annual – June 1 Job $__________ = $__________

1010 Semi-Annual – Dec 1 Job $__________ = $__________ 1011 Annual 1 Job $__________ = $__________

Base Year Total Price, 1 May 2024 – 30 April 2025 $__________

OPTION 1 – YEAR TWO, 1 May 2025 – 30 April 2026

ITEM NO. 2 SERVICES QUANTITY UNIT UNIT PRICE = AMOUNT

Administration Building

ROUTINE:

2001 Daily (4 times per week) 208 ea $__________ = $__________ 2002 Weekly 52 ea. $__________ = $__________ 2003 Monthly 12 mo. $__________ = $__________

NON-ROUTINE:

Semi-Annual 2004 Semi-Annual – June 1 Job $__________ = $__________ 2005 Semi-Annual – Dec 1 Job $__________ = $__________ 2006 Annual 1 Job $__________ = $__________

Maintenance Facility

NON-ROUTINE:

2007 Weekly 74 ea. $__________ = $__________ *Includes 22 extra from June 1 to Oct 31 for Mondays and Thursdays

2008 Monthly 12 mo. $__________ = $__________

NON-ROUTINE:

Semi-Annual 2009 Semi-Annual – June 1 Job $__________ = $__________ 2010 Semi-Annual – Dec 1 Job $__________ = $__________ 2011 Annual 1 Job $__________ = $__________

Year 2 Total Price, 1 May 2025 – 30 April 2026 $__________

OPTION 2 – YEAR 3, 1 May 2026 – 30 April 2027

ITEM NO. 3 SERVICES QUANTITY UNIT UNIT PRICE = AMOUNT

Administration Building

ROUTINE:

3001 Daily (4 times per week) 208 ea. $__________ = $__________ 3002 Weekly 52 ea. $__________ = $__________ 3003 Monthly 12 mo. $__________ = $__________

NON-ROUTINE:

Semi-Annual 3004 Semi-Annual – June 1 Job $__________ = $__________ 3005 Semi-Annual – Dec 1 Job $__________ = $__________ 3006 Annual 1 Job $__________ = $__________

Maintenance Facility

NON-ROUTINE:

3007 Weekly 74 ea. $__________ = $__________ *Includes 22 extra from June 1 to Oct 31 for Mondays and Thursdays

3008 Monthly 12 mo. $__________ = $__________

NON-ROUTINE:

Semi-Annual 3009 Semi-Annual – June 1 Job $__________ = $__________ 3010 Semi-Annual – Dec 1 Job $__________ = $__________ 3011 Annual 1 Job $__________ = $__________

Year 3 Total Price, 1 May 2026 – 30 April 2027 $__________

OPTION 3 – YEAR 4, 1 May 2027 – 30 April 2028

ITEM NO. 4 SERVICES QUANTITY UNIT UNIT PRICE = AMOUNT

Administration Building

ROUTINE:

4001 Daily (4 times per week) 208 mo $__________ = $__________ 4002 Weekly 52 mo. $__________ = $__________ 4003 Monthly 12 mo. $__________ = $__________

NON-ROUTINE:

Semi-Annual 4004 Semi-Annual – June 1 Job $__________ = $__________ 4005 Semi-Annual – Dec 1 Job $__________ = $__________ 4006 Annual 1 Job $__________ = $__________

Maintenance Facility

NON-ROUTINE:

4007 Weekly (per month) 74 ea. $__________ = $__________ *Includes 22 extra from June 1 to Oct 31 for Mondays and Thursdays

4008 Monthly (per month) 12 mo. $__________ = $__________

NON-ROUTINE:

Semi-Annual 4009 Semi-Annual – June 1 Job $__________ = $__________ 4010 Semi-Annual – Dec 1 Job $__________ = $__________ 4011 Annual 1 Job $__________ = $__________

Year 4 Total Price, 1 May 2027 – 30 April 2028 $__________

OPTION 4 – YEAR 5, 1 May 2028 – 30 April 2029

ITEM NO. 5 SERVICES QUANTITY UNIT UNIT PRICE = AMOUNT

Administration Building

ROUTINE:

5001 Daily (4 times per week) 208 ea. $__________ = $__________ 5002 Weekly 52 ea. $__________ = $__________ 5003 Monthly 12 mo. $__________ = $__________

NON-ROUTINE:

Semi-Annual 5004 Semi-Annual – June 1 Job $__________ = $__________ 5005 Semi-Annual – Dec 1 Job $__________ = $__________ 5006 Annual 1 Job $__________ = $__________

Maintenance Facility

NON-ROUTINE:

5007 Weekly 74 ea. $__________ = $__________ *Includes 22 extra from June 1 to Oct 31 for Mondays and Thursdays

5008 Monthly 12 mo. $__________ = $__________

NON-ROUTINE:

Semi-Annual 5009 Semi-Annual – June 1 Job $__________ = $__________ 5010 Semi-Annual – Dec 1 Job $__________ = $__________ 5011 Annual 1 Job $__________ = $__________

Year 5 Total Price, 1 May 2028 – 30 April 2029 $__________

TOTAL PRICE (Years 1 through 5) $_______________________

NOTES:

1. Price will be evaluated as the sum of all years.

2. All unit prices shall be inclusive of all costs needed to perform prescribed work, including but not limited to labor, supplies, transportation, fees, profit, etc.

3. In the event of a discrepancy between the unit price and CLIN price, the unit price (x quantity) shall be considered the CLIN price.

4. In the event of a discrepancy between the total CLIN prices and the yearly price, the correct sum of the CLIN prices shall be considered the yearly price.

5. In the event of a discrepancy between the yearly prices and the total price for Years 1 through 5, the correct sum of the yearly prices shall be considered the total price for Years 1 through 5.

CLAUSES INCORPORATED BY FULL TEXT

Addendum; Instructions to Offerors—Commercial Items

Please provide the following information with your proposal:

Company’s Name as it appears on SAM:

Company’s Address as it appears on SAM:

CAGE CODE:

DUNS:

TIN:

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF1449, letterhead stationary, or as otherwise specified in the solicitation. Offers must be submitted electronically, unless other arrangements have been made. Send completed offers to Jacob Thomas at jacob.j.thomas@usace.army.mil. The proposal shall consist of one (1) pdf document not to exceed 25 pages. The price worksheet will not count towards the 25 page limit. The Government may not review any additional pages after 25. As a minimum, offers must include with their proposal:

(1) The solicitation number;

(2) The name, address, federal tax identification, email, and telephone number of the offeror;

(3) Names, title, email, and telephone number of persons authorize to negotiate and sign the proposal;\

(4) All required technical, past performance, and price factor information stated in FAR 52.212‐2, Evaluation – Commercial Items;

(5) A statement specifying agreement will all terms, conditions and provisions included in the solicitation.

Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration;

(6) Acknowledgement of Solicitation Amendments, if applicable;

(7) A completed copy of the representations and certifications at FAR 52.212‐3, if applicable (see FAR 52.213‐ 3(b) for those representations and certifications that the offeror shall complete electronically); and

(8) A completed copy of FAR Clause 52.216‐2. Offeror shall complete the fill‐in with “CLIN 0001”.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from 52.21 the date specified for receipt of offers.

(m) Questions. All questions pertaining to this combined synopsis and solicitation shall be in writing, directed to the attention of Jacob Thomas at jacob.j.thomas@usace.army.mil. All questions shall be submitted not later than seven (7) calendar days prior to the proposal due date, in order to ensure adequate time is allotted for form an appropriate response and if needed, amend the solicitation. Offerors are requested to review the solicitation in its entirety for answers to questions, prior to submitting a new question.

(n) Insurance Required (FAR 52.228‐5): In accordance with FAR 28.307‐2, “Liability,” the contractor shall procure the following minimum insurance:

Type Amount Workman’s Compensation and Employer’s Liability Insurance $100,000 General Liability Insurance $1,000,000 per occurrence

And, when automobiles are used in connection with performing the contract:

Type Amount Automobile Liability Insurance $200,000 per person Bodily Injury $500,000 per occurrence Property Damage $20,000 per occurrence

And, when aircraft is used in connection with performing the contract:

Type Amount Aircraft Public and Passenger Liability Insurance $200,000 per person Bodily Injury (other than passenger injury) $500,000 per occurrence Property Damage $200,000 per occurrence

Passenger Liability Bodily Injury $200,000 multiplied by the number of seats or passengers, whichever is greater

And, when contract performance involves use of vessels, the Contracting Officer shall require, as determined by the agency, vessel collision liability and protection and indemnity insurance. The contractor is responsible for contacting the state for compliance with its workman’s compensation laws.

(o) State and Local Taxes:

The U.S. Army Corps of Engineers is exempt from paying state and local taxes per Title 4 United States Code 104‐

107. The U.S. Army Corps of Engineers Tax ID Number is 62‐1642142. Contractors performing services for the U.S.

Army Corps of Engineers are not exempt from state and local taxes in transactions with vendors, suppliers or subcontractors.

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Past Performance – Offerors shall submit three (3) projects completed within the past five (5) years that are similar in scope to the requested work. Each project will be evaluated to determine the Offeror's previous experience and assess the breadth, depth and relevance. Experience will be based on projects they have completed as a prime contractor or as a subcontractor. The offeror shall provide details of the project and pertinent information to demonstrate their role in the project and how the project is comparable to this requirement in size, scope and complexity.