Released Solicitation.docx

M0026324Q0003

Section B - Supplies or Services and Prices

Washer Machine Lease

FFP

Lease of 216 washing machines in various locations (See section C).

POP 1 Jan 2024 - 31 Dec 2024 FOB: Destination MFR PART NR: Washer

PSC CD: W072

NET AMT

Dryer Machine Lease

FFP

Lease of 271 dryer machines in various locations (See section C).

POP 1 Jan 2024 - 31 Dec 2024 FOB: Destination MFR PART NR: Dryer

NET AMT

FFP

Lease of 216 washing machines in various locations (See section C).

POP 1 Jan 2025 - 31 Dec 2025 FOB: Destination

NET AMT

FFP

Lease of 271 dryer machines in various locations (See section C).

POP 1 Jan 2025 - 31 Dec 2025 FOB: Destination

NET AMT

FFP

Lease of 216 washing machines in various locations (See section C).

POP 1 Jan 2026 - 31 Dec 2026 FOB: Destination

NET AMT

FFP

Lease of 271 dryer machines in various locations (See section C).

POP 1 Jan 2026 - 31 Dec 2026 FOB: Destination

NET AMT

FFP

Lease of 216 washing machines in various locations (See section C).

POP 1 Jan 2027 - 31 Dec 2027 FOB: Destination

NET AMT

FFP

Lease of 271 dryer machines in various locations (See section C).

POP 1 Jan 2027 - 31 Dec 2027 FOB: Destination

NET AMT

FFP

Lease of 216 washing machines in various locations (See section C).

POP 1 Jan 2028 - 31 Dec 2028 FOB: Destination

NET AMT

FFP

Lease of 271 dryer machines in various locations (See section C).

POP 1 Jan 2028 - 31 Dec 2028 FOB: Destination

NET AMT

Section C - Descriptions and Specifications

PEFORMANCE WORK STATEMENT

Performance Work Statement (PWS) Washers & Dryers Lease with Preventative Maintenance and Repair Service

1.0 Introduction

Historically, the United States Marine Corps has provided washers and dryers for both military training personnel and military recruit personnel for the Marine Corps Recruit Depot, Parris Island South Carolina (MCRDPI). It has been determined that the most advantageous method of fulfilling this requirement for the Government is to lease. The Government is soliciting a service contractor to provide washers and dryers lease and maintenance services at the Marine Corps Recruit Depot, Parris Island, SC (MCRDPI), in a manner that is consistent with the service level outlined in this PWS.

2.0 Scope of Requirements

To provide leased electric washing machines and leased electric dryers as described in section B. These quantities will be required for the beginning of the Base Year. Lease must include corrective maintenance/repair, operational checks and annual cleaning of associated dryer ducting/vents for the washers and dryers. The contractor shall provide all necessary personnel, equipment, tools, materials, equipment maintenance, and replacement/repair parts to install and maintain the washers and dryers in good operating condition as set forth in the terms and conditions of this contract. Washers and dryers shall be maintained in accordance with manufacturer's recommendations and standard commercial practices.

3.0 Contractor Personnel

All repairs shall be performed by an authorized/certified servicer/repair technician(s) in order to maintain the warranty of the appliances, as applicable. Contractor employees shall be proficient in their assigned tasks, present a neat appearance, and be easily recognized as contractor employees; by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges. No item of military clothing or clothing resembling military clothing may be worn. All employees of the contractor must be able to read, write, and understand English. It is the responsibility of the contractor to comply with all applicable laws regarding the hiring of individuals that are not U.S. citizens. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest nor shall the contractor employ any person who is an employee of the United States Marine Corps, either military or civilian, unless such person seeks and receives approval in accordance with Joint Ethics Regulations.

3.1.1 Contractor Manager

The contractor shall provide a Contract Manager who shall be designated as the primary point of contact (POC) and who shall be responsible for the daily performance of the contract. The Contract Manager shall have work experience and operations capabilities. The Contract Manager and alternate(s), who shall act for the contractor when the Contract Manager is absent, shall be designated in writing within seven (7) days after award of the contract. The contract manager or alternate shall be available during normal work hours (Monday – Friday 08:30 AM to 3:30 PM) to meet on the installation with Government personnel to discuss problem areas.

3.1.2 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to, and approval of, the Contracting Officer. Cross teaming may or may not be permitted.

3.2 Management and Quality Control

The Contractor shall be responsible for the management and quality control actions to meet the terms of this contract The Contractor shall develop a Quality Control Plan (QCP) and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contracting Officer’s Representative (COR) will make periodic inspections to evaluate the performance objectives.

3.2.1 The finalized QCP shall be submitted by the Contractor for acceptance by the Government within thirty (30) calendar days after award of contract. The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance. The Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to effective date of the change. The QCP shall be subject to the Governments review and approval. The Government may find the QCP "unacceptable" whenever the Contractors procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within 10 working days from receipt of notice that QCP is found "unacceptable."

3.3 Quality Assurance Evaluations

3.3.1 The COR is designated by the Contracting Officer to perform technical surveillance and receive any deliverables in compliance with the PWS.

3.3.2 The above paragraph is in no way authorizes anyone to make changes in the scope, price, term or conditions of the contract without the written concurrence of the Contracting Officer.

3.3.3 The responsibility for inspection and acceptance of the deliverables furnished under this contract rests with the COR, or in his absence his authorized representative(s). Inspection and acceptance of all deliverables will be accomplished at the end of each month during the period of performance.

3.4 Contractor Unauthorized Work Performance. The Contractor shall not perform work that deviates from contract requirements and specifications. If the Contractor deviates from contract requirements and specifications without approval of the CONTRACTING OFFICER, such deviation shall be at the risk of the Contractor and any cost related thereto shall be borne by the Contractor.

4.0 Specific Tasks

4.1.1 The contractor shall be responsible for the delivery, installation, cleaning, maintenance, repair, removal, and relocation of contractor furnished washers and dryers. The washers and dryers will be utilized in a barracks environment. It should be noted the machines will undergo extremely heavy use by service members. The young men and women at Parris Island are involved in a rigorous and demanding training program that involves frequent physical exercise and field training. Accordingly, the equipment offered must effectively clean heavily soiled clothing and also be able to sustain frequent use.

4.1.2 Most washers/dryers will be located in two or three deck buildings, which have laundry rooms in designated areas on each deck. Some washers/dryers will be located in single deck buildings and have designated areas for machines. There are no elevators and loading docks.

4.2 Washer and Dryer Specifications

4.2.1 Washer specifications. Contractor shall provide washers in accordance with the following specifications:

0. Heavy Duty Clothes Washer with a minimum capacity of 16 -18 lbs. dry weight, 25.62 W x 28 D x 43 H Dimensions, 3.19 cu. ft. Variance +/- 1”. The machine shall be equipped with a minimal amount of push button controls, and a minimal number of preset cycle(s). A basic Top Load machine is the most desirable. If a Front Load clothes washer is offered, prefer the soap dispenser is not removable. Additional requirements are listed below:

0. U.L. Listed, molded three (3) prong, 120 volt, 60 hertz, single phase, male plug

0. Stainless Steel Wash Drum;

0. Wash, rinse, and spin cycles;

0. Water inlet hoses with connections to fit standard ¾ inch hose fitting threads;

0. Washers shall be equipped with hot and cold-water hoses, lint filters, drain hose, rubber washers, electrical cords, and all components required to operate according to manufacturer's recommendations;.

0. Washers shall have leveling capability for proper installation;

0. The contractor shall follow all manufacturer installation and maintenance instructions.

0. The washer shall be white in color.

0. If washers are equipped with coin buttons or switches, the coin slot shall be disabled; blocked or plugged.

4.2.2 Dryer specifications. Contractor shall provide dryers in accordance with the following specifications:

1. Commercial companion dryer with a minimum capacity of 16 -18 lbs. dry weight, 26.87 W x 28 D x 43 H, floor to door opening 15.44, door swing 23.5 Dimensions, 7 cu. ft. Variance +/- 1”. The machine shall be equipped with push button/dial controls.

1. 240 volt, 60 hertz, single phase;

1. ¼ horsepower motor, or greater;

1. U.L. approved electrical characteristics;

1. A timing device to preset drying times with an automatic shut-off feature;

1. Push button temperature selector with minimum heat settings:

1. Perm press, normal, and delicate fabrics;

1. All metal door assembly;

1. Provisions for collecting lint accumulated during the drying cycle

1. Dryers shall have leveling capability for proper installation

1. The contractor shall furnish clamps with metal flexible duct venting -5 feet or longer; vent connectors for each dryer

1. Electrical cords that will plug into existing electrical outlets and

1. The contractor shall follow the manufacturer's instructions for installation and maintenance for each machine

1. The dryer shall be matched color with the washing machines, white.

1. If dryers are equipped with coin buttons or switches, the coin slot shall be disabled; blocked or plugged.

4.3 Condition of Washers/Dryers

All machines shall be new at time of initial installation. Replacement appliances shall not be older than the current age (5 years) of the machine installed at the beginning of the contract. New or replacement equipment shall be the same size and color. Used or refurbished washers and dryers shall not be accepted.

4.4 Lease Requirements

The government, at a monthly rate per appliance, shall lease appliances. Lease occurring during the month of delivery of any appliance and the month of return of any appliance to the contractor shall be prorated based on a 30-day month. Monthly leases shall be invoiced at the end of each month. Any invoice for less than a month shall be prorated on the basis of 1/30 of the monthly rate, per day, for the number of days covered by the invoice.

5.0 Labeling and Identification of Washers and Dryers

5.1.1 Each washer and dryer shall have a repair service identification label or plate attached to the top left corner of the control panel that cannot be easily torn off or destroyed by water, detergents, and/or bleaches. The contractor shall be responsible for maintaining legible machine repair identification labels or plates at all times. For washers, the letter "W" followed by the serial number. For dryers, the letter "D" followed by the serial number. All appliances shall be identified as property of the contractor.

5.1.2 The contractor shall ensure that all washers and dryers are labeled no later than 30 days after placement of washers and dryers. The contractor shall prepare and submit to the COR a complete listing of all washers and dryers that shall include the machine's serial numbers, building locations, and date of installation. The listing shall be submitted in electronic format no later than 30 days after the start date of the contract.

6.0 Preventative Maintenance and Repair Service

The contractor shall provide all routine and regular maintenance and service, except those repairs or replacements of parts caused by misuse, accident, or negligence on the part of the government. Contractor shall provide names, phone numbers of each contact person responsible for servicing machines.

6.1.1 Materials and Parts Required for Washer/Dryer Preventative Maintenance and Repair Service The contractor shall provide all labor, materials and parts necessary to maintain the equipment leased under this contract in proper operating condition. The contractor shall maintain an inventory of parts and supplies in quantities sufficient to service this contract. All supplies, components, and parts provided by the contractor shall be new or of the same quality, type, style, grade, gauge, finish, class, or size as that used originally, as required to obtain specific operating characteristics or to match other items already in place. Rebuilt parts may be used, if they are equal or exceed the quality of the original parts. Parts that have been replaced remain the property of the contractor.

6.1.2 Preventative Maintenance (PM) of Washers and Dryers

6.1.3 Washer PM

The Contractor is responsible for connecting and maintaining the connection of washers to the existing electrical outlets, water lines and drains. This includes replacing hot and cold water hoses and rubber washers, when required, to prevent water leakage. At a minimum the Contractor will check cords, knobs, doors and safety locks, and cycle controls through all cycles once per year.

6.1.4 Dryer PM

The Contractor is responsible for connecting and maintaining the connection of electric dryers to the existing electrical outlets and vent outlets. This includes replacing vent hoses, when required, to meet manufacturers venting specifications. Dryer Bulkheads shall be cleaned once per year by the contractor. Dryers shall be moved and cleaned to eliminate all dust and lint that has collected in this area, and returned to normal position. Strainers/screens shall be serviced simultaneously. Dryer hose shall be cleaned and rendered free from lint and dust from the dryer connection at least once a year. (This is required to eliminate a fire hazard.) A maintenance schedule shall be provided to and approved by the COR at least 15 days before any maintenance is performed.

7.0 Washers and Dryers Annual Inventory

In addition to the initial contract inventory listing, the contractor shall complete an annual inventory no later than the 10th month of the base and option years. This inventory may be conducted via cycle counts or a wall to wall inventory. The inventory shall be coordinated with the COR and shall include location, model, and serial # of all washers and dryers. Inventory results shall be reconciled with the COR. A written annual inventory report shall be sent to the Contracting Officer Representative.

8.0 Repair Service Calls

Service repair calls will occur when appliances malfunction or fail to operate properly. The contractor shall provide at his expense, facilities for receiving trouble calls via telephone and email, 7 hours a day, 5 days a week during normal duty hours (Mon.-Fri., 08:30 AM to 3:30 PM).

1. Notification: The Contracting Officer Representative (COR) will provide telephone or e-mail notification to the contractor of Repair Service requirements. The contractor shall respond to all service repair calls as requested by the respective COR within 2 business days.

1. Repairs: The contractor shall pick up Service Request tickets from the COR, Monday thru Friday, no earlier than 8:30 A.M and/or receive/confirm receipt via email. All maintenance and repairs shall be completed within three (3) business days after receipt of the Service Ticket provided by the COR. Completed Service Tickets shall be returned to the COR no later than 48 hours after work completion. At a minimum, the following data shall be annotated on the returned Service Tickets:

· Date repair called in and completed

· Building number

· Contractor-assigned machine number (unit number)

· Serial number

· Model number

· Problem

· Action taken

· Identify if a facility repair is required

1. Replacement: Any washer or dryer that cannot be repaired within three (3) business days shall be reported immediately to the COR. Based on mission priorities, the COR will make a determination whether to replace the machine within 48 hrs. or continue with repair. If a machine is determined to be replaced, the replacement will be installed within 15 calendar days. The contractor shall provide a written report to the COR no later than the next workday on any replacement machines. This report shall include the serial number, and any building location of the unserviceable washer or dryer, and shall include the serial number of the replacement washer/dryer. The contractor shall return all completed work tickets to the COR on a daily basis.

1. Frequent Repairs: Appliances that show a continued tendency for frequent repairs as determined by the COR shall be removed and replaced with a new appliance within 15 calendar days.

1. Clean Up: The contractor shall be responsible for leaving the appliance and area where work is performed neat and clean after repair or maintenance of each appliance. The contractor shall dispose of all containers, trash, and debris generated by this contract at no additional cost to the government.

9.0 Damages Misuse and Normal Depreciation

1. Appliance Misuse or Abuse. When appliances are discovered in need of repairs and are in the opinion of the contractor, caused by abuse or misuse by other than the contractor's personnel, the contractor shall immediately notify the COR for determination of responsibility. In the event of abuse or misuse, the contractor shall submit in writing his offer for repairs with a price estimate. The total price of each repair will be negotiated prior to actual repairs. Only the Contracting Officer can negotiate price.

1. Normal Depreciation. The Government will not pay separately for repairs or replacement of equipment associated with normal depreciation. “Normal depreciation” is defined as the wear and tear that can reasonably be expected to result from use of the equipment by numerous Marines and trainees in the high-paced training environment at Parris Island. Normal depreciation includes, but is not limited to: scratches, rust, or minor dents to the exterior/body of the washers or dryers; routine replacement of hoses, belts, and/or other internal components that wear out as a result of frequent use; or dust, dirt, detergent, or lint buildup that accumulates as a result of continued use.

10.0 Period of Performance

Base Period - 01 January 2023 - 31 December 2023 Option Period I - 01 January 2024 - 31 December 2024 Option Period II - 01 January 2025 - 31 December 2025 Option Period III - 01 January 2026 - 31 December 2026 Option Period IV - 01 January 2027 - 31 December 2027

11.0 Location of Work

Location of washers and dryers can be found in Exhibit A.

12.0 Work Schedule Adjustment Due to Emergency Base Closures

Upon Government notification (TV, radio, telephone, verbal, etc.) that base is not on a regular work schedule, the Contractor shall contact the COR and find out the replacement time for performing the missed services.

13.0 Hours of Operation

All performance shall be accomplished during regular work hours (8:30 a.m. to 3:30 p.m., Monday through Friday) except federal holidays observed by this base. Regular work hours may be changed by mutual agreement between the Contracting Officer and the Contractor. Work may be performed after normal government hours of operation, as described above, and on the holidays if requested by the Contracting Officer Representative (COR) on a case-by-case basis; normally by exception.

14.0 Recognized Holidays

Federal holidays observed by this base are New Year's Day, Martin Luther King, Jr.'s Birthday, President’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and other specifically designated days that are mutually agreed upon between the CONTRACTING OFFICER and the Contractor. When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a holiday by U. S. Government agencies.

15.0 Invoice and Payment Instructions (See WAWF CLAUSE)

15.1.1 Billing Period. The billing period for this contract shall begin the first day and end the last day of the month for a particular billing cycle. Periods less than a complete billing cycle will be prorated. A month equals 30 calendar days for contract and pay purposes.

15.1.2 Billing will be monthly in arrears. For example the invoice for June service may be submitted the first day of July.

16.0 Safety Regulations

The Contractor shall obey and conform to all OSHA and Base Safety Regulations. Base Safety Regulations may be obtained from the Base Safety Officer at Building 115. The Contractor shall maintain accurate records and report to the CONTRACTING OFFICER all accidents which may arise out of, or in connection with, the performance of maintenance services required herein resulting in injury, death, or property damage, shall be reported to the Contracting Officer within 24 hours after such accident occurs. A written report shall be submitted within seven (7) calendar days following the incident that gives full details of the accident to include statements of any witnesses. Any claim made by a third party against the contractor shall be reported to the Contracting Officer, in writing, providing a full account of the incident within seven (7) days of its occurrence. The CONTRACTING OFFICER will notify the Contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the condition. If the Contractor fails or refuses to comply with safety requirements, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop order shall be made the subject of claims for extension of time or for excess costs or damages to the Contractor. The Contractor shall confer with the Base Safety Officer to coordinate and implement applicable safety rules and regulations prior to commencement of contract work. The Government shall maintain the right to inspect for safety conditions and safe working practices, periodically or as considered necessary by the Contracting Officer or safety personnel.

17.0 Transition/Relocation

Contractor shall assume all cost and expense for transportation and cartage for the delivery to the Government, removal for repair and subsequent return to the Government, and removal at the end of the contract. The Contractor is responsible for removal and clean-up of any waste caused by installation or removal of equipment. The contractor shall follow the transition plan submitted as part of the offer and finalized upon contract award. The contractor shall keep the Government fully informed of status throughout the transition period.

18.0 Phase In/Out

18.1.1 The phase-out of old washers and dryers and phase-in of new washers and dryers shall be performed to ensure no lapse in service. Following contract award, the contractor shall submit a final, phase-in installation schedule to the assigned COR for review and approval no later than ten (10) business days before the start of the phase-in period.

18.1.2 The phase-in schedule shall be typewritten and shall identify, by facility number and date, the scheduled installation of machines. Contractor shall provide secure storage for machines during the installation process. If required, the Government will provide a staging area to park a secured storage container. Delivery and installation of all new washers and dryers shall be performed in accordance with the approved phase-in schedule. The contractor shall ensure washers and dryers are fully operational in a facility before proceeding to install machines in another facility. No one building will be without washers and dryers more than 24 hours. The new contractor shall coordinate installation of new machines with the incumbent contractor removing the old machines in order to maintain washer and dryer capacity in each new facility during each day of the phase-in and phase-out period. The government will provide a copy of the phase-in schedule to the incumbent contractor. The incumbent contractor shall remove old washers and dryers in accordance with the phase-in schedule. The incumbent contractor will not be allowed to store any washers and dryers on base.

18.1.3 The contractor will remove all washer and dryer equipment during the final week of the contract. The removal shall be coordinated with the installation/phase in of the new contract. No one building will be without washers and dryers more than 24 hours. Removal schedule shall be coordinated with COR and incoming contractor.

19.0 Relocation

The Contractor shall be contacted to relocate machines for buildings scheduled to be renovated or required by the Contracting Officer Representative (COR). The Government may relocate washers and dryers leased under this contract after obtaining written approval from the Contractor.

20.0 Performance Requirements Summary (PRS): The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The PRS and the contractor’s Quality Control (QC) Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government surveillance and confirmation of services provided. These thresholds are critical to mission success.

Paragraph

Surveillance CPARS rating (positive or negative)

Option (exercise or not exercise)

Option (exercise or not exercise)

Surveillance CPARS rating (positive or negative)

Option (exercise or not exercise)

Surveillance CPARS rating (positive or negative)

Option (exercise or not exercise)

Surveillance CPARS rating (positive or negative)

Option (exercise or not exercise)

Surveillance CPARS rating (positive or negative)

Option (exercise or not exercise)

21.0 Deliverables

22.1.1 The Contractor shall provide a written Quality Control Plan within 30 days after award of contract.

22.1.2 The contractor shall prepare and submit to the COR a complete listing of all washers and dryers that shall include the machine's serial numbers, building locations, and date of installation. The listing shall be submitted in electronic format no later than 30 days after the start date of the contract.

22.1.3 The Contractor shall provide a written annual inventory report of washers and dryers. The report will be sent to the Contracting Officer Representative by the 10th of November for the base and each option period.

22.1.4 The Contractor shall provide a maintenance schedule to the COR at least 15 days before any routine maintenance is performed on the dryers.

22.1.5 Following contract award, the contractor shall submit a final, phase-in installation schedule to the assigned COR for review and approval no later than ten (10) business days before the start of the phase-in period.

22.0 Contractor Badge Request/Base Access

1. INTRODUCTION

The Commanding General (CG), MCRD/ERR PI grants the privilege to gain access to the Depot, conditionally, to those individuals or organizations that meet the minimum qualifications and conform to regulations. CG, MCRD/ERR PI retains the responsibility to suspend or revoke access privileges if necessitated by and action deemed contrary to maintaining good order and discipline aboard this installation. In order to gain access to Marine Corps Recruit Depot, Parris Island (MCRDPI), SC, non-Federal Government and non-DoD issued ID cardholders require identity proofing and vetting to determine fitness and eligibility for access.

All contractor personnel, to include delivery personnel, who perform work on Marine Corps Recruit Depot Parris Island, SC (MCRDPI) for the cited contract must adhere to the Defense Biometric Identification System (DBIDS) process to gain access MCRDPI provided in paragraphs B and C. Individuals operating a vehicle aboard our military installations are required to have a valid, U.S. Driver’s License, registration, and insurance. If an individual has a foreign driver’s license, said individual must also provide a valid Passport. The contractor shall understand and comply with Depot Order 5512.12A Access Control Regulations.

Marine Corps Installations across the region are transitioning to a new government-owned access control system called Defense Biometric Identification System (DBIDS). This new and enhanced system replaces RAPIDGate and MCESS for contractors and other non-DoD-affiliated personnel requiring installation access. DBIDS is already installed at more than 320 sites with over 5 million registered personnel and unlike previous systems, this one is a free service.

In order to reduce wait time when exchanging your RAPIDGate/MCESS credential, it is highly recommended each applicant pre-register at https://dbids-global.dmdc.mil/enroll#!/.

1. DBIDS ACCESS

DBIDS credentials is now being issued as of October 1, 2018. If you currently hold a valid Common Access Card (CAC), dependent ID card, reserve ID card, or retiree ID card, issued by the Defense Enrollment Eligibility Reporting System (DEERS), no further action is required.

You will be automatically enrolled in DBIDS when your ID card is initially scanned at the gate. Expect a one-time delay of 3-6 seconds as the DBIDS system initially registers your information.

CURRENT CONTRACTORS

· DBIDS credentials will be valid for the duration of your contract, not to exceed five years; however, re-vetting of individuals’ information will occur each year.

· RAPIDGate/MCESS credentials are still being accepted at Parris Island Depot. An exact termination of RAPIDGate is 31 December 2018.

NEW CONTRACTORS

The contractor shall submit a written request on company letterhead to the Contracting Office listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The format for the letter will be provided by the Contracting Office. In addition to the aforementioned letter, the contractor must also submit a contractor information sheet on each employee. A template for the letter and contractor informational sheet template will be provided upon contract award. The Contracting Office will endorse the request and forward to the Depot Security Manager Office for processing. This information must be provided to the assigned Contract Specialist and/or Contracting Officer for the contract at least two (2) weeks prior to start of the contracts period of performance.

Contractors must do the following in order to obtain a base access card:

· Submit Contractor Application Form and cover sheet to the Contracting Office

· The Contracting Office will send the form to G3 Security

· Once cleared (weekly list sent out), pre-register at DBIDS

· Google DBIDS (1st link)

· https://dbids-global.dmdc.mil/enroll#!/

· Take QR code to PMO for badge

· If cleared with the Air Station, an application still needs to be submitted to Security at Parris Island but we will reciprocate off of their cleared/not cleared for base access.

· New contractors requiring access for over 60 days will receive a credential valid for up to one year.

· New contractors requiring access for less than 60 days will receive a temporary paper pass.

Pending means that there were issues that our office needs to review to determine if the individual will or will not be denied base access.

If you have questions regarding the exchange of a current RAPIDGate/MCESS credential for DBIDS or you are a new contractor seeking enrollment into DBIDS, please contact the Security Office at 843-228-4174.

1. Contractor’s Responsibility A criminal background check conducted by the MCRDPI Security Manager’s Office shall be required for all contractor personnel who make frequent visits to or perform work on the MCRDPI cited in the Contract, prior to the start date of the contract. Contractors are required to review any proposed employee prior to submitting their names for the background check. Depot access will be denied if it is determined that the personnel requesting access are within one of the following categories:

1. On the National Terrorist Watch List.

1. Illegally present in the United States.

1. The subject to any outstanding warrant or criminal summons.

1. Has knowingly submitted an employment questionnaire with false or fraudulent information.

1. Has been issued a debarment order and is currently banned from any military installation.

1. A prisoner on work-release program or currently on felony probation/parole.

1. A registered sex offender.

1. Membership within the previous 10 years in any organization that advocated the overthrow of the U.S. Government or affiliated with any active gang.

1. Is pending any felony charges.

1. Has been convicted of a felony within the last ten (10) years.

1. Has multiple (three or more) misdemeanor criminal offenses to include, but not limited to:

10. Drug Offenses

10. Offenses of violence

10. Weapons offenses including those where the weapon was used as either the means of the violence or threat of violence

10. Larceny/theft

1. Any reason the Installation Commander deems reasonable for good order and discipline.

No physical badge will be issued. If a contractor’s proposed employees requiring access meet the required criminal background check, upon entry, each contractor employee must present a valid form of identification (Driver’s License). At the front gate, the Provost Marshall’s Office will screen each contractor employee against MCRDPI Security Manager’s Office listing of approved contractor employees. The operator of the motor vehicle must also provide valid registration and current insurance.

1. ADDITIONAL BASE ACCESS GUIDANCE

1. All vehicles are subject to search

1. No Illegal Drugs

1. Firearms are prohibited

1. Fireworks are prohibited

1. Strictly obey speed limits

1. No Cell Phone use while driving

1. DO NOT enter any training, unauthorized, or restricted areas.

1. Military Police Contact Information

0. Emergency Dial – 911

0. Non-Emergency Dial – 843.228.3444

Building Numbers and number of Dryers/Washers per location is below:

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

Section F - Deliveries or Performance

DELIVERY INFORMATION

31-DEC-2024

MSGT MATTHEW HANSON

BLDG 500A

ALASKA ST.

PARRIS ISLAND SC 29905

843-228-3883 FOB: Destination M00263

31-DEC-2024

M00263

31-DEC-2025

M00263

31-DEC-2025

M00263

31-DEC-2026

M00263

31-DEC-2026

M00263

31-DEC-2027

M00263

31-DEC-2027

M00263

31-DEC-2028

M00263

31-DEC-2028

M00263

Section G - Contract Administration Data

WAGE DETERMINATION

Wage Determination No: 2015-5799 is attached to this solicitation.

SERVICE CONTRACT REPORTING

Services Contract Reporting *SCR) requirements apply to this contract. The contractor shall report required SCR data fields using the SCR section of the System for Award Management (SAM) at the following web address: https://sam.gov/SAM/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at: https://sam.gov/SAM

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Invoice 2in1

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

N/A

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Bret.j.bockenstedt@usmc.mil Contracting Specialist: joseph.t.reese@usmc.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section I - Contract Clauses

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: [Contracting Officer check as appropriate.]

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

XXX (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

XXX (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

XXX (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

XXX (8) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

___ (9) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

___ (10) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

____ (11) [Reserved]

____ (12) 52.219-3, Notice of HUBZone Set-Aside or…