Reissue_Conf_2027_Shaping_the_Future_Price_Schedule.xlsx

XLSX spreadsheet 24 KB Posted Jul 22, 2026

Attached to: Reissue Conf: Shaping the Future for Child Care
Solicitation number: 2000018501
Issued by: Minnesota

About this file

Written by GovTribe AI · Jul 24, 2026

This is a Price Schedule exhibit for the Office of the Ombuds for Family Child Care Providers' conference contracting solicitation with the State of Minnesota. The document establishes pricing for the 2027 "Shaping the Future for Child Care" conference scheduled for October 22-24, 2027, with approximately 250 attendees. The venue must be located in one of five specified Minnesota counties (Stearns, Benton, Sherburne, Morrison, or Mille Lacs) and must provide lodging for 100 guests on October 21, 2027, and 125 guests on October 22-23, 2027, with checkout on October 24, 2027. The contractor must supply audio-visual equipment, meeting spaces, and onsite parking either free of charge or through parking vouchers. Meeting room requirements include a registration area, general session room accommodating 250 attendees, six breakout session rooms with 50-seat capacity each, an exhibitor/vendor area, a mother's room, and a prayer room, all configured with specified furniture, technology, and support services for two days of programming.

The pricing schedule requires contractors to itemize all costs in United States currency for lodging (single and double occupancy rooms), shuttle services if necessary, catering (breakfast, lunch, afternoon breaks, evening reception, and dinner), and all meeting room services including setup, equipment, and surcharges. All charges must be listed on the provided spreadsheet; any unlisted services will not be reimbursed by the State. The contractor must also specify cancellation fees in dollar amounts for various notice periods, with separate schedules for general conference services and lodging cancellations. If no specific cancellation fee is stated in United States currency, the State will assess zero cancellation charges. The contractor agrees not to seek additional costs or fees beyond those listed, and the State agency assumes responsibility for paying any applicable cancellation fees if the conference is cancelled for reasons other than non-appropriation.

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Other files

File	Type	Posted
Reissue_Conf_2026-2027_Shaping_the_Future_Attachments.pdf	PDF	Jul 22, 2026
Reissue_Conf__Shaping_the_Future_for_Child_Care.pdf	PDF	Jul 22, 2026
Reissue_Conf_2026-2027_Shaping_the_Future_Sample_Contract.pdf	PDF	Jul 22, 2026
Reissue_Conf_2026-2027_Shaping_the_Future_RFP.pdf	PDF	Jul 22, 2026
Reissue_Conf_2026_Shaping_the_Future_Price_Schedule.xlsx	XLSX spreadsheet	Jul 22, 2026

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Sheet1

		Name of the Conference:	2027 Shaping the Future Price Schedule
		Date(s) of the Conference:	October 22-24, 2027
		Responding Company Name:
SEE EXHIBIT C AND EXHIBIT C, SUPPLEMENT 1 FOR DETAILS
LODGING
	Check-in Date:	October 21, 2027
	Check-out Date:	October 24, 2027

	October 21, 2027
Single Occupancy				Double Occupancy
	Number of Rooms	50			Number of Rooms	50
			PRICE			PRICE
	Room Charge (per room/night)				Room Charge (per room/night)
	Tax (per room/night)				Tax (per room/night)
	Total Cost (per room/night)		$0.00		Total Cost (per room/night)	$0.00

	October 22-23, 2027
Single Occupancy				Double Occupancy
	Number of Rooms	50			Number of Rooms	75
			PRICE			PRICE
	Room Charge (per room/night)				Room Charge (per room/night)
	Tax (per room/night)				Tax (per room/night)
	Total Cost (per room/night)		$0.00		Total Cost (per room/night)	$0.00

SHUTTLE SERVICES

The lodging facility, conference facility, and parking must be within one-quarter (¼) mile of each other or the Contractor must be able to provide shuttle services to and from the sites at no additional cost to the State. If shuttle services are required, the State prefers that the Contractor provide shuttles free of charge, but if the Contractor does charge for shuttles, the cost, per attendee, per day, must be listed below.

Are Shuttle Services Required?

Yes

If yes, price per attendee/day

ADDITIONAL PROPERTIES

Please list here the addresses of any additional properties or facilities included in offer. Add additional lines if necessary.

PARKING - Must be free of charge or provide parking vouchers
	Number of spots/day available

MEETING ROOMS

Registration Area		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	8' Skirted Tables	3		2	1	$0.00
2	Chairs	6		2	1	$0.00
4	Electrical Access	1		2	1	$0.00
5	Wi-Fi Access	1		2	1	$0.00
6	Room Charge	1		2	1	$0.00
7	Surcharge	1		2	1	$0.00
8	Taxes	1		2	1	$0.00
					TOTAL	$0.00

General Session Room		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Stage	1		2	1	$0.00
2	Standing Podium	1		2	1	$0.00
3	Tables and Chairs for Attendees	250		2	1	$0.00
4	Instructor Table	2		2	1	$0.00
5	LCD Projector with Wireless Presenter	1		2	1	$0.00
6	Large Screen	2		2	1	$0.00
7	Microphone (Handheld)	1		2	1	$0.00
8	Microphone (Lavalier)	1		2	1	$0.00
9	Sound Adjustable Speakers	1		2	1	$0.00
10	Electrical Access	1		2	1	$0.00
11	Wi-Fi Access	1		2	1	$0.00
12	Room Charge	1		2	1	$0.00
13	Surcharge	1		2	1	$0.00
14	Taxes	1		2	1	$0.00
					TOTAL	$0.00
	The General Session Room MAY be used towards the total of Breakout Session Room(s) needed.
	If allowed, the General Session Room will count for:				# of Breakout Session Rooms

Breakout Session Room(s)		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Standing Podium	1		2	6	$0.00
2	Instructor Table	1		2	6	$0.00
3	Rear Table for Handouts	1		2	6	$0.00
4	Tables and Chairs for Attendees	50		2	6	$0.00
5	LCD Projector with Wireless Presenter	1		2	6	$0.00
6	Large Screen	1		2	6	$0.00
7	Microphone (Lavalier)	1		2	6	$0.00
8	Sound Adjustable Speakers	1		2	6	$0.00
9	Electrical Access	1		2	6	$0.00
10	Wi-Fi Access	1		2	6	$0.00
11	Room Charge	1		2	6	$0.00
12	Surcharge	1		2	6	$0.00
13	Taxes	1		2	6	$0.00
					TOTAL	$0.00

Exhibitor/Vendor Area		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Tables (8' Skirted)	2		2	1	$0.00
2	Chairs (per Table)	1		2	1	$0.00
3	Linens for Tables	1		2	1	$0.00
4	Piping and Draping	1		2	1	$0.00
5	Electrical Access	1		2	1	$0.00
6	Wi-Fi Access	1		2	1	$0.00
7	Room Charge	1		2	1	$0.00
8	Surcharge	1		2	1	$0.00
9	Taxes	1		2	1	$0.00
					TOTAL	$0.00

Mother's Room		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Sink and Chair	1		2	1	$0.00
2	Electrical Access	1		2	1	$0.00
3	Room Charge	1		2	1	$0.00
4	Surcharge	1		2	1	$0.00
5	Taxes	1		2	1	$0.00
					TOTAL	$0.00

Prayer Room		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Chair	1		2	1	$0.00
2	Electrical Access	1		2	1	$0.00
3	Room Charge	1		2	1	$0.00
4	Surcharge	1		2	1	$0.00
5	Taxes	1		2	1	$0.00
						$0.00

CATERING
Breakfast			Afternoon Break
Number of Attendees	250		Number of Attendees	250
Number of Days	2		Number of Days	2
		Per Person			Per Person
Food			Food
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total		$0.00

Lunch			All-Day Beverage Service
Number of Attendees	250		Number of Attendees	250
Number of Days	2		Number of Days	2
		Per Person			Per Person
Food			Food
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total		$0.00

Evening Reception - Thursday			Dinner - Friday
Number of Attendees	150		Number of Attendees	250
Number of Days	1		Number of Days	1
		Per Person			Per Person
Food			Beverage
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total		$0.00

All charges must be listed on this spreadsheet. The State will NOT pay for anything that is not included on this spreadsheet. Responder can add lines to this spreadsheet if necessary

CANCELLATION POLICY. Stated below, in dollar amounts, are any charges that could be applied if the conference is cancelled for any reason other than non appropriation. If no charge is indicated below, the State will determine that the Contractor will not charge the cancellation fee.

Any fee stated must be stated in United States currency. The State will realize as a zero amount any fee stated as a formula or percentage or other fee not specifically stated in United States currency.

Conference Date Cancellation Notice (all services except lodging)
	Received Prior to First Program Dates	Cancellation Fee
	Between 117 and 60 days	$
	Between 59 and 46 days	$
	Between 45 and 31 days	$
	Between 30 and 15 days	$
	Between 14 days and 0 days	$

Lodging Cancellation Notice
State below your cancellation fee, per reservation, if the conference is cancelled for any reason other than non appropriation.
	Received Prior to First Program Dates	Cancellation Fee
	Between 30 and 15 days	$
	Between 14 and 3 days	$
	Between 72 and 48 hours	$
	Between 48 and 24 hours	$
	Less than 24 hours	$

The Contractor agrees that it will not seek any additional costs or fees. The Contractor understands that in the event that the conference is cancelled, the State agency is responsible for paying the cancellation fees.

&"-,Bold"Reissue Conf: 2027 Exhibit D, Price Schedule

&10RFP Exhibit D Price Schedule (Rev. 11.05.2021)

File details come from the government source that posted it. Updated Jul 24, 2026.