REDACTED USNS WILLIAM MCLEAN N290014242W046 COIL HEATER ELECTR SSJ CO.pdf

1 Ver 2.0 (01 July 2018)

Date: 09/04/2024

MEMORANDUM

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN ACQUISITION UNDER

THE SIMPLIFIED ACQUISITION THRESHOLD

Ref: (a) PR Number(s): N290014242W046 / USNS WILLIAM MCLEAN

I. BACKGROUND:

1. In considering the references, FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contacting Officers may solicit from one source if the Contracting Officer determines that, under the circumstances of the contract action, only one source is reasonably available

(e.g., urgency, exclusive licensing, brand-name, or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition because only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

1. Provide a description of the item or service required, to include: COIL, HEATER ELECTR

a) the name of the required source or brand name

TRIDENT MARITIME SYSTEMS

b) the required delivery date/period of performance and

11/04/2024

c) its intended use.

REPAIR PART FOR FAN, CNTFGL, AC941-EULB-53-2-4-5-5-04-1-2

2. List the source(s) or known vendor(s) who are able to provide the above described item or service.

TRIDENT MARITIME SYSTEMS

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION IS BASED

ON THE FOLLOWING (select all that apply):

A. X Only one responsible source (select all that apply):

1. X RESTRICTIVE RIGHTS: the source has established proprietary rights, limited rights in data, patent rights, copyrights, or secret processes in the item or service.

a. Explain what is subject to the restrictive rights.

TRIDENT MARITIME SYSTEMS OWNS PROPRIETARY RIGHT TO THE

DRAWINGS OF THE MATERIAL.

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b. If drawings are included, who is identified as “owning” the drawings.

2. X EXCLUSIVE LICENSING AGREEMENTS: The item or service is only available from the Original Equipment Manufacturer (OEM), or there is ONLY ONE authorized distributor or technical representative for the OEM.

a. X Identify the OEM and explain the circumstances surrounding why the item or service is only available from the OEM.

TRIDENT MARITIME SYSTEMS ONLY SELLS DIRECT AND DOES NOT HAVE ANY

AUTHORIZED DISTRIBUTORS.

b. _____ Identify the distributor / authorized technical representative for the item or service.

Provide evidence of the exclusive licensing agreement as an attachment to this document.

(NOTE: If there is more than one distributor / authorized technical representative, then use Part

B – Brand Name.)

3. ___X__ OTHER REASON:

a. _____ CRITICAL SHIP EQUIPMENT: The required item is critical ship equipment, the failure of which poses a hazard to the ship, the crew or the environment.

i. SMS Procedure Number: 10.6-002-01-AKE

b. __X__ STANDARDIZATION / BRAND NAME: Per MSCs standardization initiative, only the specified make/model of the equipment/parts will satisfy the Government’s needs for additional units or replacement items.

i. Identify Make / Model Number(s): IMECO INC / AC941-EULB-53-2-4-5-5-04-

1-2

ii. Identify other vessels with this Make /

Model:

T-AKE 1-14

c. ____ FORM, FIT, AND FUNCTION: Item is direct replacement parts / components for existing equipment and must be compatible in terms of form, fit, and function with existing equipment / configurations.

i. Identify Make / Model of existing equipment:

ii. Describe how the equipment must be compatible with the existing configuration.

d. __X__ OTHER: Other reasons not identified above: MSC does not have manufacturing and technical information required to evaluate and determine whether non-OEM components and replacement parts offered are equivalent to the OEM components and

3 Ver 2.0 (01 July 2018) replacement parts. The OEM rep has access to provide parts and technical data / drawings from the original manufacturer, as required to properly repair and maintain the equipment.

4. __X__ UNUSUAL AND COMPELLING URGENCY: The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits. Urgent requirements are supplies or services that will result in work stoppage, or are mission critical and the routine processing time would injure the

Government. The determination that the procurement for the above is an urgent and compelling requirement is based on the following:

a. Date on which the requirement was identified: 08/30/2024

b. Required delivery date / Period of Performance: 11/04/2024

c. If the difference between a. and b. is more than one week, explain the delay in submitting the requirement.

DELAYED DUE TO TECHNICAL RESEARCH.

d. Estimated production lead time: 30 DAYS

e. Explanation of why delivery / commencement of services by the date required is needed: (explain the impact to the mission, any special circumstances or conditions, etc.)

Subject heater is needed to maintain CMPI Habitability Requirements for crew accommodation / living spaces onboard the vessel. Subject heater services the berthing spaces on the 03 and 04 levels of the vessel. Winter months are approaching and heater needs to be replaced ASAP.

f. CASREP Number: 24019

IV. ANTICIPATED DOLLAR VALUE OF PROCURMENT: $32,627.36

V. CERTIFICATIONS AND APPROVALS:

Technical / Requirement Certification: I certify that the facts and representation under my cognizance which are included in this justification are complete and accurate to the best of my knowledge and belief.

Paul G. Snyder, Chief Engineer / 12 Sep 2024

Requester Signature / Date

Higher (Suppo / SPE / ASPE) / Date

Contract Specialist / Date

Contracting Officer / Date