Redacted_Prnt2PDF_OFOC_Memo_Ext_(4IL0505).pdf
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- Solicitation number
- 4IL0505
About this file
This document is a Memo to File that provides justification for a lease extension under the Simplified Lease Acquisition Threshold (SLAT) for the Internal Revenue Service (IRS) office space located at 4920 E State St, Rockford, IL. The existing lease, contract number LIL19037, is set to expire on December 1, 2024. The government requires a 36-month/12-month firm term extension, with an estimated net annual rent that falls within the SLAT. The justification cites GSAR 570.405 and explains that the extension is necessary due to delays in the IRS relocating to other federally controlled space. The extension avoids the costs associated with holdover tenancy and allows the government to maintain occupancy rights until the new space is ready. The IRS has a continuing need for office space in Rockford, IL, and this extension is the most cost-effective solution.
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Text version
Memo to File
Project Number: 4IL0505
Documentation to Explain the Absence of Competition Lease Extension Within SLAT
Lease number LIL19037 occupied by IRS, located at 4920 E STATE ST, ROCKFORD, IL will expire on December 1, 2024. It has been determined that the government requires an extension for 36 months/12 month firm term as noted in the Acquisition Plan located in the lease file.
The estimated net annual rent of this action is which is within the Simplified Lease Acquisition Threshold
(SLAT).
The decision to pursue a lease extension is supported by GSAR 570.405.
The agency occupying the leased space is scheduled to move into other Federally controlled space, but encounters unexpected delays in preparing the new space for occupancy
The government encounters unexpected delays outside of its control in acquiring replacement space
The government is consolidating various agencies and the contracting officer needs to extend the terms of some leases to establish a common expiration date
The agency occupying the space has encountered delays in planning for a potential relocation to other federally controlled space due to documented organizational, financial, or other uncertainties
This extension for a lease below the simplified lease acquisition threshold is necessary as:
Cost based rationale
Lease extensions represent short-term contracting actions which are necessary to protect the occupancy rights of the government when the government cannot vacate the premises by the expiration of the existing contract term.
Extensions avoid the costs associated with holdover tenancies. Additionally, the government cannot reasonably expect to recover the costs associated with relocation of the tenant agency through full and open competition of a separate short-term lease to cover the term of this extension.
Mission based rationale que location and cannot be satisfied through any alternative
The IRS has a continuing need for Office Space in Rockford, IL.
Prepared and Approved by:
Nikita Jones Date Lease Contracting Officer
(b) (7)(C), (b) (6)
(b) (5)
File details come from the government source that posted it. Updated .