Redacted_JA_Sole Source_WWTP Bridge_03Dec20_002.pdf

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

FOR OFFICIAL USE ONLY

18 Jun 2019 FOR OFFICIAL USE ONLY Page 2 of 4

I. Contracting Activity.

The procuring activity for this requirement is the 49th Contracting Squadron at Holloman Air Force Base. The requiring activity is the 49th Civil Engenieering Squadron, also located at Holloman Air Force Base.

II. Nature and/or description of the action being processed.

This is a new action and will be awarded as a Firm-Fixed-Price contract. This requirement will have a 12 month base period and one 6 month option period.

III. Description of supplies/services required to meet agency needs.

WWTP operations require Special Qualifications. Plant operators must possess a current wastewater treatment certification issued by the state of New Mexico IAW NMAC 20.7.4.13. Operations shall be conducted in order to provide continuous, cost effective, and efficient treatment of all wastewater delivered to the plant. The plant will operate 24 hours a day, 7 days a week. Such operations shall include general operation of plant equipment, valves and piping, sampling and lab analyses, waste and effluent disposal, and other related services. A preventive maintenance inspection program to help prevent and correct deficiencies with equipment items, minimizing breakdowns and service interruptions, extending component service life, and maximizing operating efficiency. Corrective maintenance will be required on a routine basis as a result of preventive maintenance inspections.

IV. Statutory authority permitting other than full and open competition.

10 USC 2304(c)(2) - Unusual and Compelling Urgency

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

The current contract for the Wastewater Treatment Plant (FA480119C0002) has been Terminated for Cause. This requirement is mission essential with special qualification as annotated in Section III; therefore, a lapse in service cannot occur.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

Due to the urgency of this requirement, only one source (Optech Monette, LLC) was contacted. This award will be a bridge contract that will allow adequate processing time for a follow-on contract utilizing competitive procedures for small businesses.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The contractor, Optech Monette, LLC, herein referred to as Optech, proposed price has been compared with the pricing provided by National O & M, Inc., herein referred to as NOM, which was determined fair and reasonable for the same service under contract number FA480119C0002. When analyzing the price variation between Optech and NOM, for option period two (01 October 2020 - 30 September 2021) and the bridge's six -month of option period with NOM's FY22 funding, there is ~ % in price. Also, Optech's proposals on previous WWTP solicitation with HAFB were in line with the other offers. Price fair and reasonable has been determined based on the comparison between Optech's proposed price and the price determined fair and reasonable on FA480119C0002, in accordance with FAR 13.106-3(a)(2)(ii) Comparison of the proposed price with prices found reasonable on previous purchase and the urgency of this requirement.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

18 Jun 2019 FOR OFFICIAL USE ONLY Page 3 of 4

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

Market research entailed reviewing previous offerors' proposals from the past several contracts that were competitively set aside for small business.

The 25+ year HAFB Contracting Officer has personal knowledge that Optech Monette, LLC has been an interested bidder for the past 15 years and had proposed on this particular project in the summer of 2018.

CPARS Assessment Reports were also reviewed. Optech had seven reports for two contracts: FA448415C0006, with five reports ranging from 01/01/2015 to 01/31/2018 and FA448418C0004, with two reports from 02/01/2018 to 01/31/2019. Each contract has the appropriate WWTP FSC 'M1ND', which is associated with Principal NAICS Code 221320, Sewage Treatment Facilities. Optech received Exceptional ratings for "Quality of Product/Service" &

"Management" on all seven reports and five Satisfactory & two Exceptional ratings for "Regulatory Compliance" on the seven reports respectfully.

Other companies CPARS: 1) Project Solutions' CPARs, only one contract with the appropriate FSC 'M1ND' was listed and ratings started at Marginal, next year Satisfactory and in the final year was rated Very Good.

2) Past offeror, Severn Trent Environmental Services, Inc.'s CPARs (all Satisfactory ratings) listed one contract under FSC S216 -- Housekeeping-Facilities Operations Support for Monitoring, preventative and corrective maintenance, and repairs to Domestic Water System including Class 1 Pond System Wastewater Treatment Plant, but is not comparable to HAFB's WWTP requirement.

Optech's Previous Bridge Contract Experience & Performance

In late 1997, Optech was awarded the wastewater treatment plant services contract at Fort McClellan, Alabama. Within one (1) year the plant's operating performance had risen to exceed expectations earning "Plant of Year" for both 1999 and 2000.

In 1999, Mountain Home AFB, Idaho awarded Optech another bridge contract for wastewater treatment plant services.

Optech successfully operated the plant for 14 years.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

This requirement is mission essential to the base and when the existing contractor breached the contract, a replacement contractor is required immediately; therefore, utilizing IAW FAR 6.302-2, Unusual and compelling urgency and 41 U.S.C.3304(a)(2).

X. List of any sources that expressed, in writing, an interest in the acquisition.

n/a

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

This bridge contract will give 49 CONS the time required to compete SB for a five-year contract.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

18 Jun 2019 FOR OFFICIAL USE ONLY Page 4 of 4 of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.