RECS_RFP_Cx_for_Mechanical_System_Analysis_Improve.pdf
PDF 27 KB Posted
- Solicitation number
- 2000018597
- Issued by
- Ramsey County, Minnesota
About this file
This is a Request for Proposal (RFP) document issued by the Minnesota Administration Department for commissioning services related to HVAC systems at the Minnesota State Retirement Building located in Saint Paul, Minnesota. The project, designated as RECS Project #62SP0011, seeks qualified contractors to conduct a performance assessment of existing building equipment and systems within controlled environments and provide recommendations for improvement. The RFP is a competitive solicitation open to all qualified bidders and is listed as a public event. Bidders must submit their responses between August 12, 2026, at 8:00 AM CDT and September 15, 2026, at 12:00 PM CDT. The work is scheduled for delivery by August 24, 2026, to the Minnesota State Retirement Building at 60 Empire Drive, Suite 300, Saint Paul, Minnesota 55103-1855. No specific site visits or bidders' conferences are mentioned in this document, though the full RFP with additional details is referenced as an attachment.
Bidders must submit a complete response including Exhibit B (Fee Proposal), Exhibit C (Qualifications Proposal), and Exhibit I (Affidavit of Noncollusion). Optional submissions include Exhibit M (Veteran-Owned/Service-Disabled Veteran-Owned Preference Form) and Exhibit O (Resident Vendor Form). The document indicates that bidders must accept the terms and conditions of the sample contract and provide proof of insurance as outlined in the RFP. Prospective bidders are encouraged to assess their eligibility for Minnesota's Small Business Procurement Program based on criteria including Minnesota-based small business status, minority ownership, women ownership, disability status, veteran status, or location in economically disadvantaged counties. All bids must be submitted in US dollars, and prospective bidders must be registered as either a bidder or supplier to participate. The primary contact for this procurement is Samantha Hicks at the Minnesota Administration Department, reachable at 651-201-2389 or Samantha.Hicks@state.mn.us.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RFP_Public_Cx_Investigation_18597_Exhibit_B.docx | DOCX document | |
| RFP_Public_Cx_Investigation_18597_Exhibit_C.docx | DOCX document | |
| RFP_Public_Cx_Investigation_18597.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Event Description RECS Project #62SP0011 - RFP for Commissioning HVAC System to conduct a performance assessment of existing building equipment and systems with controlled environments, and to provide recommendations for improvement at Minnesota State Retirement Building located in Saint Paul, MN. See attached RFP for additional details.
General Comments
* See attached RFP, Exhibit B and Exhibit C documents
Complete the following Exhibits:
Exhibit B - Fee Proposal Exhibit C - Qualifications Proposal Exhibit I - Affidavit of Noncollusion If applicable: Exhibit M - Veteran-Owned/Service-Disabled Veteran-Owned Preference Form If applicable: Exhibit O – Resident Vendor Form
General Questions Question Ideal Response
Do you agree with performing work as described in Exhibit A - Scope of Work? Yes
Required: Yes Ideal Resp Reqd? Yes
Response Comments
Complete and attach Exhibit B - Fee Proposal
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
Complete and attach Exhibit C - Qualification's Proposal
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389 Fax #:
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018597 Sell RFx 1 Event Round Version 1 1 Event Name RECS RFP Cx for Mechanical System Analysis Improve Start Time Finish Time
08/12/2026 08:00:00 CDT 09/15/2026 12:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Response Comments
Complete and attach Exhibit I - Affidavit of Noncollusion
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If applicable, complete and attach Exhibit M - Veteran Owned Preference Form
Required: No Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If applicable, complete and attach Exhibit O - Resident Vendor Form
Required: No Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman, Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389 Fax #:
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018597 Sell RFx 2 Event Round Version 1 1 Event Name RECS RFP Cx for Mechanical System Analysis Improve Start Time Finish Time
08/12/2026 08:00:00 CDT 09/15/2026 12:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Do you accept the Terms and Conditions set forth in the sample contract? If no, detail all exceptions.
Required: Yes Ideal Resp Reqd? No
Response Comments
If awarded, will you provide proof of insurance in the amounts outlined in the attached RFP? If no, detail those exceptions.
Required: Yes Ideal Resp Reqd? No
Response Comments
Name, Title, e-mail and phone number of individual who prepared the response.
Required: Yes Ideal Resp Reqd? No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389 Fax #:
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018597 Sell RFx 3 Event Round Version 1 1 Event Name RECS RFP Cx for Mechanical System Analysis Improve Start Time Finish Time
08/12/2026 08:00:00 CDT 09/15/2026 12:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Name, Title, e-mail and Phone number of individual authorized to contractually obligate company.
Required: Yes Ideal Resp Reqd? No
Response Comments
By selecting the Yes button, you are officially approving the document and indicating you are authorized to submit this document on behalf of your entity or organization.
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389 Fax #:
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018597 Sell RFx 4 Event Round Version 1 1 Event Name RECS RFP Cx for Mechanical System Analysis Improve Start Time Finish Time
08/12/2026 08:00:00 CDT 09/15/2026 12:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: Yes Reserve Price: No
Description: 62SP0011 Cx MECH SYS ANALYSIS IMPROV
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389 Fax #:
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018597 Sell RFx 5 Event Round Version 1 1 Event Name RECS RFP Cx for Mechanical System Analysis Improve Start Time Finish Time
08/12/2026 08:00:00 CDT 09/15/2026 12:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389 Fax #:
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018597 Sell RFx 6 Event Round Version 1 1 Event Name RECS RFP Cx for Mechanical System Analysis Improve Start Time Finish Time
08/12/2026 08:00:00 CDT 09/15/2026 12:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: 62SP0011 Cx MECH SYS ANALYSIS IMPROV
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MSRS
60 EMPIRE DR
STE 300
ST PAUL MN 55103-1855
United States
Quantity: 1 Due Date: 08/24/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389 Fax #:
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018597 Sell RFx 7 Event Round Version 1 1 Event Name RECS RFP Cx for Mechanical System Analysis Improve Start Time Finish Time
08/12/2026 08:00:00 CDT 09/15/2026 12:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Hicks,Samantha Phone: 651/201-2389 Fax #:
Email: Samantha.Hicks@state.mn.us
Event ID Format Type Page G0211-2000018597 Sell RFx 8 Event Round Version 1 1 Event Name RECS RFP Cx for Mechanical System Analysis Improve Start Time Finish Time
08/12/2026 08:00:00 CDT 09/15/2026 12:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .