READACTED JA for Key Box Support Service_Redacted.pdf

DEFENSE LOGISTICS AGENCY

CONTRACTING SERVICES OFFICE

6090 STRATHMORE ROAD

RICHMOND, VA 23237

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

SUBJECT: Electronic Key Box Support Service Contract with Warranty for the Defense Supply Center Richmond

Authority: This Justification and Approval for Other than Full and Open Competition (J&A) is in accordance with FAR 6.3.

1. IDENTIFICATION OF THE AGENCY AND CONTRACTING ACTIVITY:

Facility Operations Branch, DLA Installation Management Richmond DM-FRIF, 6090 Strathmore Rd, Richmond, VA 23237

Contracting Activity

DLA

DLA Contracting Services Office 6090 Strathmore Rd.

Richmond, VA 23237

2. NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED:

This justification approves the open market, sole source strategy to award a Support Services with Warranty contract to support the existing Security Asset Manager (SAM) Key Boxes with the current Key Systems Support Software (Proprietary) located on DSCR. This commercial acquisition is anticipated to be a fixed price contract.

3. A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE

AGENCY’S NEEDS/ESTIMATED DOLLAR AMOUNT:

This justification authorizes and approves work, which will require Architectural Products of Virginia (APV) to provide support on existing Security Asset Manager (SAM) Key Boxes with the current Key Systems Support Software (Proprietary). This work will be performed under a contract. The estimated cost for this work is estimated .

4. IDENTIFICATION OF STATUTORY AUTHORITY PERMITTING OTHER THAN

FULL AND OPEN COMPETITION:

The statutory authority permitting other than full and open competition is 10 U.S.C. 2304(c)(1), as implemented by FAR 6.302-1 “Only one Responsible Source and no other supplies or services

CUI | Source Selection Sensitive Information - See FAR 2.101 and 3.104 1 will satisfy agency requirements”. This acquisition for Key System Support Software for Security Asset Manager (SAM) Key Boxes with Architectural Products of VA brand name peculiar to one manufacturer and is essential to the Government’s requirements in accordance with FAR 6.302-1(c).

5. DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF ACQUISITION REQUIRES USE OF CITED

AUTHORITY:

DLA has already approved Global Facility Management System (GFMS) to be in the DLA IT infrastructure and the electronic key system is proprietary to Key Systems Inc. Replacing the system would not be cost effective and would take a great deal on man-hours to replace the system as well as disruption to the work force. DLA does not have the capability to maintain the system at the level, which it requires without the assistance and knowledge of the manufacture.

Many of the parts which t system requires can only be accrued through Key Systems Inc.

6. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE

SOLICITED FROM AS MANY POTENTIAL SOURCES AS IS PRACTICABLE:

Market research was conducted using Internet sourcing to estimate component costs, as well as the Bureau of Labor Statistics to estimate labor costs. The requirements under this proposed firm fixed price contract modification are so directly related to efforts already accomplished by the contractor that no other source will suffice.

7. DETERMINATION BY THE CONTRACTING OFFICER THAT THE

ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE:

As the Contracting Officer, I hereby determine that pricing will be fair and reasonable based on pricing analysis in accordance with FAR 15.404-1. It is anticipated that the Government will use various price analysis techniques including, but not limited to: 1) comparison of proposed prices received in response to the solicitation (FAR 15.404-l(b)(2)(i)); 2) comparison with competitive published price lists (FAR 15.404-l(a)(2)(iv)); and 3) comparison of proposed prices within prices obtained through market research of the same or similar items (FAR l 5.404- l(b)(2)(vi)) in order to obtain a fair and reasonable price. The contracting officer will determine prices fair and reasonable prior to award using price history, IGCE, and published price lists (if available).

8. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED AND THE

RESULTS:

CUI | Source Selection Sensitive Information - See FAR 2.101 and 3.104 2

9. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND

OPEN COMPETITION:

Although there are other approaches available in the market place, provides continuity and aligns with other DLA initiatives. has demonstrated that they meet the unique DLA requirements specified in the current contract. Also, DLA is operating in an environment that requires flexibility to adapt to a variety of fast-paced, highly challenging conditions while maintaining stable internal processes to ensure it can efficiently and effectively achieve its mission. currently addresses the challenges that DLA is facing. DLA needs to maintain internal consistency to maintain efficiency while simultaneously adapting to address issues related to our changing environment.

10. A LISTING OF THE VENDOR SOURCES, IF ANY, WHICH EXPRESSED

IN WRITING AN INTEREST IN THE ACQUISITION:

Architectural Products of Virginia (APV), .

Contact: DCJS 11-6647, A Woman-Owned Business Enterprise.

11. A STATEMENT OF ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE

OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT

ACQUISITION FOR SUPPLIES OR SERVICES:

12. CERTIFICATIONS.

Requirements/Technical Certification:

I hereby certify that the support data provided for which I am responsible and which form a basis for this justification are complete and accurate.

Date Equipment Specialist/COR DLA Installation Management Richmond, Facility Operations Branch, DM-FRIF

/ 2026

CUI | Source Selection Sensitive Information - See FAR 2.101 and 3.104 3