RE__Star_Center_-_Lease_management_Software.pdf
PDF 2 MB Posted
- Attached to
- Leasing Administration Software and Maintenance State and local contract opportunity
- Solicitation number
- 25-0613-ITQ
- Issued by
- Pinellas County, Florida
About this file
This is an email chain among Pinellas County government employees discussing a lease management software procurement for the Young-Rainey Star Center. The communications involve Belinda Huggins (Director of Enterprise Application Services), Kevin Karr (Technology Contract Manager), Kim Meador (Procurement Analyst Lead), and Bryan Zumwalt, exploring two potential procurement approaches for acquiring lease administration software. The first option proposed is to issue an Invitation to Quote (ITQ) with detailed system specifications, using a pre-existing spreadsheet to outline required capabilities, with award going to the lowest responsive supplier. The second option involves potentially purchasing a pre-demonstrated product directly from a vendor named Greg if it meets the county's requirements and falls within the approved purchase threshold.
The procurement team is seeking a cloud-based, Commercial Off-the-Shelf (COTS) solution to replace the current manual lease management process using multiple spreadsheets. The desired software will help manage and automate tenant lease agreement lifecycles, including tracking critical dates, payments, renewals, utilities, and taxes. The procurement process will likely involve a virtual product demonstration prior to award. Kim Meador notes there is an upcoming significant project at the Star Center that may necessitate having the new lease management system in place beforehand. The next steps involve Kevin Karr submitting an intake through the OpenGov procurement system, after which Kim Meador will advance the procurement process.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Leasing_Administration_Software_and_Maintenance_(Addendum_#1_Revision).pdf | ||
| Lease_Management_System_Scope.xlsx | XLSX spreadsheet | |
| 25-0613-_Insurance_Requirements-_Star_Ctr_Lease_Mgmt_(1).docx | DOCX document | |
| Copy_of_STAR_Center_Lease_Mgmt_System_Requirements12.27.xlsx | XLSX spreadsheet | |
| Non-Competitive_Oversight_Committee_Justification_Form.docx | DOCX document |
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From: Huggins, Belinda M To: Karr, Kevin C Cc: Zumwalt, Bryan Subject: RE: Star Center - Lease management Software Date: Thursday, April 10, 2025 11:05:10 AM Attachments: STAR Center Lease Mgmt System Requirements12.27.xlsx image001.png image002.png image003.png image004.png
Good morning, Kevin, Attached are the requirements captured by our BA, Deb Schuler.
Thank you, Bellinda
‘If everyone is moving forward together, then success takes care of itself’.
- Henry Ford
Belinda Huggins Director, Enterprise Application Services Pinellas County Business Technology Services Direct: (727) 464-4236 Cell: (813) 918-7422 bhuggins@pinellas.gov All government correspondence is subject to the public records law.
New look for EBS (OPUS). Learn more on the SharePoint site.
From: Karr, Kevin C <kkarr@pinellas.gov> Sent: Thursday, April 10, 2025 10:40 AM To: Huggins, Belinda M <bhuggins@pinellas.gov> Cc: Zumwalt, Bryan <bzumwalt@pinellas.gov> Subject: RE: Star Center - Lease management Software
Belinda, There was a mention of a spreadsheet, can you please send that to me and then any additional information regarding this request.
mailto:bhuggins@pinellas.gov mailto:kkarr@pinellas.gov mailto:bzumwalt@pinellas.gov mailto:bhuggins@pinellas.gov https://pinellasgov.sharepoint.com/sites/EBS-OPUS?xsdata=MDV8MDJ8a2thcnJAcGluZWxsYXMuZ292fGYxNWU0ZTk2MzFlMDQ5NWMzZDJiMDhkZDc4NDExM2I5fGMzMmVlMThmYTRjNzQ2ZmZhZjQwOGVkNjA1NjQyNzQ1fDB8MHw2Mzg3OTg5NDMwOTk2NjUzMDh8VW5rbm93bnxUV0ZwYkdac2IzZDhleUpGYlhCMGVVMWhjR2tpT25SeWRXVXNJbFlpT2lJd0xqQXVNREF3TUNJc0lsQWlPaUpYYVc0ek1pSXNJa0ZPSWpvaVRXRnBiQ0lzSWxkVUlqb3lmUT09fDB8fHw%3d&sdata=ZWVKMzBpNEwyaGphalVhcjRYNC9nNVZEQ1RFTXJVMm05Zk9yUVB4NDgrRT0%3d https://pinellasgov.sharepoint.com/sites/EBS-OPUS?xsdata=MDV8MDJ8a2thcnJAcGluZWxsYXMuZ292fGYxNWU0ZTk2MzFlMDQ5NWMzZDJiMDhkZDc4NDExM2I5fGMzMmVlMThmYTRjNzQ2ZmZhZjQwOGVkNjA1NjQyNzQ1fDB8MHw2Mzg3OTg5NDMwOTk2OTE1NDl8VW5rbm93bnxUV0ZwYkdac2IzZDhleUpGYlhCMGVVMWhjR2tpT25SeWRXVXNJbFlpT2lJd0xqQXVNREF3TUNJc0lsQWlPaUpYYVc0ek1pSXNJa0ZPSWpvaVRXRnBiQ0lzSWxkVUlqb3lmUT09fDB8fHw%3d&sdata=R25YWnR4M3hkTXlZZ1F1YVViUHEwTnBUVVo0SDQ5ajRBeWt0blVtUW5YUT0%3d
BusinessReqts-STAR
STAR Business Requirements STAR Center Lease Mgmt Requirements
User Stories Acceptance Criteria
| Req # | Column1 | Full BR# | name | Objective | Reqts Category | Priority | As a | I want to | so that | Notes | Work | |
| (Story Points) | Given | When | Then | Implementation Notes |
STAR .BR.001 STAR.BR.001 Bill Tenants Quality 1. Vital Greg Review and approve Utility bills for sending Quality check.
STAR .BR.002 STAR.BR.002 Bill Tenants Reporting 1. Vital Tiffani Create a utility bill for each tenant (PDF or other) the tenant knows what to pay what fields are needed?
STAR .BR.003 STAR.BR.003 Bill Tenants Transmit 1. Vital Tiffani Generate and/or send utility bill via email to each tenant the tenant knows what to pay
STAR .BR.004 STAR.BR.004 Calculate Rent Reconcile 1. Vital System don't invoice for rent (it's just due) but they do track payments need an easier way to track what is due AND that it has been paid. Currently can't pull a revenue report since all items are added to OPUS as revenue when they are first billed, not when they are received as payment.
STAR .BR.005 STAR.BR.005 Calculate Utilities Configure 1. Vital Admin be able to configure each "utilities in lease summary" billing (water, sewer, electric, etc--need list) any necessary calculations by sq ft or building can be completed and posted to those accounts (NEED calculations for system configuration)
STAR .BR.006 STAR.BR.006 Calculate Utilities Diesel 1. Vital Tiffani Diesel - billed monthly. Create bill.
STAR .BR.007 STAR.BR.007 Calculate Utilities Reconcile 1. Vital Tiffani print system created invoices (for any kind of billing) replace with the below in green? generates AR total in the system (OPUS) Tiffani says she'd like this step automated. More detail on next row (STAR.BR.008)
STAR .BR.008 STAR.BR.008 Calculate Utilities Reconcile 1. Vital Tiffani Reconcile the following:
Utilities in Lease Summary Unmetered tenants Metered Tenants Raytheon
JLL
Harrod8235 MetroPCS
RSI
Verizon --get all billable totals for entry into OPUS/Oracle. when tenants pay, they have a balance to which the payments are applied.
Do they have an Invoice number from when Tiffani enters each tenant's totals? NO # on Iinvoice sent, yes there is a number in ORACLE no invoice # on star-generated yes invoice # on Oracle-generated
STAR .BR.009 STAR.BR.009 Calculate Utilities Tax Rates 1. Vital System Need to be able to change tax rates for rent (can change yearly) and utilities (is currently 7%) separately. Include rate change start and end dates so that we can keep current tax rates and charge the correct amount of tax
STAR .BR.010 STAR.BR.010 Calculate Utilities Utilities 1. Vital Facility Engineer Enter Duke billings and meter info to calculate billing rates (Monthly) any necessary rates by sq ft or building can be completed and posted to those accounts (NEED calculations for system configuration)
STAR .BR.011 STAR.BR.011 Calculate Utilities Utilities 1. Vital Facility Engineer enter non-Duke bills any necessary rates by sq ft or building can be completed and posted to those accounts (NEED calculations for system configuration)
STAR .BR.012 STAR.BR.012 Calculate Utilities Utilities 1. Vital Facility Engineer enter individual tenant meter readings any necessary calculations by sq ft or building can be completed and posted to those accounts (NEED calculations for system configuration)
STAR .BR.013 STAR.BR.013 Calculate Utilities Utilities 1. Vital Greg confirm any meter readings entered by Facility Engineers billings are accurate.
STAR .BR.014 STAR.BR.014 Calculate Utilities Utilities 1. Vital Tiffani Applies readings to existing tenants/leases to bill the tenants (how often) or (by what date each month)
STAR .BR.015 STAR.BR.015 Configure, Charge and Report Sales Tax Reporting 1. Vital Tiffani be able to create and send a sales tax report to AR each month taxes can be reported to the State would like this transmitted to AR
| STAR | .BR.016 | STAR.BR.016 | Configure, Charge and Report Sales Tax | Reporting | 1. Vital | Tiffani | 1. create Sales Tax Report | |
| (AR likes the current excel format) | so that Greg can approve. |
STAR .BR.017 STAR.BR.017 Configure, Charge and Report Sales Tax Reporting 1. Vital System 3. Send approved Sales Tax Report to AR AR can reconcile, approve and send to the state.
STAR .BR.018 STAR.BR.018 Configure, Charge and Report Sales Tax Tax Rates 1. Vital Tiffani apply updated taxes to Rent payments is currently manual process
STAR .BR.019 STAR.BR.019 Receive and Reconcile Payments Reconcile 1. Vital System Track tenant payments - how much, what for, balance, ACH/check
STAR .BR.020 STAR.BR.020 Receive and Reconcile Payments Reporting 1. Vital Admin Generate a report: Utilities in Lease Summary helps the team to know if rent needs to be adjusted if utilities are higher or lower than initially estimated.
STAR .BR.021 STAR.BR.021 Receive and Reconcile Payments Reporting 1. Vital Tiffani Run a report to see who has paid
STAR .BR.022 STAR.BR.022 Receive and Reconcile Payments 1. Vital System carry forward outstanding tenant balances
STAR .BR.023 STAR.BR.023 question Report income to AR module in OPUS/Oracle Reporting 1. Vital any FASB standards you need to adhere to? ACS 842 (leases longer than 12 mo) or other?
STAR .BR.024 STAR.BR.024 Security Security 1. Vital System Restrict access to only those doing the work so that transactions and billing can be kept confidential
STAR .BR.025 STAR.BR.025 Security Security 1. Vital System data protection - security features
| STAR | .BR.026 | STAR.BR.026 | Storage | Document & storage | 1. Vital | Tiffani | all data is backed up in the cloud and accessible by this team | |
| (NEED - how long/far back might you need to go?) | non-current data can be produced |
(NEED to define current/non-current)
STAR .BR.027 STAR.BR.027 Training Training 1. Vital System Training available from software vendor
STAR .BR.028 STAR.BR.028 Vendor Support Vendor support 1. Vital System support available from software vendor? What hours, what kind of support - text, phone, email?
STAR .BR.029 STAR.BR.029 Alerts 1. Vital System Configurable alerts for deadlines (helpful if new people join the team)
STAR .BR.030 STAR.BR.030 Bill Tenants Reporting 2. Important Tiffani keep a record of each tenant's bill by date-month-year to be able to reconcile what is owed with what is paid currently in SP keep forever
STAR .BR.031 STAR.BR.031 Bill Tenants Reporting 2. Important System Keep a record of what each tenant has paid/what is due by date-month-year to be able to reconcile what is owed with what is paid need to run a report of what each tenant owes.
And how long it is outstanding.
STAR .BR.032 STAR.BR.032 Bill Tenants Transmit 2. Important Tiffani notify tenants of adjusted rent __ months in advance the tenant knows what to pay system alert to notify of increases
STAR .BR.033 STAR.BR.033 Budgeting Reporting 2. Important Create budget/report to reconcile fiscal year budget to know what our revenue and expenses are for the fiscal year
STAR .BR.034 STAR.BR.034 Calculate Utilities Diesel 2. Important Facility Manager Check diesel levels. If any used, they add the new levels to the spreadsheet/system.
STAR .BR.035 STAR.BR.035 Calculate Utilities Utilities 2. Important System Lease-related costs to track: Rent (due/received), Sales tax (on rent, on utils, ______), Electric, Water/sewer, waste removal/trash, Ad valorem taxes, diesel usage/cost, fire billback
STAR .BR.036 STAR.BR.036 Configure and Charge Ad Valorem Tax Ad Valorem 2. Important Tiffani more easily process annual Ad Valorem Taxes due
STAR .BR.037 STAR.BR.037 Configure and Charge Ad Valorem Tax Ad Valorem 2. Important Tiffani be able to exclude Surface Water Access from Ad Valorem taxes for Tower Licenses. Land Leases are billed directly for Ad Valorem-no report from STAR.
Space and Tower licenses get Ad Valorem Tower licenses do NOT get billed Surface Water
STAR .BR.038 STAR.BR.038 Configure and Charge Fire Billback Fire 2. Important Facility Manager Enter fire billback info (need specific fields) so that Tiffani can process annual Fire Billbacks facility guys have log. Tiffani reviews what is billable
STAR .BR.039 STAR.BR.039 Configure and Charge Fire Billback Fire 2. Important Tiffani process annual Fire Billbacks due
STAR .BR.040 STAR.BR.040 Configure, Charge and Report Sales Tax Ad Valorem 2. Important System Add sales tax to Ad Valorem tax
STAR .BR.041 STAR.BR.041 Configure, Charge and Report Sales Tax Configure 2. Important System Configure lease and tenant as Tax Exempt (like with PCCLB) they do get billed a portion of Surface Water. Tower licenses are 100% tax exempt. Some portions of Raytheon are tax exempt…but still pay a portion of the Ad Valorem tax.
STAR .BR.042 STAR.BR.042 Configure, Charge and Report Sales Tax Fire 2. Important System Add sales tax to Fire Billback
STAR .BR.043 STAR.BR.043 Configure, Charge and Report Sales Tax Reporting 2. Important Tiffani 2. Greg review Sales Tax Report (created by Tiffani) Greg can double check against other spreadsheets and check for month-to-month changes/anomolies.
STAR .BR.044 STAR.BR.044 Receive and Reconcile Payments Deposits 2. Important Not sure Enter deposits (ACH/bank direct) into new system the STAR Center team knows who has paid and who has not. Note: Finance most likely will not allow data sharing in/with ORACLE
STAR .BR.045 STAR.BR.045 Receive and Reconcile Payments Deposits 2. Important Not sure Share deposit items electronically into Oracle to show what items have been received. This would be great if this is possible
STAR .BR.046 STAR.BR.046 Receive and Reconcile Payments Reconcile 2. Important Tiffani adjust monthly bills as needed (add a penny) all tenant bills reconcile to total utility bill(s) to correct for any rounding errors.
STAR .BR.047 STAR.BR.047 Receive and Reconcile Payments Reconcile 2. Important Tiffani reconcile each utility's bills on a monthly basis we have accurate billings
STAR .BR.048 STAR.BR.048 Receive and Reconcile Payments Reconcile 2. Important Not sure Payments the county receives for STAR Center leases be added to each tenant's account for monthly/annual reconciling.
Includes reconciling rent and utilities. tenant's accounts are kept current mostly Tiffani, sometimes Gretchen
STAR .BR.049 STAR.BR.049 Receive and Reconcile Payments Reconcile 2. Important Tiffani reconcile each tenant's utility bills on a monthly basis we have accurate receipts
| STAR | .BR.050 | STAR.BR.050 | Report income to AR module in OPUS/Oracle | Transmit | 2. Important | Not sure | share tenant/utilities info with Oracle/Clerk Finance(OPUS?) | |
| (NEED list of fields to transmit-data map) | the Clerk can track revenue and taxes |
STAR .BR.051 STAR.BR.051 Report income to AR module in OPUS/Oracle Transmit 2. Important Tiffani be able to align with the General Ledger in our transactions Star-Util Non Govt (is Utilities) Star-Lease Non Govt (is lease) Star-Tax non Govt (is sales tax) AD Valorem and Surface Water we don't have to manually enter rent, utities and other items to the General Ledger
STAR .BR.052 STAR.BR.052 Document & storage 2. Important System export/share/store copies of _______ (what else?)
STAR .BR.053 STAR.BR.053 Calculate Rent Configure 3. Nice to have Tiffani be able to distinguish metered from unmetered billing clients. Metered/Non-Metered is configured by space that is leased. bills are accurate
STAR .BR.054 STAR.BR.054 Calculate Rent Document & storage 3. Nice to have System export/share/store copies of rental agreements currently in SP-not organized. SP folder has some current and some amended lease agreements.
STAR .BR.055 STAR.BR.055 Calculate Rent Rent 3. Nice to have System be able to track different lease types: space (regular) lease, land lease, tower license, JV lease so that different formulas and utilities can be applied for each lease type
STAR .BR.056 STAR.BR.056 Calculate Rent Utilities 3. Nice to have Tiffani I can check a box (or quickly indicate) if the tenant's lease includes utilities or if it is billed separatly. So that it's easy to know if that tenant needs a monthly invoice. Will help new people to easily understand.
STAR .BR.057 STAR.BR.057 Calculate Utilities Configure 3. Nice to have Greg configure lease(s) with associated utilities and square footage information so that rent and utility bills can be calculated automatically
STAR .BR.058 STAR.BR.058 Calculate Utilities Document & storage 3. Nice to have System export/share/store copies of utility bills for ____ amount of time digital copies remain on the SP site forever. Hard copies go to records retention after ___years currently in SP and network drive
STAR .BR.059 STAR.BR.059 Calculate Utilities 3. Nice to have Greg track number of employees per lease location (annual review) adjustments can be made (to what) for tenants with more/fewer employees on-site
STAR .BR.060 STAR.BR.060 Receive and Reconcile Payments Utilities 3. Nice to have Tiffani Track/record utilities for each tenant to note increases or decreases (Utilities in Lease Summary) to monitor monthly actuals in case they need to reassess the lease
STAR .BR.061 STAR.BR.061 Calculate Rent Configure 4. Wishlist System be able to mark certain square footage as not ADA Accessible and cannot be leased we account for all square footage and it's use/non-use
STAR .BR.062 STAR.BR.062 Calculate Rent Configure 4. Wishlist System Be able to label space as common space we account for all square footage and it's use/non-use
STAR .BR.063 STAR.BR.063
STAR .BR.064 STAR.BR.064
STAR .BR.065 STAR.BR.065
STAR .BR.066 STAR.BR.066
STAR .BR.067 STAR.BR.067
STAR .BR.068 STAR.BR.068
STAR .BR.069 STAR.BR.069
STAR .BR.070 STAR.BR.070
STAR .BR.071 STAR.BR.071
STAR .BR.072 STAR.BR.072
STAR .BR.073 STAR.BR.073
STAR .BR.074 STAR.BR.074
STAR .BR.075 STAR.BR.075
STAR .BR.076 STAR.BR.076
STAR .BR.077 STAR.BR.077
STAR .BR.078 STAR.BR.078
STAR .BR.079 STAR.BR.079
STAR .BR.080 STAR.BR.080
Reports-List
Report Name Screen shot
Individual Tenant Invoice
Author:
PIN Custom General Ledger Detail Report This is to check our revenue.
7-bucket report Shows the outstanding receivables for Rent/Utilities etc but AR typically runs that one because mine doesn't output correctly for some reason but I would love to be able to do get that information myself.
Current Excel version (I think) looks like these 2 spreadsheets.
Current-Systems
System What is here? Details
SharePoint site Excel file Rent
SharePoint site Excel file Utilities
SharePoint site Excel file Utilities Monthly
SharePoint site Excel file Ad Valorem
SharePoint site Excel file Fire Billback
SharePoint site Excel file Deposit Log
Oracle AR Recon?
OPUS Run Reports which ones?
Outlook emails from Perfect Receivables (ACH deposits)
Outlook Emails to tenants for: utility bills
Outlook Emails to tenants for: rent updates
Outlook Emails to tenants for: ad valorem tax bills
Outlook Emails to tenants for: fire billback
Network drive PDF Lease agreements
Network drive PDF Rent/Utility bills for _____ (period)
Facility Engineer spreadsheet meter readings and rate calculations
Actors
Actors
Admin
All Users
Clerk Finance Team member
Facility Engineer
Facility Manager
Greg
Gretchen
System
Tiffani
Not sure
Data
Objective Categories Priority
Bill Tenants Ad Valorem 1. Vital
Budgeting Alerts 2. Important
Calculate Rent Configure 3. Nice to have
Calculate Utilities Deposits 4. Wishlist
Configure and Charge Ad Valorem Tax Diesel
Configure and Charge Fire Billback Document & storage
Configure, Charge and Report Sales Tax Fire
Receive and Reconcile Payments Operational
Report income to AR module in OPUS/Oracle Performance
Security Quality
Storage Reconcile
Training Rent
Vendor Support Reporting
Security
Tax Rates
Training
Transmit
Utilities
Vendor support image1.png image2.png image3.png image4.png
Kevin Karr Technology Contract Manager Business Technology Services
Pinellas County Government 315 Court Street Clearwater, FL 33756
KKarr@pinellas.gov Office (727) 453-3604 Mobile (702) 249-6322 KKarr@Pinellas.Gov
From: Huggins, Belinda M <bhuggins@pinellas.gov> Sent: Wednesday, April 9, 2025 10:27 AM To: Karr, Kevin C <kkarr@pinellas.gov> Cc: Zumwalt, Bryan <bzumwalt@pinellas.gov> Subject: FW: Star Center - Lease management Software
Good morning, Kevin, What do you need from me to enter this into OpenGov?
Belinda
Pinellas County Business Technology Services Direct: (727) 464-4236 Cell: (813) 918-7422 mailto:KKarr@pinellas.gov mailto:KKarr@Pinellas.Gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fpinellas.gov%2F%3Futm_source%3Dpinellascounty%26utm_medium%3Demailsignature%26utm_content%3Dlogo&data=05%7C02%7Ckkarr%40pinellas.gov%7Cf15e4e9631e0495c3d2b08dd784113b9%7Cc32ee18fa4c746ffaf408ed605642745%7C0%7C0%7C638798943099709256%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ixwhWVRCj8qAP0L7INvQxcb5lPYdZ99PR9C0q%2FPUokA%3D&reserved=0 mailto:bhuggins@pinellas.gov mailto:kkarr@pinellas.gov mailto:bzumwalt@pinellas.gov
From: Meador, Kim <klmeador@pinellas.gov> Sent: Tuesday, April 1, 2025 7:07 AM To: Huggins, Belinda M <bhuggins@pinellas.gov>; Zumwalt, Bryan <bzumwalt@pinellas.gov> Cc: Karr, Kevin C <kkarr@pinellas.gov>
Good morning Belinda, Thank you for this direction. Please have Kevin submit the intake in in OpenGov. I will move it forward from there.
Kim Meador, CPPB Procurement Analyst Lead Pinellas County Purchasing Department 400 S. Ft. Harrison Clearwater, FL 33756 727-464-3148 klmeador@pinellas.gov
All government correspondence is subject to the public records law.
For information on how to do business with Pinellas County, please visit:
How to Do Business with Pinellas County - Pinellas County mailto:bhuggins@pinellas.gov https://pinellasgov.sharepoint.com/sites/EBS-OPUS?xsdata=MDV8MDJ8a2thcnJAcGluZWxsYXMuZ292fGYxNWU0ZTk2MzFlMDQ5NWMzZDJiMDhkZDc4NDExM2I5fGMzMmVlMThmYTRjNzQ2ZmZhZjQwOGVkNjA1NjQyNzQ1fDB8MHw2Mzg3OTg5NDMwOTk3MzAyNzZ8VW5rbm93bnxUV0ZwYkdac2IzZDhleUpGYlhCMGVVMWhjR2tpT25SeWRXVXNJbFlpT2lJd0xqQXVNREF3TUNJc0lsQWlPaUpYYVc0ek1pSXNJa0ZPSWpvaVRXRnBiQ0lzSWxkVUlqb3lmUT09fDB8fHw%3d&sdata=d05DbTRuTVUyVUkvOTFYemcrL0RLQ2Y4OWRrSGFnUE5WcFg2MkJmbHpQYz0%3d https://pinellasgov.sharepoint.com/sites/EBS-OPUS?xsdata=MDV8MDJ8a2thcnJAcGluZWxsYXMuZ292fGYxNWU0ZTk2MzFlMDQ5NWMzZDJiMDhkZDc4NDExM2I5fGMzMmVlMThmYTRjNzQ2ZmZhZjQwOGVkNjA1NjQyNzQ1fDB8MHw2Mzg3OTg5NDMwOTk3NDI5MjZ8VW5rbm93bnxUV0ZwYkdac2IzZDhleUpGYlhCMGVVMWhjR2tpT25SeWRXVXNJbFlpT2lJd0xqQXVNREF3TUNJc0lsQWlPaUpYYVc0ek1pSXNJa0ZPSWpvaVRXRnBiQ0lzSWxkVUlqb3lmUT09fDB8fHw%3d&sdata=SytwUnVBYWxNeHY4QnQvS3dXNzdYQ0M4YkxVbmlyU3ZOZkFPR3ppR0tDbz0%3d mailto:klmeador@pinellas.gov mailto:bhuggins@pinellas.gov mailto:bzumwalt@pinellas.gov mailto:kkarr@pinellas.gov mailto:klmeador@pinellas.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Fportal%2Fpinellasfl%3Fstatus%3Dall&data=05%7C02%7Ckkarr%40pinellas.gov%7Cf15e4e9631e0495c3d2b08dd784113b9%7Cc32ee18fa4c746ffaf408ed605642745%7C0%7C0%7C638798943099755454%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=XrVhXgjQLNswtKFLcKg523f681t7iwnNtAT5MJ%2FrN%2B8%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fpinellas.gov%2Fcurrent-bids%2F&data=05%7C02%7Ckkarr%40pinellas.gov%7Cf15e4e9631e0495c3d2b08dd784113b9%7Cc32ee18fa4c746ffaf408ed605642745%7C0%7C0%7C638798943099775077%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=r4FdmJn4YSiR%2FySC0aLfiWzAnoXEwwjKnNRS7PB7oSM%3D&reserved=0
From: Huggins, Belinda M <bhuggins@pinellas.gov> Sent: Monday, March 31, 2025 1:21 PM To: Meador, Kim <klmeador@pinellas.gov>; Zumwalt, Bryan <bzumwalt@pinellas.gov>
Hi Kim, We would like to move forward with your 1st option. Please let us know what are the next steps.
Belinda
Pinellas County Business Technology Services Direct: (727) 464-4236 Cell: (813) 918-7422
From: Meador, Kim <klmeador@pinellas.gov> Sent: Thursday, March 13, 2025 1:13 PM To: Huggins, Belinda M <bhuggins@pinellas.gov>; Zumwalt, Bryan <bzumwalt@pinellas.gov> Subject: Star Center - Lease management Software
Hello Belinda and Bryan, I talked to Jim about the Star Center. We have a couple options:
1. Put out an ITQ with specs that outline what the system must be able to do. (I can clean up and use Tiffany’s spreadsheet and incorporate with responses.) If a supplier does not have what we are asking for, then they are non-responsive. We award to the lowest mailto:bhuggins@pinellas.gov mailto:klmeador@pinellas.gov mailto:bzumwalt@pinellas.gov mailto:bhuggins@pinellas.gov https://pinellasgov.sharepoint.com/sites/EBS-OPUS?xsdata=MDV8MDJ8a2thcnJAcGluZWxsYXMuZ292fGYxNWU0ZTk2MzFlMDQ5NWMzZDJiMDhkZDc4NDExM2I5fGMzMmVlMThmYTRjNzQ2ZmZhZjQwOGVkNjA1NjQyNzQ1fDB8MHw2Mzg3OTg5NDMwOTk3OTM5MjJ8VW5rbm93bnxUV0ZwYkdac2IzZDhleUpGYlhCMGVVMWhjR2tpT25SeWRXVXNJbFlpT2lJd0xqQXVNREF3TUNJc0lsQWlPaUpYYVc0ek1pSXNJa0ZPSWpvaVRXRnBiQ0lzSWxkVUlqb3lmUT09fDB8fHw%3d&sdata=SXpsaVBnZ2ZJV1NxTFErUkdpWHdJaXdXV3FWcUE2U0p4aWNmQzJSZSszRT0%3d https://pinellasgov.sharepoint.com/sites/EBS-OPUS?xsdata=MDV8MDJ8a2thcnJAcGluZWxsYXMuZ292fGYxNWU0ZTk2MzFlMDQ5NWMzZDJiMDhkZDc4NDExM2I5fGMzMmVlMThmYTRjNzQ2ZmZhZjQwOGVkNjA1NjQyNzQ1fDB8MHw2Mzg3OTg5NDMwOTk4MDY4Mjl8VW5rbm93bnxUV0ZwYkdac2IzZDhleUpGYlhCMGVVMWhjR2tpT25SeWRXVXNJbFlpT2lJd0xqQXVNREF3TUNJc0lsQWlPaUpYYVc0ek1pSXNJa0ZPSWpvaVRXRnBiQ0lzSWxkVUlqb3lmUT09fDB8fHw%3d&sdata=Qll2dEVLMWowWjF3SWJZZGVCdnRWZ0xHQ3g4YVcxR1BvenV0TlVYVk4vMD0%3d mailto:klmeador@pinellas.gov mailto:bhuggins@pinellas.gov mailto:bzumwalt@pinellas.gov supplier that is responsive.
2. If Greg has a product that he has already demo’d and it has what he’s looking for, we can get a quote and move ahead with a non-competitive purchase since it’s in Merry’s approval threshold.
We know of a big project that Greg has coming up with the Star Center. He may want this in place beforehand.
Let me know if we need to jump on a call with Greg.
Kim Meador, CPPB Procurement Analyst Lead Pinellas County Purchasing Department 400 S. Ft. Harrison Clearwater, FL 33756 727-464-3148 klmeador@pinellas.gov
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