RAPIID_TA3_Attachment_B_Cost_Proposal.docx

Attachment B: DARPA-PA-26-09 Cost Proposal Competition Sensitive

DARPA-PA-26-09: RAPIID TA-3

Cost Proposal Use of this template is mandatory for all proposal submissions to this PA for RAPIID TA-3. The Cost Proposal must address both RAPIID Phase 1 (Base) and Phase 2 (Option) and must include all components described herein. Any information incorporated into the Cost Proposal which is not related to cost will not be considered.

Proposals not meeting the format prescribed herein may not be reviewed. All submissions must be written in English, and all pages shall be formatted for printing on 8-1/2 by 11- inch paper with 1-inch margins on all sides. Text must be single-spaced and size 11 Calibri font with the exception that size 9 font may be used for captions on figures, tables, and charts. The Cost Proposal must be submitted in .pdf, .odx, .doc, .docx, .ppt, .pptx, .xls, or .xlsx formats. Any spreadsheet files must be included as a separate file in the full proposal package.

No page limit is specified for the Cost Proposal.

The Government requires that proposers use the provided Attachment C: DARPA Standard Cost Proposal Spreadsheet in the development of their Cost Proposals. All tabs and tables in the Standard Cost Proposal Spreadsheet should be developed in an editable format with calculation formulas intact to allow traceability of the cost proposal. The Standard Cost Proposal Spreadsheet must be used by the prime organization and all subawardees. Using the provided Standard Cost Proposal Spreadsheet will assist the Government in a rapid analysis of your proposed costs and, if your proposal is selected for award, speed up the negotiation and award execution process.

In addition to the spreadsheet (Attachment C), the Cost Proposal (this Attachment B) must include all other items required in this announcement that are not covered by the editable spreadsheet (e.g., written justifications, quotes, rate sheets, etc.). Cost information must be provided in sufficient detail to substantiate the proposed prices.

Costs must be traceable between the prime proposer and all subawardees/consultants, as well as between the Cost Proposal (Attachment B), the Standard Cost Proposal Spreadsheet (Attachment C), the Task Description Document (TDD; Attachment E), and the Schedule of Milestones and Payments (Attachment F). This includes ensuring a consistent task structure across all documents in the full proposal package.

The prime proposer is responsible for the compilation and submission of all non-proprietary subawardee Cost Proposals. It is strongly recommended that all non-proprietary Attachment B documents be compiled into a single file when submitted (guidance provided in blue text below). Proposal submissions will not be considered complete until the Government has received all subawardee Cost Proposals.

Attachment B: DARPA-PA-26-09 Cost Proposal Competition Sensitive Proprietary subawardee Cost Proposals may be included as part of the prime submission or emailed separately by the subawardee to RAPIID@darpa.mil. Email messages must include “Subawardee Cost Proposal” in the subject line and identify the principal investigator, prime proposer organization, and proposal title in the body of the message.

HR0011XXS00XX Volume 2 1

COVER SHEET

[PRIME ORGANIZATION LOGO]

Proposal Title

Proposer Organization

Proposer Reference Number, if any

Address:

Telephone:

Email:

Address:

Telephone:

Email:

Place(s) of Performance

Period(s) of Performance

Months

Organization:

Organization Type:

Year 2: $ Year 3: $ Total: $

SAM.gov Unique Entity ID (UEI)[footnoteRef:2] [2: The SAM-generated UEI becomes the official identifier for doing business with the U.S. Government. This replaces DUNS. ]

Taxpayer identification number (TIN)[footnoteRef:3] [3: See https://www.irs.gov/individuals/international-taxpayers/taxpayer-identification-numbers-tin for information on requesting a TIN. Note, requests may take from 1 business day to 1 month depending on the method (online, fax, mail).]

Commercial and Government Entity (CAGE) code[footnoteRef:4] [4: A CAGE Code identifies companies doing or wishing to do business with the Federal Government. ]

Administration Office POC at Defense Contract Management Agency (DCMA)[footnoteRef:5] or Office of Naval Research (ONR)[footnoteRef:6], if known [5: https://pubapp.dcma.mil/CASD/CasdSearch.do] [6: http://www.onr.navy.mil/Contracts-Grants/Regional-Contacts.aspx]

Name:

Address:

Telephone:

Audit Office POC at Defense Contract Audit Agency (DCAA)[footnoteRef:7], if known [7: http://www.dcaa.mil/Home/Locator?title=Locator]

Name:

Address:

Telephone:

Date Proposal was Prepared

Proposal Validity Period (minimum 120 days)

Table of Contents

1. Cost Summary [Not to exceed one (1) page] [Provide a summary of the major cost items for the RAPIID TA-3 project including: labor costs, materials, travel, consultants, subawards, other direct charges (ODCs; equipment, materials, travel, tuition, etc.), indirect costs (overhead, fringe, general and administrative (G&A), etc.), and any proposed fee. This information may be presented as narrative or table.]

2. Cost Details – Prime, [Organization name] [No page limit from here forward in the document] [For the below sub-sections, the prime must provide the cost details broken down by the following:

· Program phase

· Contractor fiscal year

· Month

· TDD task Include supporting documentation describing the method used to estimate costs.]

2.1. Labor Costs

[Provide individual labor categories and/or persons and the associated direct labor rates needed to complete the proposed work. Provide supporting labor hours and rationale for each individual/category on the project. It is strongly recommended that the Principal Investigator dedicate at least 20% effort to this project as well as other key personnel. Additionally, to assess the cost realism of the work, each proposed task and subtask listed in the TDD should include all proposed labor categories and associated proposed labor hours.]

2.2. Indirect Costs

[Identify all indirect cost rates (Fringe Benefits, Overhead, G&A, Facilities Cost of Money, etc.) and describe the basis for each.]

2.3. Materials & Supplies

[Provide an itemized list of all proposed materials and supplies including quantities, unit prices, proposed vendors (if known), and the basis of estimate (e.g., quotes, prior purchases, catalog price lists, etc.). Any line or item that exceeds $5,000 must be supported with back-up documentation such as a copy of catalog price lists or quotes prior to purchase.]

2.4. Equipment Purchases

[Provide an itemized list of all proposed equipment purchases including quantities, unit prices, proposed vendors (if known), and the basis of estimate (e.g., quotes, prior purchases, catalog price lists, etc.). Any line or item that exceeds $5,000 must be supported with back-up documentation such as a copy of catalog price lists or quotes prior to purchase. Include any requests for Government-furnished equipment or information with cost estimates and delivery dates.]

2.5. Travel

[Provide the purpose of the trip, number of trips, number of days per trip, departure and arrival destinations, number of people, etc. For estimating travel costs, proposers must use the per diem rates determined by the U.S. General Services Administration (GSA): https://www.gsa.gov/travel/plan-book/per-diem-rates. Proposers should use Arlington, VA to estimate travel costs to the RAPIID Kick-off and Technical Interchange meetings.]

2.6. Other Direct Costs (ODCs)

[Provide an itemized breakdown with costs and associated supporting documentation. An explanation of any estimating factors, including their derivation and application, must be provided.]

2.7. Cost Sharing

[Provide the source, nature, and amount of any proposed industry cost-sharing.]

2.8. Consultant Costs

[Provide a copy of all consultants’ proposed TDDs or Statements of Work (SOWs) as well as signed consultant agreements or other documents which verify the proposed loaded daily / hourly rate, hours, and any other proposed consultant costs (e.g., travel).]

2.9. Summary of Subawardee Costs

[Provide a summary of costs for each proposed subawardee, similar to the information provided for the full project in Section 1 above. Detailed cost information for each subawardee will follow in Sections 3+ below.]

2.10. Rate Agreements

[Provide any available approved rate information or other documentation that may assist in expediting negotiations (e.g., Forward Pricing Rate Agreement, Department of Health and Human Services (DHHS) or Office of Naval Research (ONR) rate agreements, etc.).]

2.11. Milestones

Provide a detailed list of milestones as indicated in Attachment F that include: description, completion criteria, due date, and payment/funding schedule (to include, if cost share is proposed, contractor and Government share amounts). Milestones must relate directly to accomplishment of technical metrics as defined in the PA and/or the proposal. Proposers must only propose an OT for Research agreement with fixed payable milestones. Proprietary information must not be included as part of the milestones.]

3. [Repeat for as many as needed] Cost Details – Subawardee 1, [Organization name] [Complete a separate Section and all Sub-sections for each subawardee on the proposal and update the table of contents appropriately.

For the below sub-sections, the subawardee must provide the cost details broken down by the following:

· Program phase

· Contractor fiscal year

· Month

· TDD task All documentation must be prepared at the same level of detail as that required of the prime proposer. Include supporting documentation describing the method used to estimate costs.

Additionally, provide the following for each proposed subawardee, as applicable:

· If not clearly delineated in the overall TDD for the project (Attachment E), a copy of the individual subawardee proposed TDD as well as any documents which verify the proposed loaded daily / hourly rate, hours, and any other proposed costs (e.g., travel).

· Interdivisional work transfer agreements or evidence of similar arrangements.

· A cost or price reasonableness analysis of proposed subawardee prices as defined in FAR 15.404-3. Such analysis shall indicate the extent to which the prime contractor has negotiated subcontract prices.]

3.1. Labor Costs

[Provide individual labor categories and/or persons and the associated direct labor rates needed to complete the proposed work. Provide supporting labor hours and rationale for each individual/category on the project. It is strongly recommended that key personnel dedicate at least 20% effort to this project. Additionally, to assess the cost realism of the work, each proposed task and subtask listed in the TDD should include all proposed labor categories and associated proposed labor hours.]

3.2. Indirect Costs

[Identify all indirect cost rates (Fringe Benefits, Overhead, G&A, Facilities Cost of Money, etc.) and describe the basis for each.]

3.3. Materials & Supplies

[Provide an itemized list of all proposed materials and supplies including quantities, unit prices, proposed vendors (if known), and the basis of estimate (e.g., quotes, prior purchases, catalog price lists, etc.). Any line or item that exceeds $5,000 must be supported with back-up documentation such as a copy of catalog price lists or quotes prior to purchase.]

3.4. Equipment Purchases

[Provide an itemized list of all proposed equipment purchases including quantities, unit prices, proposed vendors (if known), and the basis of estimate (e.g., quotes, prior purchases, catalog price lists, etc.). Any line or item that exceeds $5,000 must be supported with back-up documentation such as a copy of catalog price lists or quotes prior to purchase. Include any requests for Government-furnished equipment or information with cost estimates and delivery dates.]

3.5. Travel

[Provide the purpose of the trip, number of trips, number of days per trip, departure and arrival destinations, number of people, etc. For estimating travel costs, proposers must use the per diem rates determined by the U.S. General Services Administration (GSA): https://www.gsa.gov/travel/plan-book/per-diem-rates. Proposers should use Arlington, VA to estimate travel costs to the DARPA Kick-off and Technical Interchange meetings.]

3.6. Other Direct Costs (ODCs)

[Provide an itemized breakdown with costs and associated supporting documentation. An explanation of any estimating factors, including their derivation and application, must be provided.]

3.7. Cost Sharing

[Provide the source, nature, and amount of any proposed industry cost-sharing.]

3.8. Consultant Costs

[Provide a copy of all consultants’ proposed TDDs or Statements of Work (SOWs) as well as signed consultant agreements or other documents which verify the proposed loaded daily / hourly rate, hours, and any other proposed consultant costs (e.g., travel).]

3.9. Rate Agreements

[Provide any available approved rate information or other documentation that may assist in expediting negotiations (e.g., Forward Pricing Rate Agreement, Department of Health and Human Services (DHHS) or Office of Naval Research (ONR) rate agreements, etc.).]