Racine_SSA_Janitorial_OFOC Redacted_Redacted.pdf

General Services Administration Public Buildings Service Acquisition Management

Division

SINGLE SOURCE JUSTIFICATION FOR

ACQUISITIONS UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

1. In accordance with Federal Acquisition Regulation 13.106-1, I hereby determine that the Contractor shall provide Custodial and Related Services, which consists of the following services: custodial services, snow removal, trash removal, recycling, integrated pest management, and additional regular cleaning and disinfection. The services will be awarded via purchase order. It is reasonably available from only one source, and competition is precluded for the reasons indicated below. There are no substitutes available. Services are to be performed at the Racine SSA Federal Building, 4020 Durand Avenue, Racine, WI.

2. This acquisition is restricted to the following source:

Emergency Restoration Specialists, Inc. (ERS) 5615 S Pennsylvania Ave Cudahy, WI 53110-2452

3. This action will require (ERS) to provide the necessary labor required to perform the Custodial and Related Services for a five-month period of performance beginning December 1, 2020 - April 30, 2021 at a total estimated cost of $41,551.90. Services are only needed for the specified five months because they will be part of a new Milwaukee Consolidated Facilities Management contract that is currently in the process of evaluation and award, with an anticipated start date of May 1, 2021.

Per Month Breakdown:

1. Custodial Services - $5,889.52, includes the following:

i. Trash Removal - $1,996.56

ii. Recycling - $1,813.20

iii. Integrated Pest Management - $750.00

iv. Window Washing - $597.25

2. Snow Removal - $2,025.13

3. Additional Regular Cleaning & Disinfecting - $395.73

4. These services are currently being performed by (Contractor). GSA has received multiple complaints from the tenants, Social Security Administration (SSA).

The current contractor is having severe performance issues and it is drastically affecting SSA’s ability to fulfill its critical mission. The Contractor has indicated that they can no longer fully perform under this contract and are not interested in continuing services.

Due to the COVID-19 global pandemic, custodial and related services are increasingly important in order to keep the working environment and public space at the project location clean and disinfected.

Other federal buildings are at least two hours away from the SSA building. Given the small effort required (estimated at 2.5 hours of work for two staff), other contractors have responded that they either are not interested in this work or that they are unable to locate employees to work in this area. ERS is a local contractor to the facility and has been able to support services at the SSA building in Racine intermittently, as needed, when failed to perform (usually twice per week for the last several months) and with short notice.

This office became aware of the requirement on October 28, 2020. The custodial and related services must begin performance by December 1, 2020. If the required performance date is not met, custodial and related services at the Racine SSA Federal Building will be interrupted. Competing for these services for the short performance period will incur unnecessary costs associated with procurement and contract start up activities. For all of these reasons, only one source will be solicited.

CERTIFICATION

I certify that the information provided above is complete and correct to the best of my knowledge. In accordance with FAR 13.106-1, the facts of this acquisition preclude the use of full and open competition.

Contracting Officer Northern Contracting Team

Date