Attachment_2_-_PWS.pdf

Solicitation: R16PS01713 Attachment 2

Performance Work Statement Laboratory Analysis for Hazardous Waste Sample Services

Date: April 27, 2016

1. GENERAL DESCRIPTION: The Blanket Purchase Agreement (BPA) Holder/Contractor shall provide all necessary and qualified personnel, facilities, equipment, transportation and materials required to provide Laboratory Analysis for Low-Level Selenium Sampling Services to Water, Soil, Vegetation, and Tissue Samples. The BPA Holder/Contractor shall ensure that good business and management practices are followed in performing the ordered services, such that the Government receives the greatest value for the services provided.

2. TYPES OF SERVICES: This Blanket Purchase Agreement (BPA) shall cover requirements for laboratory analysis for low-levels of selenium to water, soil, vegetation, and tissue samples in accordance to the tests outline in the pricing schedule. The samples may be collected throughout the states of California, Oregon and Nevada.

3. PRODUCTS: U.S. Bureau of Reclamation (USBR) will be responsible for supplying and delivering the samples to the BPA Holder/Contractor. The Contractor shall analyze the samples using approved EPA or other approved methods and report the results of the analysis to Reclamation. See the Pricing Schedule for more information.

4. LOCATION OF SERVICES: Samples shall be collected from California, Oregon and Nevada by Reclamation and delivered to the BPA/Contractor(s) facility.

5. GENERAL REQUIREMENTS:

a. In order to receive an award the laboratory must be approved by Mid-Pacific Region’s Environmental Office MP-156. Approval will include but not be limited to passing a Quality Assurance Audit (Attachment 2A), receiving an acceptable review of the laboratory’s QA Manual, round-robin performance evaluation samples, and reporting limits.

b. The laboratory must analyze USBR samples in the batches requested on the Chain of Custody.

c. The laboratory must follow the USBR QA section guidelines for re-analysis:

i. The USBR QA section will incorporate blind external QA samples as an external laboratory check.

ii. If the laboratory is unable to obtain an acceptable result(s) on the external QA samples(s) for the original analysis, the QA section will request re-analysis of the external QA sample(s). The re-analysis request will provide a confirmation range and a bracket of samples to re-analyze if the laboratory cannot confirm the original result.

iii. If the laboratory confirms the original result(s), USBR will pay for the re-analysis. If the laboratory does not confirm the original result, there will be no charge to USBR for the re-analyzing of the sample(s).

iv. If the laboratory does not confirm the original result, the laboratory must re-analyze the bracket of samples at no additional cost to USBR.

d. To meet the required turn-around times, the laboratory is responsible for assessing whether or not re-analysis confirmed the original result and requesting additional bracket analysis.

e. The laboratory must meet the following turn-around times:

i. Initial analysis – 3 week turn-around time.

ii. 1st set of re-analysis – 2 week turn-around time.

iii. 2nd set of re-analysis – 1 week turn-around time.

f. The laboratory must analyze samples within the required holding time. If the laboratory does not analyze the samples within the required holding times and re-sampling must occur, the laboratory must analyze the re-sampled samples at no cost to USBR and must analyze the re-sampled samples with a one week turn-around time.

g. The laboratory must provide Level 1 certified bottles for all sampling events upon request. The bottles must be pre-preserved using the appropriate preservative for the analysis.

h. The laboratory shall participate in annual performance testing studies and demonstrate acceptable analytical performance by analyzing the samples for these studies.

i. The contractor shall submit one copy of the written laboratory analysis data report or a Work-compatible electronic copy of the report to:

Environmental Monitoring Branch, MP-156 Bureau of Reclamation 2800 Cottage Way Sacramento, CA 95825

j. The contractor shall be capable of providing analysis 0001 – 0007 listed on the pricing schedule.

k. The laboratory shall not charge USBR for the performance evaluation samples submitted by USBR as part of the audit.

l. All laboratory analysis must be conducted in-house. The laboratory may not sub-contract USBR samples for analysis without approval from the USBR QA section.

6. THE BPA ORDERING PROCESS: As requirements are determined by the Government to be appropriate for ordering under this BPA materialize, the government may issue Requests for Quotations (RFQs) to the BPA Holder(s). The RFQs may include the following: 1) a Statement of Work describing the work to be performed; 2) any special contractual requirements that will apply to the call, to include delivery requirements/performance schedules; and 3) quotation preparation and submittal instructions.

7. BPA MINIMUMS AND MAXIMUMS: The Government is obligated only to the extent of authorized purchases actually made under this BPA. No work is guaranteed under a BPA. Therefore, there is no minimum dollar value of work that will be ordered by the government under this BPA. The maximum dollar value for this BPA will be an estimated $90,000.00 per year for a total of $450,000.00 for five (5) years.

8. BPA ORDER LIMITATIONS: Each call issued under this BPA will be for an amount exceeding $0.00 but not more than $90,000.00 per year.

9. ORDERING OFFICES: The Reclamation Office of Environmental Monitoring Branch, MP-156 will order testing services ranging from $0.00 to $3,000. The Reclamation Office of Acquisition Services, MP- 3800, will order the testing services ranging from $3,001.00 to $90,000.00.

10. AUTHORIZED CALLERS: Only authorized callers from the Quality Assurance and Data Management Branch, MP-156 and the U.S. Bureau of Reclamation Acquisition Services Office will place calls under this BPA. At time of award a letter will be issued listing the authorized callers. In the future a letter may be issued to the BPA Holder/Contractors to add additional personnel if needed to this list. Only authorized Callers from the U.S. Bureau of Reclamation-Mid Pacific Region Acquisition Services will place calls under this BPA over the micro purchase limits.

BPA Calls up to $3,000.00

Chris Garduño Physical Scientist Victor Stokmanis Physical Scientist Russell Clayton Physical Scientist

BPA Calls Ranging $3,001.00 to $90,000.00

Brenda L. Davis Contracting Officer Paul A. Hendree Contracting Officer

Kara A. Fleming Contracting Officer Debra Lateano Contracting Officer Tracy N. Tenholder Contracting Officer

Laura Y. St. John Contracting Officer Mallory L. Sharpe Contracting Officer Franklin Wayne Henthorne Contracting Officer

11. DELIVERY TICKETS: All shipments under this BPA shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information. One copy of this delivery ticket shall be sent to the ordering official and one copy to the Contracting Officer of this award:

• Name of the Supplier

• BPA Number

• Date of Purchase

• BPA Call Number

• Itemized list of supplies/services furnished

• Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

• Date of delivery or shipment.

12. TERM OF THIS BPA: This BPA will be valid for 5 years from the date of award, unless either party to the agreement requests earlier discontinuation of the agreement. Should either party request its discontinuation, the request will be honored effective upon acceptance of all previously ordered work.

Upon receipt of a request for discontinuation of this BPA, no new calls will be placed with the BPA Holder.

13. PERIOD OF PERFORMANCE: Each call placed under the BPA will have a separate period of performance. Once the BPA Holder has accepted the call, the call and the period of performance are contractually binding.

14. FIRM FIXED PRICE: Calls placed under this BPA will be firm fixed price. Price quotations will include all costs associated with performance of the required service, to include all labor, materials, travel, per diem, and any other direct, indirect or incidental costs necessary for performance of the services.

Unless the call is modified in writing (e.g. there is a change in the scope of services), the obligated amount will not be adjusted. The cost breakdown furnished with the price quotation is for information purposes only, so that the Government may verify that the lump sum price being quoted conforms with the agreed to rate established on the BPA.

15. INVOICES: See clause DOI-AAAP-0028, Electronic Invoicing and Payment Requirements – Invoice Processing Platform and Claus 52.212-4(g). An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received.

15. PERFORMANCE BASED PLAN:

a. Monitoring Performance: During the course of the evaluation period, the COR will track Contractor performance. Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor's performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP) and report to the Contracting Officer.

b. Contractor Self-Assessment: Following each evaluation period, the Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the Contracting Officer. The self-assessment shall be submitted not later than 5 working days after the end of each evaluation period.

The self-evaluation shall not exceed 1 page per PRS element. The self-assessment shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence. The self-assessment itself will NOT be the basis for the payment determination.

c. COR Recommendation: The COR will consider all evaluations and any other pertinent information, including Contractor self-assessment, and will prepare a report to the Contracting Officer with findings and recommendations. The Contractor will be provided a copy of the draft findings and recommendations of the COR and will be afforded the opportunity to identify factual errors. The COR's draft recommendation is not subject to negotiation and the COR will not engage in discussions with the Contractor. Any errors identified by the Contractor will be addressed by the COR in its final report. The Contractor will be provided a copy of the final COR report at the same time the report is submitted to the Contracting Officer.

d. Payment Determination: The Contracting Officer may meet with the COR to discuss the COR's report. The Contracting Officer will make a final determination in writing as to the percentage of work successfully completed, and the resulting payment to be made. A copy of the determination will be provided to the Contractor no later than 45 calendar days after the end of the period being evaluated. All Contracting Officer decisions regarding payment calculations are unilateral decisions made solely at the discretion of the Government.

e. Deduction: Notwithstanding any other clause of this contract, payment calculations will be made within the later of 60 days after the end of the evaluation period or 30 days after receipt of an approved invoice.

f. The Quality Assurance Surveillance Plan is one evaluation method the government uses to perform surveillance to determine whether the Contractor meets the standards of performance as defined in the PWS. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the government under any other provision of the contract in determining the quality of the Contractor performance.

QUALITY ASSURANCE SURVEILLANCE PLAN

Performance Requirement Summary (PRS)

Acceptable Quality Level Means of Measurement

Contractor shall comply with the Performance Work Statement IAW

PWS ¶ 5 .0

a. Timeliness - Required turnaround time met 98% of the time.

b. Quality - Analyses are within required tolerances 95% of time.

COR Surveillance (100% review of periodic depending on tasks.)