R_01-SR#-15882912-SOW-1.pdf

OVERHAUL BACK UP EMERGENCY GENERATOR at Bldg. IKE-691 (Ikego) in the U.S. Commander Fleet Activities Yokosuka (CFAY), JAPAN by

Non-Recurring Contract (One Time Contract)

Prepared By: NAVFAC FE PRY 231 Name: T. Takahashi Date: 21 Aug 2019

Specification Approved By: NAVFAC FE PRY23 FSC Management & Facilities Services Department, FSCM

Name Date

S/R#: 15882912 (CFAY)

ePro#: 1620213 (CFAY)

SIIBO.JAMES.1236109670

Digitally signed by

SIIBO.JAMES.1236109670

Date: 2019.09.17 14:22:31 +09'00'

S/R#: 15882912 ePro#: 1620213

NAVFACFE PRY 231

Name: T.Takahashi

Date: 10 Sep 2019

Statement of Work for OVERHAUL BACK UP EMERGENCY GENERATOR at Bldg. IKE-691 (Ikego) in

The U.S. Commander Fleet Activities Yokosuka JAPAN by Non-Recurring Contract (One Time Contract)

1. General Information 1-1, Outline of Services: The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at Commander Fleet Activities Yokosuka, as shown on the attachment and specifications.

1-2, Project Location: The work shall be performed at Bldg. IKE-691, Ikego Base in the U.S. Fleet Activities, Yokosuka, Japan

1-3, Term of contract: The work shall be completed within 240 calendar days after the date of contract award. The Contractor shall submit the schedule of actual start site work and repair/replace, inspection work road map to be completed with Government final inspection and any completion reports per deliverables list. The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

1-4, Working Hours:

1-4-1, Government Regular Working Hours: The Government's regular working hours are from 0800-1645, five (5) days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain scope of work require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior COR/PAR approval.

1-4-2, Restriction to Contractor Working Hours: Unless otherwise specified hereinafter, the Contractor’s normal working hours for performing contract requirements are from 0800 to 1645, every day or Monday through Friday.

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written request to work outside Government’s regular working hours per Deliverables list. Exclude works to be performed during specified hours.

1-5, Definitions and Acronyms: listed in attachment definitions and acronyms.

2. Management and Administration 2-1, Required Conferences and Meetings: The Contractor may be required to attend administrative and coordination meetings. Pre-performance request shall be submitted at least five (5) working days prior to desire conference date to the COR/PAR. The Contractor shall provide sign-in sheets and prepare minutes of all meetings and submit for review and comments. Comments received within two working days shall be incorporated into the minutes and a copy of the final revision shall be submitted for concurrence.

2-2, Contract Partnering Session Attendees: The Contractor shall bring the necessary personnel to successfully partner on this contract. This contract mandatory key personnel are Project Manager (PM), Quality Manager (QM) and Site Safety and Health Officer (SSHO).

2-2-1, Key Personnel Requirements: The Contractor shall comply with the personnel requirements stated below.

The Contractor shall submit a List of Key Personnel and Qualifications per Deliverables list. The Contractor shall provide any additional information requested by the COR/PAR necessary to certify their qualifications.

The Contractor shall submit an Organizational Chart per Deliverables list, showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall include names of personnel and their position title in this contract. As a minimum, include the PM, Quality Manager, SSHO, Environmental/Energy Manager and who they will report directly to for this contract. The key personnel shall be revised as applicable for the contract. Key personnel shall be able to speak, read and comprehend English to the extent that they can perform the contract requirements and comply with installation emergency procedures or an interpreter shall be made available at no additional cost to the Government.

2-2-1a, Project Manager (PM): The Contractor shall provide a PM and designated alternate, as applicable, who have full authority to act on behalf of the Contractor on all contract matters relating to this contract. The PM or alternate shall be on-site during performance work or/and shall be available on-site within three (3) hours after the Government requests.

The PM shall have satisfactory relevant experience at a comparable level of responsibility on contracts of similar size, scope and complexity.

2-2-1b, Quality Manager (QM): The Contractor shall provide a Quality Manager or designated alternate and shall be on-site during performance work or/and, the Government's regular working hours or/and shall be available on-site within three (3) hours after the Government request. The Quality Manager must report directly to a senior corporate official and shall not report directly to the Project Manager.

The Quality Manager shall have fulfilled the following pre-requisite training and experiences before being hired as the Quality Manager under this contract: The Quality Manager shall have satisfactory experience in preparing and enforcing QMS programs on contracts of similar size, scope and complexity. The Quality Manager may be the same person as the SSHO or/and PM, or/and Environmental/Energy Manager but shall have fulfilled the pre-requisite qualification and experience.

2-2-1c, Site Safety and Health Officer (SSHO): The SSHO must meet the requirements of EM 385-1-1 Section 1 and ensure that the requirements of 29 CFR 1926.16 are met for the project. Provide a Safety oversight team that includes a minimum of one Competent Person at each project site to function as the Site Safety and Health Officer (SSHO). The SSHO or an equally-qualified Designated Representative/alternate shall be on-site at all times when work is being performed to implement and administer the Contractor's safety program and government-accepted Accident Prevention Plan. The SSHO's training, experience, and qualifications shall be as required by EM 385-1-1 paragraph 01.A.17, entitled SITE SAFETY AND HEALTH OFFICER (SSHO), and all associated sub-paragraphs.

A Competent Person shall be provided for all of the hazards identified in the Contractor's Safety and Health Program in accordance with the accepted Accident Prevention Plan, and shall be on-site at all times when the work that presents the hazards associated with their professional expertise is being performed. Provide the credentials of the Competent Person(s) to the COR/PAR for acceptance in consultation with the Safety Office.

The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract:

The SSHO shall have satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past, and have completed the OSHA 30-hour construction safety class or equivalent.

The SSHO shall maintain competency through 24 hours of formal safety and health related coursework every four (4) years. The SSHO may be the same person as the Quality Manager or PM but shall have fulfilled the pre-requisite qualification and experience.

Note: The Japan Construction Occupational Safety and Health Association (JCOSHA) provides the construction site safety and health management course “KOUJI SHUNIN COURSE”, or “SYOCHOU COURSE”, which is as acceptable equivalent to the 30-hours OSHA safety class. This training can be viewed at the JCOSHA website.

https://www.kensaibou.or.jp/seminar/center013.html?page=1 or https://www.kensaibou.or.jp/seminar/center012.html?page=1

These training courses have five (5) years of validated date. SSHO shall maintain renewal of certificate. The information of SSHO refresher course can be viewed at the below website.

http://www.kensaibou.or.jp/seminar/information.aspx?LevelId=107

2-2-1d, Environmental/Energy Manager: The Contractor shall provide an Environmental/Energy Manager whose primary duty and responsibility is to ensure Contractor operations adhere to the goals and policies of the Environmental Management System, the Installation Energy Plan, and other specified Sustainability requirements affecting this contract. The Environmental/Energy Manager shall develop, implement and monitor environmental strategies, policies and programs that promote sustainable development and examine the contract activities to establish where improvements can be made and ensure compliance with environmental legislation and energy policy.

The Environmental/Energy Manager shall have a minimum one (1) year experience with environmental procedures similar to those of this contract; familiarity with Environmental Management Systems (EMSs); and knowledge of environmental regulations and federal energy laws and policy (including energy and water reduction requirements and renewable energy requirements) that are applicable to operations similar to those of this contract.

The Contractor environmental manager shall complete all applicable ECATTS training modules and/or equivalent training(s).on ECATTS web site https://environmentaltraining.ecatts.com/, and shall obtain and submit a certificate.

2-3, Invoicing Procedures: Refer to part C for invoicing instructions and following web sites.

Wide Area Work Flow (WAWF) web site:

https://wawf.eb.mil/

Online training of WAWF web site:

https://wawftraining.eb.mil/wbt/

NAVFACFE portal for contractors’ information:

https://www.navfac.navy.mil/navfac_worldwide/pacific/fecs/far_east/about_us/contractors_information.html

2-4, Forms: Refer to attachment for all forms referenced of Contractor Incident Report System (CIRS), Fire Prevention Guide, Environmental Brief Checklist, Hazardous Substance Spill Contingency Plan, CFAY Solid Waste Tonnage Report, Environmental Protection Plan (EPP), Sample Form and Minimum Basic Outline for Accident Prevention Plans (APP), Sample Form of Activity Hazard Analysis (AHA) and Environmental Protection.

2-5, Government-Furnished Property, Materials and Services: N/A

2-5-1, Government-Furnished Utilities: The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor. Information concerning the location of existing outlets may be secured from the COR/PAR. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government. Backflow preventers and electrical transformers shall meet all federal, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions.

The Contractor is responsible for the cost of all utilities at all Government-provided facilities and any additional Contractor-owned facilities, at prevailing Naval Station rates. The Contractor will be billed directly for all utilities provided to all Contractor occupied facilities. Utility rates billed to the Contractor will be at the following rates. The quantities will be estimated where meters are not provided based on UFC 3-401-05N.

1. Electrical - the current rate for electrical services is $242.01 MWH

2. Water - the current rate for water is $13.74 per KGAL

3. Wastewater (Sewage) - the current rate for sewage services is $8.88 per KGAL, based on 100% of the water consumption

Variations in Rates: Utility rates are subject to change. Changes in one or more utility rates shall not be basis for adjustment to the contract price or a claim unless the deviation from the quoted price for a utility rate exceeds 15%. When a utility rate varies by more than 15%, the contract price will be adjusted to reflect the amount the actual charge exceeds the rate quoted; however, the Government will only be liable for the amount of cost exceeding 15% of the rate quoted. For example, if a quoted rate increases by 16%, the Government will only be liable for 1% of the rate increase. Vice versa if the quoted rate decreases by 16%.

2-5-2, Government-Furnished Materials (GFM): N/A

2-5-3, Government-Furnished Services (GFS): N/A

2-6, Contractor-Furnished Items: Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract.

The COR/PAR may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Safety Data Sheets (SDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2-7, Management: The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance.

The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2-7-1, Work Reception: Unless otherwise specified hereinafter, the Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble calls during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

2-7-2, Work Control: The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein.

Verbal scheduling and work status updates shall be provided when requested by the COR/PAR. A status update of any item of work must be provided within two (2) hours of the inquiry during regular working hours, and by 0900 the following work day for inquiries after regular working hours.

2-7-3, Deliverables/Submittals: Records and reports are specified in spec package and listed as deliverables in Deliverables list. Except where otherwise specified, all deliverables shall be submitted electronically in a Microsoft Office Version 2010 compatible format. Deliverables shall be unprotected and capable of being sorted by CLIN, work order number, asset number, section, annex/sub-annex, spec item and ELIN/Sub-ELIN or clause. All formulas shall be traceable. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Deliverables list. Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

2-7-4, Quality Management (QM) Plan: The Contractor shall submit per deliverables list to the COR/PAR a Quality Management (QM) Plan for approval prior to pre-performance conference. The Contractor's QM Plan shall provide prime Contractor management with an effective and efficient means of identifying and correcting problems throughout the entire scope of operations.

The QM Plan shall include, at a minimum, the following:

(1) Policy and objectives of Quality Management System (QMS).

The system must cover all contract services, specify work to be inspected on either a scheduled or unscheduled basis, and describe how inspections are to be conducted.

(2) Approach to assuring quality of services provided and conformance with performance objectives and standards.

(3) Methods and procedures for effective planning, operation and control of processes and performance of work.

(4) List of Key Personnel Qualifications and Organizational Chart Responsibilities & lines of authority.

o The key personnel name(s) and qualifications of the individual(s) responsible for performing the quality manage inspections, and the extent of their authority.

o List of Employee. The list shall be included employee’s name, year of birth, gender, nationality or current home city/town name, affiliation prime/sub-contractor names, job position and/or type of job, type of employment and any license for related this contract, unless otherwise directed by COR/SPAR.

(5) Vehicle insurance, inspection certificate and registration: All vehicles shall display of valid inspection certificate sticker and registration number plate. All vehicles shall meet all other requirement of local regulations, such as safety standards, and shall carry proof of insurance, inspection certificate and registration.

The Contractor shall maintain of current vehicle insurance, inspection certificate and registration and submit per Deliverables list.

The company name shall be displayed on each of the Contractor’s vehicles in a manner and size that is clearly visible. Decals shall be placed inside each of the Contractor’s vehicles in a manner they are clearly visible.

Note: The contractor shall compile all required documents described/covered above and submit it to the KO through the COR/PAR. All Contractors shall obtain required passes for the Contractor’s employees and vehicles. The Government Pass Office will issue passes without charge. Passes shall be handled and returned in accordance with the policy of the Government Pass Office at each naval installation.

2-7-5, Contractor Safety Program: The Contractor shall develop and implement a Safety Program detailing how the Contractor plans, staffs, performs, and controls all safety practices while delivering best value services to the Government without any accidents or mishaps. The Contractor’s safety program shall comply with all safety standards identified in the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 and Public Law 91-596, Occupational Safety and Health Act. Contractor Safety Program shall be integrated following 2-7-5-1 through 2-7-5-1b and per Deliverables list for approval by COR/PAR prior to prior commences of perform site work.

2-7-5-1, Accident Prevention Plan (APP): The Contractor shall develop and implement a site Accident Prevention Plan (APP). The APP shall be prepared by the Contractor’s SSHO and shall be followed by all Contractor employees, subcontractors, and vendors at each service site.

The APP shall follow the format and include all elements addressed in Appendix A of EM 385-1-1. The APP shall incorporate Activity Hazard Analyses (AHAs) and Occupational Risk and Compliance Plans and Programs that are relevant to the site specific hazards and controls for each activity and type of work that may be encountered in the performance of this contract.

The Contractor shall submit an APP for acceptance per Deliverables list. The Contractor shall review, update, and submit revisions to the APP whenever a change in work conditions, hazards, or activities occur. Submittal of the APP shall include Activity Hazard Analyses (AHAs) and Occupational Risk and Compliance Plans and Programs as specified below. APP shall be including safety certification, the Contractor shall submit copies of all the required Japanese local and industry safety certifications for work performed under this contract.

These certifications shall be kept up to date by the Contractor. The Contractor shall submit new versions of certifications as the old certifications expire. No work, that requires a certification, shall start without a valid and approved certification.

Refer to attachment sample form of APP, unless otherwise directed by the COR/PAR.

2-7-5-1a, Activity Hazard Analysis (AHA): The Contractor shall prepare Activity Hazard Analyses (AHAs) for all applicable common work activities performed under this contract. AHAs shall be submitted with the APP. For contract modifications where changes are germane to the original contract, the Contractor shall revise applicable AHAs within two (2) calendar days after modification is signed.

AHAs shall follow format of Figure 1-2 of EM 385-1-1 and shall explain the following as detailed in the EM 385-1-1:

The steps of the service process;

Identify potential hazards that exist as a result of the Contractor’s service process within the environment;

Measures or plans of actions to safely remove potential hazards away from people in and around the service process and environment;

Specific materials and equipment necessary to safely remove potential hazards away from people in and around the service process and environment;

Inspection requirements to assure service activity is safe; and Training of service personnel to be aware of potential hazards and measures or plans of actions to be used to remove hazards from service environment.

During performance of services, the SSHO shall periodically review the AHA at each service site and for each sub-annex to assess the effectiveness of the Contractor’s overall APP. If changes to the AHAs are required, such changes shall be submitted to the COR/PAR for review and acceptance.

Refer to attachment sample form of AHA, unless otherwise directed by COR/PAR.

2-7-5-1b, Occupational Risk and Compliance Plans: The Contractor shall develop, provide and implement occupational risk and compliance plans, as specified below, as necessary for the situation or types of work to be performed under this contract. These plans shall be submitted with the APP and shall be updated as situations change. Additional plans as referenced in Appendix A of EM 385-1-1 shall be developed as applicable when new types of work are required under this contract.

Note: If an item is not applicable because of the nature of the work to be performed, the Contractor shall state this exception and provide a justification in this plan.

Fall Prevention and Protection Plan: The Contractor shall develop site specific fall prevention and protection plan to protect and prevent its service workers from falling from heights of 1.8m (6 feet) or more. This plan shall include elements addressed in paragraph 21.C of EM 385-1-1 and ANSI A10.32, ANSI Z359.1, and ANSI/ASSE A10.34. A competent person for fall protection shall prepare and sign the plan.

Fire Prevention Program: The Contractor shall develop a fire prevention program to include a fire prevention plan and annual survey to include elements addressed in paragraph 06.C and 09.A of EM 385- 1-1, NFPA 10, NFPA 241, NFPA 51B, NFPA 70, and NFPA 70E. Refer to attachment of Fire Prevention Guide, unless otherwise directed by COR/PAR.

Public Safety: Whenever the Contractor’s operations create a condition hazardous to traffic or to the public, the Contractor shall furnish at his/her expense and without cost to the Government, such flagmen and guards as necessary to give adequate warning to the public of any dangerous conditions to be encountered, and the Contractor shall furnish, erect, and maintain such fence, barricades, lights, signs and other devices as are necessary to prevent accidents and avoid damage or injury to the public.

Asbestos Abatement Plan: The Contractor shall develop an asbestos abatement plan, as applicable, to include elements addressed in paragraph 06.B.05 of EM 385-1-1.

Lead Compliance and Abatement Plan: The Contractor shall develop a lead compliance and abatement plan to include elements addressed in paragraph 06.B.05 of EM 385-1-1 and 29 CFR 1910.1025 and 29

CFR 1926.62.

Confined Space Program: The Contractor shall develop an activity/site-specific confined space program to include elements addressed in paragraph 34.A of EM 385-1-1 and comply with relevant requirements in 29 CFR 1910, 29 CFR 1915, and 29 CFR 1926, and any other Japanese laws/regulation standards.

Demolition Plan: The Contractor shall develop a plan to explain how it will safely dismantle and remove all demolished building components and debris off Government property. The Contractor shall provide an engineering survey and demolition plan developed by a registered professional engineer to include elements addressed in paragraph 23.A.01 of EM 385-1-1.

Other Safety plan: The Contractor shall descript and develop of other except above, comply with safety requirement in accordance EM 385-1-1 for this contract.

2-7-6, Accident and Damage Reporting: The Contractor shall notify the COR/PAR as soon as practical, but no more than four (4) hours after any accident meeting the definition of Recordable Injuries or Illnesses or High Visibility Accidents, property damage equal to or greater than ¥200,000 or any Weight Handling Equipment (WHE) accident. Within notification include Contractor name; contract title; type of contract; name of activity, installation or location where accident occurred; date and time of accident; names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of accident (to include type of equipment used, PPE used, etc.). Preserve the conditions and evidence on the accident site until the Government investigation team arrives on-site and Government investigation is conducted.

The Contractor shall conduct an accident investigation for recordable injuries and illnesses, for accidents requiring Medical Treatment, property damage accidents resulting in at least ¥200,000 in damages, and near misses as defined in EM 385-1-1, to establish the root cause(s) of the accident. The Contractor shall complete the applicable NAVFAC Contractor Incident Reporting System (CIRS), and electronically submit via the NAVFAC Enterprise Safety Applications Management System (ESAMS) per deliverables list as following.

Required or special forms are provided within the forms in attachment Contractor Incident Report System

(CIRS).

An Initial Accident Reporting Notification Report shall be developed by the Contractor and provided to the KO immediately after that an accident, or near miss, has occurred. The Contractor may not have all the facts and information regarding the actual incident or near miss at the time of the initial report. However, it is the Government’s desire to receive notification of all mishap situations as early as possible.

The Contractor shall develop a Follow-on Accident Reporting Notification Report and shall and provide a copy to the KO by close of business the day of the accident, or if the accident occurs after hours, at start of business the following morning. Follow-on reports shall be required daily until the Contractor can send a final, conclusive report of the nature, cause, and outcome of the accident.

The Contractor shall provide a Final Accident Reporting Notification Report of the accident to the KO within 24 hours after completing the investigation of the accident.

The Contractor shall conduct an accident investigation for any weight handling equipment accident (including rigging gear accidents) to establish the root cause(s) of the accident, complete the WHE Accident Report (Crane and Rigging Gear) form and submit per Deliverables list. No crane operations are allowed to proceed until cause is determined and corrective actions have been implemented to the satisfaction of the COR/PAR. The WHE accident report form is provided within the in attachment Safety Requirement for Crane Operation.

2-7-6a, Accident Reporting and Notification Criteria:

The following criteria and definitions apply to the accident reporting requirements specified above:

Recordable Injuries or Illnesses; any work-related injury or illness that results in:

1) Death, regardless of the time between the injury and death, or the length of the illness;

2) Days away from work (any time lost after day of injury/illness onset);

3) Restricted work;

4) Transfer to another job;

5) Medical treatment beyond first aid;

6) Loss of consciousness; or

7) A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in (1) through (6) above.

High Visibility Accident: Any mishap which may generate publicity or high visibility.

Medical Treatment: Treatment administered by a physician or by registered professional personnel under the standing orders of a physician. Medical treatment does not include first aid treatment even through provided by a physician or registered personnel.

WHE Accident: A WHE accident occurs when any one or more of the eight elements in the operating envelope fails to perform correctly during operation, including operation during maintenance or testing resulting in personnel injury or death; material or equipment damage; dropped load; derailment; two-blocking; overload; or collision, including unplanned contact between the load, crane, or other objects. A dropped load, derailment, two-blocking, overload and collision are considered accidents even though no material damage or injury occurs.

A component failure (e.g., motor burnout, gear tooth failure, bearing failure) is not considered an accident solely due to material or equipment damage unless the component failure results in damage to other components (e.g., dropped boom, dropped load, roll over, etc.)

2-7-7, Fire Protection: The Contractor shall know where fire alarms are located and how to activate them. The Contractor shall handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire or hazards to persons, facilities, and materials.

2-7-8, Monthly On-Site Labor Report: The Contractor shall submit a Monthly On-Site Labor Report per Deliverables list. This report is a compilation of employee-hours worked each month for all site workers, both prime and subcontractor.

2-7-9, OSHA Citations and Violations: The Contractor shall correct violations and citations promptly and provide a copy of each OSHA citation and OSHA report with written OSHA Citations and Violations Corrective Action Report per Deliverables list.

2-7-9a, Japanese Labor Standards Inspection Office (LSIO) Citations and Violations: If the Contractor not applicable above OSHA Citations and Violations, the Contractor shall correct violations and citations promptly and provide a copy of each LSIO citation and LSIO report with written LSIO Citations and Violations Corrective Action Report per Deliverables list.

2-7-10, Safety Inspections and Monitoring: The Contractor shall conduct inspections of its work areas, job sites, and work crews every day work is being performed to ensure that all Contractor operations are being conducted safely. These inspections shall ensure:

The site is safe and free of job-site hazards.

Proper PPE is being utilized and worn.

Safe work practices and processes are being followed.

Workers are familiar with the hazards covered in the respective AHA for that work activity.

All equipment and tools are in good condition and being used safely.

The Government reserves the right to inspect and monitor Contractor operations for safety compliance. In general, the Government approach will be to conduct Performance Assessment on the quality and effectiveness of the Contractor’s safety program. The Government reserves the right to stop any work activity when it deems danger is imminent. Contractor personnel shall work in a safe manner and comply with all applicable safety regulations. The Contractor shall be subject to safety inspections of its work sites by the Government. The Contractor safety records shall be available to the COR/PAR upon request.

Whenever the COR/PAR becomes aware of any safety noncompliance or any condition which poses a serious or imminent danger or hazard to the health or safety of the public or Government Personnel, the COR/PAR will notify the Contractor orally, with written confirmation, and request immediate corrective action. This notice, when delivered to the Contractor’s representative or SSHO, shall be deemed sufficient notice of noncompliance and that corrective action is required. After receiving this notice, the Contractor shall immediately take corrective action. If the Contractor fails, delays, or refuses to promptly take corrective action, the COR/PAR may issue a stop work order for all or part of the services or work until satisfactory corrective action has been taken. Whenever such a stop work order has been issued, the Contractor shall waive all equitable adjustments to the contract related to the stop work ordered issued. The Contractor shall include this requirement in all of its subcontracts and vendor contracts in support of contract safety.

2-7-11, Safety Requirements for Crane Operation: The Contractor shall comply with the Attachment SAFETY

REQUIREMENT FOR CRANE OPERATION.

2-8, Environmental Protection (requirements): The Contractor shall comply with all applicable Japanese laws, regulations, and with base-wide instructions, standards, and permit requirements.

The Contractor shall develop and submit Environmental Protection Plan (EPP) per Deliverables list.

Refer to attachment “Environmental Protection Plan form” and “Environmental Protection” for detailed description on Environmental Protection.

Note: If applicable, the Contractor shall submit flowchart of industrial waste processing to CFAY Environmental department to notify via the COR/PAR per Deliverables list.

Non-Hazardous Waste Disposal: The Contractor shall dispose all wastes in accordance with all applicable Japanese laws, regulations, and executive orders, and with base-wide instructions, standards, and permit requirements.

All non-hazardous, non-regulated debris and rubbish resulting from the work under this contract excluding recyclable materials shall be disposed of at appropriate off installation waste handling facilities.

All regulated, non-hazardous waste shall be disposed of in accordance with refer to attachment “Environmental Protection” Section 3.8 for detailed description on Solid Waste and Recycling.

Hazardous Waste Disposal: The Contractor shall dispose of all hazardous waste in accordance with the Resource Conservation and Recovery Act and all other applicable Japanese laws and regulations. No disposal of hazardous waste onboard the installation is allowed.

Refer to attachment “Environmental Protection” Section 3.9 for detailed description on Hazardous Waste IAW JEGS and Which Includes, Specially Controlled Industrial Wastes, PCBs, Lead Based Paint (LBP) Dusts/Chips and Asbestos/Asbestos Containing Materials (ACM).

Spill Prevention, Containment, and Clean-up: The Contractor shall prevent, contain, clean up, and report all spills on Government property caused by the Contractor, in a manner that complies with applicable Japanese laws and regulations or otherwise stated herein, and the installatio1-3n spill control plan as specified in attachment “HAZARDOUS SUBSTANCE SPILL CONTINGENCY PLAN” at no cost to the Government.

Refer to attachment “Environmental Protection” Section 3.10 for detailed description on Spill Prevention, Containment and Clean-up.

Other environmental protection requirement: The Contractor shall descript and develop of other except above, comply with environmental protection requirement in accordance Environmental Protection and Department of Defense (DOD) Japan Environmental Governing Standards (JEGS) for this contract.

2-9, Warranty Management: Prior to performing repair work, the Contractor shall report to the COR/PAR any defect in workmanship, material, or parts, and any improper installation of equipment and components that are covered by a warranty. The Contractor is responsible for knowing which equipment and components are covered by the original warranty and the warranty duration. The COR/PAR may provide available warranty documents

2-10, Recurring Exhibit Line Item Numbers (ELINs): N/A

3. Scope of Work: The Contractor shall verify all dimensions and existing conditions before commencement of work. The contractor shall overhaul generator and replace parts with the new ones at each site, and ensure they are fully functional and in normal working condition in accordance with OEM standard. The Contractor shall perform overall work in accordance with accepted plan by the KO. The Contractor shall conduct the following works:

3-1-1, Overhaul work:

Overhaul the consumable parts of the generator for the existing emergency generator units at IKEGO. The Contractor shall develop, implement, and execute an overhaul work plan for the generator in accordance with the OEM standards. The Contractor shall ensure the generator are in a normal working condition and all the work is done in accordance with OEM standard.

(1) Refer to attachment for the detailed description of the current built specifications. The existing generator data is as follows.

• Manufacturer: MITSUBISHI

• Model: MCG-110TY

• Serial No: 05-HB41QD-01

• Engen Model: Nissan PE6T05

• Generator: MITSUBISHI 05-HB41CA-01

(2) The overhaul work plan shall include the integrated repair/replace in accordance with the OEM standard.

Disassembly work.

Overhaul engine.

Overhaul generator.

Cleaning and check all parts and unit.

Assembly work.

Operational test and inspection.

The Contractor shall provide a temporary back-up generator during the OH work.

(3) Replace the consumable parts of the engine and generator.

• Replace the engine oil for engine.

• Replace the cooling water for engine.

• Replace the expendables for engine.

• Replace the governor controller for engine.

• Replace the electrical parts for generator.

• Replace the expendables for generator.

• Replace the electrical parts for changeover power panel.

• Replace the storage batteries.

(4) Touch up and repair the damaged portion caused by the replacement work. The color shall be same as existing one.

(5) The Changeover Power panel and Electrical parts and shall be provided in accordance with OEM’s recommended procedures and standards. The electrical indicator light color shall be the same as the existing one.

(6) The Contractor shall provide all necessary test instruments, equipment, and tools required to perform replacement work.

(7) The Contractor shall provide simulation load test for the overhauled emergency generator to ensure that they are Fully functional and in normal working condition.

3-1-2, Certification, Training, and Licensing: The Contractor shall submit proof of all certification, training, and licensing requirements per deliverables list.

(1) All maintenance and repair shall be performed by personnel trained and certified by the OEM.

(2) Personnel working with or on electrical or electronic equipment must be trained and certified per NAVFAC MO-200 or the electricians who have license of first grade electrician, "Dai-1-syu Denki Kohjishi", or second grade electrician, "Dai-2-syu Denki Kohjishi", shall perform electrical work.

(3) All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

(4) Ordinary General Waste (OGW). The Contractor must possess a valid license issued by Yokosuka city for collection and transportation of OGW, as prime contractor, under this contract. The Contractor shall submit a copy of such license to the KO as a part of the Technical Proposal (if Yokosuka city has not issued a license by that time, the Contractor will be allowed to submit a copy of application instead of the license).

(5) Ordinary Industrial Waste (OIW). The Contractor shall possess valid licenses/permits of applicable OIW issued by the local, prefectural or national Japanese governing authority for collection and disposal of industrial waste under this contract. The Contractor shall possess licenses of intermediate processing and temporary storage depending on his waste treatment process. Licenses issued by Yokosuka city and/or Kanagawa prefecture, cities or prefectures that disposal facilities are located in, are required for collection, intermediate processing, disposal, and/or temporary storage. The Contractor shall submit a copy of following licenses to the KO through COR as a part of the Technical Proposal.

(1) Waste Glass and Pottery, (Ordinary Industrial Waste, OIW)

(2) Waste Plastic, OIW

(3) Waste Metal, OIW

(4) Waste Wood, OIW

3-2, Scope of Work Completion Reports: The Contractor shall submit the scope of work completion reports per deliverables list. The report shall be include photographs that show the conditions of the current and new wire rope before and after replacement and progress of replacement. The report shall also include results/records of conditions found, adjustments made, repairs or replacements made, and any pertinent recommendation for major repair, overhaul, rebuild and/or replacement of components.

DELIVERABLES LIST

UNCLASSIFIED / FOR OFFICIAL USE ONLY

All deliverables must be submitted in accordance with following list in a timely manner.

Spec Item Deliverable Title Date (s) of Submission

Distribution

Frequency Original

Copies (including original)

1-3 Work Schedule Within three (7) calendar days after COR/PAR approved of QM plan, Contractor Safety Program and CFAY Environmental approved of EPP.

KO via

COR/PAR

1 Once after award, when changed, and when requested by

KO.

1-4-2 Request to Work Outside Government’s Regular Working Hours

At least four (4) calendar days prior to requested day.

KO via

COR/PAR

1 As requested by Contractor.

2-1 Pre Performance Conference Request

At least five (5) working days prior to desired conference.

KO via

COR/PAR

1 Once after award.

2.1 Sign-In Sheets and

Minutes

Within two (2) working days. KO via

COR/PAR

1 As required.

2.1 Final Revision of

Minutes

Within two (2) working days. KO via

COR/PAR

1 As required.

2-2-1 List of Key Personnel Qualifications and Organizational Chart

As a part of the QM plan. KO via

COR/PAR

1 Once after award, when changed, and when requested by

KO.

2-2-1d ECATTS Training Certificate

Submitted with the EPP. KO via

COR/PAR

1 Once after award, when changed, and when requested by

KO.

2-3 The Contractor’s Invoicing

Any day on Monday through Friday except observed Federal holidays.

KO via

WAWF

1 Monthly.

2-7-2 Work Status Report Verbal scheduling and status reports shall be provided when requested by the KO within two (2) hours.

KO via

COR/PAR

1 When requested by the KO.

2-7-4 Quality Management (QM) plan

Within 15 calendar days after award, and within seven (7) calendar days of any change.

KO via

COR/PAR

1 Once after award, and when changed.

2-7-5 Contractor Safety Program

Within 15 calendar days after award, and within seven (7) calendar days of any change.

KO via

COR/PAR

1 Once after award, and when changed.

2-7-5-1 Accident Prevention Plan (APP)

As a part of Contractor Safety Program

KO via

COR/PAR

1 Once after award, and when changed.

2-7-5-1 Safety Certifications As a part of the APP. KO via

COR/PAR

1 When certifications renewal.

2-7-5-1a Activity Hazard Analysis report (AHA)

As a part of the APP and within two

(2) calendar days after modification is signed.

KO via

COR/PAR

1 Once after award, and when changed.

2-7-6 Accident and Damage Reporting (CIRS)

Report to the KO within not later than four (4) hours.

KO via

COR/PAR

1 When accident occurred.

2-7-6 and

2-7-6a

Weight Handling Equipment Accident Report (CIRS)

Report to the KO within not later than four (4) hours.

KO via

COR/PAR

1 When accident occurred.

2-7-6 Initial Accident Reporting Notification Report (CIRS)

Within not later than one (1) hour after an accident or near miss occurred.

KO via

COR/PAR

1 When accident and near miss occurs.

DELIVERABLES LIST

UNCLASSIFIED / FOR OFFICIAL USE ONLY

Spec Item Deliverable Title Date (s) of Submission

Distribution

Frequency Original

Copies (including original)

2-7-6 Follow-on Accident Reporting Notification Report (CIRS)

Close of business the day of the accident, or if the accident occurs after hours, at start of business the following morning.

KO via

COR/PAR

1 When accident occurred.

2-7-6 Final Accident Reporting Notification Report

(CIRS)

Within 24 hours after completing the investigation of the accident.

KO via

COR/PAR

1 When accident occurred.

2-7-8 Monthly On-Site Labor Report

Within two (2) calendar days following the end of month.

KO via

COR/PAR

1 Monthly.

2-7-9a LSIO Citations and Violations Corrective Action Report

Within 48 hours after receiving a citation.

KO via

COR/PAR

1 As required.

2-8 Environmental Protection Plan (EPP)

Within 15 calendar days after award, and within seven (7) calendar days of any change.

KO via

COR/PAR

1 Once after award, and when changed.

2-8 Flowchart of industrial waste including manifest

As a part of the EPP. KO via

COR/PAR

1 Once after award and when changed.

3-1 Certification, Training and Licensing

As a part of the QM plan. KO via

COR/PAR

1 Once after contract award.

3-2 Scope of Work Completion Reports

Within 15 calendar days after completed scope of work.

KO via

COR/PAR

1 Once after contract award.

Note:

1) Unless otherwise specified in the spec package, all deliverables shall be obeyed the following method.

2) The deliverables PDF files under 10 M bytes shall send by e-Mail to KO via COR/PAR or shall submit recorded

CD/DVD media to KO via COR/PAR.

3) The deliverables PDF files over 10 M bytes shall submit recorded CD/DVD media to KO via COR/PAR.

4) The Contractor shall submit additional quantity of deliverable PDF files and /or PDF files (Reports) not specified in above (The related PDF files of this Contract only) when KO requests.

ATTACHMENT TITLE

Definitions and Acronyms Reference, Instruction Directive Contractor Incident Report System (CIRS) Contractor’s Fire Prevention Guide Form Environmental (EV) Brief Checklist for Contractor and Sub-contractor(s) Hazardous Substance Spill Contingency Plan CFAY Solid Waste Tonnage Report Environmental Protection Plan (EPP) Form Sample Form and Minimum Basic Outline for Accident Prevention Plans (APP) Sample Form of Activity Hazard Analysis (AHA) Safety Requirement for Crane Operation Environmental Protection Location Map and Site Map Technical Documents

DEFINITIONS AND ACRONYMS

Definition Description

Assessment A general term referring to either a survey or inspection of a facility to determine condition.

Asset A general term used to refer to an item, such as a component, system, building or facility, which is managed by an automated data management program.

Competent Person A person who has the professional experience and training necessary to identify existing and predictable hazards at a work or service environment, and who has the authority to take prompt and corrective action to eliminate or remove dangers from the environment.

One who can identify existing and predictable hazards in the working environment or working conditions that are dangerous to personnel and who has authorization to take prompt corrective measures to eliminate them.

Component Inventory Management Unit

(CIMU)

An organization of like-kind real property into manageable maintenance units. CIMU is a building component, group of components or component assemblies, serving a specific purpose in a facility that can be expected to follow a common and predictable lifecycle behavior. This class of non-equipment will include items such as exterior walls, exterior windows, interior finish, and roofs. This class of equipment will include items such as fan coil units, air handling units, lighting, and water closets. CIMUs can include one or more items of installed equipment typically subject to routine scheduled maintenance.

Confined Work Space A space that is large enough and so configured that a person may bodily enter a space (such as in tanks, vessels, silos, storage bins, hoppers, vaults, pits, and like spaces where there is limited means of entry) and is hindered or restricted from escaping during an emergency.

Construction Equipment Construction equipment refers to specialized heavy machinery that covers one industry and is specifically designed for executing construction work. Construction equipment requirements shall include a list of equipment establishing the size, quality, number of units, and unit prices. Construction equipment prices provided by the Contractor shall be the lowest price available considering the availability of equipment and the time constraints of the job. The direct equipment price shall be adjusted by all discounts and rebates that accrue to the Contractor.

All indirect cost associated with construction equipment, such as: the Contractor’s hourly composite trade wage, adjusted to…