RFQ QSDLA-Z6-12-8873-SQ 9-30-2011.doc

DOC document 426 KB Posted Oct 5, 2011

Attached to: DIAMOND SQUARE DIAMOND SIGNS
Solicitation number: QSDLA-Z6-12-8873-SQ
Issued by: GSA Federal Acquisition Service

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REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER)

THIS RFQ (IS (IS NOT A SMALL BUSINESS-SMALL PURCHASE SET-ASIDE (52.219-6)

PAGE OF PAGES

1 | 40

1. REQUEST NO.

2. DATE ISSUED

3. REQUISITION/PURCHASE REQUEST NO.

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2 (

RATING

QSDLA-Z6-12-8873-SQ

10/05/2011

See Below

AND/OR DMS REG. 1

5A. ISSUED BY

6. DELIVER BY (Date)

GSA, FAS, Southwest Supply Center

Fire and Industrial Acquisition Branch (QSDLAC-Z6) 819 Taylor Street, Room 6A00 Fort Worth, TX 76102-6114

Delivery – 45 DAYS AFAA OR SOONER

First Article Samples 30 Days ARO OR SOONER

5B. FOR INFORMATION CALL: (NO COLLECT CALLS)

7. DELIVERY

NAME

TELEPHONE NUMBER

(FOB DESTINATION ( OTHER

(See Schedule)

SHARITA SHEPPARD

AREA CODE

NUMBER

850-5515 - VOICE

9. DESTINATION

To be shown on each order issued against this Standing Quote Agreement.

a. NAME

b. COMPANY

b. STREET ADDRESS

c. STREET ADDRESS

c. CITY

d. CITY

e. STATE

f. ZIP

d. STATE

e. ZIP

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5A ON OR

BEFORE CLOSE OF BUSINESS (Date)

October 14, 2011

2:00 PM CST

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

A.This is a Request for Quote (RFQ) for a Standing Quote Agreement (SQA) for a twelve (12) month period, or more, from DATE OF AWARD, not to exceed $150,000. The agreement will be subject to an extension and any request for a price increase will be a matter of negotiation (not to exceed 10%) based on the PPI for NAICS code 339950. Either party may cancel this SQA in whole by providing written notice. The cancellation will take effect 30 calendar days after the other party receives the notice of cancellation. If the SQA reaches the $150,000 before the end of the 12 month period, the agreement will be cancelled in its entirety at no cost to either party.

B. The requirements listed are estimates only and no guarantee is given as to the dollar amount to be purchased.

C. The Government will award a Standing Quote Agreement to the offeror determined as the lowest price technically acceptable offer.

D. If submitting a product under Buy American Act, please see clause 52.225-1.

Evaluation Factors:

1. TECHNICAL ACCEPTABILITY. Technical acceptability is defined as meeting or exceeding the Government’s Item

Purchase Description for each item offered in response to this RFQ and complying with the required delivery schedule.

2. LOWEST EVALUATED PRICE. The lowest total aggregate price (“Per Unit SQA Price” or “Per Unit Destination SQA Price” multiplied by the “Estimated 12 month Quantity”) will be considered for award.

E. Delivery is required within 45 days after first article approval (AFFA). First Article Samples are required within 30 days.

C. Awarded in the aggregate for all items. Award will be based on lowest price technically acceptable.

D. Inspection will be at Source. Award will be FOB Destination.

E. The Item Purchase Descriptions and Schedule of Items are shown on pages 4 thru 8.

G. Specifications may be found at http://www.fs.fed.us/t-d/programs/fire/specs.htm F. Required Clauses, applicable to all items in this Request for Quotation, is shown on pages 9 thru 40.

G. This is only a request for pricing. Delivery orders will be issued pursuant to the evaluation of the quotations received. DO NOT SHIP.

I. When responding to this Request for Quotation, complete and return the entire package. If you “No Quote,” please indicate and return page 1 only.

12. DISCOUNT FOR PROMPT PAYMENT (

a. 10 CALENDAR DAYS

b. 20 CALENDAR DAYS

c. 30 CALENDAR DAYS

d. CALENDAR DAYS

NUMBER

PERCENTAGE

NOTE: Additional provisions and representations ( are ( are not attached.

13. NAME AND ADDRESS OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED TO

15. DATE OF QUOTATION

a. NAME OF QUOTER

SIGN QUOTATION

b. STREET ADDRESS

16. SIGNER

a. NAME (Type or Print)

b. TELEPHONE

c. COUNTY

AREA CODE

d. CITY

e. STATE

f. ZIP

c. TITLE (Type or Print)

NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 18 Re. 6-95) Block 11 continued.

NOTE: Inspection is at Source. First Article Samples are required.

J. The North American Industry Classification System (NAICS) code for this acquisition is *339950*.

K. FOB is DESTINATION.

L. FAR 52.212-1, Instructions to Offerors – Commercial Items (June 2008) is incorporated by reference. Tailor the clause in paragraph (b), Submission of Offers, to specify the requested information needed pertaining to the commitment letter and product literature is required with offers in addition to the filled out RFQ. See item N below.

Paragraph (h), “Multiple awards.” is replaced with a “Single award agreement.” to be issued as a result of this RFQ. Replace the entries showing “SF 1449” references with “SF 18” references for this RFQ.

M. FAR 52.212-4, Contract Terms and Conditions – Commercial Items (JUN 2010) is incorporated by reference.

SUPPLEMENTAL DOCUMENTATION REQUIRED: FAR 52.212-1, Instructions to Offerors, (JUN 2008) is incorporated by reference. Found on page 3. FAR 52.212-1(b) is supplemented with the following addenda.

COMMITMENT LETTERS:

If the offeror is not the manufacturer of these items, a commitment letter from each supplier on the supplier’s letterhead indicating that they will supply items under this SQA. This letter is required at the time of initial offer submission and must be typed on the supplier's original letterhead, dated, direct telephone number, email address, and signed by an officer of the company (title of the signee) who can legally commit the company, and the letter must address as a minimum, the following:

1) Reference Solicitation number QSDLA-Z6-12-8873-SQ.

2) The commitment letter must be signed by an officer of the company who is authorized to commit their company in this matter;

3) A statement of conformance to the Item Purchase Descriptions (IPDs);

4) Verification that all packaging, marking and palletization requirements will be met;

5) A statement of how long the commitment is valid;

6) A statement that the supplier will provide the quantity for a 12 month period or longer not to exceed $150,000 and can meet the estimated peak monthly requirement within the delivery time required of 45 days ARO or better;

7) A statement as to the country of origin of the item;

The commitment letter must include a signature on the supplier’s letterhead, title of the signee, a direct telephone number and e-mail address.

If the letter does not address these things your offer may not be considered for evaluation.

When responding to this RFQ, you may submit the entire document via mail or email. PREERABLY by email to sharita.sheppard@gsa.gov. The full document and all supporting documentation must be received by the closing date and time. The following address can be used to submit your offer by mail:

GSA, Federal Acquisition Service

FIRE AND INDUSTRIAL ACQUISITION BRANCH

Attn: Sharita Sheppard (QSDLAC-Z6)

819 Taylor St. Room 6A00

Fort Worth, TX 76102

Offerors are responsible for submitting offers, so as to reach the Government office designated in the RFQ by the time specified (See Block 10). It is preferred that each offer package be submitted as in attachment to the RFQ response via email. If offer is received later than the exact time specified in block 10 of the RFQ, it will be considered “late” and will not be accepted.

This is notice that the Government intends to evaluate offers and award will be made on initial quotes, and advises offerors to submit their best terms and prices in their initial quotation.

The Government will not make assumptions concerning the offeror’s intent. Clear identification is the sole responsibility of the offeror.

ALL COMPLETED PAGES (1-40) MUST BE RETURNED WITH YOUR OFFER (NO EXCEPTION). FAILURE TO PROVIDE THE REQUIRED INFORMATION MAY RESULT IN YOUR OFFER NO LONGER BEING EVALUATED/CONSIDERED FOR POSSIBLE AWARD.

Request for Quotation # QSDLA-Z6-12-8873-SQ Dated 10/05/2011 A. Taxpayer Identification Number (TIN): _____________________

B. Data Universal Numbering System (DUNS): ______________________

C. Point of Contact: ______________________

Phone Number: _______________________

Fax: __________________________

E-Mail Address: _______________________

Are you a large or small business? __________________

Are you a manufacturer or dealer? __________________

C. Supplier Name*: ___________________________

Point of Contact*: __________________________

Supplier DUNS*: ___________________________

Supplier TIN*: _____________________________

Is your supplier large or small? _________________

(Please complete the Supplier’s name, TIN and DUNS number for each NSN if different)(Note: “Supplier” refers to the company providing you the product, if you are not the manufacturer).

ITEM PURCHASE DESCRIPTION

ITEM #1

IPD dated 9/07/2011

NSN: 9905-01-595-8873

NFES 1142

SIGN: Shall be in accordance with Forest Service Specification 5100-618 dated April 12, 2011, and drawing MTDC-1083 dated February 2010, with the following characteristics:

Type 1

- Diamond Shaped Incident Sign

Class B

- FIRE TRAFFIC ENTERING ROAD

First article sample(s) are required (see 3.1 and 6.4).

Unit of issue – EA (each)

PACKING: Sign shall be rolled as designed and shall be packed in a close fitting fiberboard box.

PACKAGING: Sign shall be rolled as designed and shall be packed in a close fitting fiberboard box. The box shall be a type CF, variety SW, class Domestic, grade 350 of ASTM D 5118. The box shall be marked in accordance with FED-STD-123. The box shall be securely closed in accordance with ASTM D 1974. The pack shall be in accordance with the National Motor Freight Classification.

SUPPLEMENTAL PACKING AND PACKAGING REQUIREMENTS: All fiberboard boxes, cushioning, and dunnage used in packing and packaging of this item shall contain recovered materials in accordance with the EPA Comprehensive Procurement Guideline For Products Containing Recovered Materials (40 CFR 247) and the EPA Paper Products Recovered Materials Advisory Notice (Federal Register, Vol. 61, No. 104, May 29, 1996). The EPA's Recommended Recovered Fiber Content Levels for Paperboard and Packaging Products are available at http://www.epa.gov/osw/conserve/tools/cpg/products/paperbrd.htm SPECIAL MARKING: The National Fire Equipment System (NFES) number appearing below the National Stock Number (NSN) of this Item Purchase Description shall be marked on the shipping container below the NSN. The NFES number shall be preceded by "NFES".

MARKING: Shipments to GSA and other civilian agencies shall be marked in accordance with FED-STD-123. Shipments to the Department of Defense (DOD) shall be marked in accordance with MIL-STD-129.

Palletization: The shipping (transport) containers shall be palletized. The pallets shall be 48-inch length x 40-inch width, general purpose, four-way entry, flush stringer, and double-face non-reversible pallets. The palletized load shall not exceed 2500 pounds in weight for shipments to the Eastern Distribution Center (Burlington). The palletized load shall not exceed 2000 pounds in weight for shipments to the Western Distribution Center (French Camp and Stockton Locations). The palletized load shall not overhang the pallet deck board edge by more than 1 inch and shall not exceed 53 inches in overall height (including pallet). Less than half pallet loads or loads shipped by small package carrier in acceptable transport packing need not be palletized. When less than full but more than a half pallet is used, the palletized load shall utilize proper bracing and/or reinforcement to ensure that the load can withstand two additional loads placed on it.

Stacking: A load-stacking test shall be performed once, at the beginning of the contract, for each different unitized or palletized load configuration. A fully palletized load shall be tested utilizing a total stack of three palletized loads, with all the proper bracing and/or reinforcement necessary to perform the test. There shall be no evidence of damage to the pallets, shipping containers or products when stack is tested on the rigid surface for a minimum of 24 hours, in compliance with all the National and Local Safety Regulations. The pre-tested palletized load configuration shall be duplicated using the same packaging materials, pattern, number of shipping (transport) containers, and procedures consistent throughout the duration of the contract. Palletized loads shall be stable and safe when handled with mechanical equipment by qualified personnel.

Materials: All lumber used inside or outside a shipment shall be bark free. No used wood pallets with repaired components or stringers will be acceptable. All wood pallet stringers shall be manufactured from hardwoods. Pallets manufactured of materials other than wood, shall conform to all the requirements specified herein.

Unitization: For the purpose of this requirement, the assembled group of containers or items in a single load that can be handled as a unit throughout the distribution system. Unitization encompasses, but is not limited to, consolidation in a container, placement on a pallet or load base having forklift capability, or securely binding together. Shipments should be considered for unitization where appropriate or specified.

Unitization of pallet load: The palletized load shall be unitized and secured to the pallet to insure that the load arrives intact without product damage. The containers or items shall be placed in a suitable pattern to form a stable and balanced load. Vertical, horizontal or filler reinforcement shall be added as necessary to meet the stacking strength requirements. A palletized load shall be secured to the pallet by shrink or stretch wrapping, and/or, by steel or nonmetallic strapping. When steel or nonmetallic strapping is used, edge protectors shall be provided to prevent damage to the cartons when tensioning the strapping. As a minimum, two straps shall run lengthwise, two straps shall run widthwise, and two straps shall run around the girth of the palletized load. A palletized load shall be capable of protecting the products against damage in a multiple handling, transportation, and storage environment having distribution warehouses with rack systems that support the load/s overhead of warehouse personnel.

Notice of special requirements for shipment to all countries that have endorsed the IPPC Guidelines for treatment of non-manufactured wood packaging: The International Plant Protection Convention (IPPC) has approved and published on March 15, 2002, “Guidelines for Regulating Wood Packaging Material in International Trade”. Countries endorsing the IPPC Guidelines are found at http://www.aphis.usda.gov/ppq/swp/. Additionally, shipments delivered to DOD distribution facilities or freight consolidation points for eventual delivery to or through EU/IPPC countries shall comply with applicable DLA Regulations and Procurement Letter PROCLTR 02-17.

ITEM #2

IPD dated 9/07/2011

NSN: 9905-01-595-8875

NFES 1126

SIGN: Shall be in accordance with Forest Service Specification 5100-618 dated April 12, 2011, and drawing MTDC-1082 dated February 2010, with the following characteristics:

Type 2

- Square Incident Sign

Class D

- END

FIRE

ACTIVITY

First article sample(s) are required (see 3.1 and 6.4).

Unit of issue – EA (each)

PACKING: Sign shall be rolled as designed and shall be packed in a close fitting fiberboard box.

MARKING: Shipments to GSA and other civilian agencies shall be marked in accordance with FED-STD-123. Shipments to the Department of Defense (DOD) shall be marked in accordance with MIL-STD-129.

ITEM #3

IPD dated 9/07/2011

NSN: 9905-01-595-8890

NFES 1141

SIGN: Shall be in accordance with Forest Service Specification 5100-618 dated April 12, 2011, and drawing MTDC-1083 dated February 2010, with the following characteristics:

Type 1

- Diamond Shaped Incident Sign

Class A

- FIRE ACTIVITY AHEAD

First article sample(s) are required (see 3.1 and 6.4).

Unit of issue – EA (each)

PACKING: Sign shall be rolled as designed and shall be packed in a close fitting fiberboard box.

MARKING: Shipments to GSA and other civilian agencies shall be marked in accordance with FED-STD-123. Shipments to the Department of Defense (DOD) shall be marked in accordance with MIL-STD-129.

I ______________________________ certify that the item to be furnished will be in accordance with all applicable requirements, and the item is of the quality specified and conform in all respects with the agreement, including packaging, packing, marking requirements, and physical item identification.

End of Item Purchase Description Schedule of Items

Use the Schedule of Items below to submit you quoted prices.

NOTE: THIS IS ONLY A REQUEST FOR PRICING. AN ORDER WILL BE ISSUED PURSUANT TO THE EVALUATION OF THE OFFERS RECEIVED. PRICING FOR THE ITEM SHALL BE COMPLETED BELOW:

Provide the unit prices per the unit of issue shown.

Pricing FOB Destination.

Unit of Issue: EA

Country of Origin:____________________________________

First Article Sample: 30 Days ARO

Delivery Days After Approval of First Article (AFAA): 45 Days_ Awarded in the aggregate for all items.

NAICS 339950

Item

No.

NSN(s)

Destination

Est’d

Orders Est’d Peak

Monthly Req’t Est’d

Qty

(12 Month Period)

Unit of Issue

Unit Price

Total Price (12 Month Qty x Unit Price)

1
9905-01-595-8873
FRENCH CAMP, CA (S1)
3
59
156
EA
$________
$________

2
9905-01-595-8875
FRENCH CAMP, CA (S1)
4
93
312
EA
$________
$________

3
9905-01-595-8890
FRENCH CAMP, CA (S1)
4
86
292
EA
$________
$________

Total Aggregate price

Packaging and Marking

552.211-75 PRESERVATION, PACKAGING, AND PACKING (FEB 1996) 511.204(b)(2)

Unless otherwise specified, all items shall be preserved, packaged, and packed in accordance with normal commercial practices, as defined in the applicable commodity specification. Packaging and packing shall comply with the requirements of the Uniform Freight Classification and the National Motor Freight Classification (issue in effect at time of shipment) and each shipping container of each item in a shipment shall be of uniform size and content, except for residual quantities. Where special or unusual packing is specified in an order, but not specifically provided for by the contract, such packing details must be the subject of an agreement independently arrived at between the ordering agency and the Contractor.

552.211-76 CHARGES FOR PACKAGING, PACKING, AND MARKING (JAN 2010) 511.204(b)(3) If supplies shipped to a GSA wholesale distribution center are not packaged, packed and marked in accordance with contract requirements, the Government has the right, without prior notice to the Contractor, to perform the required repackaging/repacking/remarking, by contract or otherwise, and charge the Contractor therefore at the rate of $150.00* per man-hour or fraction thereof. Each additional hour is $70.00 per hour with a minimum charge of 2 hours for each incident and a minimum of $62.06 per hour for re-inspection. The Contractor will also be charged for material costs, if incurred. This right is not exclusive, and is in addition to other rights or remedies provided for in this contract.

*The rate to be inserted in the above clause shall be determined by the Commissioner, Federal Acquisition Service, or a designee.

552.211-77 PACKING LIST (FEB 1996) 511.204(c)

(a) A packing list or other suitable shipping document shall accompany each shipment and shall indicate:

(1) Name and address of the consignor;

(2) Name and complete address of the consignee;

(3) Government order or requisition number;

(4) Government bill of lading number covering the shipment (if any); and

(5) Description of the material shipped, including item number, quantity, number of containers, and package number (if any).

(b) When payment will be made by Government commercial credit card, in addition to the information in (a) above, the packing list or shipping document shall include:

(1) Cardholder name and telephone number and

(2) The term “Credit Card.”

D-FSS-476

SPECIAL MARKING (APR 1984)

(a) Marking.

Shipping containers shall be marked with the unite of purchase and the unit of issue as prescribed by Federal Standard No. 123.

(b) Invoices.

The Contractor shall shown on the invoice the unit of purchase and the unti of issue, in parentheses, as indicated in the schedule of items.

552.211-86 MAXIMUM WEIGHT PER SHIPPING CONTAINER (JAN 2010) 511.204(b)(6) In no instance shall the weight of a shipping container and its contents exceed 23 kilograms (51 pounds), except when caused by –

(1) The weight of a single item within the shipping container;

(2) A prescribed quantity per pack for an item per shipping container; or

(3) A definite weight limitation set forth in the purchase description.

Inspection and Acceptance

E-FSS-514

PRODUCTION AND INSPECTION POINT(S) (JUN 1990)

(a) Production Point. Offeror shall insert, in the appropriate spaces provided below, the names of the manufacturers of the items offered and the address and telephone number of the facility(ies) at which the items will be manufactured or produced.

(b) Source Inspection Point. Offeror shall indicate, in the spaces provided below, the location(s) at which the supplies will be inspected or made available for inspection. If the addresses of the respective production and inspection points are identical, the offeror should insert "same" in the inspection point column.

ITEM

NO(S).

NAME OF

MANUFACTURER

PRODUCTION POINT

NAME, ADDRESS

(Including County), and

TELEPHONE NUMBER

INSPECTION POINT

(If other than Production Point)

NOTE: If additional space is needed, the offeror may furnish the requested information by an attachment to the offer. If the offeror is not the manufacturer for this item please provide the DUNS number for your supplier. DUNS #_________________________________________

552.246-70

SOURCE INSPECTION BY QUALITY APPROVED MANUFACTURER (JUL 2009) 546.302-70

(a) Inspection system and inspection of facilities.

The inspection system maintained by the Contractor under the Inspection of Supplies--Fixed Price clause (FAR 52.246-2) of this contract shall be maintained throughout the contract period. Unless otherwise authorized in writing by the Contracting Officer, the Contractor shall comply with all requirements of editions in effect on the date of the solicitation of either Federal Standard 368 or the International Organization for Standardization (ISO) Standard 9001:2000 (Quality Management Systems--Requirements). A documented description of the inspection system shall be made available to the Government before contract award. At the sole discretion of the Contracting Officer, he/she may authorize in writing exceptions to the quality assurance standards identified above. The Contractor shall immediately notify the Administrative Contracting Officer (ACO) of any changes made in the inspection system during the contract period. As used herein, the term ‘‘inspection system’’ means the Contractor’s own facility or any other facility acceptable to the Government that will be used to perform inspections or tests of materials and components before incorporation into end articles and for inspection of such end articles before shipment. When the manufacturing plant is located outside of the United States, the Contractor shall arrange delivery of the items from a plant or warehouse located in the United States (including Puerto Rico and the U.S. Virgin Islands) equipped to perform all inspections and tests required by the contract or specifications to evidence conformance therewith, or shall arrange with a testing laboratory or other facility in the United States, acceptable to the Government, to perform the required inspections and tests.

In addition to the requirements in Federal Standard 368, ISO 9001:2000 or as otherwise approved by the Government, records shall include the date inspection and testing were performed. These records shall be available for

(i) 3 years after final payment; or

(ii) 4 years from the end of the Contractor’s fiscal year, in which the record was created, whichever period expires first.

Offerors are required to specify, in the space provided elsewhere in this solicitation, the name and address of each manufacturing plant or other facility where supplies will be available for inspection, indicating the item number(s) to which each applies.

(4) The Contractor shall provide the Administrative Contracting Officer ACO with the name(s) of the individual and an alternate responsible for the inspection system. In the event that the designated individual(s) becomes unavailable to oversee the inspection system, the Contractor, within 10 calendar days of such event, shall provide the ACO with the names of the replacement individual(s).

(b) Inspection by the Contractor. The Contractor is required to demonstrate that the supplies in the shipment have been subject to and have passed all inspections and tests required by the contract and meet the requirements of the contract.

Although the Government will normally rely upon the Contractor’s representation as to the quality of supplies shipped, it reserves the right under the Inspection of Supplies--Fixed Price clause to inspect and test all supplies called for by this contract, before acceptance, at all times and places, including the point of manufacture. When the Government notifies the Contractor of its intent to inspect supplies before shipment, the Contractor shall notify or arrange for subcontractors to notify the designated GSA quality assurance office 7 workdays before the date when supplies will be ready for inspection. Shipment shall not be made until inspection by the Government is completed and shipment is authorized by the Government.

The offeror shall indicate, in the spaces provided below, the location(s) at which the supplies will be inspected or made available for inspection.

INSPECTION POINT

ITEM NO(S).

NAME OF MANUFACTURER

NAME, ADDRESS

(Including County), and

TELEPHONE NUMBER

NOTE: If additional space is needed, the offeror may furnish the requested information by an attachment to the offer.

During the contract period, a Government representative may periodically select samples of supplies produced under this contract for Government verification, inspection, and testing. Samples selected for testing will be disposed of as follows: Samples from an accepted lot, not damaged in the testing process, will be returned promptly to the Contractor after completion of tests. Samples damaged in the testing process will be disposed of as requested by the Contractor. Samples from a rejected lot will be returned to the Contractor or disposed of in a time and manner agreeable to both the Contractor and the Government.

(d) Quality deficiencies.

Notwithstanding any other clause of this contract concerning the conclusiveness of acceptance by the Government, any supplies or production lots shipped under this contract found to be defective in material or workmanship, or otherwise not in conformity with the requirements of this contract within a period of 12 months after acceptance shall, at the Government’s option, be replaced, repaired, or otherwise corrected by the Contractor at no cost to the Government within 30 calendar days (or such longer period as the Contracting Officer may authorize in writing) after receipt of notice to replace or correct. The Contractor shall remove, at its own expense, supplies rejected or required to be replaced, repaired, or corrected. When the nature of the defect affects an entire batch or lot of supplies, and the Contracting Officer determines that correction can best be accomplished by retaining the nonconforming supplies, and reducing the contract price by an equitable amount under the circumstances, then the equitable price adjustment shall apply to the entire batch or lot of supplies from which the nonconforming item was taken.

The Contractor may be issued a Quality Deficiency Notice (QDN) if:

(i) Supplies in process, shipped, or awaiting shipment to fill Government orders are found not to comply with contract requirements, or

(ii) Deficiencies in either plant quality or process controls are found. Upon receipt of a QDN, the Contractor shall take immediate corrective action and shall suspend shipment of the supplies covered by the QDN until such time as corrective action has been completed. The Contractor shall notify the Government representative, within 5 workdays, of the action plan or the corrective action taken. The Government may elect to verify the corrective action at the Contractor location(s). Shipments of nonconforming supplies will be returned at the Contractor’s expense and may constitute cause for termination of the contract. Delays due to the insurance of a QDN do not constitute excusable delay under the default clause of this contract. Failure to complete corrective action in a timely manner may result in termination of the contract.

This contract may be terminated for default if subsequent Government inspection discloses that plant quality or process controls are not being maintained, supplies that do not meet the requirements of the contract are being shipped, or if the contractor fails to comply with any other requirement of this clause.

(e) Additional cost for inspection and testing. The Contractor shall be charged for any additional cost of inspection/ testing or reinspecting/retesting supplies for the reasons stated in paragraph (e) of FAR 52.246-2, Inspection of Supplies--Fixed Price. When inspection or testing is performed by or under the direction of GSA, charges will be at the rate of $ 62.06 per man-hour or fraction thereof if the inspection is at a GSA distribution center; $ 62.06 per man-hour or fraction thereof, plus travel costs incurred, if the inspection is at any other location; and $62.06 per man-hour or fraction thereof for laboratory testing, except that when a testing facility other than a GSA laboratory performs all or part of the required tests, the Contractor shall be assessed the actual cost incurred by the Government as a result of testing at such facility. When inspection is performed by or under the direction of any agency other than GSA, the charges indicated above may be used, or the agency may assess the actual cost of performing the inspection and testing.

(f) Responsibility for rejected supplies. When the Contractor fails to remove or provide instructions for the removal of rejected supplies under paragraph (d) of this clause, pursuant to the Contracting Officer’s instructions, the Contractor shall be liable for all costs incurred by the Government in taking such measures as are expedient to avoid unnecessary loss to the Contractor. In addition to the remedies provided in FAR 52.246-2, supplies may be--

Stored and charged against the Contractor’s account;

Reshipped to the Contractor at its expense (any additional expense incurred by the Government or the freight carrier caused by the refusal of the Contractor to accept their return shall also be charged against the Contractor’s account);

Sold to the highest bidder on the open market and the proceeds applied against the accumulated storage and other costs, including the cost of the sale; or

(4) Otherwise disposed of by the Government.

(g) Subcontracting requirements. The Contractor shall insert in any subcontracts the inspection or testing provisions set forth in paragraphs (a) through (d) of this clause and the Inspection of Supplies--Fixed Price clause of this contract. The Contractor shall be responsible for compliance by any subcontractor with the provisions set forth in paragraphs (a) through (d) of this clause and the Inspection of Supplies--Fixed Price clause.

E-FSS-500-A FIRE (4/84) (Rg 7 5/92) FIRST ARTICLE SAMPLES:

The Contractor shall have available at his expense within 30 days after receipt of notice of award three (3) first article samples of each item to be delivered under the contract for inspection and determination by the Government as to compliance with the specifications. The Contractor shall notify the Procuring Contracting Officer (PCO) or if delegated, the Administrative Contracting Officer (ACO),, and the Regional Contract Management Division set for in the notice of award, in writing, of the availability of the samples for inspection, notification to be made 10 calendar days prior to the date the Contractor proposes to have the samples available. The Contractor shall without any additional charge provide all necessary facilities for inspection of the samples.

First Article sample required by this contract must conform to all specification requirements. The acceptance of any previous first article or the granting of any deviations on previous first article or on supplies required by previous contracts for the same item(s) shall in no way be considered as justification for assuming that the first article submitted under this contract will be accepted unless they fully meet specifications or that deviations will be granted.

When the first article are approved, the Government shall notify the Contractor of their acceptance in writing. After acceptance, one first article sample shall be retained by the Contractor and made available to the Government without additional cost to the Government, at the location where the material is offered to the Government for inspection, until completion of the contract, at which time it may be delivered in “like new” condition as part of the last scheduled delivery under the contract. The other two first article samples shall be delivered to the Government ** in accordance with instructions to be furnished by the Contracting Officer and upon acceptance shall be deemed an item delivered under the contract.

If the Contractor fails to deliver the first article or if the Government disapproves the first article, the Contractor shall be deemed to have failed to make delivery within the meaning of the Default Clause of this contract and this contract shall be subject to termination for default, provided that failure of the Government is such an event to terminate this contract for default shall not relieve the Contractor of his responsibility to meet the delivery schedule for production quantities.

The Government reserves the right to waive the requirements for first article as to those bidders offering a product which has been previously procured and approved by General Services Administration under the same specifications applicable to this procurement.

**The GSA Inspector will select one (1) of the first article samples and send it by Fedex Overnight or UPS Air Express to:

U.S.D.A. Forest Service, MTDC

Missoula Technology & Development Center

5785 Highway 10, West

Missoula, MT 59808

Attn: Dennis Davis (406) 329-3929 U.S. Forest Service concurrence of the first article samples is required before final acceptance can be made.

552.209-74 WAIVER OF FIRST ARTICLE TESTING AND APPROVAL REQUIREMENT (FEB 1990) MACROBUTTON OpenGSAR509306 509.306 (a) Offerors must submit an offer including testing and approval; however, an offeror may submit an alternate offer excluding testing and approval, provided the offeror satisfies the requirements for the waiving of first article testing.

(b) Before a waiver of the first article testing requirement of this solicitation will be considered, the offeror is requested to identify the procurement under which the product offered was previously approved and accepted: national stock number). Request for Waiver of 1st Article must reference the following information:

Contract or PO No _____________________________________

Contractor Name_______________________________________

NSN/Nomenclature_____________________________________

Specification No_____________________________________ (Forest Service No.)

Deliveries or Performance

52.211-16

VARIATION IN QUANTITY (APR 1984)

(a) A variation in the quantity of any item called for by this contract will not be accepted unless the variation has been caused by conditions of loading, shipping, or packing, or allowances in manufacturing processes, and then only to the extent, if any, specified in paragraph (b) below.

The permissible variation shall be limited to:

0 percent increase on Direct Delivery Orders and 3 percent increase on deliveries to GSA depots.

0 percent decrease on Direct Delivery Orders and 0 percent decrease on deliveries to GSA depots.

This increase or decrease shall apply to the quantities specified in each order issued resulting from this request for quote

( NO VARIATION IN QUANTITY ALLOWED (Applicable when checked) 52.247-34

F.O.B. DESTINATION (NOV 1991)

(a) The term "f.o.b. destination," as used in this clause, means--

(1) Free of expense to the Government, on board the carrier's conveyance, at a specified delivery point where the consignee's facility (plant, warehouse, store, lot, or other location to which shipment can be made) is located; and

(2) Supplies shall be delivered to the destination consignee's wharf (if destination is a port city and supplies are for export), warehouse unloading platform, or receiving dock, at the expense of the Contractor. The Government shall not be liable for any delivery, storage, demurrage, accessorial, or other charges involved before the actual delivery (or "constructive placement" as defined in carrier tariffs) of the supplies to the destination, unless such charges are caused by an act or order of the Government acting in its contractual capacity. If rail carrier is used, supplies shall be delivered to the specified unloading platform of the consignee. If motor carrier (including "piggyback") is used, supplies shall be delivered to truck tailgate at the unloading platform of the consignee, except when the supplies delivered meet the requirements of Item 568 of the National Motor Freight Classification for "heavy or bulky freight." When supplies meeting the requirements of the referenced Item 568 are delivered, unloading (including movement to the tailgate) shall be performed by the consignee, with assistance from the truck driver, if requested. If the Contractor uses rail carrier or freight forwarder for less than carload shipments, the Contractor shall ensure that the carrier will furnish tailgate delivery, when required, if transfer to truck is required to complete delivery to consignee.

(b) The Contractor shall--

(1) (i) Pack and mark the shipment to comply with contract specifications; or

(ii) In the absence of specifications, prepare the shipment in conformance with carrier requirements;

Prepare and distribute commercial bills of lading;

(3) Deliver the shipment in good order and condition to the point of delivery specified in the contract;

(4) Be responsible for any loss of and/or damage to the goods occurring before receipt of the shipment by the consignee at the delivery point specified in the contract;

(5)…

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File details come from the government source that posted it. Updated Nov 14, 2017.