Mixed_HDPE_Plastic_Sale_Solicitation_Agreement_18-0024_10Dec18.pdf

QRP 18-0024 1

Initials of Bidder _________

SALES SOLICITATION/AGREEMENT NUMBER: QRP 18-0024

ISSUED BY: FORT KNOX QUALIFIED RECYCLE PROGRAM (QRP)

Recycle Branch Fort Knox, KY 40121-5000

SUBJECT: Sale of Post-Consumer Mixed HDPE Plastic

ISSUE DATE: 30 November 2018

RESPOND BY: 10 December 2018 NLT 14:00 pm EST RESPOND TO: Sandra McGhee by FAX 502-624-5672 or by email at army.knox.qrp@mail.mil.

Please examine the following specifications and, if interested, respond as outlined above. The point of contact for any further information is Sandra McGhee at 502-624-5907.

ARTICLE 1 - Fort Knox QRP:

1. Fort Knox QRP, agrees to the nonexclusive sale of an indefinite quantity of Baled and unbaled

Recyclable Plastic Material to the Purchaser, as outlined in Article II, 1.

2. The QRP agrees to notify the Purchaser when the Post-Consumer Mixed HDPE Plastic Material are ready for pickup and the Purchaser agrees to provide a 53 ft. van trailer

3. The QRP will provide a forklift and operator to load the Purchaser’s trailer. Once the product has been loaded, securing and transporting the load is the sole responsibility of the Purchaser or their agent.

4. The QRP will invoice the Purchaser within five (5) days after pick-up of all the recyclable materials outlined in Article II, 1. Payment is required within fifteen (15) calendar days from the date of invoice.

5. According to its sole discretion, the QRP reserves the right to reject bids as non-responsive. Any potential Purchasers’ bid may be deemed non-responsive for reasons including, but not limited to, failure of the Purchaser’s bid to conform to this solicitation, the Purchaser’s previous failure to conform to safety or environmental requirements, the Purchaser’s previous or current indebtedness to the Federal Government, or previous acts of negligence or misconduct on behalf of the Purchaser related to the their performance of a Fort Knox QRP sales agreement or similar sales agreement with an agency of the Federal Government.

ARTICLE II - Purchaser:

1. Specifications: The Purchaser agrees to pick-up recyclable materials according to the following specifications.

a. Approximately 54,600 lbs. (42 bales) of 1 – 7 plastic.

b. Approximately 33188 lbs. (44 bales) of Mixed HDPE and PP Bales.

mailto:army.knox.qrp@mail.mil

QRP 18-0024 2

c. Approximately 12,560 lbs. (785 each) of Mixed HDPE plastic. Product: Kicker box bottoms.

d. Approximately 1,620 lbs. (90 each) of Mixed HDPE plastic. Product: Plastic Pallets to include pallets with metal frames.

e. Approximately 784 lbs. (1 Pallet) of Poly Propylene Silhouettes.

f. Approximately 5841 lbs. (59 each) Mixed HDPE plastic. Product: White Crates Boxes

g. Approximately 11,448 lbs. (954 each) of Mixed HDPE plastic. Product: Kicker box lids.

2. The Purchaser agrees to pay Fort Knox QRP for specified recyclable material according to the following schedule:

$ per pound for the HDPE plastic as listed in Article II, 1 (a-g) above.

3. Modification of any terms of this solicitation will make your business's response nonconforming and eliminate it from consideration. Further, the Fort Knox QRP acknowledges that individual pricing information provided by your business will remain confidential, until it is selected as the highest conforming offer to purchase. All other information included with your response to our solicitation will not be considered in evaluation of your offer, and it will not be reviewed by the QRP Manager during the price comparison process.

4. Offeror shall initial at the bottom of each page and provide all information and signatures requested below in Article III.6. Offers must be faxed to 502-624-5672 or by email to army.knox.qrp@mail.mil.

5. A visit by prospective buyers to examine/view the materials offered may be arranged by contacting the Fort Knox QRP at 502-624-5907, 8:00 A.M.-3:00 P.M. Eastern Standard Time

(EST) Monday through Friday except for Federal Holidays. Materials will be available for examination until end of day one business day before all bidding closes. If the winning bidder fails to inspect product listed in Article II, 1 of this solicitation, such failure to inspect will constitute acceptance of listed product as sold.

6. Pick–up: Within five (5) working days upon notification of being awarded the Sales/Solicitation

Agreement, the Purchaser agrees to make arrangements to either drop a 53ft van trailer at the

Fort Knox QRP site or make arrangement for a live load the day of pickup. The purchaser agrees to pick-up the loaded 53 ft. van trailer, with recyclable material, and drop another empty

53 ft. van trailer or arrange for a live load within five (5) working days after notification. The

Fort Knox QRP shipping hours are from 7:30 A.M. until 2:30 P.M. EST, Monday through

Friday except for Federal Holidays.

7. Transportation charges: The purchaser agrees to provide transportation related to the pick-up and/or shipment of the recyclable materials for no charge to the Fort Knox QRP.

mailto:army.knox.qrp@mail.mil

QRP 18-0024 3

8. Payment Terms: The purchaser will be invoiced within five (5) days after pick-up. Payment will be due within fifteen (15) calendar days from the date of invoice. Payment shall be in the form of a bank draft, cashier’s check, certified check, traveler’s check, or postal money order.

The Purchaser will be invoiced based on the net weight obtained from the Fort Knox QRP scales (See Article III, 2). The Purchaser may not use any other scales for invoicing purposes.

9. Payments will be made out to: US Treasury Department

Fort Knox QRP

10. All payments will be mailed to: Fort Knox QRP

309 Frazier Rd Bldg. 2962

Fort Knox, KY 40121-5000

ARTICLE III:

1. Default: If the Purchaser fails to pay for and/or remove property offered for sale herein within the time allowed by the agreement, the Fort Knox QRP will send the Purchaser a written ten (10) day notice of default (calculated from the date of mailing), and upon Purchaser’s failure to cure such default within the period, the Purchaser shall lose all rights, title, and interest which he may otherwise have acquired in and to such property as to which a default has occurred. The QRP may suspend permission to remove recyclable materials from the QRP site until the Purchaser cures any above described default. The QRP may terminate this sales agreement at any time after providing a ten (10) day written notice.

2. Weight Certification: The empty 53 ft. van trailer will be weighed on government scales located at

Fort Knox QRP, Bldg. 2962 to obtain a tare weight. The loaded 53 ft. van trailer will be weighed at same location prior to departing Fort Knox to obtain a gross weight. Both the purchaser’s and the Fort Knox QRP’s representatives will be present and certify weight of vehicle. Both parties will sign the weight ticket. The net weight will be calculated based on the tare and gross weight and this value will be used for invoicing. The Purchaser may not use any other scales for invoicing purposes.

3. The Purchaser agrees to conform to all state, federal, and local laws and regulations in the processing, sale, and disposal of materials received. The Purchaser agrees that its vehicles shall be subject to search by law enforcement authorities at any time upon entry to and while on the Fort

Knox installation.

4. Offer: In compliance with the above, once undersigned has been notified as the winner, the undersigned offers agrees to remove items specified in Article II, 1 in accordance with the terms and conditions of this Sales Solicitation.

5. The Fort Knox QRP reserves the right to require proof of active SAM’s account, bidder’s

DUNS Number and Cage Code in order to investigate the solvency of a bidder company.

QRP 18-0024 4

6. This agreement is for the material listed in Article II, 1.

COMPANY NAME SIGNATURE OF AUTHORIZED PERSON

ADDRESS PRINTED NAME & TITLE OF SIGNATURE

CITY, STATE, ZIP DATE

TELEPHONE FAX NUMBER

EMAIL

7. Evaluations for award will be based on best price offered to the QRP.

8. AWARD: The offer made above in Article II. 2 is accepted in accordance with the terms and conditions of this Sales Solicitation.

DANIEL S. MUSEL DATE

CHIEF ENVIRONMENTAL MANAGEMENT DIVISION

FORT KNOX, KY