QMAE-BD-140001-D_2015_Medium_and_Heavy_Trucks.docx

SOLICITATION QMAE-BD-140001-D

GSA Federal Acquisition Service

August 27, 2014

Dear Prospective Offeror:

The General Services Administration (GSA) appreciates your interest in Solicitation Number QMAE-BD-140001-D for Medium and Heavy Duty Trucks for a base period of one year, with one (1) twelve-month option period and four (4) one month option periods.

This solicitation is targeted to OEM manufacturers, and their certified representatives, that meet all trade, regulatory and other conditions required to sell medium and heavy duty trucks to the United States Government in the United States. Please pay particular attention to Section A.1 as hard copy proposals are not required and will not be accepted. Section B.6 – Substantial Transformation also contains important information for offerors to consider prior to submitting a proposal.

This solicitation is being released via the Government-wide Point of Entry located via the FedBizOpps site at www.fbo.gov. In order to conduct this acquisition most effectively, all notices and postings will be made at this location. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-75 effective June 24, 2014. Please be aware that the solicitation, questions and answers, comments or any other information will not be disseminated in any other format. Be sure you check the web site regularly for any amendments. We suggest that you also bookmark GSA’s Automotive’s web site as it contains information of interest associated with automotive programs at www.gsa.gov/automotive.

Offerors are encouraged to submit a complete offer. Offerors should propose their best price with their initial offer, as it is GSA’s goal to award without discussions. Note that substantially incomplete offers will be rejected.

Should you have any questions, please contact Bridget Duffy at 703-819-4435. I look forward to receiving your proposal!

Sincerely, Bridget Duffy

Bridget Duffy Contracting Officer Medium and Heavy Duty Vehicles Branch (QMAAB)

TABLE OF CONTENTS

SECTION A – GENERAL

A.1 ADDITIONAL INFORMATION FOR STANDARD FORM 1449

Hard copy proposals will not be accepted. Offerors shall submit electronic versions of proposals to the following address:

ontheroad@gsa.gov with a carbon copy to bridget.duffy@gsa.gov

Electronic copies of proposals are due Monday, September 29, 2014, at 2:30pm Eastern. AutoBid will close Friday, September 26, 2014, at 3:00pm Eastern. Please review 52.212-1 – Instructions to Offerors – Commercial Items (Apr 2014) as referenced in Attachment A – Clauses Incorporated by Reference (IBR), for information regarding timely electronic proposal submission information:

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

Complete electronic file formatting instructions are located in Section F.1.

This solicitation will remain open beyond September 29, 2014, only for Standard Item 888E, representing motor vehicles which operate on emerging technology. The Government will accept electronic proposals at any time after September 29, 2014, for Standard Item 888E, but will evaluate proposals received after that date in accordance with the following schedule:

1ST ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – JANUARY 1, 2015

2ND ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – MARCH 1, 2015

3RD ADDITIONAL DEADLINE FOR STANDARD ITEM 888E – MAY 1, 2015

Electronic proposals for Standard Item 888E received after the initial September 29, 2014, solicitation closing should also be sent to the following email address:

ontheroad@gsa.gov with a carbon copy to bridget.duffy@gsa.gov

AutoBid WILL NOT open for pricing submission during the supplemental evaluation periods for Standard Item 888E. Pricing information should be submitted with the other electronic proposal documents.

Any approved models submitted under Standard Item 888E are considered within the scope and intent of the solicitation and, based on the discretion of the Government, may be executed either by modification to the vendor's contract or new contract award.

A.2 A-FSS-2-B (OCT 1988)

FSC GROUP: 2320

PRODUCT: TRUCKS & TRUCK TRACTORS, WHEELED

NAICS: 336120

PERIOD: Base Period of Performance – Date of Award through October 31, 2015 Option 1 – November 1, 2015, through October 31, 2016 First one (1) month option period, if exercised – November 1, 2016 through November 30, 2016 Second one (1) month option period, if exercised – December 1, 2016 through December 31, 2016 Third one (1) month option period, if exercised – January 1, 2017 through January 31, 2017 Fourth one (1) month option period, if exercised – February 1, 2017 through February 28, 2017

A.3 CP-FSS-3 NOTICE: REQUESTS FOR EXPLANATION OR INFORMATION (MAR 1996)

Oral or written requests for explanation or information regarding this solicitation should be directed to:

U.S. GENERAL SERVICES ADMINISTRATION

Medium and Heavy Vehicles Branch (QMAAB) ontheroad@gsa.gov with a carbon copy to bridget.duffy@gsa.gov

A.4 CP-FSS-4-A SOLICITATION COPIES (MAR 1996)

In order to conduct this procurement most effectively and at the lowest costs, all information – including the solicitation, solicitation amendments, and any comments – will be posted only via the Internet at: http://www.fbo.gov.

SECTION B – SCHEDULE OF ITEMS AND VEHICLE REQUIREMENTS

B.1 FEDERAL STANDARDS AND SCHEDULE OF ITEMS

The Schedule of Items can be found in Attachments G1 through G9 as follows:

Attachment No. Description

G7 Schedule of Items – Volvo G8 Schedule of Items - Western Star G9 Schedule of items – 888E

File icons are used for illustrative purposes only. The complete attachments can be found in the FedBizOpps posting.

Please note, the full solicitation number for Attachments G1-G9 should read “QMAE-BD-140001-D”. A truncated version is included in the header of the attachments provided. In addition, the word “advised” is truncated below each line item designation. The statement should read “OFFERORS SHALL FURNISH A PRICE FOR ALL AVAILABLE OPTIONAL EQUIPMENT LISTED BELOW. YOU ARE ADVISED PRICING FOR OPTIONAL EQUIPMENT WILL BE EVALUATED FOR PRICE REASONABLENESS ONLY”.

Vehicles to be provided under this acquisition must adhere to Federal Vehicle Standards 794AH and 807W (see Attachment F) and be current model year production.

File icon is used for illustrative purposes only. The complete attachment can be found in the FedBizOpps posting.

The non-tactical models identified are not all-inclusive of those that meet combined Federal Vehicle Standards 794AH and 807W (see Attachment F). Equivalent non-tactical models that meet the minimum requirements may also be offered. If an interested offeror has a representative make and model comparable to the models identified herein, offerors will need to contact GSA’s Systems Branch (QMDBE) at automotiveedi.partnerships@gsa.gov by 5pm Eastern, September 5, 2014, and provide those representative makes and models per the Schedule of Items. Only non-tactical alternative makes/models under the Standard Items identified in Attachments G1-G7 will be accepted for review. Proposed alternative makes/models will be reviewed by GSA’s Automotive Engineering Division for inclusion in AutoBid for this solicitation. Prospective offerors will be notified of the determination of GSA’s Automotive Engineering Division, and offerors with approved alternative models will then be provided AutoBid account and password information. No alternative models will be accepted after 5pm Eastern September 5, 2014.

If the comparable model differs from the Government’s minimum requirements, the Offeror must identify those differences for each respective make and model on Attachment E – Technical Exceptions Spreadsheet – as part of its electronic proposal submission. Please note that submission of representative makes and models does not ensure that they will be accepted.

Instructions to Offerors relating to AutoBid are included in section F.1.

B.2 B-FSS-96 ESTIMATED SALES (NOV 1997)

The estimated quantities and estimated sales figures in Attachment H show historical quantities in units and total prices paid in dollars to date during the 2014 acquisition.

Attachments I1 (Optional Equipment Analysis) and I2 (Optional Equipment Combination Analysis) demonstrate the optional equipment purchased to date during the 2014 acquisition cycle.

File icons are used for illustrative purposes only. The complete attachments can be found in the FedBizOpps posting. Due to Systems constraints, Attachments I1-I2 may include items not solicited as part of this acquisition.

B.3 PRICING

Commercial pricing structures are desired to the maximum extent practicable. Offerors may propose on one or more item numbers solicited herein. Offerors must meet the standards specified for each item number offered and follow the proposal submission instructions noted in Section F.

B.4 GSA AUTOMOTIVE PROGRAM

GSA awards and administers the Automotive program. The program in its entirety purchases over $1.5 billion annually in high-quality vehicles and automotive services at significant savings for customer agencies. Under this program, GSA enters into Government-wide contracts with commercial firms to provide commercial products at stated prices for given periods of time. GSA Automotive offers a large selection of vehicles and related products and services. GSA is also the mandatory source for all new, non-tactical light vehicles for Executive branch agencies and the Department of Defense. As a procurement agent of the United States Government, GSA has the responsibility of issuing solicitations and awarding contracts to meet this obligation. GSA accepts orders from eligible parties in accordance with GSA Order ADM 4800.2E.

Medium and Heavy Duty Trucks are not eligible for the 1122 Program of the National Defense Authorization Act (www.gsa.gov/1122program).

GSA Automotive simplifies the procurement process for Federal agencies and industry partners. GSA ensures that potential vendors meet the responsibility determinations required by Federal Acquisition Regulation (FAR) Part 9 and offers products that meet Federal Vehicle Standards as described in Federal Standards 794AH and 807W. GSA also examines the base vehicle and optional equipment prices received as a result of this competitive procurement to determine price reasonableness, as it leverages the Government’s purchasing power. Following the GSA Automotive program ordering procedures, agencies will make a best value determination and place their order directly through AutoChoice.

AutoChoice is GSA’s secure on-line ordering application for light vehicles, ambulances, medium/heavy vehicles, buses, wreckers and car carriers. With AutoChoice, agencies can:

· Configure vehicles and choose vehicle equipment options

· Utilize side by side comparisons of each competitor’s vehicle model

· Calculate actual vehicle prices for the configured vehicle

· View the discounts from the manufacturers’ suggested retail price (MSRP) and dealers’ invoice

· View miles per gallon (MPG) fuel ratings, where applicable

· View Carbon Dioxide Grams per Mile (GPM) data, where applicable

· View Federal Vehicle Standards

· View vendor’s past performance

· Select the vehicle that provides the best value considering price, GPM, delivery availability, mission requirements, and time of shipment

· Submit vehicle orders to GSA online

· Check vehicle order status

· Link to the NHTSA’s website to view crash test ratings and recall information

Further information about the GSA Automotive program can be found at www.gsa.gov/vehiclebuying.

B.5 DEFINITIONS

The following terms are defined:

Dealer Net Invoice Price: The initial charge to the dealer from the manufacturer which reflects the base vehicle invoice price and the invoice price for options, including freight and delivery charges.

Dealer Invoice Price: The amount the dealer pays for a car or truck. Included in this price may be a dealer holdback, which is a percentage of the vehicle's wholesale price and local charges assessed for brand advertising.

Net MSRP: Manufacturer’s Suggested Retail Price is the recommended selling price for a vehicle as set by the manufacturers.

NHTSA: National Highway Traffic Safety Administration

B.6 SUBSTANTIAL TRANSFORMATION DETERMINATION

Offerors certify, by submission of a proposal, that all products are compliant with the Trade Agreements Act (TAA) as specified in FAR 52.225-5 and FAR 52.225-6. If significant proposed vehicle(s) component(s) are from a non-TAA compliant country, the offeror is required to supply a binding ruling of Substantial Transformation from the Office of Regulation and Rulings, Office of International Trade, Customs and Border Protection with proposal submission. Offerors are advised the process for obtaining a binding ruling can take up to 120 days. Failure to provide a binding ruling for these products with proposal submission will result in any applicable awarded items remaining closed for order placement in AutoChoice until such time the determination has been provided. These components include, but are not limited to, vehicle gliders/chassis, engines, and powertrains. It is the offeror’s responsibility to request a determination, and such requests should be made in writing to the following:

Customs and Border Protection Office of International Trade Office of Regulation and Rulings 799 9th Street NW; 7th Floor Washington, D.C. 20229-1177 202-325-0040

Any questions related to this requirement should be directed to Bridget Duffy at bridget.duffy@gsa.gov or 703-819-4435 prior to proposal submission.

SECTION C – ADDITIONAL REQUIREMENTS

C.1 DELIVERABLES

In addition to the vehicles purchased, the following deliverables are required:

Weekly Status Report (see Attachment J for requirements; Attachment K for example) Each Friday After Contract Award automotiveedi.partnerships@gsa.gov

Transportation Office on Delivery Order

The Contractor shall deliver via email one (1) electronic copy of each deliverable to the designated persons listed below (see C.2) on the date it is due in Microsoft Office, Word 2007, PowerPoint 2007, or Project 2007 format (or compatible version), as appropriate, for the deliverables specified herein, whether verbally requested or not. Changes to delivery points of contact shall be issued to the Contractor by email notification. All deliverables shall be delivered no later than the date specified herein.

Offerors may download the solicitation and make electronic copies of necessary items for submission. For their own records, offerors are responsible for downloading and making complete copies of the solicitation, the terms of which are incorporated in the contracts.

C.2 POINTS OF CONTACTS AND RESPONSIBILITIES

Contracting Officer’s Representative (COR): The COR will oversee the Contractor’s technical efforts to assure that its performance is in accordance with the terms and conditions of the contract. The COR will be designated after award.

Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The CO is the only individual authorized to make changes to the terms and conditions of the contract. The CO for this contract is as follows:

Contracting Officer: Bridget Duffy:

GSA/FAS/QMAAB

1800 F St NW Washington, DC 20405

(703) 819-4435 or bridget.duffy@gsa.gov

1800 F St NW

(202) 357-5860 or william.jackson@gsa.gov

C.3 WEEKLY STATUS REPORTS

**For purposes of this deliverable, for North American production the ship date is defined as the moment a vehicle leaves the manufacturer’s production facility. For vehicles which require oceanic transport, the ship date is defined as the moment a vehicle leaves the port of debarkation.

WEEKLY VENDOR STATUS SUBMISSION REQUIREMENTS

ATTACHMENT J

GSA Office of Motor Vehicle Management’s contracts requires vendors to submit electronic status reports on a weekly cycle which indicate the production status of all vehicles ordered.

Status information sent electronically to GSA by your firm is displayed in our on-line ordering program, AutoChoice. Customers can view the production, shipment and actual delivery status of orders placed against your contract.

Additionally, the status report will also be used to calculate your on-time shipment performance against the contract time of shipment. The customer will be able to view the percentage of vehicles shipped on time by each vendor in AutoChoice. It is an avenue for customer agencies to evaluate the vendor’s performance when making a best value decision when selecting a vehicle.

Your file can be sent in either of the following two formats which are attached:

1. XLS: Send data as an EXCEL file via an email attachment to AutomotiveEDI.Partnerships@gsa.gov

2. EDI: Data collection is in X12 format (870 transactions set version 3010). Please contact Terry Koniarski at 703-605-9505 for further information in this electronic data interchange.

AUTOCHOICE STATUS Record Layout (870)

Option *Reference

Do NOT fill!

Do NOT fill!

Do NOT fill!

Do NOT fill!

Do NOT fill!

Do NOT fill!

Requisition Interface Record Layout Relationship Edits (Legend)

N1: Vehicle Description

N2: Vehicle Order Number is the internal number assigned by the vendor. If no number is entered, an integer representing each vehicle will be automatically assigned. Vehicle Identification Number is mandatory when the vehicle has been shipped.

N3: For Dealer Delivery, enter Dealership name, location, and point-of-contact.

For CNS Delivery, put Customer delivery location and point-of-contact.

N4: Must be a valid US State, Territory, Armed Forces abbreviation, or “XX” for Foreign Countries.

See the USPS official list of State Abbreviations (including territories and Armed Forces addresses) at http://www.usps.com/ncsc/lookups/abbreviations.html#states

N5: Zip Codes are validated against the state field. Required unless “XX” is in the state field (foreign country).

IN – In Process

AN – Available Now, No Shipping Schedule

CC – Shipped

DD – Actual Delivery Date

DE – Order Cancelled

N7: Date format is DD/MM/YYYY. This is the date of the vehicle status. For example, if the status of the vehicle is “CC,” enter the shipment date. Do not use dashes.

N8: Contact Person is the person to call who is receiving the vehicle. If it is a dealership, enter the POC for the dealership.

N9: Contact Telephone Number is phone number of the contact person.

N10: Gross Vehicle Weight Rating (GVWR) is the maximum weight value of a vehicle as specified by the manufacturer.

N11: Valid fuel types are:

N12: Gram Per Mile (GPM) is 3 characters in length and has replaced Green House Gas (GHG).

N13 through N15: MPG date for city, highway and combined.

N16: If the vehicle is offered as flex fuel, GSA requires Flex Gram Per Mile (GPM). It is 3 characters in length and has replaced Green House Gas (GHG).

N17 through N19: If the vehicle is offered as a flex fuel, GSA requires the MPG associated for all types of fuel. For ex, if the vehicle has gas and E85: gas data is entered in N13-N15; E85 data is entered in N16-N18.

N20: Color can be up to 50 characters in length.

N21: Trim can be up to 50 characters in length.

General Comments:

1. The ROADS Status Batch File transmitted to the Automotive Center will be an ASCII file (flat file) with a fixed Length of 303 bytes (records).

2. Column Option: O = Optional Field (Required as applicable) and M = Mandatory Field.

3. Initialize all Bytes in Filler Field with “blank spaces”.

Please note that in the sample Weekly Status Layout provided (Attachment K), the VIN is provided in Column A - Description. This field is clarified as a free-form field and vendors can insert whatever description they desire, provided it is within the character allowance provided.

C.4 IDENTIFICATION OF VEHICLES

The contractor must show the applicable GSA Purchase Order number on the carrier’s freight bill or other document used in the delivery of vehicles awarded F.O.B. destination under this solicitation. This information is essential to the consignee for identification purposes. Vehicles will not be accepted by the Government without this identifying number.

Contractor’s Monroney label, if available, is also acceptable, if it provides all of the required data.

C.5 DEALER DELIVERY REQUIREMENT

*Consignee delivery is designated as the standard delivery process for items awarded under this solicitation per Federal Standards 794AH and 807W.

**For the purpose of complying with dealer delivery mileage restrictions in this solicitation where so specified under the item, the road mileage between geographical points shall be as stated in “Household Goods Carriers’ Bureau Mileage Guide”, or “Rand McNally Road Atlas”, latest issue in effect.**

A. DEALER DELIVERY

Dealer Delivery is listed under Optional Equipment for the items included in this solicitation. Should dealer delivery (Indicated by Option Code “DDR”) be noted on a motor vehicle delivery order, delivery shall be made to an available product dealer within the geographical radius (specified below) to the destination for the item specified in the schedule of items or as designated on the delivery order.

(1) For populated areas of 100,000 or more, the product dealer shall be no farther than 25 miles from the destination specified. In the event more than one product dealer is indicated to serve one destination, the additional dealer(s) utilized by the Contractor shall not be in excess of 25 miles from the specified location.

(2) For populated areas of fewer than 100,000, the product dealer shall be no farther than 150 miles from the specified location.

(3) If a destination is found to be in excess of 100 miles from a product dealer the Contractor shall notify the Government within 30 days after receipt of delivery order so that the Government, at its option, may amend the delivery order to require consignee delivery.

(4) At the Government’s option, vehicles may be delivered directly to a Government-specified location which is certified by the contractor as a warranty repair location. The Government will receive and prep the vehicles in the same manner as a dealership.

(Example – Kennedy Space Flight Center FMC)

NOTE: ALL ORDERS PLACED PURSUANT TO THE ABOVE WILL BE RESTRICTED TO DESTINATIONS WITHIN THE CONTINENTAL UNITED STATES (CONUS); DELIVERY TO ALASKA, HAWAII, GUAM, AND PUERTO RICO MAY BE FURTHER RESTRICTED TO CERTAIN CITIES WITHIN THESE LOCATIONS.

B. THE FOLLOWING SERVICES SHALL BE REQUIRED FROM THE PRODUCT DEALER:

(1) RECEIPT AND INSPECTION OF NEW VEHICLE. Product dealer shall receive new vehicle from carrier and inspect the vehicle for carrier damage.

(2) CARRIER CLAIMS. When necessary, product dealer shall prepare and process claims against the carrier.

(3) REPAIR/REPLACEMENT. Product dealer shall make any repairs necessitated by carrier damage and shall replace any equipment lost in transit.

(4) PREDELIVERY SERVICING. Product dealer shall perform predelivery servicing in accordance with the manufacturer’s recommended predelivery service procedures.

(5) NOTIFICATION TO GOVERNMENT. Product dealer shall notify the designated Government official upon receipt of new vehicle(s).

(6) TRANSFER TO GOVERNMENT. All new motor vehicles received shall be picked up at the Product Dealer’s location by Government personnel within five (5) days after notification. All vehicles shall remain the responsibility of the Contractor until inspected, accepted, and transferred to the Government.

C. None of the above shall be construed as creating contractual privity between the General Services Administration and the Product Dealer.

C.6 SHIPMENT DELAYS AND APPLICATION OF CONCESSIONS

If vehicles are not produced, inspected and shipped in accordance with the contract time of shipment, they are deemed late. The contractor is required to advise the Government of the delay a minimum of 30 days prior the shipment date and establish a new shipment date and offer concession to the Government to remove the vehicle(s) from default status. The concession is one (1) % of the awarded line item price per 30 day interval. Late shipments in excess of 30 days will be prorated daily. In accordance with FAR 52.212-4(f), concessions will not be required for delays that are beyond the reasonable control and without the fault or negligence of the contractor or subcontractor. None of the aforementioned shall be regarded as an extension, waiver, or abandonment of the delivery schedule or a waiver of the Government's right to terminate for cause.

This concession mechanism shall also apply in instances where vehicles purchased under contracts resulting from this solicitation suffer extended downtime awaiting repairs covered by warranty. Concessions in accordance with the terms listed above may be assessed at the discretion of the Contracting Officer in instances of extended vehicle downtime.

C.7 NOTIFICATION OF VEHICLE DEFECTS

For vehicles delivered under this contract, any notification of defects shall be addressed to the consignee unless the Contractor is otherwise notified by the Government.

GSA requires that a vendor be able to inform GSA electronically when a purchased vehicle is affected by an announced recall, technical service bulletin (TSB), or warranty extension.

Data will be provided to GSA in response to the provision by GSA of an active inventory listing of vehicles. This may be on a regularly scheduled basis or on a demand basis.

Data may be provided to GSA in one of two methods:

a) GSA will send a file in electronic format (.XLS, .CSV, or .TXT) to the vendor containing vehicle inventory and updated vehicle contact information and the vendor will return to GSA an electronic file (.XLS, .CSV, or .TXT) with the relevant results; OR,

b) Should the vendor have the capability, GSA will create a systemic connection between GSA and the vendor by which data will be passed back and forth. Inventory and updated vehicle contact information will be sent by GSA to vendor, and vendor will return resultant data file back to GSA.

The fields required (as defined below and structured in the Excel file template) are:

Data the GSA will provide to the vendor includes the following:

Additional fields may be included in the GSA provided file as formulated and/or required by the specific vendor to enable the proper identification of GSA purchased vehicles and the dissemination of recall information to the appropriate vehicle owner.

Attachments M and N to this solicitation include templates for GSA submission of data to vendors and vendor submission of recall data to GSA per this requirement.

C.8 AVAILABILITY OF FUNDS

The Government anticipates making an award on all items specified in the Schedule of Items. Quantities provided are an estimate only and are not a guarantee of orders to be placed under any resultant contract. Customer agencies verify availability of funds at order placement.

C.9 GUARANTEED MINIMUM QUANTITY

In accordance with FAR 16.504(a), the quantity limits may be expressed as number of units or as dollar values. The minimum quantity of supplies that the Government guarantees to order during the period of this contract is 10% of the lowest line item contract price, or $10,000, whichever is lowest. If at the end of the contract period (base period and any options exercised by the Government) the vendor has not received an order, upon request the Government will pay the contractor the guaranteed minimum dollar value. The minimum quantity dollar value is for the entire contract inclusive of options, and not for each line item awarded. No minimum quantity of units is guaranteed.

C.10 GSA FORM 1611

GSA Form 1611 is required to be completed for any orders destined outside of the United States for which an established delivery code is not available. Instructions for form completion and delivery instructions are contained on the form.

Thirty (30) days in advance of the anticipated date of availability for shipment, the Contractor is to submit a completed GSA Form 1611, including vehicle identification (VIN) number(s) for each pertinent destination, to the Transportation Office designated on the delivery order. Shipment is not to be made until instructions are received from the above transportation office. Failure to adhere to this requirement shall result in refusal of shipment until proper release is obtained. Distribution instructions are provided with the form.

C.11 CONTRACT ADMINISTRATION INFORMATION

A. POINTS OF CONTACT:

1800 F St NW Washington, DC 20405

(703) 819-4435 or bridget.duffy@gsa.gov

1800 F St NW

(202) 357-5860 or william.jackson@gsa.gov

Administrative Contracting Officer: Jacqueline Roberts

Contracting Officer's Representative (COR): TBD at contract award

The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery or any other terms and conditions of the contract. The COR, however, will be permitted to make changes to color, consignee, mailing addresses, email addresses, telephone/fax number and points of contacts as delegated and upon consultation with the vendor. On award, the Contractor will be provided a delegation letter from the Contracting Officer for its signature and files.

B. INVOICE SUBMISSION

Invoices shall include the following information:

· Name of vendor;

· Invoice date;

· Government contract number, case number, or motor vehicle delivery order number, or other authorization for delivery of goods or services;

· Vendor invoice number, account number, and/or any other identifying number agreed to by contract;

· Description (including, for example, contract line/subline number), price, and quantity of goods and services rendered;

· Shipping and payment terms;

· Taxpayer Identifying Number (TIN);

· Banking information;

· Contact name (where practicable), title and telephone number.

Electronic Invoices are encouraged and may be submitted to the following address:

http://fedpay.gsa.gov/

IF SUBMITTING AN ELECTRONIC INVOICE, FOLLOW THE INSTRUCTIONS PROVIDED AT THE WEBSITE.

Invoices may also be submitted in lieu of electronic submission to:

Physical copies of invoices are NOT required to be submitted to the Contracting Officer.

C.12 VEHICLE AVAILABILITY LISTING (VAL)

Customer agencies are able to order vehicles up until the time Contractors notify GSA that vehicles are no longer available, The Contractor is advised, however, that AutoChoice remains open year round for orders to be placed, subject to availability. The Contractor shall notify GSA of the time that vehicles are no longer available via a Vehicle Availability Listing (VAL). GSA will communicate the VAL to customer agencies.

The Contractor shall provide, at a minimum, a 2-week notice prior to its closing of any line items.

C.13 MONTHLY STATUS REPORT

The Contractor shall furnish to the Administrative Contracting Officer (ACO) a report covering orders received and shipments made during each calendar month of contract performance. The information required by the Government shall be reported on an Excel spreadsheet, Status Report of Orders and Shipments, in accordance with instructions provided by the ACO (see Attachment L for the Excel format). Alternatively, the required information may be reported by electronic data interchange using ANSI standards. For further information, contact GSA, Contract Administration Branch. Reports shall be forwarded, no later than the 10th day of each month, to the individuals below:

Jacqueline Roberts Administrative Contracting Officer jacque.roberts@gsa.gov and

Bridget Duffy bridget.duffy@gsa.gov

C.14 ADDENDUM TO THE SOLICITATION

The following attachments are included:

SECTION D – SOLICITATION CLAUSES

D.1 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS – COMMERCIAL ITEMS (JUNE 2014)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)"(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] |X| (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

|X| (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

|X| (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

|X| (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note).

|X| (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

|X| (10) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

|X| (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JAN 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (13) [Reserved] __ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

|X| (16) 52.219-8, Utilization of Small Business Concerns (May 2014) (15 U.S.C. 637(d)(2) and (3)).

|X| (17)(i) 52.219-9, Small Business Subcontracting Plan (Jul 2013) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

|X| (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Jul 2010) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

|X| (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (OCT 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

__ (ii) Alternate I (June 2003) of 52.219-23.

__ (22) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and Reporting (Jul 2013) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (23) 52.219-26, Small Disadvantaged Business Participation Program— Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (24) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

|X| (25) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

__ (26) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

__ (27) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

|X| (28) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

|X| (29) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126).

|X| (30) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

|X| (31) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

|X| (32) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212).

|X| (33) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

|X| (34) 52.222-37, Employment Reports on Veterans (SEP 2010) (38 U.S.C. 4212).

|X| (35) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

__ (36) 52.222-54, Employment Eligibility Verification (AUG 2013). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O. 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-13.

__ (39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (E.O. 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-14.

__ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b).

__ (41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (JUN 2014) (E.O. 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

|X| (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (E.O. 13513).

__ (43) 52.225-1, Buy American—Supplies (May 2014) (41 U.S.C. chapter 83).

__ (44)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (May 2014) of 52.225-3.

__ (iii) Alternate II (May 2014) of 52.225-3.

__ (iv) Alternate III (May 2014) of 52.225-3.

|X| (45) 52.225-5, Trade Agreements (NOV 2013) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

|X| (46) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (47) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

__ (48) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

__ (49) 52.226-5, Restrictions on Subcontracting…