NO

DR19057 04-17-2023

$54,912.00 04-17-2023 05-01-2023 04-30-2024Q H 23 04 000

18 - MISCELLANEOUS

HIGHWAY SAFETY OFFICE STATEWIDE

LAW ENFORCEMENT LIAISON SERVICES STATEWIDE

9D55 - 00

04-17-2023 8:30 AMDR19057

01 9D55 -

NO

DR19057 04-17-2023

$4,800.00 04-17-2023 05-01-2023 04-30-2024Q H 23 04 000

18 - MISCELLANEOUS

HIGHWAY SAFETY OFFICE STATEWIDE

LAW ENFORCEMENT LIAISON SERVICES STATEWIDE

9D55 - 00

04-17-2023 8:30 AMDR19057

01 9D55 -

NDOT CONTRACT AWARD REV. 10/2020

NEBRASKA DEPARTMENT OF TRANSPORTATION

SERVICE CONTRACT AWARD

Nebraska Department of Transportation Operations Division

PO Box 94759 Lincoln, NE 68509-4759

AN AWARD HAS BEEN MADE TO THE CONTRACTOR NAMED ABOVE FOR THE SERVICES LISTED FOR THE PERIOD:

May 1, 2023 THROUGH APRIL 30, 2024

Renewals This contract may be renewed for four (4) additional one (1) year periods when mutually agreeable to the Contractor and the Nebraska Department of Transportation (NDOT).

Extension Period The State reserves the right and sole discretion to extend this contract beyond the expiration date.

Non-Exclusivity This contract is not an exclusive contract to furnish the services shown below and does not preclude the purchase of similar services from other sources.

Original Bid Document Request for Proposal (RFP) #R221-23.

Descript ion of Services Contractor shall be responsible for providing Law Enforcement Liaison Services.

Incorporation This contract and the following documents constitute the entirety of the contract:

1. Request for Proposal and Addenda;

2. Amendments to the RFP;

3. Questions and Answers;

4. Contractor’s proposal (RFP, response and properly submitted documents);

5. The executed contract; and,

6. Amendments/Addendums to the contract.

Order of Precedence Unless otherwise specifically stated in a future contract amendment, in case of any conflict between the incorporated documents, the documents shall govern in the following order of preference with number one (1) receiving preference over all other documents and with each lower numbered document having preference over any higher numbered document: 1) Amendment to the executed contract with the most recent dated amendment having the highest priority, 2) the executed contract, 3) the signed Contractor’s Proposal, 4) Amendments to RFP and any Questions and Answers, 5) the original RFP document and any Addenda. These documents constitute the entirety of the contract. Any ambiguity or conflict in the contract discovered after its execution, not otherwise addressed herein, shall be resolved in accordance with the rules of the contract interpretation as established in the State of Nebraska.

PAGES

CONTRACT NUMBER

103771 O4-QH2304

CONTRACTOR #/AB #

9D55/793146

BUYER

Brandy Henke

CONTRACTOR NAME AND ADDRESS:

BRUCE OKAMOTO

13871 J RD, #29

SILVER CREEK, NE 68663

VENDOR CONTACT INFORMATION DESCRIPTION OF SERVICE

Name: Bruce Okamoto Phone: 402-363-2204 E-mail: bjokamoto@gmail.com

Law Enforcement Liaison Services

Scope of Work The purpose of the Law Enforcement Liaison (LEL) is to aid the Highway Safety Office (HSO) through the provision of safety program representation, guidance, marketing, coordination, and implementation. Topics will include, but not be limited to, the following: traffic enforcement; occupant protection; child passenger safety seat enforcement; impaired driving deterrence;

distracted driving; enforcing underage drinking laws and to support implementation of any additional traffic safety enforcement programs as implemented by the HSO.

This is a high-profile position with workloads that may fluctuate and can be demanding, often with competing priorities. Short deadlines must be met to adequately respond to national initiatives, needs of the state, or local community. May require occasional lifting and transporting of materials, displays, and equipment.

Much of the work is performed outside of the HSO, traveling to various locations throughout the state, sometimes under adverse weather conditions. The Contractor will be required to make onsite visits, conduct fieldwork, and make oral presentations, as well as frequent visits to law enforcement facilities and occasional ride-along with law enforcement officers. Contractor may be required to participate in conferences, meetings, and training workshops with overnight travel.

Some out-of-state travel may be necessary. All travel performed under this contract will require the use of a personal vehicle.

It is projected the LEL will work approximately 20 hours per week; this is a best approximation and should not be construed as a set minimum or maximum.

All work performed shall be tracked using Exhibit A LEL Daily Activity Log; this form shall be submitted with invoices as supporting documentation for payment.

A. KEY RESPONSIBILITIES

The fundamental, core functions common to this type of service include, but are not limited to, the following subsections.

1. Enforcement Campaigns

a. Recruit and coordinate law enforcement participation for HSO projects such as the Traffic Safety Enforcement

Program (TSEP), all High Visibility Enforcement Campaigns (Click It or Ticket; Drive Sober or Get Pulled Over; U Text, U Drive, U Pay; Buzzed Driving) and other special enforcement campaigns;

b. Oversee the collection of pre- and post-event data and reports;

c. Provide guidance on effective checkpoint operations and traffic safety enforcement strategies;

d. Provide support for promoting proven highway safety countermeasures, checkpoints, and enforcement strategies;

e. Distribute materials and share messaging;

f. Assist with organization of law enforcement participation in media events;

g. Promote highway safety campaign calendar;

h. Provide support as a spokesperson and champion of highway safety program and campaigns;

i. Coordinate plans for inter-agency enforcement activities;

j. The Contractor shall prepare and maintain sufficient communications tools and processes to keep agencies and the NDOT HSO informed at all times;

k. Work closely with the HSO Supervisor who will be responsible for reviewing and obtaining approval for all proposed interventions and access points prior to their introduction (the HSO Supervisor will meet with the LEL on a regular and frequent basis);

l. Serve as liaison between the HSO and the Nebraska law enforcement community;

m. Work closely with contracted and non-contracted partners to promote traffic safety issues and to make them aware of training and educational opportunities that are available through the HSO supported programs. These would include, but not be limited to, Traffic Occupant Protection Strategies (TOPS), Crash Reconstruction, Drug Recognition Expert (DRE), Advanced Roadside Impairment Driving Enforcement (ARIDE) and Occupant Protection Instructor/Technician training;

n. Coordinate with the HSO and the other regional and national LEL’s on a plan to promote and support traffic safety strategies to law enforcement agencies within the state;

o. Assist with coordination and promotion of current and future traffic safety programming initiatives involving the law enforcement community including Nebraska Traffic Safety Resource Prosecutor (TSRP), DRE Training Coordinator, and the Nebraska Law Enforcement Training Center;

p. Promote traffic law enforcement of DUI and seatbelt laws, aggressive driving, and child passenger safety;

q. Be available for meetings, discussions, and reviews; will interact with the HSO and the various law enforcement agencies, relaying strategies and feedback of the agencies while soliciting comments from the HSO and its reactions to same; and

r. Be available to travel to state, regional and national traffic safety conferences as deemed appropriate by the LEL and/or the HSO.

2. Subject Matter Expertise, Training & Technical Assistance

a. Possess broad array of highway safety product knowledge;

b. Possess general knowledge of traffic safety training and programs;

c. Coordinate state-level subject matter experts;

d. Provide specialized technical assistance to communities, state, and local law enforcement;

e. Identify critical elements of priority programs;

f. Identify law enforcement equipment needs and monitor HSO equipment;

g. Assist in recruiting participants for training (webinars, websites, traffic safety classes);

h. Provide training to law enforcement and guidance on effective traffic safety operations and enforcement strategies;

i. Maintain resources on traffic safety best practices;

j. Assist in the development and promotion of DRE programs;

k. Maintain training certifications;

l. Participate in meetings and conferences;

m. Conduct law enforcement highway safety needs assessments;

n. Participate in continuing education training; and

o. Utilize and be knowledgeable of tools for networking.

3. Administrative

a. Prepare periodic activity reports;

b. Organize and assist with events, training, and related reports;

c. Coordinate activities with the HSO program manager;

d. Organize meetings and draft agendas;

e. Collect and analyze data;

f. Respond to various inquiries from HSO staff, partners, law enforcement, advocates, citizens, etc.;

g. Maintain meeting minutes and notes;

h. Provide operational and administrative services which ensure quality and consistency through the State and guarantee compliance with all regulatory requirements;

i. Review and audit documents submitted by law enforcement for correctness, completeness, and compliance with project parameters; and

j. Assist with highway safety program monitoring activities as needed.

4. Marketing & Public Relations

a. In cooperation with the HSO, coordinate a marketing and recruiting plan that includes statewide law enforcement agencies (Police, Sheriff, and University Police) to promote services and programs available and offer expertise in the areas covered under this agreement;

b. Promote and support highway safety recognition and awards programs;

c. Ensure law enforcement partners have adequate understanding of High Visibility Enforcement (HVE) strategies, techniques, and communications;

d. Attend state law enforcement association meetings, i.e.: Sheriffs Association, Chiefs Association, Municipal Law

Enforcement Association;

e. Participate in local highway safety events and activities;

f. Contribute to and organize law enforcement highway safety information for state communications channels (e.g.:

newsletters, websites, social media accounts);

g. Communicate with law enforcement partners through emails, telephone, and personal contact to promote events and other programmatic activities;

h. Support and promote law enforcement participation in state highway safety press events;

i. Provide highway safety information and data to policy makers to educate them regarding the benefits and outcomes resulting from campaign participation;

j. Draft event press releases as requested; and

k. Act as a spokesperson for law enforcement activities.

5. Networking & Relationship Building

a. Provide link and act as point of contact between law enforcement community and HSO;

b. Facilitate interactions within the highway safety network;

c. Identify and recruit potential partner organizations;

d. Develop and manage relationships with partner organizations;

e. Develop and maintain close working relationships with state Traffic Safety Resource Prosecutor(s) and Judicial Outreach Liaison (JOL);

f. Build relationships with HSO staff, State Department of Transportation, Department of Motor Vehicles, etc.;

g. Build relationships with local and state police academies;

h. Provide leadership in traffic safety network and in relationship building;

i. Participate in National Law Enforcement Liaison Program (NLELP);

j. Attend monthly HSO staff meetings;

k. Attend and participate in the Impaired Driving Task Force, Highway Safety Advocates meeting, as well as any other requested by the HSO;

l. Attend meetings of law enforcement partner organizations; and

m. Track relationships and networks

B. LEL QUALIFICATIONS

The LEL shall work with the HSO to help foster a close working relationship between the law enforcement community and the HSO. A qualified LEL should exhibit, but not be limited to the following:

1. Contractor shall be trained and experienced in this type of service with a minimum of five (5) years of experience in traffic control enforcement, and knowledge in traffic safety training and programs;

2. Provide positive representation of the HSO through customer service and support, acting as a goodwill ambassador to positively portray and promote the State’s message in person or through written or verbal communication;

3. Experience working as an officer currently or previously within a law enforcement agency;

4. Knowledge of current Nebraska Traffic Safety Laws;

5. Experience establishing, building, and maintaining relationships within the law enforcement community;

6. Experience handling multiple tasks and prioritizing projects;

7. Ability to communicate effectively;

8. Well organized, self-motivated, and dependable;

9. Instructor/Facilitator experience;

10. Experience utilizing Microsoft Office Word, Excel, Outlook, and other basic computer functions;

11. Possess a broad array of highway safety product knowledge;

12. Maintain training certifications

13. Knowledge of general police methods, practices, and procedures;

14. Deep understanding of and commitment to traffic safety programs and issues;

15. Project management, administrative process and procedure, and management abilities;

16. Ability to influence/persuade.

17. Ability to travel in state.

18. Possess a valid State Driver’s License

C. NDOT HSO RESPONSIBILITIES

The Nebraska Department of Transportation Highway Safety Office shall be responsible for the following:

1. The HSO Supervisor is the contract administrator and coordinating liaison to ensure the program is properly staffed and operated in accordance with these specifications.

2. The HSO will conduct news conferences and issue news releases.

3. Prior to acquisition, the HSO must approve any purchase of items not specifically referenced or provided for in these specifications. Any item purchased without prior approval will be at the cost of the Contractor without reimbursement by the HSO.

4. The HSO will provide the following for the Contractor:

a. State email accounts to be used for all project communication;

b. VPN access to the appropriate portions of the state network;

c. Office space

1) The HSO will provide sufficient office accommodations to allow the HSO team members and the LEL to be co-located for on-site work through the contract period. As a part of the contract requirements and at no additional cost to the NDOT, the LEL shall be present in Lincoln, Nebraska, on-site at the designated location provided by NDOT for the duration of the entire contract. This individual shall be identified/determined and approved by the NDOT.

Each workspace will include:

a) Office furnishings (desk, chair, etc.); and

b) Laptop computer.

The office space will include:

a) A shared copier/printer/fax machine; and

b) Standard office supplies

D. REPORTS

The Contractor shall provide the following reports related to the Program Management Plan at no additional cost to the State.

Reports shall be submitted to the HSO on a monthly and annual basis. These reports shall document achievements, results and financial status and progress towards completing contract objectives. The Contractor may be required to prepare and deliver oral status reports at any time during the contract period, as deemed appropriate.

1. Monthly Reports

The Contractor will be responsible for submitting monthly activity reports to the HSO. The reports shall be submitted by the 15th of the next month to the HSO Supervisor in an electronic format approved by the State. The HSO Supervisor shall communicate on a monthly basis (or as needed) to monitor the progress and objectives of the project, and to ascertain that the project is progressing in a timely manner. Monthly reports shall include, but not be limited to, the following:

a. One (1) paragraph descriptions of any noteworthy accomplishments and/or “success stories” that occurred in that month.

b. Significant challenges that have occurred which impeded (or are likely to impede) achievement of project tasks, and descriptions of solutions attempted or proposed, and milestones missed, but expected to be achieved.

c. Summary of the month’s contractual activity and accomplishments. The summary should include partnerships and their contribution, enforcement activities, training, and public information and education activities.

d. Proposed contractual activities for the upcoming month, including any decisions and actions required.

e. Purchases and expenditures, including labor, materials, equipment, media and related purchases associated with public information and education activities, transportation, lodging and subsistence, conferences or meetings hosted.

f. Milestones expected to be achieved in the next month and significant activities designed to accomplish them.

2. Annual Reports The Contractor will be responsible for submitting an annual final report to the HSO. The annual report shall be submitted within thirty (30) days of the annual contract period to the HSO Supervisor in an electronic format approved by the State. The report shall be a comprehensive summary of the accomplishments of the contract year to include yearly activities, the number of agencies that were recruited successfully as safety partners and any other significant activity from the monthly reports. The HSO will furnish the format for the annual report

E. ALLOWABLE COSTS

Payments for services under the resulting contract shall be made based on the all-inclusive hourly rate bid on the submitted cost proposal. Allowable costs shall be considered as the actual hours the Contractor worked directly on the services described herein multiplied by the hourly rate on the Cost Proposal Bid Sheet.

The hours charged under the contract shall be supported by adequate records which clearly indicate the activities completed for the pay period, such as:

1. Description of program services/activities provided;

2. Name(s) of the agencies to which services were provided;

3. Date(s) of service(s)/activities;

4. Any additional supporting information.

All work performed shall be tracked using Exhibit A LEL Daily Activity Log; this form shall be submitted with invoices as supporting documentation for payment.

F. DIRECT NON-LABOR COSTS FOR REIMBURSEMENT

Non-labor costs shall be considered as the necessary, actual, and properly documented costs related to completing services/activities under the contract. All costs must be supported by detailed receipts or invoices to be eligible for reimbursement by the HSO.

Direct non-labor costs include:

1. Transportation, mileage, lodging and meals, subject to the limitations specified below;

2. Communication costs;

3. Reproduction and printing costs;

4. Special equipment and materials required to complete services as approved by the State;

5. Such other allowable items as approved by the State.

The following non-labor costs will be reimbursed at actual costs; not exceed the rates as shown:

1. Transportation Automobile rentals, air fares, and taxi/shuttle transportation will be actual reasonable cost and if discounts are applicable, the Contractor shall give the State the benefit of all discounts. Receipts must be submitted with invoices.

2. Mileage

Reimbursement for mileage associated with the use of Contractor owned vehicles will be the prevailing standard rate as established by the Internal Revenue Service (IRS) through its Revenue Procedures. Reimbursement for mileage associated with the use of a privately-owned vehicle (POV), is limited to the prevailing standard rate as established by the IRS.

3. Lodging Reimbursement for lodging rates will be limited to the prevailing standard rate as indicated on the U.S. General Services Administration’s (GSA) website @ http://www.gsa.gov/portal/category/100120. Contractor shall give the State the benefit of all lodging discounts. Receipts must be submitted with invoices.

4. Meals

Reimbursement for meals will be limited to the prevailing standard rate as indicated on the GSA website noted above.

Expenses for alcoholic beverages are not allowed. Contractor shall give the State the benefit of all meal discounts.

For the Contractor and their employees to be eligible for the meal allowance, the following criteria must be met:

Breakfast:

Contractor is required to depart at or before 6:30 a.m., or

Contractor is on an overnight travel.

Lunch:

Contractor must be on overnight travel; no reimbursement for same day travel;

Contractor is required to leave for overnight travel at or before 11 a.m.; or Contractor returns from overnight travel at or after 2:00 p.m.

Dinner:

Contractor leaves for overnight travel at or before 5:00 p.m.;

Contractor returns from overnight travel or work location at or after 7:00 p.m.; or Contractor is on overnight travel.

Meals are not eligible for reimbursement if the Contractor eats within 20 miles of the headquarters town of the Contractor. Meal receipts must itemize all food and drink purchased; a credit card receipt alone is not sufficient documentation. Reimbursement for meal gratuities/tips will be whatever is usual, or customary, but shall not exceed 20 percent (20%).

G. REIMBURSEMENT SUBMISSION REQUIREMENTS

Direct non-labor expenses, other than travel related expenses, must be itemized and provide a complete description of each item billed with supporting receipts and invoices.

Travel related expenses must be itemized and submitted on Exhibit C Invoice Travel Log DR Form 163. Supporting receipts, must be submitted with the form when invoicing for these expenses. The Invoice Travel Log must document the employee's name, locations traveled, date/time of departure to the project, date/time of return to the headquarters town, and expenses for transportation, meals, and lodging. Any item billed without a receipt will not be reimbursed. Final claim for reimbursement shall be due within thirty (30) days after the contract period ends.

H. INVOICE REQUIREMENTS

Each invoice submitted shall include a completed Cost Breakdown DR Form 162a (Exhibit B) and, if the invoice contains any travel related expenses, a completed Invoice Travel Log DR Form 163 (Exhibit C) shall also be included. Upon approval by State, Contractor may use a substitute Invoice Travel Log provided it documents substantially the same information as Exhibit C Invoice Travel Log DR Form 163. Contractor shall not substitute any form without prior approval of the NDOT.

CONTRACT LINE ITEMS

D . t· Est. Annual

UOM C E t d d C t escnp 1011 U ost x en e os

· sage .. .

Law Enforcement Liaison (LEL) All-inclusive hourly rate to provide statewide services to

1 market and coordinate the Highway Safety Office (HSO) sponsored traffic safety programs to law enforcement agencies in Nebraska.

1,664 Hours $33.00 $54,912.00

EXPENSE REIMBURSEMENT ESTIMATE

Expense Reimbursement Costs

Allowable reimbursement costs submitted to the HSO

4,800 $ $1.00 $4,800.00 must be supported by detailed receipts or invoices to be eliaible for reimbursement

Estimated contract value: $59,712.00

The parties have executed this contract as of the date of execution by both parties below:

State of Nebraska Dept. of Transportation

By: u)� � /;trtH2Ad

Name: William J. Kovarik_ _

Title: Nebraska Highway Safety

Administrator____ _

Date: 4/17/2023________ _

NDOT CONTRACT AWARD REV. 10/2020

Contractor: Bruce Okamoto

By: &M"e � Name:

Bruce Okamoto

Title: Individual

Date: 04/13/2023

CONTRACTOR NAME AND ADDRESS BRUCE OKAMOTO 13871 J RD 29 SILVER CREEK NE 68663: