QASP.pdf

QUALITY ASSURANCE SURVEILLANCE PLAN

Purpose: To ensure that the Government has an effective and systematic method of surveillance for the services in the PWS. The QASP will be used primarily as a tool to verify that the contractor is performing all services required by the PWS in a timely, accurate and complete fashion.

1. Critical performance processes and requirements. Critical to the performance of government owned Fire and Emergency Services (F&ES) Personal Protective Equipment (PPE)-Structural Sets located within Navy Region Southwest (NRSW). A set includes one Structural coat and one Structural pant. This is a non-personal services contract with a Firm Fixed Price (FFP) component covering Preventive Maintenance (PM) to include Advanced Inspection, Cleaning and Certification and a Time and Material component covering any Corrective Maintenance (CM) repairs, as required. This contract will provide PM, & CM as needed, for 960 sets/1,920 pieces over each 12-month period of performance.

2. Performance Standards

a. Schedule - The due dates for deliverables and the actual accomplishment of the schedule will be assessed against original due dates and milestones established for the contract or task order(s).

b. Deliverables – The deliverables required to be submitted will be assessed against the specifications for the deliverables detailed in the contract/task order(s) and the Quality Control Plan (QCP), if required by the contract, for the required content, quality, timeliness, and accuracy.

c. The COR will review monthly cost vouchers to monitor the contractor’s expenditures throughout the contract and/or task order performance period(s). Also, the COR will analyze the impact on cost of any inaccurate management assertions, acceleration of the due dates for the financial reports, or the lack of personnel.

d. Past Performance - In addition to any schedule, deliverables, and cost aspects of performance discussed above, pursuant to FAR 42.15, the Government will assess the contractor’s record of conforming to contract requirements and to standards of good workmanship, the contractor’s record of forecasting and controlling costs, the contractor’s adherence to contract schedules including the administrative aspects of performance, the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction, and the contractor’s business-like concern for the interest of the customer.

3. Surveillance methods: The primary methods of surveillance used to monitor performance of this contract will include, but not be limited to, random or planned sampling, periodic or inspection, and validated customer complaints.

4. Performance Measurement: Performance will be measured in accordance with the following table:

Performance Objective PWS Performance Threshold Method of Surveillance

1. Preventive Maintenance - Equipment status

5.2 95% Operational Monthly Inspection by TA or COR

2. Preventive Maintenance 5.2.1 PM performance on 100% of the equipment *

Monthly Inspection by TA or COR

3. Corrective Maintenance 5.2.2 95% of equipment is repaired within 3 working days**

100% Inspection by TA or COR when completed

4. Response Time for Emergency COR request (i.e.

After Normal Working Hours and Weekends)

5.2.2.2 95% Within 24 Hours of Notification by TA or COR

100% Inspection by TA or

COR

5. Deliverable reports 5.2.4 100% on time submission IAW Due Dates listed in TE-2

100% Inspection by COR

If performance is within acceptable levels, it will be considered to be satisfactory. If not, overall performance may be considered unsatisfactory.

Incentives/Disincentives:

The COR’s makes an annual report on Contractor Performance (CPARS or other annual report). The contractor’s failure to achieve satisfactory performance under the contract/task order, reflected in the COR’s annual report, may result in termination of the contract/task order and may also result in the loss of future Government contracts/task orders. The contractor’s failure to achieve satisfactory performance under the contract/task order may result in the non-exercise of available options

For each item that does not meet acceptable levels, the Government may issue a Contract Discrepancy Report (CDR). CDRs will be forwarded to the Contracting Officer with a copy sent to the contractor. The contractor must reply in writing within 5 days of receipt identifying how future occurrences of the problem will be prevented. Based upon the contractor’s past performance and plan to solve the problem, the Contracting Officer will determine if any further action will be taken.

In accordance with the inspection of services provisions of the contract, the contractor will be incentivized to provide quality products in a timely manner since the Government can require the Contractor, at no additional cost, to replace or correct work that fails to meet contract requirements.