Projects for Assistance in Transition from Homelessness (PATH) Q&A

RFP IBEH 2027000057

October 12, 2026

1. Would grant monitoring activities be allowable under this grant?

Answer: Grant monitoring activities may be allowable when they are directly related to the administration, coordination, implementation, or oversight of the PATH Program. The associated costs should also be allowable, reasonable, necessary, and allocable to the PATH Program. Offerors are encouraged to clearly describe the proposed grant monitoring activities and associated costs in the budget narrative and demonstrate how they support PATH Program requirements and deliverables. Grant monitoring activities shall be an additional activity to the activities and services as described in Exhibit A - Statement of Work, and may not be the sole activity.

Offerors are encouraged to review Exhibit A – Statement of Work, Article 3.6 – Program Coordination and Administration, and Article 3.8 – Financial Management and Fiscal Compliance, as well as the Allowable Uses, Cost Proposal Instructions, and Budget Narrative Requirements sections of RFP IBEH 2027000057 for additional information regarding allowable costs and cost justification.

2. What evidence of SMI would need to be provided or documented before someone could be formally enrolled as a PATH participant?

Answer: The Contractor is responsible for determining eligibility for PATH services in accordance with applicable federal requirements. To be eligible for PATH services, an individual must be 18 years of age or older, be experiencing homelessness or at imminent risk of homelessness, and have a Serious Mental Illness (SMI). Individuals with SMI and a co-occurring substance use disorder may also be eligible when SMI is the primary diagnosis.

BHA requires the Contractor to maintain documentation sufficient to support the individual’s eligibility determination in accordance with applicable federal PATH requirements and SAMHSA guidance. Offerors are encouraged to review Exhibit A – Statement of Work, Article 1.1 – Target Population, and Article 3.1 – PATH Continuum of Care, for additional information regarding eligibility and enrollment.

3. Could the 50% "outreach" requirement be met through shelter-based in-reach only? Or would there also be a community component required?

Answer: No. The 50% outreach requirement is not limited to shelter-based in-reach. Exhibit A – Statement of Work requires the Contractor to conduct both street outreach and service-setting (in-reach) outreach, in accordance with current SAMHSA PATH guidance. The intention of outreach is for PATH workers to connect to people who are experiencing homelessness in community-based locations beyond the Contractor’s agency. This may include, but is not limited to the following: community settings that are considered in-reach such as shelters, drop-in centers, food banks, warming/cooling stations, as well as the priority of street outreach including parks, encampments, abandoned buildings, and / or other uninhabitable locations. While shelter based in-reach, street-based outreach is the prioritized activity.

Outreach services may be conducted for a minimum of 50% of program hours per week and include identifying and engaging individuals who may be eligible for PATH services.

Offerors are encouraged to review Exhibit A – Statement of Work, Article 3.2 – Outreach and Engagement, for additional information regarding the outreach requirements.

4. Our agency serves victims of domestic violence. As such, Due to confidentiality requirements, we do not use HMIS but rather a comparable database, VELA. Will not being able to use HMIS disqualify us for this opportunity?

Answer: The Contractor is required to enter PATH data into HMIS in accordance with the PATH Program HMIS Manual and applicable PATH program requirements. The Contractor is also required to collect and report PATH program data through HMIS and applicable PATH reporting systems, including the PATH Data Exchange (PDX).

Offerors are encouraged to consider their ability to meet all applicable HMIS and PATH data reporting requirements when determining their eligibility and ability to perform the services under the resulting contract.

Offerors are encouraged to review Exhibit A – Statement of Work, Article 3.5 – HMIS Data Entry, Article 3.7 – PATH Program Data Collection and Reporting, and Article 4.4 – Data Reporting Capability, for additional information regarding HMIS and PATH data reporting requirements.

5. Would a Domestic Violence and Sexual Assault organization be eligible to apply for PATH funding if we serve individuals who meet the PATH target population requirements, including individuals experiencing or at imminent risk of homelessness who also have mental health and/or substance use concerns?

Answer: Yes. A Domestic Violence and Sexual Assault organization may be eligible to apply if it meets the eligibility requirements identified in the RFP and is able to provide or coordinate the services and activities required under the PATH Program, including HMIS data entry.

To be eligible for PATH services, individuals must be 18 years of age or older, experiencing homelessness or at imminent risk of homelessness, and have a Serious Mental Illness (SMI). Individuals with SMI and a co-occurring substance use disorder may also be eligible when SMI is the primary diagnosis.

Offerors are encouraged to review the Eligible Organizations section of RFP IBEH 2027000057 and Exhibit A – Statement of Work, Article 1.1 – Target Population and Article 4 – Minimum Qualifications, for additional information regarding organizational eligibility and PATH participant eligibility, and Article 3.5 – HMIS Data Entry, Article 3.7 – PATH Program Data Collection and Reporting, and Article 4.4 – Data Reporting Capability, for additional information regarding HMIS and PATH data reporting requirements.

6. Does an eligible applicant need to provide mental health and substance use treatment directly through in-house clinical staff, or can those services be provided through referrals and established partnerships with qualified community behavioral health and substance use providers?

Answer: An Offeror is not required to provide all behavioral health and substance use services directly through in-house clinical staff. Exhibit A – Statement of Work allows the Contractor to provide and/or coordinate behavioral health and substance use services based on individual participant needs and eligibility.

Services may be provided through qualified community partners. When services are provided through external community partners, the Contractor shall maintain documentation of referrals and coordination efforts. The Contractor remains responsible for providing or coordinating the services required under the PATH Program and for ensuring that staff providing PATH services have the appropriate qualifications, experience, training, and credentials necessary to perform their assigned duties. The Contractor shall also meet the applicable PATH GPRA performance targets, including the target that 64% of enrolled PATH participants receive community mental health services. Community mental health services include mental health and/or co-occurring services and activities provided in noninstitutional settings to facilitate an individual’s recovery. This category does not include case management, alcohol or drug treatment, habilitation, or rehabilitation.

To be aligned with SAMHSA expectations the contractor shall enter PATH data into HMIS in accordance with PATH Program HMIS Manual.

Offerors are encouraged to review Exhibit A – Statement of Work, Article 3.3 – Case Management and Behavioral Health Services and Referrals,Article 3.5 HMIS Data Entry, and Article 4.2 – Personnel Qualifications, for additional information.

7. Our organization does not employ an in-house therapist or substance use treatment provider. We provide advocacy, emergency shelter, housing-related assistance, case management, safety planning, and referrals to collaborative partners for specialized behavioral health and substance use services. Would this service model meet the eligibility and service requirements of the PATH program?

Answer: The Offeror is not required to provide all behavioral health and substance use services directly through in-house clinical staff. Exhibit A – Statement of Work allows the Contractor to provide and/or coordinate behavioral health and substance use services based on individual participant needs and eligibility. Services may be provided through qualified community partners, provided that the Contractor maintains documentation of referrals and coordination efforts.

However, Offerors are encouraged to demonstrate the organizational capacity, qualifications, and resources necessary to perform the services described in the Statement of Work, including the required outreach and case management services. Offerors may also demonstrate the ability to provide or coordinate behavioral health services, housing-related services, referrals, and community partnerships necessary to support PATH participants.

Offerors are encouraged to review Exhibit A – Statement of Work, Article 3.2 – Outreach and Engagement, Article 3.3 – Case Management and Behavioral Health Services and Referrals, and Article 4 – Minimum Qualifications, for additional information regarding service delivery and organizational requirements.

8. If an organization serves individuals who meet PATH eligibility criteria, but only a portion of its overall client population meets those criteria, can PATH funding be used specifically to serve the eligible individuals within that population?

Answer: Yes. An Offeror may use PATH funding to serve individuals who meet the PATH eligibility requirements, even if those individuals represent only a portion of the Offeror’s overall client population. PATH-funded activities and associated costs shall be limited to eligible PATH participants and allowable PATH activities.

The Offeror shall maintain appropriate programmatic and fiscal controls to ensure that PATH funds are used only for allowable PATH activities and eligible participants and are not used to duplicate or supplant other funding sources. When multiple funding sources support related activities, the Offeror shall maintain sufficient controls to ensure expenditures are appropriately allocated and duplicate reimbursement does not occur.

Offerors are encouraged to review Exhibit A – Statement of Work, Article 1.1 – Target Population, Article 3.8 – Financial Management and Fiscal Compliance, and the Allowable Uses section of RFP IBEH 2027000057 for additional information.

9. We aspire to increase the capacity of our community-based clinical team that outreaches to former homeless individuals who have secured housing. The goal of the team is to reduce the barriers to mental health services (and ultimately help direct them to clinic-based services) by bringing service directly to their door, reducing evictions, reducing social isolation, etc.

Is PATH an appropriate funding source for this type of activity?

Answer: PATH funding is intended to support services for individuals who meet the PATH eligibility requirements. To be eligible for PATH services, an individual must be 18 years of age or older, be experiencing homelessness or be at imminent risk of homelessness, and have a Serious Mental Illness (SMI). Individuals with SMI and a co-occurring substance use disorder may also be eligible when SMI is the primary diagnosis.

Individuals who have obtained housing may continue to receive PATH services when they otherwise meet applicable PATH eligibility requirements, including when they are at imminent risk of homelessness. Proposed services shall support the PATH Program requirements and activities identified in Exhibit A – Statement of Work.

Activities directed solely toward individuals who are stably housed and are not experiencing or at imminent risk of homelessness would not meet the PATH target population requirements.

Offerors are encouraged to review Exhibit A – Statement of Work, Article 1.1 – Target Population and Article 3 – Scope of Services.

10. The vendor awards services providers money for a variety of activities including case manager and outreach. Would a position to support those grants and programs be eligible Answer: A position may be charged to PATH to the extent that the position’s duties and associated costs are directly related to the administration, coordination, implementation, or oversight of the PATH Program and are allowable, reasonable, necessary, and allocable per federal guidelines found under 2 CFR Part 200 Subpart E (Cost Principles).

If a position supports multiple grants or programs, the Offeror shall maintain appropriate fiscal controls and allocate costs among the applicable funding sources based on the benefit received by each program. PATH funds may not be used to support costs attributable to other programs or to duplicate or supplant other funding.

Offerors are encouraged to review Exhibit A – Statement of Work, Article 3.6 – Program Coordination and Administration and Article 3.8 – Financial Management and Fiscal Compliance, as well as the Allowable Uses and Budget Narrative Requirements sections of RFP IBEH 2027000057.

11. Is the proposal required to be single- or double-spaced? Page 9 of the RFP specifies the font requirements and maximum page count but does not address line spacing.

Answer: Offerors may use single or double spacing, provided the proposal complies with all other formatting requirements and maximum page limitations identified in the RFP.

12. On page 9 of the RFP, instructions say: Please structure your response by listing each Demonstration title as a heading above your corresponding answer. Please confirm that the proposal requires only listing/reproducing the Demonstration title, not the full Demonstration description and all subpart prompts?

Using Demonstration 2 as an example, the only heading/text format required in the narrative is: “Outreach and Engagement Capacity and Approach.”

Answer: Yes. Offerors should structure their responses by listing each Demonstration title as the heading above the corresponding response. Offerors are not required to reproduce the full Demonstration description or all subpart prompts as part of the heading. For Demonstration 2, the heading can be: Outreach and Engagement Capacity and Approach . The Offeror’s response is encouraged to address the applicable Demonstration requirements and prompts within that section.

13. If a newly formed Colorado nonprofit partners with an established fiduciary or fiscal agent, which entity should be listed as the Offeror—the nonprofit that will operate the PATH program or the fiduciary/fiscal agent?

Answer: When a fiscal agent or sponsor is used, the agency that is in charge of billing, invoicing, and managing the funds will be the primary contracting entity (offeror). The primary contracting entity will be responsible for the contractual, financial, and administrative requirements applicable to the PATH award.

The partnering organization will be subject to the requirements applicable to subcontractors and the terms and conditions of the BHA contract.

The proposal should clearly identify the fiscal agent or sponsor, participating organization(s), and the respective roles and responsibilities of each organization: Explicitly state who handles state financial reporting, program implementation, data collection, and audits.

14. If the applicant nonprofit uses an established fiduciary or fiscal agent, may the fiduciary's financial systems, internal controls, grant-management experience, and fiscal infrastructure be used to demonstrate the applicant's financial and organizational capacity?

Answer: Yes. The proposal may describe the fiscal agent’s financial systems, internal controls, grant-management experience and fiscal infrastructure when demonstrating the capacity of the proposed contractual structure to administer and oversee the PATH program.

The proposal should clearly identify which organization possesses the identified experience, systems, resources and infrastructure and explain how those capabilities will support the fiscal and administrative requirements of the PATH program.

15. For a newly formed nonprofit, may the relevant professional experience of its founders, directors, and key personnel be used to demonstrate programmatic and organizational experience, provided the proposal clearly identifies that experience as belonging to those individuals and not to the newly formed organization?

Answer: Yes. Offerors may describe the relevant qualifications, experience, and expertise of proposed key personnel, founders, directors, and other individuals identified in the proposal.

The proposal should clearly distinguish individual experience from organizational experience and should not represent an individual’s prior experience as prior experience of the newly formed organization. The Offeror may also demonstrate the organizational capacity and resources necessary to perform the requirements detailed in Exhibit A- Statement of Work.

Individuals providing PATH services should meet the applicable qualifications, experience, training, and credential requirements identified in Exhibit A – Statement of Work, Article 4.2 – Staff Qualifications and Training.

16. Must the fiduciary/fiscal agent be identified and the relationship formally established at the time the proposal is submitted, or may that relationship be finalized following a conditional award?

Answer: If an agency is applying with a fiscal agent or fiscal sponsor, the designated fiscal agent/sponsor should be identified in the proposal.

The proposal should clearly identify the participating organization(s), the fiscal agent or sponsor and the respective roles and responsibilities of each. Partnership Offerors should submit documentation demonstrating the proposed partnership and fiscal-agent relationship, such as a letter of commitment, memorandum of understanding (MOU), fiscal-agent agreement, or other comparable documentation identifying the participating organizations and their respective roles and responsibilities. Any contractual documentation demonstrating a fiscal sponsor or agent relationships should be clearly identified as “Page Limitation Exception” and will not count toward the fifteen (15) page proposal limitation. Official subcontracts between the partnered agencies will be requested by BHA after the grant has been awarded.

17. What documentation should be included with the proposal to demonstrate the fiduciary relationship (for example, a letter of commitment, MOU, or formal fiscal-agent agreement)?

Answer: If an agency is utilizing a fiscal agent or sponsor, the fiscal agent/sponsor should be identified in the Offeror’s proposal and the proposal should clearly describe the organizational and contractual relationship between the fiscal agent and any participating organization(s), including their respective roles and responsibilities. The participating organization(s) under the main contractual holder should also be delineated within the proposed budget document that accompanies the proposal.

Partnership Offerors should submit documentation demonstrating the proposed partnership and fiscal-agent relationship, such as a letter of commitment, memorandum of understanding (MOU), fiscal-agent agreement, or other comparable documentation identifying the participating organizations and their respective roles and responsibilities. Any contractual documentation demonstrating a fiscal sponsor or agent relationship may be clearly identified as “Page Limitation Exception” and will not count toward the fifteen (15) page proposal limitation.

Upon contract award, a copy of the subcontract between the fiscal agent and the organization(s) must be submitted to BHA.

18. May fees charged by a fiduciary or fiscal agent be included as an allowable expense in the PATH budget? If so, under which budget category should those fees be reported, and are they subject to the administrative-cost limitation?

Answer: For a joint or partnership application, the participating organizations and designated fiscal agent should be identified in the proposal. The proposal should clearly describe the partnership structure, including the roles, responsibilities, and associated costs of the participating organizations.

Different scenarios of how this may be reflected in the application include the following examples:

A. If the fiduciary or fiscal agent is performing accounting responsibilities (e.g., time and effort tracking, invoice preparation, reimbursement collection/documentation) these costs should be listed under Personnel- Hourly.

B. If Offeror hires an outside entity to complete work, the entity and description of work to be performed specific to PATH should be listed under the Hourly section of the budget, or C. If the Offeror determines that a salaried position would be more appropriate, the position should be listed under Section A. Personnel Cost (Personnel- Salary) of the Budget template.

All budget items are subject to administrative-cost limitations. Offerors are encouraged to review Administration and Article 3.8 – Financial Management and Fiscal Compliance, as well as the Allowable Uses and Budget Narrative Requirements sections of RFP IBEH 2027000057.

19. When a fiduciary/fiscal agent is used, which entity is responsible for invoicing BHA, receiving PATH reimbursements, maintaining grant financial records, and submitting required financial reports?

Answer: When a fiscal agent is used, the designated fiscal agent will serve as the primary contracting entity. The fiscal agent, as the Contractor, will be responsible for invoicing BHA, receiving PATH payments, maintaining the grant financial records and submitting required financial reports. Backup documentation (pay stubs, receipts, etc.) from the participating organization(s) will be required for invoices submitted for reimbursement by the fiscal agent. Participating organizations and the fiscal agent should be identified in the proposal, along with their respective roles and responsibilities.

20. May the required non-federal match be contributed by multiple participating organizations, including the applicant, fiduciary, and community partners, through allowable cash and/or in-kind contributions?

Answer: Non-federal match may be contributed by participating organizations and other eligible sources, provided the contributions meet all applicable federal and State requirements for non-federal match and are allowable, properly valued, documented, and attributable to the PATH Program.

The Offeror should identify the sources and amounts of proposed match and shall maintain documentation demonstrating that the contributions are eligible and are not being used to satisfy another federal matching requirement or reimbursed by another funding source.

21. If the fiduciary is required to serve as the primary contract holder, may the nonprofit operating the PATH program participate as a subcontractor or sponsored project and perform the programmatic activities described in the proposal?

Answer: When a fiscal agent or sponsor is used, the agency that is in charge of billing, invoicing, and managing the funds will serve as the primary contracting entity with BHA. Any partnering organization(s) that will operate the PATH program or act as a fiscal sponsor may participate as a subcontractor to the contract and perform the programmatic activities described in the proposal, subject to applicable solicitation, contract, and subcontract requirements.

The proposal should identify the fiscal agent or sponsor and any proposed subcontractor(s), describe their respective roles and responsibilities, explain the justification for the fiscal-agent arrangement, and describe how the fiscal agent will ensure that the contracted services are successfully delivered. The primary contracting entity remains responsible to BHA for performance of the contract, including ensuring that the required services are provided, whether they are the fiscal agent or a service performing organization.

Any subcontract must comply with the applicable subcontracting provisions in the Terms & Conditions of the contract and Exhibit C, the Miscellaneous Provisions.

22. If a newly formed nonprofit is registered with the Colorado Secretary of State, has an EIN, and is pursuing federal 501(c)(3) recognition, would partnering with an established nonprofit fiduciary that provides the necessary fiscal infrastructure satisfy the applicable financial and organizational capacity requirements of this solicitation?

Answer: The financial systems, internal controls, grant-management experience and fiscal infrastructure of an established fiscal agent may be used to demonstrate the financial and administrative capacity supporting the proposed arrangement. However, the use of a fiscal agent does not by itself satisfy or waive any applicable eligibility requirements for the Offeror or participating organization(s). The proposal should clearly identify the fiscal agent and describe how its capacity and infrastructure will support administration and oversight of the PATH program.

Offerors are encouraged to review Exhibit A- SOW sections 3.6 Program Coordination and Administration; 3.8 Financial Management and Fiscal Compliance; 4.4.3 Good Accounting Practices; 5.4.1 Description of the Contractor’s planned use of PATH funds; and Billing Requirements; and Allowable Uses and Budget Narrative Requirements sections of RFP IBEH 2027000057.

23. If the applicant later receives its own 501(c)(3) determination and develops sufficient independent fiscal infrastructure, is there a process for transitioning away from the fiduciary/fiscal-agent arrangement during a future renewal or contract period?

Answer: The resulting Contractor may not transfer or assign its contractual rights or obligations without the required State approval and must be completed in accordance with all applicable State and federal requirements. Any proposed change in the contracting entity would need to be reviewed and approved by BHA and would require formal contract assignment.

This solicitation does not guarantee that a future transition from the designated fiscal agent to their subcontractor will be approved.

24. If an applicant partners with a fiduciary/fiscal agent, are there minimum financial-history requirements the fiduciary must meet, such as three years of audited financial statements, prior federal grant experience, or a minimum number of years in operation?

Answer: BHA does not require a fiscal agent to have a specified number of years in operation, three years of audited financial statements, or prior federal grant experience as a condition of submitting a proposal.

The fiscal agent must be an eligible organization and shall have the organizational and financial capacity to fulfill the responsibilities identified in the solicitation, including contract management, financial oversight, invoicing, reporting, and compliance with BHA requirements.

BHA will assess applicable financial and compliance risk in accordance with federal requirements. Prior performance, audit history, and other relevant factors are considered as part of this assessment and may result in additional monitoring or specific award conditions, as applicable. Offeror is encouraged to read CFR 200.332 for further clarifications.

Offerors should clearly identify the proposed fiscal agent and describe the fiscal agent’s qualifications, capacity, and role in the partnership within the proposal.

25. Does the required 36% non-federal match need to be demonstrated on each monthly invoice, or is the 36% match requirement assessed cumulatively over the contract period?

Answer: Cost share should be reported incrementally with each invoice. Contributed cost share should match the line items proposed in the grant budget.

For example: if cost share is identified for a staff member’s fringe benefits in the proposed budget, the applicable contributed cost share should be reflected on the corresponding invoice.

When reporting cost share, the actual cost of the applicable line item should be included in the invoice. The required 36% non-federal match must be appropriately documented and reported throughout the contract period.

26. Can you please clarify what activities or expenses are considered allowable under the term “minor renovation” for housing services?

Answer: Minor renovation activities under PATH housing services are improvements, adaptations, or small repairs that directly support an eligible housing-related PATH service need.

PATH funds shall not be used for the purchase or construction of a building, or structure to house any part of the program. All minor alterations and renovations require the applicable SAMHSA approval before costs are incurred and are subject to the 20% PATH housing services limitation.

Proposed costs should be allowable, reasonable, necessary, allocable, and adequately documented. Offerors should describe proposed minor renovation activities and associated costs in sufficient detail in the Budget Narrative.

Offerors should also review the Allowable Use of PATH Funds and Unallowable Costs sections of RFP IBEH 2027000057 when determining whether proposed minor renovation activities or expenses are allowable under the procurement.

Offerors are encouraged to review Exhibit A – Statement of Work, Article 3.4 – Housing Services, the Allowable Uses and Budget Narrative Requirements sections of RFP IBEH 2027000057, and the following resources:

· 2 CFR § 200.462 – Rearrangement and reconversion costs

· 2 CFR § 200.439 – Equipment and other capital expenditures

· SAMHSA Budget Guidance

· HHS Grants Policy Statement (April 2025)

27. May PATH funds be used to provide clinical or behavioral health services to individuals who are currently in custody, provided they otherwise meet PATH eligibility requirements?

Answer: PATH services are intended for adults who are experiencing homelessness or are at imminent risk of homelessness and meet the applicable PATH eligibility requirements.

Individuals who are currently incarcerated are not considered to be experiencing homelessness or at imminent risk of homelessness while in custody. However, an individual who is scheduled to be discharged from custody, and will be experiencing homelessness upon discharge may be eligible for PATH services at the time of discharge, provided all other PATH eligibility requirements are met.

28. May PATH funds be used to conduct outreach, engagement, screening, or intake activities for individuals while they are hospitalized, prior to discharge?

Answer: PATH services are intended for adults who are experiencing homelessness or are at imminent risk of homelessness and meet the applicable PATH eligibility requirements.

Individuals currently hospitalized are not considered to be experiencing homelessness or at imminent risk of homelessness while receiving in-patient treatment. However, an individual who is scheduled to be discharged from a hospital, and will be experiencing homelessness upon discharge may be eligible for PATH services at the time of discharge, if they meet all other eligibility requirements.

29. Can Medicaid reimbursement or other billable service revenue be counted toward the required non-federal match?

Answer: No, Medicaid reimbursement may not be used for non-federal matches because Medicaid is federally funded. Offerors should identify other allowable, non-federal sources of match in the Cost Proposal and Budget Narrative and provide sufficient documentation to demonstrate the source and amount of the proposed match.

All proposed match sources must meet applicable PATH and federal requirements.

30. Does the bidder need to be a current provider of street outreach and behavioral health services, or is it possible to have a nonprofit apply to coordinate, but have partners deliver the services and have the appropriate staffing and experience?

Answer: An Offeror is not required to provide every required service directly through its own employees. Exhibit A – Statement of Work allows behavioral health and other services to be provided and/or coordinated based on individual participant needs and eligibility.

However, the Offeror should demonstrate the organizational capacity, staffing, qualifications, experience, and community partnerships necessary to perform the requirements of the Statement of Work, including the required outreach and case management activities.

When services are provided through external community partners, the Contractor must maintain documentation of referrals and coordination efforts.

31. How does the housing portion work?

Answer: Housing services are an allowable component of the PATH Program but may not exceed 20% of the Contractor’s PATH budget.

Housing-related services identified in Exhibit A – Statement of Work include minor renovation, planning and technical assistance for housing assistance, coordination, security deposits, matching eligible individuals to housing, and one-time rental payments to prevent eviction.

Offerors should identify proposed housing-related activities and associated costs in the Cost Proposal and Budget Narrative and demonstrate compliance with the 20% limitation.

Offerors are encouraged to review Exhibit A – Statement of Work, Article 3.4 – Housing Services.

32. How much housing support can be provided per person, and is the funding provided for one-time support?

Answer: PATH housing services may not exceed 20% of the Contractor’s PATH budget. Allowable housing services may include security deposits, one-time rental payments to prevent eviction, matching eligible individuals experiencing homelessness with appropriate housing situations, and minor renovation, expansion, and repair of housing, as specified in Exhibit A – Statement of Work, Article 3.4 – Housing Services.

Housing assistance should be provided based on the individual’s needs and in accordance with applicable PATH requirements. One-time rental payments to prevent eviction are specifically identified as an allowable housing service; other allowable housing services may be provided as appropriate to the individual’s needs and program requirements.

Offerors should review the Allowable Use of PATH Funds and Unallowable Costs sections of RFP IBEH 2027000057, as well as Exhibit A – Statement of Work, Article 3.4 – Housing Services.

33. What are the requirements of data beyond HMIS? What is required with the PATH data exchange? How do you document the SMI and SU of each individual served?

Answer: The Contractor is required to enter PATH data into HMIS in accordance with the PATH Program HMIS Manual and applicable PATH requirements. The Contractor is also required to collect and report PATH Program data through HMIS and the PATH Data Exchange (PDX), including required GPRA data and applicable performance and outcome measures.

The Contractor is responsible for determining and documenting participant eligibility in accordance with applicable PATH requirements. Eligibility documentation should support that the individual meets the PATH target population requirements, including the requirement that the individual have a Serious Mental Illness (SMI). Individuals with SMI and a co-occurring substance use disorder may also be eligible when SMI is the primary diagnosis.

The Contractor shall maintain documentation sufficient to support each individual’s eligibility determination, including documentation supporting the applicable SMI and, when applicable, co-occurring substance use disorder criteria, and must maintain documentation necessary to support required PATH reporting.

Offerors are encouraged to review Exhibit A – Statement of Work, Article 1.1 – Target Population, Article 3.5 – HMIS Data Entry, Article 3.7 – PATH Program Data Collection and Reporting, and Article 4.4 – Data Reporting Capability.

34. What is the total indirect percentage that can be charged?

Answer: PATH allows Offerors to use their federally negotiated indirect cost rate, if applicable. Offerors without a federally negotiated indirect cost rate may use the 15% de minimis indirect cost rate, if eligible under applicable federal requirements.

Offerors should identify the applicable indirect cost rate in their Cost Proposal and provide the federally negotiated rate letter, if applicable, as required by the RFP.

35. May a newly established nonprofit qualify based on its staff’s relevant experience and documented partnerships, without prior organizational PATH contracts?

Answer: An Offeror is not required to have been a prior PATH awardee. A newly established nonprofit may demonstrate its ability to perform the requirements of the Statement of Work, including the required outreach and case management activities, through the relevant experience and qualifications of its proposed staff, organizational capacity and community partnerships. When services are provided through external community partners, the Contractor shall maintain documentation of referrals and coordination efforts.

36. Are there required organizational licenses, certifications, or minimum operating-history requirements for a provider proposing outreach, case management, benefits navigation, and referrals, with clinical services coordinated through qualified providers?.

Answer: The Contractor shall maintain all applicable licenses, certifications, and approvals required for the services it provides. If the Contractor directly provides behavioral health treatment services, including mental health or substance use disorder treatment services, the Contractor shall maintain all applicable BHA and other required State or federal licenses.

The Contractor shall demonstrate experience providing outreach and community-based services to individuals experiencing homelessness or at imminent risk of homelessness, including individuals with SMI and Co-Occurring Disorders (COD).

The Contractor should also demonstrate the ability to provide or coordinate outreach, case management, behavioral health services, housing-related services, referrals, and community partnerships necessary to support PATH participants.

Staff providing PATH services should have the appropriate qualifications, experience, training, and credentials necessary to perform their assigned duties.

Offerors should review Article 4 – Minimum Qualifications of Exhibit A – SOW for the applicable organizational, personnel, experience, fiscal oversight, and data reporting requirements.

37. May an applicant propose a defined county or regional service area rather than statewide coverage?

Answer: Yes. An Offeror may propose a defined geographic service area within Colorado, provided the proposal clearly identifies the proposed service area and demonstrates the capacity to meet all applicable PATH requirements within that area. The Offeror is encouraged to describe its outreach approach, service locations, staffing, community partnerships, and coordination strategy for the proposed geographic area.

38. How will the statewide 20% housing-services funding limitation be applied to individual contractor budgets?

Answer: Housing services shall not exceed 20% of the Contractor’s PATH budget. The 20% limitation applies to each Contractor’s PATH budget and is not a requirement that 20% of the statewide PATH allocation be expended on housing services.

Offerors should identify and clearly distinguish proposed housing-related services and associated costs within the proposed budget and Budget Narrative and demonstrate compliance with the 20% limitation.

39. Please confirm that the initial contract period is July 1, 2027–June 30, 2028, despite the FY27 solicitation title, and clarify whether payment is reimbursement-only or advances are available.

Answer: The initial contract term is State Fiscal Year 2028, July 1, 2027 through June 30, 2028. The FY27 reference in the solicitation title or budget template does not change the initial contract term.

Payment will be made in accordance with the resulting contract and applicable State requirements. The contract will establish the applicable payment terms, including the timing and method of payment.

40. What documentation is required to demonstrate committed cash or in-kind match equal to 36% of requested federal funds?

Answer: Offerors should identify the proposed sources and amounts of non-federal match in the Cost Proposal and Budget Narrative and provide sufficient information to demonstrate how the required 36% match will be met. BHA requires the Contractor to maintain documentation supporting the match and submit the required match reports and supporting documentation in accordance with Exhibit A – Statement of Work and the resulting contract. Offerors should provide sufficient information in their proposal to demonstrate the source, amount, and feasibility of the proposed cash or in-kind match.

41. Are for profits able to apply with a fiscal sponsor?

Answer: No. Eligible Offeror must be one of the entity types identified in the Eligible Organizations section of RFP IBEH 2027000057. A fiscal sponsor does not change the eligibility status of an otherwise ineligible entity.

42. Is there a required evaluation of all Colorado PATH providers? If yes, will there be a separate RFP for the comprehensive evaluation?

Answer: BHA will evaluate proposals submitted in response to RFP IBEH 2027000057 in accordance with Section G – How Proposals are Evaluated. Following contract award, BHA will monitor Contractor performance in accordance with the resulting contract and Exhibit A – Statement of Work, including applicable performance requirements, deliverables, reporting, and other contract requirements.

43. Will current Colorado PATH providers be applying for this funding, or is this for new applicants only (or are current programs on a different grant cycle)?

Answer: All eligible organizations are welcome to submit a proposal in response to this solicitation. Eligibility is based on the organizational requirements identified in section B Introduction and Background under the Eligible Organizations of RFP IBEH 2027000057. Current PATH providers may apply and organizations that are not currently providing PATH services may also apply if they meet the solicitation requirements.

Questions Raised During the Pre-Bid Conference The following questions were raised by prospective Offerors during the PATH RFP Pre-Bid Conference held on September 29, 2026. The questions have been consolidated and edited for clarity, as appropriate.

1. Question 1 – Housing-Related Services and 20% Limitation: How does the 20% limitation on housing-related services affect an Offeror’s proposed budget, particularly when housing-related activities are only one component of broader case management, coordination, or other services?

Response: Housing services shall not exceed 20% of the Contractor’s PATH budget. Offerors should identify and clearly distinguish proposed housing-related services and associated costs within the proposed budget and budget narrative, including when housing-related activities are provided as part of broader case management, coordination, or supportive services.Offerors should provide sufficient detail to demonstrate how proposed costs are allocated among the applicable PATH activities and how the proposed budget complies with the 20% limitation on housing services.

Offerors are encouraged to review Exhibit A – Statement of Work, Article 3.4 – Housing Services, as well as the Cost Proposal Instructions and Budget Narrative Requirements in RFP IBEH 2027000057 for additional information.

2. Question 2 – Grant Monitor Position: Can PATH funds be used to fund a grant monitor or similar administrative position supporting a primarily street-outreach program?

Response: PATH funds may be used for program coordination and administrative costs when those costs are allowable, reasonable, necessary, and allocable to the PATH Program and support the implementation of PATH activities and deliverables. An Offeror proposing to use PATH funds for a grant monitor or similar administrative position should clearly describe the position’s responsibilities and how the associated costs support the PATH Program.

Offerors are encouraged to review Exhibit A – Statement of Work, Article 3.6 – Program Coordination and Administration, as well as the Allowable Uses, Cost Proposal Instructions, and Budget Narrative Requirements sections of RFP IBEH 2027000057.

3. Question 3 – Fiscal Sponsor / Newly Forming Nonprofit Eligibility: Can a newly forming nonprofit apply for PATH funding through a fiscal sponsor or fiduciary partner if the nonprofit does not yet have established nonprofit status at the time of application?

Response: A newly forming organization may participate in a joint or partnership application when the partnership meets the eligibility requirements identified in RFP IBEH 2027000057. The partnership should include eligible organizations, and one eligible organization should be designated as the fiscal agent.

The fiscal agent should be identified in the proposal and should have the organizational and financial capacity to fulfill the responsibilities associated with the fiscal-agent role, including contract management, financial oversight, invoicing, reporting, and compliance with BHA requirements. The proposal should clearly identify the participating organizations and describe their respective roles, responsibilities, and associated costs.

Offerors should review the Eligible Organizations and Maximum Award Amount sections of RFP IBEH 2027000057 for requirements applicable to joint or partnership applications.

4. Question 4 – Multi-Year Funding: Are PATH awards intended to support one fiscal year only, or may funding continue for multiple fiscal years, subject to funding availability and applicable requirements?

Response: The initial contract term is State Fiscal Year 2028 (July 1, 2027 through June 30, 2028). The resulting contract may be renewed for up to four (4) additional State Fiscal one-year periods (July 1 through June 30), for a potential total contract term of up to five (5) fiscal years. Any renewal is at the sole discretion of the State and is contingent upon funds being appropriated, budgeted, and otherwise made available, as well as satisfaction of other applicable contractual requirements. The Department may also modify the contract dates at its sole discretion.

Offerors are encouraged to review the Basic Information and Timeline section of RFP IBEH 2027000057 for additional information regarding the anticipated contract start date and contract term.

5. Question 5 – Reporting Requirements: What reporting requirements will awarded applicants have, including required data and reporting frequency?

Response: The Contractor is required to enter PATH data into HMIS in accordance with the PATH Program HMIS Manual and applicable PATH requirements. The Contractor is also required to collect and report PATH Program data through the PATH Data Exchange (PDX), including required GPRA data and applicable performance and outcome measures. The Contractor is required to submit the applicable PATH reports and supporting documentation in accordance with Exhibit A – Statement of Work, including the reporting and deliverable requirements identified in Articles 3.7 and 5.

Offerors are encouraged to review Exhibit A – Statement of Work, Article 3.5 – HMIS Data Entry, Article 3.7 – PATH Program Data Collection and Reporting, Article 4.4 – Data Reporting Capability, and Article 5 – Deliverables.

6. Question 6 – Total Funding and Number of Awards:What is the total anticipated funding available under the RFP, and how many awards are expected to be made?

Response: The number and value of awards will be determined based on the availability of funds, the quality of proposals received, requested amounts, and BHA’s determination of best value. The maximum award amount for a single Offeror is up to $500,000 per year, plus the required 36% non-federal match. For joint or partnership applications, the maximum award amount is also up to $500,000 per fiscal year, with a required 36% non-federal match.

Offerors are encouraged to review the Maximum Award Amount section (E.2.d) and the Federal Funding Requirements section of RFP IBEH 2027000057 for additional information regarding funding and award amounts.

7. Question 7 – Regional or Partnership Applications:Can multiple eligible agencies submit a regional or partnership application?

Response: Yes. Two (2) or more eligible organizations may submit a joint partnership application to collaboratively deliver PATH Program services. Partnership Offerors should designate one eligible organization to serve as the fiscal agent and clearly identify the roles, responsibilities, and associated costs of each participating organization. The partnership budget should demonstrate how funding will be distributed among the participating entities and how each partner’s role supports the implementation of PATH Program requirements.

Partnership Offerors should also submit documentation demonstrating the proposed partnership and fiscal-agent relationship, such as a letter of commitment, memorandum of understanding (MOU), fiscal-agent agreement, or other comparable documentation identifying the participating organizations and their respective roles and responsibilities. This documentation should be clearly identified as “Page Limitation Exception” and submitted as an attachment to the proposal.

Offerors are encouraged to review the Maximum Award Amount section (E.2.d) of RFP IBEH 2027000057 for additional requirements applicable to joint or partnership applications.

8. Question 8 – Multi-Year Budget Submission:For a multi-year award, should applicants submit funding requests and budgets for each subsequent fiscal year, or only for the initial fiscal year?

Response: Offerors should submit a funding request and budget for the initial contract term,…