Q&A Memo - RFQ FL 091726.pdf
PDF 653 KB Posted
- Solicitation number
- 2138478
- Issued by
- Monroe County, Rochester City, New York
About this file
This is a Questions and Answers Memorandum issued by the New York State Office for People with Developmental Disabilities (OPWDD) Contract Management Unit regarding RFQ FL 091726 for a 2026 Boiler #1 Retube Project at Finger Lakes DDSOO. The project involves the complete retube of a fire tube boiler at the Powerhouse facility located at 620 Westfall Road, Rochester, New York. The scope of work includes removal and disposal of 287 existing tubes, installation of new tubes with rolling, beading, and/or welding as required, hydro testing at 125 psi for leaks, acid washing of new tubes, and verification of proper boiler operation. A mandatory site visit was scheduled for September 3, 2026, at 10:00 a.m., with quotes due September 17, 2026. Work must be completed within 60 working days of contract approval, scheduled Monday through Friday, 7:00 a.m. to 3:30 p.m.
The memorandum clarifies key responsibilities and operational procedures through six questions and answers. The contractor is responsible for unloading new tubes upon delivery, disposing of scrap tubes, and performing the hydro test at 125 psi. OPWDD staff will operate the boiler during startup and acid wash procedures, but the contractor must be present to verify there are no leaks in the newly installed tubes. OPWDD assumes responsibility for issues found during hydro testing that fall outside the retube scope, such as leaking valves or deficient waterside connections; however, OPWDD may contract the on-site contractor for such additional work and invoice separately. The procurement is restricted to certified Minority and Woman-Owned Business Enterprises (MWBE), Service-Disabled Veteran-Owned Businesses (SDVOB), or New York State Small Businesses, with budget ranges of $50,000 to $1.5 million for MWBE/SDVOB entities and $50,000 to $500,000 for small businesses, with only one award to be issued based on the winning vendor's certified status.
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Other files
| File | Type | Posted |
|---|---|---|
| Mandatory Supporting Documents.pdf | ||
| RFQ FL 091726.pdf | ||
| Exhibit A – Manufacturers’ Data Report.pdf |
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Text version
KATHY HOCHUL
Governor
WILLOW BAER
Commissioner
OPWDD Contract Management Unit | eny.nyc.li.contracthub@opwdd.ny.gov
26 Center Circle, Wassaic, NY 12592 │ TEL: 845-877-6821 x3005, FAX: 845-877-3004 │www.opwdd.ny.gov
September 10, 2026
Re: Official response to questions asked regarding RFQ FL 091726, 2026 Boiler #1 Retube Project for Finger Lakes DDSOO
Questions and Answers:
Below is a compilation of the questions received for this RFQ. Questions that were repeated, or of a recurring nature, were consolidated. Thank you very much for your interest.
1. Will the facility provide a fork truck to unload new tubes when delivered to jobsite?
Answer: The Facility does not have a forklift. The contractor is responsible for unloading the new tubes when delivered to the jobsite.
2. Detailed spec item 4. Will we need to provide the dumpster for the removal of scrap tubes?
Answer: It is the Contractor’s responsibility to dispose of the scrap tubes.
3. Detailed spec 6. Perform hydro test for leaks. Our testing procedure for testing after retube is 90% of MAWP (150psi) to receive proper paperwork of repair, the Report of repair (R1). Is that the expiration of the quote request?
Answer: 125psi will be sufficient for the required testing.
4. Who is responsible for issues found during hydro that are outside the boundaries of the retube?
Example – leaking valves, sight glasses, or other deficient waterside connections found during testing.
Answer: OPWDD is responsible for issues found during hydro testing that are outside the boundaries of the retube scope of work. OPWDD may contract the on-site contractor to fix issues that arise outside the scope of work for the retube. If requested, such services would be invoiced separately.
KATHY HOCHUL
Governor
WILLOW BAER
Commissioner
OPWDD Contract Management Unit | eny.nyc.li.contracthub@opwdd.ny.gov
26 Center Circle, Wassaic, NY 12592 │ TEL: 845-877-6821 x3005, FAX: 845-877-3004 │www.opwdd.ny.gov
5. Detailed spec item 8. Verify proper operation of completed boiler. Please define extent. Do we need to provide a boiler tech to perform start up and testing of limits and safeties? What if operational failures are found that are not connected to the retube? ie: safeties, limits or improper combustion found during testing?
Answer: A boiler tech is not required. OPWDD staff will operate the boiler. The contractor needs to be present during start up and testing to verify there are no leaks involving the newly installed tubes.
6. Will plant operator run boiler for “acid wash “ procedure, or do we need to provide boiler tech?
Answer: A boiler tech is not needed. OPWDD staff will operate the boiler.
Respectfully, Jennifer Vallely CMS 1, Contract Management Unit OFFICE: (845) 877-6821 ext. 3333 | FAX: (845) 877-3004 jennifer.vallely@opwdd.ny.gov
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