PWSattachmentAppendixB.pdf

CONTRACT DEPOT MAINTENANCE

____ AIR FORCE BASE

APPENDIX B

GOVERNMENT PROPERTY MANAGEMENT

11 August 2022

Contract #: SP: Nicholas Bond

PR #: FD20202300015-00 Ph #: 801-775-4296

Type Work: Repair/Overhaul Workload Type: __GFM___________

Contract Designation is: GFM

TABLE OF CONTENTS

Section Page

1 Terms Explained………………………………………………………………………….. 2

2 Contract Designation: GFM ..……………………………………………………………. 4

3 Government-Furnished Property ……..………………………………………………….. 4

4 Contractor Property Control Records…………………………………………………….. 6

5 Production Problems…………………………………………………………………… 7

6 Disposition of Government Property…………………………………………………... 7

7 Discrepancies Incident to Shipment……………………………………………………. 9

8 Disposition of Condemned Government Property……………………………………... 9

9 Contractor Reporting……………………………………………………………………... 10

10 Visits……………………………………………………………………………………… 10

11 Other……………………………………………………………………………………… 10

12 References……………………………………………………………………………… 10

LIST OF ATTACHMENTS

Attachment Page

1 CAV AF GFM Code Reference …………………………………………………………. 12

2 Authorized Government-Furnished Materiel (GFM) Listing …………………..……….. 14

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PURPOSE STATEMENT

This Appendix B is part of the contract and provides detailed instructions pertaining to the management and control of government-owned property and instructions/guidance on how the property is obtained, maintained, protected, controlled, accounted for, and disposed of. These instructions expound the general guidance given in the Federal

Acquisition Regulation (FAR), which is incorporated by reference and made part of this contract. If the provisions of this appendix conflict with existing FAR or other government directives, the contractor will contact the contracting officer at Hill Air Force Base for guidance.

1. TERMS EXPLAINED: Terms and definitions are included in the regulations referenced as cited in this appendix and are supplemented for clarification as they apply within this Appendix:

1.1. Supply Discrepancy Report Administrative Contracting Officer (ACO): A contracting officer assigned the responsibility for the post award functions related to the administration of a government contract in the field. The

ACO is normally located in the Defense Contract Management Agency (DCMA) office. The ACO is responsible for ensuring the contractor performs in accordance with the terms of the contract.

1.2. Agency-Peculiar Property (APP): Government-owned property for military operations. It includes end items and integral components of military weapons systems along with related support equipment that are not readily available as commercial items. It does not include normal government materiel, special test equipment, special tooling, or facilities; also referred to as military property.

1.3. Bench Stock: Low cost, high usage, and non-sensitive consumable, materiel located in work areas for contract performance. Quantities of such stock shall not exceed that amount normally consumed in a 30 day period, or as established in the contractors approved property control system (normally used for broken units of issue).

1.4. Consumable Item: An item that may or may not be subject to repair that is consumed during the repair process. This includes stock listed and non-stock listed items which have an expendability, recoverability, and reparability category (ERRC) of P (XF3) or N (XB3). May also be referred to as expense or stock funded items.

1.5. CICA XML (eXtensible Markup Language): In the future, those commercial vendors having XML capability on their in-house systems will be able to transmit XML batch files via a DLA/DLMSO format known as

CICA XML.

1.6. Commercial Asset Visibility Air Force (CAV AF): A web-based Government off-the-shelf (GOTS) application developed by the Navy Supply Command (NAVSUP). CAV AF allows commercial contract repair facilities to report End Item repair and GFM transactions on a daily basis. CAV AF shall be the management control authority (MCA) for contract repair End Items and GFM located at contractor facilities. The connection between CAV AF and commercial facilities shall be via the internet.

1.7. Contractor Furnished Equipment (CFE): Equipment furnished by the contractor, title to which remains with the contractor.

1.8. Contractor Furnished Materiel (CFM): Materiel provided by the contractor, as a part of the maintenance service provided. All non-AF managed materiel with an expendability, recoverability, and reparability category

(ERRC) code of ‘N’ or ‘P’ (also known as consumables) will be CFM. This materiel is incorporated into, or attached to, an end item to be delivered under the contract or may be consumed in the performance of a contract.

1.9. Contractor Furnished Property (CFP): Property other than government-furnished property (GFP) or government-furnished materiel (GFM) which is furnished and funded by the contractor per the terms of the contract, title to which remains with the contractor.

1.10. Expendability, Recoverability, and Reparability Category (ERRC) Code: The code assigned to an Air

Force item which designates the extent of repair for the item.

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1.11. Facilities: Industrial property (other than materiel, tooling, agency-peculiar property, and test equipment) for production, maintenance research, development, or test, including real property and rights therein; buildings, structures, improvements and plant equipment.

1.12. Government-Furnished Equipment (GFE): An all-inclusive term to define all types of equipment defined in the FAR. It includes facilities, plant equipment, agency peculiar property, special tooling, and special test equipment. For the purpose of annually reporting dollar values on Department of Defense (DoD) property in the custody of contractors (DD Form 1662, DOD Property in the Custody of Contractors), items must be categorized according to the specific FAR property definitions.

1.13. Government-Furnished Materiel (GFM): Government property supplied to the contractor, for incorporation into an end item to be delivered under the contract or which may be consumed in the performance of the contract. It includes, but is not limited to, raw and processed materiel, parts, components, and assemblies. GFM is also referred to as materiels and direct materiels under the terms of the contract.

1.14. Government-Furnished Property (GFP): All property acquired using government funds and/or in the possession of the government which is subsequently delivered or otherwise made available to the contractor. GFP also includes GFE and GFM.

1.15. Hazardous Materiel: Any used or unused property, including scrap and waste, that is ignitable, corrosive, reactive, or toxic because of its quality, concentration, physical, chemical, or infectious characteristics. The property can be in a solid, liquid, semi-liquid, or contained gas form and may cause or significantly contribute to an increase in serious illness or mortality or pose a substantial threat or potential hazard to the environment when improperly treated, stored, transported, disposed of, or otherwise managed.

1.16. Hazardous Waste: Any used or unused hazardous materiel that has no known use and, therefore, must be discarded. This includes hazardous materiel not otherwise disposed of through plant clearance that the contractor has been authorized, by the plant clearance officer, to dispose of as hazardous waste.

1.17. Julian Date: A method used by the government to track days according to a system usually covering one year and referring the days to a numerical sequence of the calendar year. Example: Julian Date 6133. Number 6 refers to the year 2006, and 133 refers to the one hundred thirty-third day of the year, the thirteenth day of May, (May 13, 2006).

1.18. Local Manufacture (LM): The manufacture of items for the government using GFM and contracted labor.

1.19. Loan Control Officer (LCO): An individual at the prime stock number ALC who has the responsibility for the GFE assets loaned to a contractor, and validates the authorization and tracks the issuance and return of loaned assets.

1.20. Management Control Activity (MCA): DoD component designated activity or system that initially receives and controls requisitions for GFM supplied from the wholesale DoD supply system to support defense contracts or requirements.

1.21. Materiel Support Division (MSD) Items: Items that have an ERRC code of C (XD1) or T (XD2). These items are referred to as line replacement units (LRU) and shop replacement units (SRU) respectively.

1.22. Nuclear Weapon Related Materiel (NWRM): Classified or unclassified nuclear weapon system components whose purpose is to prearm, arm, launch or release nuclear weapon and require special controls to maintain and protect system integrity and security, as well as engineering and design information (e.g. guidance set, classified critical components, launch control, use control equipment).

1.23. Public Key Infrastructure (PKI): Allows for a unique and secure identification of users through the use of a certificate authority. The user identity must be unique for each certificate authority.

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1.24. Plant Clearance Officer: An individual authorized to act on behalf of the ACO on all plant clearance matters concerning the screening, reutilization, redistribution, and marketing of excess government property.

1.25. Procuring Contracting Officer (PCO): The person with the authority to enter into a contract on behalf of the government. The PCO will ordinarily be located at the funding ALC.

1.26. Production Management Specialist (PMS): An individual assigned by the contracting activity to act as liaison for production, supply, and transportation issues.

1.27. Property Control Procedures: A detailed written description of the contractor’s operation for the control, use, and care of property while in the contractor’s possession.

1.28. Property Administrator (PA): An individual authorized to act on behalf of the ACO on all matters concerning the management of government-owned property.

1.29. Property Records: Records that are construed to include all documents reflecting the status of government property.

1.30. Sensitive Property: Property for which the theft, loss, or misplacement could be potentially dangerous to the public safety or community security and which must be subject to exceptional physical security, control, and accountability. The following types of property should be designated as sensitive in the contractor’s property management system: weapons, ammunitions, explosives, narcotics, and dangerous drugs and, if authorized, classified materiel.

1.31. Special Tooling (ST): All jigs, dies, fixtures, molds, patterns, taps, gauges, other equipment, and manufacturing aids, and replacements thereof, which are of such a specialized nature that, without substantial modification or alteration, their use is limited to the development or production of particular supplies or parts thereof, or the performance of particular services. The term includes all components of such items but does not include consumable property, test equipment, or buildings, non-serviceable structures (except foundations and similar improvements necessary for the installation of special tooling), general or special machine tools, or similar capital items.

1.32. Special Test Equipment (STE): Electrical, electronic, hydraulic, pneumatic, mechanical, or other items or assemblies of equipment which are of such a specialized nature that, without modification or alteration, the use of such items (if they are to be used separately) or assemblies is limited to testing in the development or production of particular supplies or parts thereof, or in the performance of particular services. The term special test equipment includes all components of any assemblies of such equipment but does not include consumable property, special tooling, or buildings, non-serviceable structures, except foundations and similar improvements necessary for the installation of special test equipment), general or special machine tools, or similar capital items.

2. CONTRACT DESIGNATION: GFM

2.1. This contract has been designated as a GFM contract as indicated on the cover of this appendix and as detailed in the basic contract. Under the terms of GFM, only materiel listed on the Attachment 2 of this appendix

(Authorized GFM Listing) can be provided to the contractor in support of the repair requirement.

2.2. Any NSN or quantity changes to the Authorized GFM Listing (Attachment 2) shall require a contract modification identifying the change. Changes must be coordinated through the appropriate managing ALC offices.

NOTE: The PMS must provide any changes to the Appendix B Authorized GFM Listing (Attachment 2) to the PCO for documentation until contract modification can be accomplished at an appropriate time.

3. GOVERNMENT-FURNISHED PROPERTY:

3.1. Contractor requisition/procurement of GFP/GFM is limited to only initial AF managed NSN and quantities authorized as listed on the attachment(s) to this appendix, and for consumable materiels of other services (non-AF source of supply) GFM materiel authorized with an approved GFM waiver signed by ALC senior management and

5 of 14 419 SCMS/GUBA approved by HQ AFMC IAW AFMCI 21-149. NOTE: Changes to consumable GFM as authorized by an approved waiver will not require contract modification. Documentation of changes to consumable GFM authorizations must be: dated and signed by the managing contract PMS, maintained in the contract/delivery order folder, updated in

CAV AF, and the delivery of the updated consumable GFM listing to the repair contractor documented.

3.1.1. It is DoD policy that contractors should furnish all materiel required for the performance of government contracts. GFM is authorized on CDM contracts only when it is in the best interest of the government by reason of economy, standardization, the expediting of production, or other appropriate circumstances. AF-managed, MSD consumables can be authorized as GFM and do not require a HQ AMFC/A4D waiver.

3.2. Only authorized AF managed GFM may be listed in Attachment 2 of this appendix to be provided to the contractor. An approved/authorized waiver allows the government to provide specific non-AF managed consumable materiel. Officially documented waivers will be file maintained by the PMS for the government to supply contractor’s identified materiel and shall not be incorporated into Attachment 2. The contractor shall not requisition, procure, nor be provided with, any other materiels by the government. All GFM, as government property, will be retained by the contractor in a secured storage area.

3.2.1. The Authorized GFM Listing (Attachment 2) will be prepared in accordance with AFMCI 21-149, chapter 3 and maintained in CAV AF by the PMS and/or CAV AF Contract Monitor. Upon execution of the contract any changes to the initial Authorized GFM Listing (Attachment 2) will be provided by the PMS to the PCO for documentation until bi-lateral contract modification can be accomplished at an appropriate time. Note: Authorized

Modification kits, (BC S) must be identified and included in the GFM listing, in order to be incorporated into the

CAV AF ToA.

3.2.2. Only Air Force and other military services (Navy, Army) managed exchangeable and consumable (BC 8) items, where the AF or other military service is the sole source shall be identified as GFM. Defense Logistics

Agency (DLA) and GSA managed items shall be considered CFM. Contractors are encouraged to procure these items online through DOD EMALL, (https://dod-emall.dla.mil/acct/). When possible provide National Stock number to insure receipt of proper item.

3.3. Within 30 days of all CAV AF GFM Issue transactions of Air Force source of supply managed, ERRC Code

T/Budget Code 8 assets, contractor will submit corresponding CAV AF GFM Turn-in transaction for the physical return of an unserviceable unit of the same or alternate NIIN, as determined by Interchangeable & Substitute (I&S) grouping or by Statement of Work (SOW) and/or Technical Order (TO) specification.

3.4. Contractor shall use a 2L advice code for all normal GFM requisitions. In the event of production stoppage due to delayed GFM, the contractor shall submit a 2C (fill or kill) advice code and notify the PCO and PMS of the shortage. The requisition quantity should not exceed the quantity required to relieve the production slippage or work stoppage.

3.5. For authorization of GFE on this contract, the PMS is to contact the ALC Loan Control Officer for government loan property authorization. The contractor shall comply with the GFE-related clauses in the basic contract. While the GFE is in the possession of the contractor, it is the contractor’s responsibility to provide routine maintenance and calibration of the GFE to ensure the GFE is returned to the government in the same condition as when provided, less normal wear and tear. GFE will not be requisitioned until it is actually required and will be turned in when no longer required.

3.6. Stock Levels of GFM:

3.6.1. Stock levels of ERRC N and P, consumable materiel (non-AF source of supply) shall only be allowed with a

GFM waiver signed by ALC senior management and approved by HQ AFMC IAW AFMCI 21-149. Quantities authorized on the GFM waiver shall be specific to the immediate needs of the contract or as designated by the approved waiver.

https://dod-emall.dla.mil/acct/

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3.6.2. Stock levels of ERRC T GFM shall be limited to quantities which are needed to complete current and anticipated delivery orders. Quantities of ERRC T GFM which go unused or un-needed for 180 days shall be identified by the contractor to the PMS as excess to the needs of the contract.

3.7. Uniform Materiel Movement and Issue Priority System (UMMIPS):

3.7.1. The contract buying office has assigned a Force Activity Designator (FAD) II to this contract for use in determining the proper requisition priority. Requisition priority is determined by relating the FAD to the Urgency of

Need Designator (UND), IAW AFH 23-123V2PT1, ILS-S, Materiel Management Operations.

3.7.2. On FAD II, only use priority 02, 05, and 12.

UND A and FAD II equal Priority 02. Use this priority when a work stoppage exists or will exist if materiel is not received within eight days.

UND B and FAD II equal Priority 05. Use this priority when production capability will be impaired if materiel is not received within normal order and shipping times.

UND C and FAD II equal Priority 12. Use this priority when requisitioning (a) initial operating stock and for (b) normal stock replenishment.

3.7.3. The objective of proper stock control is having all requirements planned well in advance where only the lowest priority (12) is used. The use of high priority for stock replenishment is poor stock management and serves to defeat the priority system. NOTE: FAD Codes change by contract. Please verify FAD and UND.

3.8. Supply Status Codes:

3.8.1. An advice code must be entered in the Advice Code block of the requisition screen in CAV AF to provide instructions to the SOS when such data is considered essential to a supply action. A status code is inserted in the same field by the SOS to advise the contractor of the action taken after the requisition was processed.

3.8.2. Once requisitions are input, there is a continuing need to monitor the returned status codes. This is because each requisition must pass an edit check to ensure the item and quantity is valid under the terms of the contract.

Also, some supply status codes may ask the requisitioner to revalidate, provide additional information, or further justify the request for the item or quantity requisitioned. Failure to reply can cause the requisition to be cancelled.

3.9. Physical Inventory Control

3.9.1. Physical inventory control of all GFP and end items in the possession of the contractor must be performed IAW DoD 4000.25-1.M, DoD 4140.1-R and AFI 23-101, Air Force Materiel Management.

Physical inventory of all applicable GFP against CAV AF records must be conducted at least annually to verify accurate inventory balances. The inventory accuracy goal for all GFP with a unit price > $1000.00 is 99% and 95% for all other materiel IAW D0D 4000.25-M. It is highly recommended the inventory sampling be conducted throughout the year to ensure proper processing of inventory records is occurring.

3.9.2. The PMS will coordinate with DCMA to actively participate in a review of inventory records before processing inventory adjustments. Note: The contractor will not be given authority to process inventory adjustment

(D8/D9) transactions in CAV AF.

4. CONTRACTOR PROPERTY CONTROL RECORDS:

4.1. The official property records are described in the FAR. The contractor shall establish a property control record for each line item. Property records shall be kept current at all times, and an audit trail shall be maintained from property acquisition to consumption in use or final disposition. Property accounting records, including debit and credit support documentation, are considered part of the official government contract records.

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4.2. In addition to FAR requirements, the following data shall be maintained and provided by the contractor to the government contracting officer upon request to enable better requirements planning and stock control on future repairs:

(1) Name, description, and National Stock Number (NSN)

(2) Unique item ID or equivalent (if available and necessary for individual item tracking)

(3) Quantity received (or fabricated in house), issued, on hand, and on order

(4) Unit of Issue (each, feet, etc.)

(5) Unit price (from receipt document or stock list data)

(6) Contract or project number relating to contract

(7) Location

(8) Posting references (to include but not limited to support documentation such as issues, receipts, inventory recording and dates of transactions)

(9) Disposition

(10) Quantity due in (on order or being fabricated)

(11) Expendability, recoverability, reparability category (ERRC) code per NSN

(12) Stock levels and reorder points per GFM NSN

(13) Quantity per assembly (QPA) from Materiel Requirements Listing (MRL) or Technical Order (TO)

(14) Replacement percentage factor experienced from actual repair processes for each individual NSN

(15) Commercial and Government Entity (CAGE) code number per GFM NSN

(16) Posting references (to include but not limited to support documentation such as issues, receipts, inventory recording and dates of transactions

(17) Disposition

4.3. In addition to the above, a separate record of requisition numbers shall be maintained and shall include the

NSN of the item requisitioned, the unit of issue, quantity, document number, and the date the item was received by the contractor. This record shall be kept current at all times. Other reports may be required in accordance with the

FAR and the Contract Data Requirements List (CDRL), DD Form 1423.

4.4. The FAR describes the annual report, which gives the acquisition cost of all Government property in the contractor‘s possession. Details for completing this report are on the reverse side of DD Form 1662, DoD Property in the Custody of Contractors. This form is available from PA.

4.5. Property control record accuracy must represent actual physical inventory at all times in support of customer requirements and readiness. Security coded items, such as; classified, sensitive or pilferable will adhere to required periodic regulator inspections.

4.6. Contractors shall follow all Nuclear Weapon Related Material (NWRM) management requirements outlined in

AFI 20-110, NWRM Management to include but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on positive inventory control (PIC) and records management by the contractor and government to assure compliance. The semiannual inventory takes precedence over other mission support activities.

5. PRODUCTION PROBLEMS:

5.1. The contractor shall report all potential supply support deficiencies that could cause a production slippage or work stoppage to the ACO, PCO, and PMS at the managing ALC. If problems are not resolved, the contractor shall follow up with a written request/report of potential problems and impact to the ACO, PCO and PMS.

6. DISPOSITION OF GOVERNMENT PROPERTY:

6.1. These instructions apply to all government owned property, or property procured with government funds, which is determined to be excess by the contracting ALC for the fulfillment of this contract.

6.2. If a follow-on contract is being awarded or, is in the negotiation or solicitation stage, the existing GFP may be retained to the extent required to support the current contract and the follow-on contract.

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6.2.1. Within 90-days prior to contract expiration, the contractor shall submit a letter to the managing ALC requesting retention and transfer of GFM to the follow-on contract. The letter must contain the following information: noun, NSN, part number, ERRC code, dollar value, condition code, and quantity on hand.

6.2.2. If the retention/transfer of GFM is approved, the contractor shall submit a ship in place document to the property administrator (PA) and PCO. Copies of transfer documents shall be furnished through the ACO and PCO to the PMS.

6.2.3. If the managing ALC disapproves retention of the GFM, disposition instructions will be provided to the contractor. All disposal procedures should be completed within 60 days from receipt of instructions.

6.3. In the event this contract or any delivery order placed against this contract is terminated, disposition of GFM determined to be excess, the PMS will provide the contractor disposition instructions, in writing, for all NSN/part numbers and quantities to be eliminated from stock.

6.4. The contractor shall review stock positions on all GFM every 90-days. The contractor shall initiate disposition actions within 30-days following the determination of excess GFM.

6.5. When the contract is within 60 days of completion, the contractor shall review all requisition control records.

All back order requisitions for which a positive supply action has not been received will be cancelled and a new requisition with an advice code 2C (fill or kill) will be submitted if the item is still needed to fulfill repair order. The new requisition quantity will be limited to the amount required to complete the contract.

6.6. Return of serviceable GFM determined to be excess to the needs of the contract:

6.6.1. Serviceable DLA managed materiel shall be processed for return to the SOS using the DLA Materiel Returns

Program (MRP) as outlined in the DLA Customer Assistance Handbook. Final disposition of non-returnable DLA materiel shall be provided to the contractor by the PMS or ES through the PCO.

6.6.2. Serviceable AF managed items with a $50 or more total line item value will be returned to the funding ALC.

Items valued at less than $50 total per line item shall be disposed of by the contractor using plant clearance procedures. Questions regarding the disposition of serviceable AF managed items should be directed to the PMS.

6.7. The contractor shall obtain disposition instructions from the PMS for unserviceable investment (ERRC T) items that are removed from the end item and will not be repaired under the terms of this contract. Unserviceable expense (ERRC N or P) items removed from the end item shall be condemned and disposed of in accordance with the terms of this contract and/or government approved scrap procedures.

6.8. The contractor shall prepare a listing of excess local purchase (LP), local manufacture (LM), AF-managed items coded on the stock list as JCD (deleted), and non stock listed items regardless of condition or line item dollar value. The list shall include GFP by NSN (if applicable), part number/CAGE, noun, quantity, and dollar value, and the list will be submitted through the ACO to the PMS for disposition instructions.

6.9. Directed Disposal:

6.9.1. Contracting ALC representatives, during a visit, may direct on the spot disposition of excess materiel discovered. Representatives of the ALC, the contract administration activity, and the contractor must be in agreement that such items are excess to total contract requirements prior to disposal action.

6.9.2. The PMS will give the contractor disposition instructions, in writing, for all NSN/part numbers and quantities to be eliminated from stock.

6.10. Package and Shipment of Items:

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6.10.1. Expense items in their original packaging shall be shipped as is. All remaining items to be returned shall be packaged Level A and shipped Level B IAW the current version of MIL-STD 2073-1E, Standard Practice for

Military Packaging or as specified in the AFMC Form 158. All items are to be identified with the appropriate

NSN/Part Number.

6.10.2. The contractor will comply with preservation, packaging, and packing instruction as specified in the basic contract and/or on the AFMC Form 158. The contractor will also comply with the current version of MIL-STD

129P(4), Military Marking for Shipment and Storage.

6.10.3. The contractor should refer to the basic contract for cost of packaging and shipping.

7. DISCREPANCIES INCIDENT TO SHIPMENT:

7.1. There are transportation and item discrepancies, each having different reporting requirements. Detailed information for each report is in the pertinent service publications.

7.2. Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link is https://www2.transactionservices.dla.mil/websdr/home.asp .

This system of reporting a Supply Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-R and 4000.25-M Volume 2, which requires automated

SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and Quality Assurance

(QA) activity for corrective action.

7.3. Transportation discrepancies and item transaction discrepancies shall be coordinated with the DCMA Property

Administrator and ACO immediately upon discovery for corrective action in addition to AF WebSDR submittal.

7.4. Contract line items received with missing components (Missing On Induction, (MOI)) the contractor shall process a SDR (SF Form 364) immediately upon discovery in accordance with AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the ACO within 2-days of discovery.

7.5. Misdirected shipments of GFP shall be immediately reported by telephone to the Property Administrator (PA) followed by written notification within 3 business days. The PA will issue appropriate disposition instructions for the misdirected items. Misdirected items received by the contractor which are not part of this contract will not be receipted into CAV AF.

7.6. Overages, shortages, and misidentified items which are part of this contract and received by the contractor shall be reported into CAV AF with the actual received quantity and with the correct NSN. An SDR shall be processed in accordance with standard procedures identified above for these overages, shortages, and misidentified items.

8. DISPOSITION OF CONDEMNED GOVERNMENT PROPERTY:

8.1. Unserviceable GFM (ERRC code N & P items) shall be condemned and disposed of at the contractor’s facility in accordance with the terms of this contract and/or government approved scrap procedures.

8.2. Disposition instructions for all ERRC T & C items, such as critical items, MSD and save list items that are condemned during the performance of this contract, shall be requested through the PCO from the managing ALC.

8.3. The contractor shall submit a list of condemned Special Tooling (ST)/Special Test Equipment (STE) (ERRC S

& U) to the contracting ALC PCO and PMS. The listing shall identify the condemned items by NSN, PN, noun and quantity; and shall be submitted together with a letter of transmittal titled Request for Disposition of ST/STE condemned on Contract Number ________________ Attn: Loan Control Officer, LCO, ________SCMS/______.

Disposition instructions will be provided by the contract managing ALC.

https://www2.transactionservices.dla.mil/websdr/home.asp

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8.4. Contractor condemnation reporting transactions (Survey/Scrap) within CAV AF represent “on-hand balances” of assets in condition code “H” status at the contractor’s facility. They are reflected as such within CAV AF condition count report, under Scrap (H), awaiting a disposition action. These “on-hand balances” represent physically condemned assets at the contractor’s facility awaiting sale or disposal action. Once condemnation/scrap assets are physically and contractually; sold or disposed of, the contractor shall submit a CAV AF shipment transaction for the “H” condition code asset(s). Shipment will generate D7 transaction to the inventory control point

(ICP). Shipment transactions decrease CAV AF condemnation (survey/scrap) “on-hand balances” providing real time information to inventory management accounts, which drive potential future “buy” and/or “repair” actions.

NOTE: Timeliness and accuracy in reporting actual occurrences within CAV AF are of the utmost importance in support of the war fighter.

9. CONTRACTOR REPORTING:

9.1. The contractor shall comply with DD Form 1423-1, Contract Data Requirements List (DI-MGMT-81634B) and

Attachment 4 herein, entitled 'CAV AF Transaction Reporting Statement of Work.' Reporting shall be via the internet using online web access.

9.3. Reporting into CAV AF is at the contract and delivery order number (17 digits). The contractor shall ensure transactional reporting is applied to the correct contract and delivery order number and CAV AF reports reflect accurate data for each delivery order.

9.4. GFM inventory discrepancies between the contractor’s physical inventory and the CAV AF GFM Bond Room

Inventory must be identified to the PMS and CAV AF Contract Manager (CM) within 24 hrs of discovery. Only the

CAV AF CM is has capability to make any inventory adjustments within CAV AF.

10. VISITS:

10.1. Surveillance visits will be made by the ACO and/or the contracting ALC representatives when such visits are considered necessary, particularly in relation to contract materiel control and production schedules.

11. OTHER:

11.1. The contractor shall not obtain GFP through the utilization of requisition codes assigned exclusively to this contract for any other contracts.

11.2. The contractor shall not transfer GFP charged to this contract to any other contract, contractor, or activity without the advance approval of the PMS through the PCO.

11.3. The government reserves the right to withdraw any GFP in possession of the contractor to supply other urgent

USAF requirement. If any item so removed by the government is still required to complete the contract, the contractor shall take appropriate action to replace the removed item.

11.4. When, during the last six months of the contract, it becomes evident that an option shall most probably be exercised, the PCO will notify the contractor through the ACO to maintain stock levels necessary to meet the option workload.

12. REFERENCES:

12.1. Federal Acquisition Regulation (FAR).

12.2. Defense Federal Acquisition Regulation Supplement (DFARS).

12.3. Commercial Asset Visibility (CAV AF), version 7.2 or higher User Manual.

12.4. AFJMAN 23-215, Reporting of Supply Discrepancies.

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12.5. AFI 23-101, Air Force Materiel Management.

12.6. FED LOG CD ROM, Fed Log is the logistics information system published by the Defense Logistics

Information Service and available by subscription. The Fed Log web site is: http://www.dlis.dla.mil/Fedlog/

12.7. DoD 4000.25-1-M, Military Standard Requisitioning and Issue Procedures (MILSTRIP)

12.8. DLA Customer Assistance Handbook.

12.9. DODI 8520.2, PKI and Public Key (PK) Enabling.

12.10. AFGM 20-1, Air Force Guidance Memorandum on NWRM Management (will be replaced by AFI 20-110 currently in coordination)

12.11. AFH 23-123V2PT1, ILS-S, Materiel Management Operations.

12.12. Other DoD and military service directives; if specifically referenced in the contract, special clauses or appendices.

http://www.dlis.dla.mil/Fedlog/

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ATTACHMENT 1

CAV AF GFM CODE REFERENCE

1. General Information:

1.1. The CAV AF GFM menu is used by the contractor to Requisition and Ship GFM which has been authorized on the Authorized GFM Listing, (Attachment 2). Requisitions enter the supply system in standard MILSTRIP format and are edited against the contract GFM Allowance table for the NIIN and quantity before being passed to DAASC at the end of each day.

1.2. The CAV AF GFM menu also provides a number of reports to allow the contractor to track activity and view supply status in the CAV GFM environment.

2. GFM Requisition Codes: A0A Requisition

Document Type – leave default value of ‘A0A’ or ‘A01’ for overseas shipment

Fund Code - CDM Fund Code assigned to contracting Air Logistics Center:

OO-ALC – ‘GD’ MSD for materiel

OC-ALC – ‘HD’ MSD for materiel

WR-ALC – ‘LD’ MSD for materiel

RI To - Routing Identifier of SOS to which the document is being submitted

Distribution Code – ‘C99’ Required

Media Status – ‘0’ (100% supply and shipment status to Distribution Code) unless otherwise directed

Project Code – Blank unless directed by contracting ALC

Quantity – enter quantity being requisitioned

IPD – ‘05’ or as directed by contracting ALC. Ref. paragraph 3.7 above.

Demand Code – leave default value ‘R’ unless otherwise directed

Req’d Delivery Date – Input your required delivery date

Supp Add – Leave blank for shipment to requisitioner and use Signal Code ‘C’ (ship to requisitioner, bill to fund code). For shipment to subcontractor, enter DODAAC of subcontractor and use Signal Code ‘L’ (ship to supplementary address, bill to fund code).

Advice Code – Use 2L. A few cases require a 2C, ref. paragraph 3.4 above.

Signal Code – ‘C’ or ‘L’ as required by Supp Add above

RI From – ‘FC2’ Required

3. GFM Shipment Codes: A5 Materiel Release

Shipping Doc Nr – shipping document number consisting of the contractor’s 6-digit ‘EZ’ DODAAC, 4-digit

Julian date, and 4-digit serial number

FSC – FSC from NIIN

DOD U/I – Unit of Issue

MMAC – MMAC as needed from NIIN

SFX – Leave blank

Document Type – ‘A5A’ for shipping Condition Code ‘A’ and ‘F’ materiel. Change to ‘A5J’ for shipment of condemned Condition Code ‘H’ materiel

Fund Code – CDM Fund Code assigned to contracting Air Logistics Center used in the original GFM requisition:

OO-ALC – ‘GD’ MSD for materiel

OC-ALC – ‘HD’ MSD for materiel

WR-ALC – ‘LD’ MSD for materiel

RI To – Routing Identifier of activity to receive shipment; ‘FGZ’ = Hill AFB, ‘FHZ’ = Tinker AFB or

‘FLZ” = Robins AFB.

Distribution Code – ‘C99’ Required

Media Status – recommend ‘Y’ (exception supply/shipment status to Distribution Code) unless otherwise directed

Project Code – Blank unless directed by contracting ALC

A5 Quantity – quantity to be shipped

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IPD – ‘13’ or as directed by contracting ALC

Demand Code – leave default value ‘R’ unless otherwise directed

Required Delivery Date – leave at default value unless otherwise directed.

Supp Add –DODAAC of ‘ship to’ activity

Signal Code – ‘M’ (ship to Supp Add, no billing require)

RI From – 3-digit routing identifier code (RIC) assigned to the shipping contractor (e.g., ‘E63’)

Condition Code – ‘A’, ‘F’, or ‘H’ as appropriate.

Remaining fields may remain blank unless directed otherwise.

4. DD Form 1348 Codes:

Ship To DODAAC – DODAAC of the activity to which the materiel is being shipped. DODAAC will appear in the Supp Add field of the DD Form 1348.

Project Cd – Blank unless directed by contracting ALC.

Mark For – the name/account of the activity to which the materiel is being shipped.

Signal Cd – Signal Code ‘M’ (ship to Supp Add, no billing required).

Ship To Document – defaults to the RCDN of materiel being shipped. When using the Bulk Shipment function the default will be the lead RCDN being shipped. Use default values unless otherwise directed.

Fund Cd – CDM Fund Code assigned to contracting Air Logistics Center or as otherwise directed:

OO-ALC – ‘GD’ OC-ALC – ‘HD’ WR-ALC – ‘LD’

DD1348 Date – defaults to current date. Change to date of actual shipment if different.

Remaining fields may remain blank unless directed otherwise.

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ATTACHMENT 2

AUTHORIZED GOVERNMENT-FURNISHED MATERIEL (GFM) LISTING

1. GOVERNMENT FURNISHED MATERIEL:

1.1. Only AF managed materiel items listed below shall be authorized as government furnished materiel (GFM) for the contractor to requisition through standard procedures contained in this appendix. The listing is based on the

Materiel Requirements Listing (MRL) approved and provided by the Equipment Specialist (ES) by National Stock

Number (NSN), quantity, SOS, and ERRC usage on contract line item numbers identified for repair.

1.1.1. Authorized Modification Kits, budget code “S” must be identified and included within this GFM listing, in order to be incorporated into CAV AF Table of Allowance.

1.2. Non-AF managed consumable materiel items shall not be authorized as GFM. In special cases, a written waiver may be submitted by the PMS through the contract repair office. Waivers must have final approval from

ALC senior management and authorization from HQ AFMC/A4. Authorized/Waiver consumable GFM materiel should be properly documented IAW AFMCI 21-149. Authorized/Waiver shall be file maintained by PMS and approved materiel shall not be incorporated into Attachment 2.

1.3. Any changes; additions, deletions, modifications to the NSNs listed on the authorized GFM listing shall require a contract modification to this appendix.

1.4. Authorized GFM Listing: A GFM listing in the below standardized format will be structured for the Appendix

B and provided to the CAV AF Contract Monitor (CM) attached to each new contract delivery order (DO) horizon requiring a CAV AF GFM table of allowance (TOA) to maintain continuity and reduce confusion for contractor requisitioning. Spreadsheets of GFM TOA can be sent to the CM for analysis in the format below (according to

ACRNs and subsequent field requirements).

WS/CLIN/ NSN GFM is going into

Primary GFM NSN Nomenclature ERRC SOS Budget

Code

QPA Replacement

Rate %

Authorized

Requisition

Qty

WS: F16D

CLIN: 0001

NSN: 1560011675199WF

1560014975956W or

1560014977174WF

Transparency, D-FWD

Solar

P FGB 8 1 100% 65

WS: F16D

CLIN: 0001

NSN: 1560011675199WF

1560014975078WF

or

1560014977816WF

Transparency, D-AFT

Solar

P FGB 8 1 100% 65

1.4.1. The contractual Appendix B is a cumulative GFM listing representing authorized quanities required for the life of the contract. Each contract DO will decrement the contractual Appendix B GFM authorization by NSN and qty, which shall not be exceeded. It is incumbent upon the PMS and CAV AF CM to monitor authorization levels within CAV AF as not to systemically exceed authorization.