PWS Youth Camp.pdf

SCNG Youth Camp PWS 2023

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PERFORMANCE WORK STATEMENT

For

South Carolina National Guard

Family Programs/Child and Youth Services

Summer Youth Camp

28 July – 03 August 2023

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1.0 INTRODUCTION

South Carolina National Guard Family Programs Child and Youth Services Branch (SCNG FP/CYS) is tasked by NGB to administer a summer youth camp for the children and youth of members, retirees, and employees of the South Carolina National Guard.

One aspect of the program is to administer youth camps focused on providing opportunities to build military kid peer groups through shared experiences, to learn and practice self-expression and communication skills, to build resiliency, as well as provide respite in South Carolina’s great outdoors.

2.0 BACKGROUND

The National Guard Family Programs, as established in 1994, led to the development of a variety of programs for National Guard members and their Families. One of these programs was a summer youth camp. South Carolina conducted their first youth camp during the summer of 1995. There were 100 campers in the first camp and it was conducted at the South Carolina Army National Guard Training Center. Subsequent camps, conducted each summer with the exception of 2003 (due to high deployment numbers), have had camper populations up to 165. Campers learn and enjoy a variety of activities that promote confidence, resiliency, life-skills, and character development while connecting with the military experiences of their family members. This camp is the highlight of the summer for those children who attend.

MISSION:

The purpose of the SCNG Youth Camp is to:

Provide a unique and enjoyable opportunity for children and grandchildren of service members, retirees, and employees of the SCNG.

Provide an opportunity for youth to attend a quality summer camp that may not otherwise be available or affordable.

Provide a positive and enjoyable experience in a safe and caring atmosphere while building self-esteem through positive role modeling and problem solving.

Foster a sense of well-being while forming friendships with fellow National Guard youth of different ages, communities and backgrounds.

Help each camper gain an additional understanding of the role of the National Guard in state and federal missions and why his or her family member serves in the SCNG.

3.0 DESCRIPTION OF SERVICES/GENERAL INFORMATION

3.1. Scope of Work:

The contractor shall provide a fairly remote, outdoor/nature-oriented summer adventure camp for 125 children and youth (ages 10-17 years old) of the SCNG FP/CYS Program to include:

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A location within 130 miles of the SCNG FP/CYS Branch Office which is located at 1225 Bluff Road, Columbia, SC 29201. This requirement is mandatory for the convenience of the Government when moving personnel, items and equipment to the training facility in order to reduce cost associated with travel.

The facility must provide the following types of Lodging:

o Provide lodging for 125 youth and 32 adult instructors (18 years and older)

(SCARNG AGR/T32 &T5/Contractors 18) from 29 July -03 August 2023.

o Provide lodging for 32 adults (SCARNG AGR/T32 & T5/Contractor 18) and

25 Junior Counselors, 28 July 2023 in order to prepare for incoming campers on 29 July 2023.

o Permanent structure housing with air conditioning is the only type of acceptable housing. No tents.

o Each child, JC and adult must have an individual bed.

o Youth and adults are required to have separate sleeping areas, with the exception of one adult bed in the youth sleeping area for every 15 youth, in order to provide adequate adult supervision at night. (The total number of adult beds in the youth sleeping area necessary will total 12). These beds will be in addition to the 125 youth beds and in the same sleeping area.

o Males and females (children and adults) must have separate sleeping areas.

o Facility must have separate bathroom and shower facilities for males and females.

o Bathroom and shower facilities must be in close proximity to sleeping areas.

o There will be a ratio of no more than five (5) beds per every one (1) shower.

If this ratio cannot be met, contractor will provide additional shower facilities via portable shower trailers. Separate trailers for males and females are required.

The facility must also provide administration buildings to include:

o Six (6) air conditioned buildings for dining, administrative, medical and indoor recreation. If no air conditioning is available, the contractor is required to heat and cool appropriately for weather conditions.

o One (1) dining facility with tables and chairs to accommodate 240 people.

o One (1) administrative building equipped with tables or desks and chairs to accommodate six adult instructors. Building must have electrical outlets and a minimum of three internet portals or wireless internet.

o Four (4) multipurpose buildings:

One (1) building large enough to accommodate 200 people with an open floor plan to allow for indoor recreation during inclement weather.

Two (2) buildings large enough to accommodate 100 people with tables and chairs to accommodate 50 campers for arts and crafts and course instruction.

One (1) building for medical services to include:

No less than six cots for treatment purposes.

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Two tables and two chairs for administrative purposes.

Equipped with working refrigerator.

Located in close proximity to youth lodging area.

o If available, contractor will allow use of any laundry facilities on site to accommodate incidental laundering of miscellaneous items.

o If available, use of two golf carts or Gator/Polaris type vehicles will be made available to camp staff and medics.

o Contractor will spray all buildings for pests prior to arrival, and provide pest spray for use in each building and sleeping area.

3.2 Period of Performance:

28 July – 03 August 2023;

*Requested that selected staff allowed to arrive early, one or two days, for set up preparation. Number of personnel TBD.

Contractor will be notified 72 hours in advance of the exact number of children and staff.

3.3 Recreational Activities, Facilities, and Equipment: The facility must be able to provide the following recreation services/events for onsite use. The age group of youth using the recreation services/events will be from 10 – 17 years of age. Facility support staff must be trained and certified to handle children in this age group.

o A pool or swimming area with certified lifeguards on hand for all swimming activities must be offered if available.

o Obstacle course must be offered if available.

o High and low ropes courses must be offered if available.

o Archery & rifle range with camp instructor must be offered if available.

o Large open field must be available daily. Field must be approximately a football field size.

o Rappelling must be offered if available.

o Any other activities offered must be approved by CYS Director.

o Nature trails or other access to hiking must be offered if available.

o If a waterfront location is available, access to boating or canoeing is required if available, as well as access to fishing, with all fishing equipment and life jackets provided.

Camp Director/Lead Child Youth Program Coordinator (LCYPC) will provide contractor with tentative training schedule to include meals, hygiene, and down time after contract award. In the case of inclement weather, opportunity will be granted by the contractor to deviate from the schedule.

3.4 Meals: All meals will be provided by the contractor and will be served in a dining hall type building. Meals are needed for 125 youth and 32 adult instructors (18 years and older) from 29 July -03 August 2023. In addition, provide the dinner meal for 32 adults and 25 Junior Counselors on 28 July 2023. All meals will be approved by SCNG FP/CYS Program. Meal plan must be provided by the facility when submitting quote.

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3.4.1 Meal Times: Breakfast (7:45am – 8:30am), Lunch (12:00pm – 1:00pm), Dinner (5:00pm – 6:00pm), Snack (8:00pm – 8:30pm); subject to change.

3.4.2 OSHA: Health and Safety, food standards are subject to www.OSHA.gov.

3.4.3 Water and Ice: Clean drinking water must be readily available at all times.

Contractor will provide daily access to unlimited ice.

4.0 Security Requirement: The contractor is required to complete the FBI National and State Background Checks for all staff that will be present at the camp. Ensuring a secure environment for all children by checking every employee and volunteer to be suitable and free from any and all felonies, child abuse or rape charges on their record. The contractor must provide these background checks to the contracting office within two weeks prior to the start of the camp if awarded the contract.