PWS v1 - Sports Officials.docx

Performance Work Statement Hill Air Force Base Intramural & Youth Sports Officials August 2022 Version 1

1.0. DESCRIPTION OF SERVICES.

1.1. SCOPE OF WORK. The Contractor shall provide non-personal services to include all personnel, labor, tools, equipment, uniforms, material, supervision, transportation and other items necessary to perform Sports Officiating and Scorekeeping services for all Adult Intramural and Youth Sports activities as defined in this performance work statement.

1.2. AREAS OF RESPONSIBILITY.

1.2.1. PERSONNEL REQUIREMENTS: The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the contracting officer as a potential threat to the health, safety, security, and general well-being or operational mission of the installation and its population.

1.2.2 CERTIFICATION/LICENSE. The contractor shall recruit and schedule qualified officials who possess, as a minimum, current professional certifications from the sport’s governing organization(s) followed by the Youth Programs for all sports programs/ activities. For both Intramural and Youth Sports, all officials shall be certified/ registered for the following sports: Flag Football, Softball, Baseball, Basketball, Soccer and Volleyball. Head official must be certified through a recognized and approved National Governing Body (NGB) or a recognized International Governing Body (IAABO). Other officials, at a minimum, must have attended an officiating clinic provided by the head official in accordance with AFI 34-266, Air Force Fitness and Sports Programs, para 3.5.5 and AFI 34-144 Attach 2, Child and Youth Programs. The contractor shall ensure all officials are certified in the sport(s) he/she is officiating by documenting test scores from national organizations or by developing and implementing evaluations of a comparable nature and documenting all results. The results of all exams and evaluations on all officials from any organization/association of which the official is a member will be made available to the Government upon request. Unless determined by a national certifying organization, the minimum score on all examinations should be 75%. All certifications must be valid prior to the official being scheduled to officiate any game(s) and remain in effect throughout this period.

1.3.1. Intramural sports to be officiated are Flag Football, Softball, Basketball, Soccer, and Volleyball. The contractor shall provide the required number of officials and scorekeepers at each scheduled contest (see Appendix A for total estimated number of games per season).

1.3.1.1. INTRAMURAL FLAG FOOTBALL: Contractor will provide three (3) officials to be used for regular and post season games.

1.3.1.2. INTRAMURAL SOFTBALL: Contractor will provide one (1) officials to be used for regular and post season games.

1.3.1.3. INTRAMURAL BASKETBALL: Contractor will provide two (2) officials, one 1 scorekeeper for clock operator to be used for regular and post season games.

1.3.1.4. INTRAMURAL SOCCER: Contractor will provide one (1) official to be used for regular and post season games.

1.3.1.5. INTRAMURAL VOLLEYBALL: Contractor will provide one (1) official for scorekeeper to be used for regular and post season games.

1.3.2. Youth Sports to be officiated are Volleyball, Basketball, Baseball/Softball and Soccer. All sports teams are projected to play 8 regular season games (see Appendix A for total estimated number of games per season); referees may be used at the discretion of Youth Director for league or tournament championship playoffs.

1.3.2.1 YOUTH VOLLEYBALL: Contractor will provide one (1) tower official, one (1) floor referee and one (1) scorekeeper that will be used for each regular and post-season game in accordance with current approved price list. Volleyball officiating will only apply to youth 9+ years old. Game can be played with one (1) official and one (1) volunteer official and one (1) volunteer scorekeeper.

1.3.2.2. YOUTH SOCCER: The contractor will provide the following: Ages 7-8; one (1) referees will be used for each regular season game. Ages 9 & older; two (2) referees will be used for each regular season and post-season game. Game can be played with one (1) official and one (1) volunteer official.

NOTE: A referee, score keeper, and timekeeper are not required for the 5/6 year old division.

1.3.2.3. YOUTH SOFTBALL: Contractor will provide two (2) umpires and one (1) scorekeeper that will be used for each regular and post-season game in accordance with current approved price list. Softball officiating will only apply to youth 9+ years old. Game can be played with one (1) umpire, one (1) volunteer umpire, and one (1) volunteer scorekeeper.

1.3.2.4. YOUTH BASEBALL: Contractor will provide two (2) umpires and one

(1) scorekeeper(s) that will be used for each regular and post-season game in accordance with current approved price list. Baseball officiating will only apply to youth 9+ years old. Game can be played with one (1) umpire, one (1) volunteer umpire and one (1) volunteer scorekeeper.

1.3.2.5. YOUTH BASKETBALL: The contractor will provide the following: Ages 7-8; one (1) referee and one (1) scorekeeper will be used for each regular season game. Ages 9 & older; two (2) referees and one (1) scorekeeper will be used for each regular season and post-season game. Contractor will provide referees, scorekeepers, and timekeepers that will be used for regular and post-season game in accordance with current approved price list. Game can be played with one (1) official and one (1) volunteer official and one

(1) volunteer scorekeeper.

NOTE: A referee, score keeper, and timekeeper are not required for the 5/6 year old division.

1.3.3. Officials will attend a scheduled sports clinic, at least one (1) week prior to start of each season for each sport, to go over any specific rules/by-laws governing the upcoming sports schedule. Contractor will submit a roster of attendance, to the Intramural/Youth Sports Directors prior to first regular scheduled season game.

1.3.4. The head official shall review scorebooks/score sheets to ensure all required information is present to include time, date, teams playing, officials, and scorekeeper’s names. The head official score book/sheet is approved by and signed by all officials and scorekeepers at the end of each contest.

1.3.5. The head official shall notify the Fitness Center/Youth Programs if a contest is protested, if a player receives an ejection, or is injured. Officials must report any player/coach being ejected due to unsportsmanlike conduct or inappropriate behavior; both verbal and physical; towards players, officials, or spectators. Officials will report any injuries. A detailed description of the situation, listing name, rank, unit, and what/why/how will be entered into the official score book/sheet, and in the case of an ejection, a written statement must be submitted to the Fitness Center/Youth Programs by 1200, of the next duty day (Monday-Friday).

1.3.6. Officials for the Warrior Fitness Center will enforce the Hill AFB General By-laws and specific sports bylaws. Additionally, officials will support the following sports governing bodies and enforce their official rulebooks. These rulebooks will govern play when items are not covered in the Hill AFB General By-laws and local sports by-laws. Officials for Youth Programs do not follow Hill AFB General By-laws or local sports by- laws but will follow the specific sports governing bodies and if provided, Youth Programs specific sport by-laws.

1.3.6.6 Baseball Little League National Rules

2. SERVICES SUMMARY (SS).

Performance Objective

SOW Para.

Performance Standard

SS-1 The head official shall notify the Youth Programs/Fitness Center if a contest is protested or if a player receives an ejection. A detailed description of the situation will be entered into official scorebook/sheet, and in the case of an ejection, a written statement must be submitted to the Youth Programs/Fitness Center by 1200 the next duty day (Mon – Fri).

1.3.5.

No more than 3 discrepancies per individual sport season (YP &

INT)

SS-2 Officials will enforce the base sports plan and local intramural/youth sports bylaws.

Officials will support the following sports governing bodies and enforce their official rulebooks. These rulebooks will govern play when items are not covered in the General By-laws and local sports by-laws.

1.3.6.

SS-3 Contractor shall wear appropriate professional officiating attire. Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company and employee name.

5.1.3.

3.0 SUPPLIES. The government shall provide the supplies listed here or in Appendix B.

3.1. Property.

3.1.1. Facilities. The government shall furnish or make available facilities described in Appendix B. The Government shall provide the maintenance and repair of all playing areas. No alterations shall be made to furnished facilities without specific written permission from the Contracting Officer. The government will provide adequate lighting for all night games.

3.1.2. Equipment. The government will furnish the equipment listed in Appendix B.

3.2. Schedules. The government will provide the contractor with a draft schedule of games and tournaments at least one (1) month prior to start of the each sport season with a final schedule provided at least one (1) week prior to start.

4.0 CONTRACTOR FURNISHED ITEMS AND SERVICES.

4.1. Except for those items or services specifically stated in Section 3 as government furnished, the contractor shall furnish everything needed to perform this contract according to all of its terms and conditions.

5. GENERAL INFORMATION.

5.1. CONTRACTOR PERSONNEL: The contractor shall provide a contract manager and alternate(s) who shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager alternate(s) shall act for the contractor when the manager is absent, and shall be designated in writing to the contracting officer, prior to contract start.

5.1.1. Telephone numbers of the contract manager and alternate must always be updated and provided to the Fitness Center/Youth Programs for short notice cancellation notification due to inclement weather, military related commitments, or acts of God. Games will be rescheduled as necessary with updated schedule provided to contractor NLT one week from the cancelled game.

5.1.2. The contract manager and all employees must be able to read, write, speak, and understand English. The government reserves the right to restrict employment of any contractor employee, or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of Hill AFB and its population.

5.1.3. Officials shall wear appropriate professional officiating attire. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company and employee name. The contractor for the following sports shall wear officials’ uniforms: football, basketball, baseball, and soccer. Officials shall have the athletic ability and stamina to run for the full length of all athletic contests, approximately 1 to 3 hours. Each official must demonstrate hustle, knowledge of game rules, being in position and ability to make proper, quick, and accurate calls, ability to handle potentially tenuous on field/court situations and conduct himself/herself in a professional manner at all times. Officials shall be on time and punctual to be present on all games/events to avoid any delays.

5.1.4. The Contracting Officer may, in writing, require that the contractor be removed from the work site, area, or base due to objectionable behavior.

5.1.4.1. Objectionable behavior includes wearing inappropriate attire, using profane language, abusing or disobeying base rules or regulations.

5.1.4.2. No official shall be allowed to work a game if it is apparent that he/she has been consuming alcoholic beverages.

5.1.4.3. At no time shall an official consume alcoholic beverages or use tobacco products in, on or around the playing areas.

5.1.5. Background Checks. Youth Sport Officials must comply with Youth Programs directives and guidance policies IAW DODI 6060.4, DoDI 1402.05, AFI 34-144, as it pertains to Youth Sports Programs. Contractors must complete background checks in accordance with DoDI 1402.05. Individuals with unsatisfactory response are unauthorized to officiate youth games. Contractor must sign a statement indicating he/she has not been arrested for or convicted of child abuse or neglect. Copies of these documents shall be provided to the Contracting Officer. The contractor’s contract manager shall maintain copies and provide updated documents upon request by Contracting Officer.

5.1.6. CONFLICT OF INTEREST. IAW AFI65-106, Table A2.1, 18. Sports Officials, Air Force Services managers may not use APFs to obtain, by contract or otherwise, the services of a military of civilian employee who receives regular duty pay from APFs. Air Force Services managers may use APFs to contract with sports officials association employing military of civilian APF employees if the association has an existence and purpose other than for the avoidance of the dual compensation restrictions. Air Force Services managers may not use APFs to contract with an association or other entity composed of military members or civilian APF employees whose primary purpose is to contract with the Government. The contractor shall not employ any person who is an employee of the United States Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval from his/her supervisor, commander and any/all applicable Air Force, DoD and federal government regulations. The contractor is cautioned that off-duty military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor's ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance. FAR 3.601 – Contracts with Government Employees or Organizations Owned or Controlled by Them(a) Except as specified in 3.602, a contracting officer shall not knowingly award a contract to a Government employee or to a business concern or other organization owned or substantially owned or controlled by one or more Government employees. This policy is intended to avoid any conflict of interest that might arise between the employees’ interests and their Government duties, and to avoid the appearance of favoritism or preferential treatment by the Government toward its employees. (b) For purposes of this subpart, special Government employees (as defined in 18 U.S.C. 202) performing services as experts, advisors, or consultants, or as members of advisory committees, are not considered Government employees unless --(1) The contract arises directly out of the individual’s activity as a special Government employee; (2) In the individual’s capacity as a special Government employee, the individual is in a position to influence the award of the contract; or (3) Another conflict of interest is determined to exist. FAR 3.603 -- Responsibilities of the Contracting Officer.(a) Before awarding a contract, the contracting officer shall obtain an authorization under 3.602 if --

(1) The contracting officer knows, or has reason to believe, that a prospective contractor is one to which award is otherwise prohibited under 3.601; and (2) There is a most compelling reason to make an award to that prospective contractor. (b) The contracting officer shall comply with the requirements and guidance in Subpart 9.5 before awarding a contract to an organization owned or substantially owned or controlled by Government employees.

5.2. SCHEDULE OF WORK.

5.2.1. The contractor will be notified one (1) month in advance, by the Youth Programs or Fitness Center, concerning the type of game(s) being scheduled and approximate start date. The Fitness Center and Youth Programs will provide the contractor with a finalized schedule of games, current copy of applicable bylaws, location of contests and dates and times not later than one (1) week prior to the first scheduled competition of the applicable sport.

5.2.1.1. Intramural/Youth Sports Time Limits:

5.2.1.1.1. Intramural Volleyball matches will consist of three (3) games. Estimated match play is 60 minutes. Youth Sports Director furnishes by-laws for Volleyball that determine time of play which may differ by age group and not exceed 90 minutes.

5.2.1.1.2. Intramural Basketball will have two (2) 20-minute halves, using a running clock, with a five (5) minute halftime. The clock will stop on every whistle during the last two (2) minutes of each half. Youth Sports Basketball time of play varies by age division and will not exceed 90 minutes.

5.2.1.1.3. Intramural Softball will play for one (1) hour or seven 7 innings, whichever occurs first. Any inning started must be completed regardless of the one hour time frame. There will be a 15 run rule after four (4) innings and a ten (10) run rule after five (5) innings. Youth Sports Softball/Baseball time of play varies by age division and will not exceed 90 minutes.

5.2.1.1.4. Intramural Soccer will play for two (2) 20 minute halves, using a running clock, with a five (5) minute halftime. Youth Sports Soccer time of play varies by age division and will not exceed 90 minutes.

5.2.1.1.5. Flag football will have two (2) 20-minute halves, using a running clock. The clock will stop on every whistle during the last two (2) minutes of each half. Youth Sports Flag Football time of play varies by age division and will not exceed 90 minutes.

5.3. HOURS OF OPERATION.

5.3.1. Hours of operation are as follows:

5.3.1.1. Fitness Normal Hours: Monday-Friday: 0530-2100/Saturday-Sunday 0730-1600

Youth Center Normal Hours: Monday- Friday 1630-2000/ Saturday 0800-1800

5.3.1.2. Fitness: Thanksgiving and Christmas Holidays: Closed Youth Center: Closed on all Federal Holidays

5.3.1.3. Officials may be required to work on weekends/holidays as scheduled in advance or due to make-up contests. Cancelled or postponed contests may also be added to the end of the scheduled, extending the schedule. Contractor will only be paid for games worked.

5.4. QUALITY ASSURANCE.

5.4.1. The Contracting Officer Representative (COR) will periodically evaluate the contractor’s performance.

5.4.2. The government is responsible for the inspection and acceptance of services authorized. All work shall be accomplished in a timely and professional manner. Work, which does not conform to the performance work statement contained herein, will be justification for possible termination of future services.

5.4.3. The contractor will respond to written concerns or complaints received by the contracting office. The contractor will provide the contracting officer a written response within five (5) working days from the day the concern or complaint was received.

5.4.4. Payment will be paid monthly upon receipt of a properly certified invoice for services rendered under this order. Authorized BPA callers and the contracting officer will be the only persons authorized to certify this pay document.

5.5. CANCELLATIONS.

5.5.1. Cancellations of scheduled contests will be handled as follows:

5.5.1.1. If the Youth/Fitness Center cancels a contest, the Youth/Fitness Center will notify the head official not later than 0600 on weekends and 1400 on weekdays on the day of the game. Payment will not be made and games may be rescheduled if necessary with updated schedule provided to contractor within one (1) week after cancelled game(s).

5.5.1.2. Officials will have the authority to forfeit any game due to gross misconduct and/or no show/tardiness of teams scheduled. Game times are forfeit time.

5.5.1.3. If an official must cancel a game due to misconduct or forfeiture, the exact cause of cancellation must be recorded in score book/sheet.

5.5.1.4. Officials will also have the authority to postpone any game due to inclement weather, suitability of the playing field, or emergencies such as military recalls/alerts.

5.5.1.5. One (1) set of officials will be paid for one (1) contest if cancellation is made after their arrival at the game site. When field/area weather conditions warrant, the first set of officials shall cancel all scheduled game for that sport, on that night, and notify all other officials, scorekeepers and Youth/Fitness Center staff. The government will only be responsible to pay for one (1) canceled game per event site, per day.

5.5.1.6. The Youth/Fitness Center reserves the right to revise bylaws and/or schedules at any time. The Youth/Fitness Center will notify the contractor’s designated representative no later than 48 hours prior to the first revised game.

5.6. SECURITY REQUIREMENTS.

5.6.1. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by the security regulations of the installation.

5.6.2. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each game, all government equipment and materials shall be secured.

6. Contractor Full-Time Reporting

6.1. The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

6.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year. Contractors may direct questions to the CMRA help desk.

6.2.1. Reporting Period: Contractors are required to input data by 31 October of each year.

6.2.2. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

6.2.3. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for Government personnel and contractors are available at the.

APPENDIX A WORK LOAD ESTIMATES

1.0 Work Load Estimates:

1.1. Fiscal Year; 1 October - 30 September:

1.1.1. Intramural Flag Football: Games estimated to be held Mar-May. Estimated number of games is 115.

1.1.2. Intramural Basketball: Games estimated to be held Nov-Feb. Estimated number of games is 115.

1.1.3. Youth Sports Basketball: Games estimated to be held Jan-Mar. Estimated number of games is 144 (based on 6 teams, 3 age divisions, at 8 games per team). Please note that total games may fluctuate up/down based on total registration numbers and number of teams built.

1.1.4. Intramural Volleyball: Games estimated to be held May-Jul. Estimated number of games is 115.

1.1.5. Youth Sports Baseball and Softball: Games estimated to be held Mar-May. Estimated number of games 96 (based on 6 teams, 2 age divisions, at 8 games per team). Please note that total games may fluctuate up/down based on total registration numbers and number of teams built.

1.1.6. Intramural Soccer: Games estimated to be held Jun - Jul. Estimated number of games is 30.

1.1.7. Intramural Softball: Games estimated to be held Aug - Sep. Estimated number of games is 115.

1.1.8. Youth Sports Volleyball: Games estimated to be held Sept-Nov. Estimated number of games is 64 (based on 4 teams, 2 age divisions, at 8 games per team). Please note that total games may fluctuate up/down based on total registration numbers and number of teams built.

1.1.9. Youth Sports Soccer: Games estimated to be held Sept-Nov. Estimated number of games is 144 (based on 6 teams, 3 age divisions, at 8 games per team). Please note that total games may fluctuate up/down based on total registration numbers and number of teams built.

APPENDIX B

SUPPLIES

1. SUPPLIES: The government shall provide the following facilities, equipment, and supplies:

1.1. Intramural/Youth Basketball:

Gymnasium Scorebooks and Pencils Basketballs Scorekeeper’s Table with Chairs Scoreboard with Console

1.2. Intramural/Youth Volleyball:

Gymnasium Score Sheets and Pencils Volleyballs Scorekeeper’s Table with Chairs Volleyball Net with Officials’ Stands

1.3. Intramural/Youth Baseball/Softball:

Softball Field Scorebooks and Pencils Softballs Scoreboard with Console

1.4. Intramural/Youth Soccer:

Soccer Field Scorebooks and Pencils Soccer Balls Soccer Goals

1.5. Intramural/Youth Flag Football:

Flag Football Field Footballs Flag Football Flags