PWS - Togus Storz Lease 9.29.2026.pdf
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- Solicitation number
- 36C24127Q0003
About this file
This is a Performance Work Statement (PWS) for a 36-month lease of Karl Storz endoscopy systems at VA Maine Healthcare System in Togus, Maine. The contract runs from November 1, 2026, through October 31, 2029, with a base year and two optional one-year renewal periods.
The Contractor shall provide new and refurbished Karl Storz endoscopy equipment (detailed in Attachment A) in original manufacturer condition, including delivery, installation, configuration, and testing with full OEM documentation. The solution must support surgical and diagnostic specialties including General Surgery, Urology, Gynecology, ENT/Airway, and Arthroscopy. The Contractor is responsible for comprehensive full-service maintenance adhering to OEM standards, including preventive maintenance, repairs, replacement parts, and labor; providing initial clinical and technical training at installation and refresher training within 12 months; maintaining OEM warranties and specifications; coordinating with Sterile Processing Services; managing service and maintenance records with documentation of outages and corrective actions; and coordinating end-of-lease transition including safe de-installation and minimal downtime. The Government will provide facility access, utilities, clinical staff availability for training, documentation review and approval, and operational access for service personnel. Acceptance is contingent upon successful installation, configuration, functional verification, and submission of all required documentation including installation reports, equipment inventory, preventive maintenance schedules, repair reports, training records, and an end-of-lease transition plan. The Contractor must comply with federal records management requirements governing retention, access, privacy, and disposal.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment A - Equipment List - 9.29.2026.pdf | ||
| 36C24127Q0003.docx | DOCX document |
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Text version
Performance Work Statement (PWS) — Karl Storz Endoscopy Systems Lease VA Maine Healthcare System (Togus)
1. Purpose
The purpose of this Performance Work Statement (PWS) is to define requirements for a new 36-month lease of Karl Storz endoscopy systems at VA Maine Healthcare System (Togus).
The Contractor shall provide OEM installation and configuration, initial and refresher training, and full-service maintenance to ensure reliable visualization capabilities across surgical and diagnostic specialties.
2. Background
VA Maine requires modernization and continuation of endoscopic visualization capabilities. Existing video and scope leases are expiring. A consolidated lease is required to maintain continuity, replace aging assets, and standardize equipment across General Surgery, Urology, Gynecology, ENT/Airway, and Arthroscopy.
3. Scope of Work
The Contractor shall provide a leased equipment solution consisting of new and rollover Karl Storz systems and scopes. The solution includes OEM installation, configuration, training, software support, and full-service maintenance. The complete list of leased equipment items is contained within Attachment A: Equipment Schedule.
4. Period of Performance
• Base Year: 11/01/2026 – 10/31/2027
• Option Year 1: 11/01/2027 – 10/31/2028
• Option Year 2: 11/01/2028 – 10/31/2029
5. Place of Performance
VA Maine Healthcare System – Togus, 1 VA Center, Augusta, ME 04330.
6. Contractor Responsibilities
• Provide all equipment identified in Attachment A in OEM condition (new and rollover).
• Deliver, install, configure, and test all systems; provide OEM documentation.
• Perform full-service maintenance, including preventive maintenance, repairs, parts, and labor.
• Maintain OEM warranties and adhere to OEM specifications.
• Provide initial and refresher user training and all training materials.
• Maintain service and maintenance records and report equipment outages and corrective actions.
• Coordinate with Sterile Processing Services (SPS) to ensure compatibility and safe workflows.
• Provide end-of-lease transition support as described in Section 13.
7. Government Responsibilities
• Provide facility access, utilities, and necessary coordination for installation.
• Ensure availability of clinical staff for training sessions.
• Review and approve installation, training, and maintenance documentation.
• Coordinate operational access for Contractor personnel performing service.
8. Deliverables
• Installation and configuration report.
• Equipment inventory (new and rollover).
• Preventive maintenance (PM) schedule and PM logs.
• Repair/service reports and response documentation.
• Training records for all users.
• End-of-lease transition plan.
9. Service & Maintenance
• Provide full maintenance services in accordance with OEM standards.
• Provide onsite and remote support consistent with commercial hospital service practices.
• Provide all required replacement parts, labor, and consumables when applicable.
• Perform preventive maintenance at commercially reasonable intervals.
• Coordinate service windows with Government personnel.
• Maintain escalation paths for unresolved technical issues.
10. Training
• Provide initial clinical and technical training at time of installation.
• Provide refresher training within 12 months of installation.
• Provide ad hoc training as required or requested by the Government.
• Supply all training materials, documents, and guides.
11. Security & Records Management
The Contractor shall comply with applicable federal and agency records-management requirements, including those governing records retention, access to information, privacy, and records disposal.
12. Acceptance
The Government will accept equipment and services upon successful installation, configuration, functional verification, and submission of all required documentation.
13. End-of-Lease Transition
• Coordinate safe de-installation of equipment.
• Provide data transfer or documentation handoff as applicable.
• Support equipment return, replacement options, or transition to new systems.
• Minimize downtime during transition.
14. Attachments
• Attachment A: Equipment List
| 1. Purpose |
| 2. Background |
| 3. Scope of Work |
| 4. Period of Performance |
| 5. Place of Performance |
| 6. Contractor Responsibilities |
| 7. Government Responsibilities |
| 8. Deliverables |
| 9. Service & Maintenance |
| 10. Training |
| 11. Security & Records Management |
| 12. Acceptance |
| 13. End‑of‑Lease Transition |
| 14. Attachments |
File details come from the government source that posted it. Updated .