PWS Sources Sought draft.pdf

PERFORMANCE WORK STATEMENT (PWS)

SALT MARSH PLANTING

GREAT MARSH ISLAND RESTORATION AREA

IN SUPPORT OF

JACKSONVILLE HARBOR (MILE POINT) NAVIGATION PROJECT

DUVAL COUNTY, FLORIDA

FEBRUARY 2020

1. GENERAL

1.1 Description of Services:

This is a non-personal services contract to plant salt marsh vegetation. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items to perform all services as defined in this Performance Work Statement except for those items specified as government furnished.

1.2 Background:

The U.S. Army Corps of Engineers-Jacksonville District (Corps) reconfigured the existing training wall which lies immediately north of Helen Cooper Floyd Park (HCFP) in Duval County, Florida (refer to Figure 1). This reconfiguration project continues to provide navigation benefits as well as reducing erosive forces along the Mile

Point shoreline. In order to reconfigure the wall, it was necessary to clear, grub, and dredge the western portion of

HCFP. This action impacted a total of 8.15 acres of salt marsh. An interagency team determined that 18.84 acres of mitigation would be required to offset this loss.

The mitigation is being performed by restoring salt marsh which historically occurred at nearby Great Marsh Island

(refer to Figure 1). As a beneficial use of dredged material, the Corps proposed to restore the entire eroded breakthrough at the island, or up to 53 acres (not just the 18.84 acres of required mitigation). Dredged material has been placed within the Great Marsh Island Restoration Area and post construction surveys have indicated that aproximately 52 acres of the breakthrough has been filled. LIDAR survey data indicates that the elevations of the filled area falls within the range of low and high salt marsh elevations within the immediately adjacent reference salt marsh. The results of the LIDAR survey shall be provided to the contractor. The filled area has been allowed to stabilize for over a year and no further settling is anticipated. Tidal channels have formed within the filled area and a very limited amount of natural recruitment is occurring along some boundaries. Importantly, construction of the west leg of the training wall helps protect the Great Marsh Island Restoration Area from future erosion caused by the

St. Johns River. Some bio-degradable geo-tubes along the southern shoreline of the restoration area have also been left in place in order to provide additional containment and stability of fill material. Please note that this island is accessible by boat only.

Figure 1. Map depicting primary components of Jacksonville Harbor (Mile Point) Navigation Project. Note location of Great Marsh Island (left center).

1.3 Objective:

The objectives of this contract are to complete the restoration of salt marsh within the Great Marsh Island

Restoration Area by planting native salt marsh vegetation. Successful completion includes at least 80% of installed plants surviving at least 90 days after planting.

1.4 Scope:

The contractor shall furnish all materials, equipment, supplies, personnel, and all other services required to perform the restoration of salt marsh within the Great Marsh Island Restoration Area by planting native salt marsh vegetation as outlined in this performance work statement.

1.5 Period of Performance:

MILE POINT

The period of performance shall be up to 18 months. This includes contractor’s time to grow sufficient plants, install the plants, and participate in inspections after planting.

1.6 General Information

1.6.1. Quality Control: The contractor shall provide their standard quality control plan to ensure services are performed in accordance with this PWS. The contractor shall implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control plan is the means by which he assures himself that his work complies with the requirement of the contract. Within 30 days after contract award, the contractor’s standard quality control plan shall be submitted to the KO and COR. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Performance Requirement Summary (PRS). Additionally, the Government shall use a Quality

Assurance Surveillance Plan (QASP), in the inspection of the services. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards shall be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor is required to perform planting regardless of any Federal holidays.

1.6.4 Hours of Operation: The Contractor is responsible for conducting business from Sunday through Saturday.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance:

The work to be performed under this contract shall be performed at Great Marsh Island Restoration Area, Duval

County, Florida.

1.6.6 Type of Contract: Firm Fixed Price.

1.6.7 Security Requirements: Not applicable.

1.6.8 Special Qualifications: Not applicable.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other

Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer shall apprise the Contractor of how the government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The COR shall be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the Government: contract manager and alternate contract manager. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available daily by cell phone.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are

Government officials. The Contractor shall also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: The Contractor shall be required to travel within the project area during the performance of this contract to conduct field work.

1.6.14 Other Direct Costs: Not applicable.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be

Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials shall not be used or sold by the

Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and shall not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and sub-Contractor personnel performing work under this contract shall receive, have access to or participate in the development of proprietary or source selection information

(e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the

Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan shall be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Phase In/Phase Out Period: Not applicable.

2. DEFINITIONS AND ACRONYMS

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the

Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privy of contract with the sub-contractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 WORK WEEK. Is defined as Monday through Sunday.

2.2 ACRONYMS

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial Off the Shelf

DA Department of the Army

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

FDEP Florida Department of Environmental Protection

FWC Fish and Wildlife Commission

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

3. GOVERNMENT FURNISHED PROPERTY, SERVI CES AND MATERIALS

3.1 Property: The Government shall provide LiDAR survey data, GIS shapefiles, and drawings which show the recorded elevations of the Great Marsh Island Restoration Area and adjacent reference wetlands.

4. 0 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

5. SPECIFIC TASKS

5.1 Basic Services:

The contractor shall provide services for completing the restoration of salt marsh within the Great Marsh Island

Restoration Area by planting native salt marsh vegetation.

5.2 Task Heading and Standards:

5.2.1. TASK 1. Kick-off Teleconference. The Contractor shall arrange a kick-off teleconference with the

Contracting Officer Representative (COR) within 3 business days of the Notice to Proceed. The objective of this teleconference is to briefly discuss this PWS including the schedule of the site visit (Task 2). The teleconference should not exceed one hour.

5.2.2. TASK 2. Site Visit. The Contractor shall arrange a visit to the Great Marsh Island Restoration Area (GMIRA) with the COR within 7 business days of completing Task 1. The objective of this site visit is to discuss this PWS including the schedule of work. The site visit should not exceed four hours.

5.2.3. TASK 3. Salt Marsh Planting. The Contractor shall provide and install salt marsh plants per the following requirements.

REQUIREMENT 1. Salt marsh plants shall be installed within the GMIRA. GMIRA is bounded on the north by the

West Leg Training Wall consisting of concrete structural units, on the south by geo-tubes, and on the east and west by other geo-tubes or by established upland or wetland vegetation. As previously stated, this area is approximately

52 acres in size. However, the Government has determined that 12.1 acres of GMIRA consist of recently formed tidal channels or tidal pools and remain submerged during low tide (refer to Figure 2. Mile Point Submerged Lands at Low Tide). The Contractor shall install salt marsh plants within the 39.9 acres of GMIRA that do not remain submerged during low tide (refer to Figure 2, LiDAR survey data, GIS shapefiles, and/or maps provided by the

Government).

REQUIREMENT 2. The Contractor shall install the following salt marsh plants within GMIRA. The Contractor may recommend additional salt marsh plants to the Government; however, any additional recommended plants must be approved by the Government prior to installation.

Smooth Cord Grass (Spartina alterniflora)

Baker’s Cord Grass (Spartina bakeri)

Marsh-hay Cord Grass (Spartina patens)

Black Needlerush (Juncus roemerianus)

Salt Grass (Distichlus spicata)

Sea Oxeye (Borrichia frutescens)

REQUIREMENT 3. All plants to be installed shall be in 4-inch containers.

REQUIREMENT 4. The Contractor shall determine, based on elevation and other site conditions, what species of plants shall be installed where within the 39.9 acres of GMIRA.

REQUIREMENT 5. All plants shall be installed on 3 foot centers. The Government estimates 4,840 plants per acre

(installed on 3 foot centers), for a total of 39.9 acres X 4,840 plants per acre = 193,116 plants.

REQUIREMENT 6. At least 10% of the 39.9 acres of GMIRA to be planted, or at least 3.99 acres, shall be planted with high salt marsh species.

REQUIREMENT 7. All plants shall be installed between October 1 and December 31, 2020.

REQUIREMENT 8. The Contractor shall arrange a visit to GMIRA with the COR within 3 business days of completing plant installation. The objective of this site visit is to inspect the planting and insure that installed plants appear viable. Any installed plants that do not appear to be viable shall be replaced by the Contractor at no cost to the Government.

REQUIREMENT 9. The Contractor shall arrange a visit to GMIRA with the COR 90 days after completing plant installation. The objective of this site visit is to inspect the planting and to insure that at least 80% of all installed plants appear viable. If less than 80% of plants appear viable, then the Contractor shall replace non-viable plants to this 80% level at no cost to the Government.

5.2.4. TASK 4. Salt Marsh Planting Report. The Contractor shall prepare a brief report within 10 business days of completing Task 3, Requirment 9. This report shall include, but not necessarily be limited to, planting methodology, the number and species planted, a map showing what species were planted where, and survivability noted per

Requirement 9. An appendix to the report shall include representative pictures of the planting process and representative pictures of GMIRA with installed plants.

Figure 2. Mile Point Submerged Lands at Low Tide. Note that area to be planted is colored green.

6. REGULATIONS AND PUBLICATIONS

Technical Publications: All work performed under this contract shall be in accordance with the following publications, and contractor's personnel shall be familiar with and comply with same. Publications may be found at http://140.194.76.129/publications/.

Corps of Engineers Manual EM 385-1-1 - Safety and Health Requirements Manual.

Corps of Engineers, Labor Relations Manual ER 1180-1-8.

Quality Assurance Representatives Guide EP 415-1-261, Volumes 1 through 4.

Department of the Army, Engineering Regulation ER 1180-1-6, 30 September 1995 -

Construction Quality Management.

SAD QA Manual

7. EXHIBITS AND ATTACHMENTS

7.1 Exhibit A – Performance Requirements Summary

7.2 Exhibit B – Deliverables Schedule

EXHIBIT A

Performance Requirements Summary

Performance Objective

Standard Performance Threshold Method of

Surveillance

PRS # 1.

Salt Marsh Planting

[PWS paragraph 5.2.3].

Salt marsh planting shall be conducted in accordance with the schedule and the requirements of Task 3.

Performance and products meet the standard with few exceptions, resulting in minimal delays.

Periodic surveillance

PRS # 2

Salt Marsh Planting

Report [PWS paragraph

5.2.4]

Salt marsh planting report preparation and submittal shall be conducted in accordance with the schedule and the requirements of Task 4.

Performance and products meet the standard with few exceptions, resulting in minimal delays.

100 Percent inspection of final report.

EXHIBIT B

Deliverable Schedule

Deliverable Frequency # of Copies Medium/Format Submit To

Salt Marsh Planting

Report [PWS paragraph 5.2.4]

10 business days after completing

Task 3, Requirement 9

2 1 bound copy, 1 electronic copy

(cd)

Aaron J.

LassiterSAJ-PD-

EC

701 San Marco

Blvd

JACKSONVILLE FL

32207